4.16 SR 06-16-2025The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.16
Meeting Date
June 16, 2025
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
Agreement 25-13: Community Event Center:
Monument Sign
Reviewed by
Katie Harstad
Cal Portner
Tina Allard
Action Requested
Approve, by motion, the purchase of the FT Center digital monument sign in the amount of $104,435 using
the GRE Fund.
Background/Discussion
This digital monument sign will match the other city wayfinding previously purchased using the GRE Fund. The
sign will take approximately 10 weeks to manufacture, and is expected to be installed in September.
The sign will be used to promote various events, sponsors, etc. at the FT Center in accordance with a
reciprocal easement agreement with ISD 728 that will be on next month's Council agenda. In the operation of
the city’s sign, any content posted on the sign shall respect the ISD 728 content policies. The city shall not use
words or images that directly promote alcohol, tobacco, drugs, drug paraphernalia, weapons, or any obscene,
pornographic, or other illegal materials.
Financial Impact
The GRE Fund has a balance of $598,392 as of May 31, 2025.
Mission/Policy/Goal
Work with citizens to achieve goals.
Attachments
1. Revised Proposal 6-10-25
2. FT Center Monument Sign
Page 163 of 637
PROPOSAL
Proposal #: 34289
Proposal Date:06/10/25
Customer #:3683
Page:1 of 5
COMPANY INITIALS _______CUSTOMER INITIALS _______
SOLD TO: JOB LOCATION:
CITY OF ELK RIVER
13065 ORONO PARKWAY
ELK RIVER MN 55330
City of Elk River
13065 Orono Parkway
Elk River MN 55330
REQUESTED BY: JOE STREMCHA
Graphic House, Inc. (HEREINAFTER CALLED THE "COMPANY") HEREBY PROPOSES TO FURNISH ALL THE MATERIALS AND PERFORM ALL THE
LABOR NECESSARY FOR THE COMPLETION OF:
QTY DESCRIPTION UNIT PRICE TOTAL PRICE
1 QUOTE #28999 $45,485.00 $45,485.00
Double face Routed Aluminum Monument sign, 120" x 146 3/4" overall dimensions,
102 1/2" x 22" routed aluminum cabinet acrylic push thru and vinyl graphics to
read "POWERED BY NATURE", 99 1/2" x 19 1/2" formed aluminum cladding with
custom vinyl graphic, 93" x 13" formed aluminum cloud cabinet painted returns
brown trim-cap with opaque custom vinyl to read "FURNITURE AND THINGS", 12" x
84" routed aluminum cabinet with acrylic push thru to read "COMMUNITY EVENT
CENTER", 20" formed aluminum face-lit back-lit logo with routed aluminum "elk"
mounted to face molding, internally illuminated with white LEDs, formed
aluminum cladding and caps, 56 3/4" x 113 1/4" double face EMC (separate
quote), 16" x 146 3/4" standard cultured veneer base with a material allowance
of $, steel supports, direct set into standard soil conditions at 120" overall
height, customer to run power to sign, manufactured and installed.
1 QUOTE #29014-EMC2 $58,950.00 $58,950.00
(1) Double face EMC message center, (2) 5'-6 1/8" x 10'-6" units mounted back
to back, 10.0mm RGB 168 x 320 matrix, cell modem connection, manufactured.
TOTAL PROPOSAL AMOUNT: $104,435.00
TERMS: 75.0% DOWN, NET 30 DAYS UPON COMPLETION, 4% CONVENIENCE FEE ON CREDIT CARD PAYMENTS.
(INTEREST OF 1.5% PER MONTH WILL BE ADDED TO PAST DUE ACCOUNTS)
THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP, PERMITS, SHIPPING, ENGINEERING OR TAX UNLESS SPECIFICALLY STATED.
THE COST OF IMPOSING TARIFFS HAVE NOT BEEN CALCULATED INTO THE COST OF THIS PROJECT. THEREFORE, ANY ADDITIONAL COST
INCURRED DUE TO UNKNOWN TARIFFS APPLIED TO MATERIALS WILL BE ADDED AS RECEIVED.
WHO OWNS PROPERTY THE SIGN WILL BE INSTALLED ON? _______________________________________________
PART OF THIS PROPOSAL REQUIRES THE CUSTOMER TO FILL OUT A CREDIT APPLICATION (SEE ATTACHED).
