8.3 SR 05-19-2025The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
8.3
Meeting Date
May 19, 2025
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
Ordinance 25-09 Multipurpose Facility Advisory
Commission Amendment
Reviewed by
Katie Harstad
Cal Portner
Tina Allard
Action Requested
Adopt, by motion, Ordinance 25-09, regarding membership and duties of the Community Event Center
Commission.
Background/Discussion
The City Council considered this ordinance amendment during their Regular Meeting on May 5 and worked
diligently on the residency requirements for the Multipurpose Facility Advisory Commission.
There is some clarifying language regarding the “work” in Elk River component. Staff interpreted that to
reference full-time employment rather than part-time, seasonal, or temporary independent contractor.
Financial Impact
None
Mission/Policy/Goal
Work with citizens to achieve goals. Appropriately govern in an ever-changing environment.
Attachments
1. Draft Ordinance 2.0
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Ordinance 25-09
An Ordinance Amending Chapter 2, Division 4, Multipurpose Facility Advisory
Commission of the City of Elk River, Minnesota, City Code
The City Council of the City of Elk River does hereby ordain as follows:
SECTION 1. That §2-250. Established of the City of Elk River Code of Ordinances shall be
amended as follows:
There is hereby continued, as heretofore created, a community event center commission.
SECTION 2. That §2-251. Membership of the City of Elk River Code of Ordinances shall be
amended as follows:
The commission shall consist of five members appointed by the council to include:
(1) A city resident and member in good standing of the Elk River senior center.
(2) A sitting member of the city council.
(3) Three at-large residents of the community with preference given to city residents, but
residency by itself shall not be disqualified.
Up to two representatives do not need to be residents of the City of Elk River, but at least one
of them must own a business or work (full-time) within the city limits while serving on the
commission at any one time.
SECTION 3. That §2- 252. Purpose of the City of Elk River Code of Ordinances shall be amended
as follows:
The commission shall set goals and expectations for the community use and enjoyment of the
community event center. The commission shall seek community input regarding the use and
development of the facility and make recommendations to the city council to protect and preserve
the facility as an asset to the community. The commission shall recommend an operational budget
and capital plan that meets or exceeds the goals, values, and vision of the facility.
SECTION 4. That §2- 253. Powers and Duties of the City of Elk River Code of Ordinances shall
be amended as follows:
The community event center commission authority shall include, but not be limited to, the
study and recommendation to the city council on the following:
(1) Review the value and mission statement annually and amend as so desired.
(2) Serves as a conduit to the public to gain feedback on the effectiveness of the facility and
services provided. Holds at least one annual public hearing to receive community
comments regarding the operation, use, and future development of the facility.
(3) Develop an annual report on the outcomes and activities of the facility to the city council.
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(4) The commission shall review facility rental rates annually and recommend a fee schedule
to the city council for incorporation into the annual budget.
(5) The commission shall recommend a budget that balances facility revenue and expenses.
The budget will include projected revenue, expenses, transfers, and capital improvements.
The budget shall be completed no later than November 1 of each year.
(6) The commission shall annually provide a draft capital improvement plan to the city
council that includes capital replacements, repairs, and additions. The plan shall project
improvements over a rolling ten-year period. The capital plan shall be completed no later
than November 1 of each year.
(7) The commission shall review and recommend operational policies for the facility and
review all policies at a minimum every two years.
SECTION 5. That §2- 254. Meetings of the City of Elk River Code of Ordinances shall be
amended as follows:
The commission shall meet regularly at such time and place as established per their bylaws. The
sitting council member is excluded from holding chair or vice chair positions.
SECTION 6. That this ordinance shall take effect upon adoption and be published as provided by
law.
Passed and adopted by the City Council of the City of Elk River this 19th day of May, 2025.
______________________________
John J. Dietz, Mayor
ATTEST:
_______________________________
Tina Allard, City Clerk
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