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Economic Development Authority Packet - October 20, 2025 Economic Development Authority Regular & Closed Meeting Agenda Monday, October 20, 2025 5:30 PM Elk River City Hall ▪ Regular meeting in Council Chambers ▪ Closed meeting in Upper Town Conference Room immediately following regular meeting 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CONSIDER AGENDA 4. CONSENT AGENDA Considered to be routine and noncontroversial and will be approved by one motion. There will be no separate discussion of these items unless there is a request to remove the item from the consent agenda to the regular agenda. 4.1 DRAFT Minutes - September 15, 2025 4.2 Check Register 4.3 Balance Sheet 4.4 Revenue/Expenditure Reports 5. OPEN FORUM An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a future meeting. 6. PUBLIC HEARINGS An opportunity for the public to express their opinions and raise questions pertaining to the agenda item. All comments become part of the official public record. For this reason, all comments must be made at the podium so they can be heard and recorded. Comments may also be provided in writing. There will not be deliberations, discussions, or answers to questions until the hearing is closed. It is important to be courteous and allow each presenter to comment before adding additional testimony. 7. GENERAL BUSINESS Items in which the information is presented by city staff or consultants, then deliberation and action occur. General Business items are not opportunities to receive or provide public input. However, the presiding officer may, at its sole discretion, solicit public feedback. 7.1 Beautification Award Recommendation 8. OPEN DISCUSSION This section is reserved for the board and staff to discuss relevant topics, updates, and other non-action items of the board. 9. MOTION TO ADJOURN REGULAR MEETING 10. CLOSED MEETING - PID #75-00757-0105 - 17610 TYLER ST. NW Page 1 of 24 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity 10.1 Statement to be read by the Chair: "The Economic Development Authority will be closing the meeting pursuant to MN Statute Section 13D.05, Subdivision 3(c)(1) to consider offers or counteroffers relating to the sale of PID 75-00757-0105, 17610 Tyler ST. NW." 10.2 Motion Calling Closed Meeting 10.3 Hold Closed Meeting 10.4 Motion to Adjourn Closed Meeting Page 2 of 24 Meeting of the Economic Development Authority Held at the Elk River City Hall Monday, September 15, 2025 Members Present: President Matt Westgaard, Commissioners J. Brian Calva, Jeff Hartwig, Mike Beyer, Jennifer Wagner, and Charlie Blesener Members Absent: Commissioner Cory Grupa Staff Present: Economic Development Director Brent O'Neil, Economic Development Specialist Joshua Mollan, and Recording Secretary Jolene Richter 1. CALL MEETING TO ORDER Pursuant to due call and notice thereof, the meeting was called to order at 5:31 p.m.. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3. CONSIDER AGENDA Moved by Commissioner Charlie Blesener and seconded by Commissioner Jennifer Wagner to approve the agenda. Motion carried 6-0. 4. CONSENT AGENDA Moved by Commissioner Mike Beyer and seconded by Commissioner J. Brian Calva to approve the following consent items as outlined in their respective staff reports. Motion carried 6-0. 4.1 DRAFT Minutes - August 18, 2025 4.2 Check Register 4.3 Balance Sheet 4.4 Revenue/Expenditure Reports 5. OPEN FORUM No one appeared for open forum. Page 3 of 24 Economic Development Authority Minutes September 15, 2025 --------- Page 2 of 3 6. PUBLIC HEARINGS There were no public hearings. 7. GENERAL BUSINESS 7.1 Presentation - Garden Gem Awards The staff report was presented. President Westgaard presented the Commercial Garden Gem Award winner to Alec Plaisted of Plaisted Companies. Mr. Plaisted expressed his gratitude for the award. 7.2 Resolution 25-02: Levy for Debt Service on YMCA Bonds The staff report was presented. Moved by Commissioner J. Brian Calva and seconded by Commissioner Jeff Hartwig to approve Resolution 25-02 establishing the 2026 referendum tax levy of $518,866 for debt service on the YMCA facility. Motion carried 6-0. 7.3 General Updates Mr. O'Neil provided the following updates: ▪ Regarding the budget, Mr. O'Neil caught something he had misrepresented to the board at the July meeting. The final recommendation from the board was to leave out the $50,000 for future land purchases; however, on the final spreadsheet, land was still included in there for $50,000. He recommended moving forward with the number that was approved in July for the preliminary levy tonight, then proceed to talk about the land item at the meeting in October. ▪ The Tyler Street project is still progressing and looking good. Every conversation Mr. O'Neil has had has been positive. He thinks that in October or November, there will be a substantial update or an action item, and a discussion regarding TIF. President Westgaard stated it is nice to hear they are still engaged in the project. Mr. Mollan provided the following updates: ▪ The Beautification award nomination period is almost up. As of right now, they have 6 nominations. They will look for the committees to judge the properties in October and look to bring in the winner in November. ▪ Development Minute: Some of the most recent ones were Les Schwab Tires, Pickle Paradise, and Spectrum Field House and some of the upcoming ones will be J & J Machine and MC's Pub. 8. MOTION TO ADJOURN Moved by Commissioner J. Brian Calva and seconded by Commissioner Mike Beyer to adjourn the meeting. Motion carried 6-0. Page 4 of 24 Economic Development Authority Minutes September 15, 2025 --------- Page 3 of 3 The meeting adjourned at 5:46 p.m. Minutes prepared by Jolene Richter. ___________________ Matt Westgaard, EDA President ___________________ Tina Allard, City Clerk Page 5 of 24 Page 6 of 24 Page 7 of 24 Page 8 of 24 Page 9 of 24 Page 10 of 24 Page 11 of 24 Page 12 of 24 Page 13 of 24 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Economic Development Authority Item Number 7.1 Meeting Date October 20, 2025 Prepared By Joshua Mollan, Economic Development Specialist Item Description Beautification Award Recommendation Reviewed by Cal Portner Action Requested Approve, by motion, the 2025 Beautification Award winner as recommended by the Beautification and Public Art Committee. Background/Discussion The Beautification and Public Art Committee marketed and accepted nominations for the Beautification Award from May through September. Staff received and reviewed five nominees: Price Homes, Thunderstruck Exteriors, Elk River Area Chamber of Commerce, Antiques Downtown, and NRH Plumbing. The nominees are slated to be reviewed and scored during the October 20 Beautification and Public Art Committee meeting. The Beautification and Public Art Committee will approve a recommendation which will be shared with the EDA at this meeting. If approved, we will invite the winner to be recognized and accept the award at the November 17 EDA meeting. As part of the awarding process, staff will work with the awardee to place a fixture or furnishing (garden bench) on the site with an engraving highlighting the EDA’s recognition of the business. Financial Impact The cost of a fixture or furnishing is estimated at $500 to $750. Mission/Policy/Goal The City Beautification Award recognizes business owners whose efforts to clean, repair, improve, and enhance the overall esthetics of either the interior or exterior of the business, property and/or space thereby maintaining the beauty of their neighborhood and surroundings. It is presented to encourage community improvements and enhance our city’s image and economic vitality. Attachments 1. Elk River Area Chamber of Commerce Page 14 of 24 Elk River Area Chamber of Commerce 509 US-10 Page 15 of 24 Page 16 of 24 Page 17 of 24 Page 18 of 24 Page 19 of 24 Page 20 of 24 Page 21 of 24 Page 22 of 24 Page 23 of 24 Page 24 of 24