ALL SIGNS ARE WIRED AT 120 VOLTS UNLESS THE CLIENT IDENTIFIES OTHERWISE IN WRITING.
Page 164 of 637
PROPOSAL
Proposal #: 34289
Proposal Date:06/10/25
Customer #:3683
Page:2 of 5
COMPANY INITIALS _______CUSTOMER INITIALS _______
ALL WARRANTIES WILL BE NULL AND VOID IF FINAL INVOICE IS NOT PAID IN FULL WITHIN 45 DAYS FROM INVOICE DATE.
CHECKS RETURNED FOR NON-SUFFICIENT FUNDS WILL BE SUBJECT TO AN ADDITIONAL $50.00 FEE.
ELECTRICAL TO SIGNAGE IS NOT PART OF THIS QUOTE. FINAL ELECTRICAL HOOK UP IS CLIENTS RESPONSIBILITY. ALL SIGNS WIRED
TO UL SPECIFICATIONS, UNLESS OTHERWISE NOTED.
DELIVERY OF SIGNAGE IS BASED ON 10 WEEKS FROM CLIENT AUTHORIZATION AND PERMIT APPROVAL. ADDITIONAL CHARGES WILL
APPLY FOR DATE SPECIFIC AND EXPIDITED DELIVERY. ELECTRONICS WILL REQUIRE ADDITIONAL TIME FOR DELIVERY.
PERMIT TO BE OBTAINED BY: CLIENT GRAPHIC HOUSE, INC.
IF PERMIT IS TO BE OBTAINED BY GRAPHIC HOUSE, INC., ADDITIONAL FEES WILL APPLY.
NOTE: This proposal may be withdrawn by Graphic House, Inc. if not accepted within 30 days.
TERMS AND CONDITIONS
Client is responsible for flagging of property owner’s utilities, such as, but not limited to: sprinkling/watering systems, parking lot lighting,
landscaping lighting, storm/sanitary sewers, or any other utility that the customer may have buried, etc.
All in-ground bases are engineered for standard soil conditions. Non-standard conditions, such as: sandy soil, clay soil, rocky terrain,
water, etc. which require additional concrete, labor, forming, etc. will be at an additional time and materials charge.
Client is responsible for providing access to the JOB site. THERE HAS BEEN NO ALLOWANCE FOR REPAIRS OR BUILDING OF ACCESS TO
PERFORM THE DUTIES DESCRIBED IN THE BID DOCUMENTS. ANY ADDITIONAL TIME OR MATERIALS NEEDED TO ACCESS THE JOB SITE OR
CREATE A WORK AREA AT THE JOB SITE SO WE ARE ABLE TO PERFORM OUR SCOPE OF WORK, IS THE SOLE RESPONSIBILITY OF THE
OWNER. WE ALSO HAVE NO RESPONSIBILITY TO ANY REPAIRS TO JOB SITE OR ACCESS TO JOB SITE BECAUSE OF DAMAGE WE MAY HAVE
INCURRED COMPLETING OUR SCOPE OF WORK.
Client has identified the location in which the signage is to be installed. Client is responsible to have existing signage meet all state and
local codes, and additional work to bring existing signage to code will be billed at time and materials. The client has the sole responsibility
for the structural integrity of all existing structures to support the signage. Graphic House, Inc. is not responsible for any damage that
may occur to sign installation areas such as (landscape, blacktop, etc. or otherwise). Graphic House, Inc. will not be responsible in any
way for penetrations through roof membranes or wall materials or for any leakage or water damage resulting from any penetrations.
Graphic House, Inc. hereby warrants the sign display against defective workmanship in construction and assembly for one (1) year from
the date of the invoice. Faux Corten has a warranty of two (2) years for finish deterioration. No other warranties will apply. All labor for
repair of electronic message centers or time and temperature units are covered under warranty for one (1) year from date of installation.
All components/parts for electronic message centers or time and temperature units are covered under warranty as outlined by
manufacturer. Graphic House, Inc. does not warranty flags. No other warranties or guarantees are expressed or implied, either written or
verbal. All warranties will be null and void if anyone other than Graphic House, Inc. services or maintains the signage specified on this
proposal, or if the final invoice for this proposal is not paid in full within 45 days of the final invoice date.
