4.1 ERMUSR 05-13-2025______________________________________________________________________________
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UTILITIES COMMISSION MEETING
TO:
ERMU Commission
FROM:
Tony Mauren – Governance & Communications Manager
MEETING DATE:
May 13, 2025
AGENDA ITEM NUMBER:
4.1
SUBJECT:
Commission Policy Review – G.4b – Information and Support to the Commission
ACTION REQUESTED:
Review the policy and provide comment
BACKGROUND/DISCUSSION:
This month commissioners are reviewing policy G.4b – Information and Support to the
Commission to make comments, ask questions, or recommend updates.
With policy G.4b, the Commission communicates its expectations for information and support
from the General Manager.
Staff is not recommending any changes to the policy.
ATTACHMENTS:
• ERMU Policy – G.4b – Information and Support to the Commission
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COMMISSION POLICY
Section: Category:
Governance Delegation to Management Policies
Policy Reference: Policy Title:
G.4b Information and Support to the
Commission
PURPOSE:
With this policy, the Commission communicates its expectations for information and support
from the General Manager.
POLICY:
The General Manager shall not permit the Commission to be uninformed or unsupported in its
work.
Consistent with this general statement, the General Manager shall:
1. Inform the Commission in a timely manner about ERMU’s significant successes or
shortcomings with respect to Commission policies, goals and other directives.
2. Submit timely, accurate, and understandable financial, operating and other monitoring data
required by the Commission in a form that directly relates to the provisions of the
Commission policies being monitored. (See Monitoring Performance of the General
Manager Policy)
3. Report in a timely manner any actual or anticipated instance of management noncompliance
with Commission policies.
4. Inform the Commission about significant events and situations that are directly relevant to
the Commission’s policies, especially any changes which may materially alter assumptions
that the Commission has used previously to establish policy and make other significant
decisions.
5. Advise the Commission if, in the General Manager’s opinion, the Commission is not in
compliance with its own Governance Policies and Commission-Management Connection
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ERMU Commission Policy – G.4b Information and Support to the Commission
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Policies, especially where Commission actions or behavior (individual or collective) are
detrimental to the working relationship between the Commission and the General Manager.
6.Advise the Commission if, in the General Manager’s opinion, the Commission is unfocused
in its work or out of step with ERMU’s strategic framework (vision, core purpose, core
values, mission and strategic objectives) as stated in the Authority and Purpose Policies.
7. Bring before the Commission in a timely manner as many internal and external points of
view, issues and alternatives as the Commission may need to deliberate effectively and make
fully informed decisions.
8.Bring to the Commission, in support of the Commission’s deliberations and decision-making,
the recommendation(s) of management, the rationale for those recommendations, and the
process(es) by which those recommendations were developed.
9. Present information that is clear, concise, and in a form that differentiates among the
purposes for which it is intended (i.e. monitoring, decision-making, business context,
education, etc.). (See Agenda Planning Policy).
10. Provide appropriate methods and resources for official communications and other functions
of the Commission, its officers, committees and independent advisors.
11. Communicate and work with the Commission as a whole, either directly or, as appropriate,
through its officers and committees.
12. Supply for the agenda of any Commission meeting all matters that are required by law or
contract to be approved by action of the Commission.
POLICY HISTORY:
Adopted June 13, 2017
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