7.4. SR 03-20-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Administration March 20, 2006
Item Description
Sick Leave Donation Polic
Item Number
7.4.
Prepared by
Lori ohnson, Ci Administrator
Reviewed by
Introduction
The Council directed me to draft several sick leave donation policy options for Council consideration.
This sick leave donation policy would apply to employees covered by the sick leave section of the city's
Personnel Policy Manual.
Discussion
Attached is a policy that allows the Council to select from different options. If the Council wants to
eliminate any cost to the city, the vacation time option or deduction from sick leave payment are the ones
that eliminate additional cost to the city. The options are highlighted in the policy.
Financial Impact
The cost varies depending upon which options the Council chooses and how often the program is used.
Attachments
. Sample sick leave donation policy
Action Reauested
1. Determine whether the Council wants a sick leave donation policy.
2. Select the language/options for the policy.
3. If adopted, determine effective date.
Council Action
Motion by _
Second by _
Vote
Follow Up
S:\Council\Lori\Z006\Sick Leave Donation PolicyZ.doc
Addition to
City of Elk River
Personnel Policy Manual
SICK LEAVE DONATION POLICY
With the written consent of the City Administrator, employees may donate (sick)
(vacation) (equal shares of sick and vacation) leave to fellow employees experiencing a
major (life threatening) illness such as, but not limited to, heart attack, stroke, organ
transplant, or other illness all of which must be supported by a physician’s diagnosis, or a
catastrophic accident with serious injuries supported by a physician’s diagnosis.
An employee will be eligible to receive donated leave:
1.if the employee currently earns sick leave
2.only after all of the employee’s own sick, vacation, compensatory, or other leaves
have been exhausted
3.only for normal work hours lost due to the illness for which the leave is being
donated
4.only for time not covered by disability insurance or workers compensation
5.up to a maximum of (120) (160) (240) hours
6.if the physician’s diagnosis indicates that the employee will be able to return to
work after rehabilitation or recovery
The donated leave must be used concurrently with FMLA leave and must be used within
twelve weeks of the date of the illness. Donated sick leave not used within twelve weeks
will be forfeited. If the condition of the employee receiving donated leave improves so
that he/she is able to return to work either in light duty, if available, or to his/her normal
work schedule, any donated leave time shall be forfeited.
An employee may donate up to (8) (16) hours of (sick) (vacation) (equal shares of sick
and vacation) per employee per year made in increments of not less than eight hours.
The employee must complete a Leave Donation Form to donate leave. All donations will
remain anonymous.
Donated leave will be paid at the recipient’s current rate of pay. Donated hours do not
qualify to be included as part of sick leave for the Severance Pay calculation.
This policy applies on a prorated basis for part-time employees eligible for sick leave.
Sick leave donated will be reduced hour for hour from the donating employee’s
Severance Pay as defined in this Personnel Policy. For example, if the employee is due
144 hours of severance pay and has donated 8 hours of sick leave to another employee,
the severance pay will be 136 hours times the employee’s current rate of pay.