Our warranty, and warranties by stand-alone subassemblies manufactured by other companies, are based solely on the client’s
responsibility to properly maintain, service and clean these sign components at no longer than each six-month interval. This warranty
does not apply to vandalism, misuse, acts of God, and war.
Page 165 of 637
PROPOSAL
Proposal #: 34289
Proposal Date:06/10/25
Customer #:3683
Page:3 of 5
COMPANY INITIALS _______CUSTOMER INITIALS _______
Any deviation from prints or altered foundations will weaken the structure to the point that it may fail. This structure is engineered to
hold only the signage specified. Do not add additional signage to the structure.
Any changes in the plans or specifications from the date this proposal and prints are approved and authorized will result in an
administrative fee of $400 per change plus the cost of the change. Any changes or extras may extend the time to complete the
manufacturing and/or services specified.
Any alteration or deviation from the above specifications involving extra costs will be executed and will become an extra charge over and
above the estimate, together with the terms and conditions set forth in the attached addendum which is incorporated herein in its
entirety. All agreements contingent upon strikes, accidents or delays beyond our control.
As required by the Wisconsin construction lien law, Graphic House, Inc. hereby notifies the owner that the person or companies
furnishing labor or materials for the construction on the owner’s land, may have lien rights on the owner’s land and building for unpaid
costs. Those entitled to these lien rights, in addition to the undersigned contractor are those who contract directly with the owner or
those who give the owner notice within sixty days after they first furnish labor or materials for the construction. Accordingly, the owner
will probably receive notice from those who furnish labor or materials for the construction and should give a copy of each notice received
to the mortgage lender, if any. The contractor agrees to cooperate with the owner and the owner’s lender, if any, to see that all potential
lien claimants are fully paid.
If collection action is required to collect a past due account, client agrees to pay the invoiced amount due, together with interest at the
contract rate of 1.5% per month (18% annual), and costs of collection, including all attorney’s fees incurred by Graphic House, Inc. in
exercising its rights or remedies hereunder or enforcing any of the terms and conditions in this proposal. It is agreed that all legal
disputes of any nature will be litigated in Marathon County, Wisconsin.
Graphic House, Inc. makes no representations and assumes no responsibility for compliance of signage with Federal, State or local signage
regulations or ordinances, except as such requirements are specifically set forth in any permit issued for the signage. Client is solely
responsible for determining the size, location and character of signage to Client’s satisfaction and as permitted under applicable
regulations and ordinances. A manufacturer’s label will be affixed to the signage at the discretion of Graphic House, Inc.
This proposal will be a binding contract upon written authorization by Client and written acceptance by Graphic House, Inc. and
supersedes all prior negotiations and discussions, oral or written, between the parties. It also grants Graphic House, Inc. consent to use
client name and signage for all media and marketing purposes.
THIS PROPOSAL SHALL NOT OBLIGATE GRAPHIC HOUSE, INC. IN ANY WAY UNTIL IT IS ACCEPTED AND SIGNED BY THE V. P. OF SALES OF
GRAPHIC HOUSE, INC.; ONCE ACCEPTED AND SIGNED THIS PROPOSAL WILL EXPIRE AFTER 60 DAYS.
THE ABOVE PRICES, SPECIFICATIONS, AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO
THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE.
SALESPERSON: ________________________________ DATE: ___________________
ACCEPTED BY: _________________________________ TITLE: ___________________
SIGNATURE: ___________________________________ DATE: ___________________
Page 166 of 637
DEPOSIT INVOICE
Invoice #: DP34289
Inv Date:06/10/25
Customer #: 3683
Page:4 of 5
SOLD TO: JOB LOCATION:
CITY OF ELK RIVER
13065 ORONO PARKWAY
ELK RIVER MN 55330
City of Elk River
13065 Orono Parkway
Elk River MN 55330
REQUESTED BY: JOE STREMCHA
ORDERED BY PO NUMBER SALESPERSON ORDER DATE PAYMENT TERMS DUE DATE
JOE STREMCHA LEA BLAUBACH 11/07/24 75.0% Due Upon Receipt 10/01/25
QTY DESCRIPTION UNIT PRICE TOTAL PRICE
$78,326.25PLEASE PAY THIS DEPOSIT AMOUNT:
1 QUOTE #28999 $45,485.00 $45,485.00
Double face Routed Aluminum Monument sign, 120" x 146 3/4" overall dimensions,
102 1/2" x 22" routed aluminum cabinet acrylic push thru and vinyl graphics to
read "POWERED BY NATURE", 99 1/2" x 19 1/2" formed aluminum cladding with
custom vinyl graphic, 93" x 13" formed aluminum cloud cabinet painted returns
brown trim-cap with opaque custom vinyl to read "FURNITURE AND THINGS", 12" x
84" routed aluminum cabinet with acrylic push thru to read "COMMUNITY EVENT
CENTER", 20" formed aluminum face-lit back-lit logo with routed aluminum "elk"
mounted to face molding, internally illuminated with white LEDs, formed
aluminum cladding and caps, 56 3/4" x 113 1/4" double face EMC (separate
quote), 16" x 146 3/4" standard cultured veneer base with a material allowance
of $, steel supports, direct set into standard soil conditions at 120" overall
height, customer to run power to sign, manufactured and installed.
1 QUOTE #29014-EMC2 $58,950.00 $58,950.00
(1) Double face EMC message center, (2) 5'-6 1/8" x 10'-6" units mounted back
to back, 10.0mm RGB 168 x 320 matrix, cell modem connection, manufactured.
--------------------
TOTAL PROPOSAL AMOUNT $104,435.00
*** FINAL INVOICE AMOUNT MAY VARY UPON COMPLETION ***
Page 167 of 637
Email to: Receivables@GraphicHouseInc.com
CONFIDENTIAL CREDIT APPLICATION
Legal name of corporation, partnership or proprietorship________________________________________________________________________________
Address_____________________________________________________________City__________________________State_________Zip____________
Business Phone_______________________________________________________________________________________________________________
If this is a subsidiary:
Name and address of parent company______________________________________________________________________________________________
TYPE OF ORGANIZATION: ADDITIONAL INFORMATION:
Individual Proprietorship How long in existence: ____________ years
Partnership Tax Exempt Yes No
Corporation: State & Date of Incorporation ____________________________ (If yes, please attach an exemption certificate)
Other________________
Principals: Name Home Address Position Phone #
A___________________________________________________________________________________________________________________________
B___________________________________________________________________________________________________________________________
C___________________________________________________________________________________________________________________________
AUTHORIZED INDIVIDUALS TO ENTER INTO CONTRACTS ON BEHALF OF THE ORGANIZATION:
Name_________________________________________________Title________________________________ Number of Signatures Required:
Name_________________________________________________Title________________________________ One Two
CREDIT REFERENCES:
1. Bank Name _______________________________________________ Phone #_________________________ ABA Routing #___________________
Street Address____________________________________City______________________State________Zip________ Acct. #___________________
Bank Officer Name _________________________________________ Phone #_________________Email___________________________________
2. Supplier: Name ____________________________________________ Phone #_________________Email__________________________________
Street Address____________________________________City______________________State________Zip________ Contact __________________
3. Supplier: Name ____________________________________________ Phone #_________________Email__________________________________
Street Address____________________________________City______________________State________Zip________ Contact __________________
4. Supplier: Name ____________________________________________ Phone #_________________Email__________________________________
Street Address____________________________________City______________________State________Zip________ Contact __________________
I certify that all of the above information is true and correct to the best of my knowledge. I authorize Graphic House, Incorporated to verify this information
and/or obtain additional information from credit reporting agencies to verify or supplement the provided information. I agree to pay attorney fees and court
costs should they become necessary for the collection of this account.
Printed Name___________________________________________________
Signed for the Organization________________________________________ Position _________________________________Date__________________
PERSONAL GUARANTEE
In consideration for the credit extended to the above listed organization, I hereby guarantee and agree to be personally liable for all indebtedness incurred by
the organization through any of its agents listed above.
Print Name_____________________________________________________
Signed________________________________________________________________________________Date___________________________________
FOR GHI Use:
Sales Representative___________________________________________________________________________________________________________
Approved Denied Remarks____________________________________________________________________________________________
Credit Dept. Authorization________________________________________________________________________________________________________
Page 168 of 637
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