EDA Packet 01-20-2026
Economic Development Authority
Regular Meeting
&
Work Session
Agenda
Tuesday, January 20, 2026
5:30 PM
Elk River City Hall
▪ Regular meeting in Council Chambers
▪ Work Session meeting in Upper Town Conference Room immediately following regular meeting
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CONSIDER AGENDA
4. ANNUAL MEETING BUSINESS
4.1 Annual Election of Officers
4.2 Committee Appointments
4.3 Annual Review of Bylaws and Enabling Resolution
4.4 2026 Meeting Schedule
5. CONSENT AGENDA
Considered to be routine and noncontroversial and will be approved by one motion. There will be no separate discussion of
these items unless there is a request to remove the item from the consent agenda to the regular agenda.
5.1 DRAFT Minutes - December 15, 2025
5.2 Check Register
5.3 Balance Sheet
5.4 Revenue/Expenditure Reports
5.5 Mortgage Satisfaction - Preferred Powder
6. OPEN FORUM
An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum
will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a
future meeting.
7. PUBLIC HEARINGS
An opportunity for the public to express their opinions and raise questions pertaining to the agenda item. All comments
become part of the official public record. For this reason, all comments must be made at the podium so they can be heard
and recorded. Comments may also be provided in writing. There will not be deliberations, discussions, or answers to
questions until the hearing is closed. It is important to be courteous and allow each presenter to comment before adding
additional testimony.
8. GENERAL BUSINESS
Items in which the information is presented by city staff or consultants, then deliberation and action occur. General Business
Page 1 of 40
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
items are not opportunities to receive or provide public input. However, the presiding officer may, at its sole discretion,
solicit public feedback.
9. OPEN DISCUSSION
This section is reserved for the board and staff to discuss relevant topics, updates, and other non-action items of the board.
10. MOTION TO ADJOURN REGULAR MEETING
11. WORK SESSION
Work Sessions are less formal meetings to encourage dialog. Official action or votes are not typically taken. At the
conclusion of a discussion, a simple consensus provides staff direction for execution of the item. This portion of the agenda
is audio recorded but not video recorded or broadcast. Work Sessions are open to the public; however, visitors who wish
to provide input must be invited by the presiding officer, assume a seat at the discussion table and provide their full name
and address for the official record.
11.1 Tyler Site Project
12. MOTION TO ADJOURN
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Economic Development Authority
Item Number
4.1
Meeting Date
January 20, 2026
Prepared By
Brent O'Neil, Economic Development Director
Item Description
Annual Election of Officers
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Nominate and elect, by motion, the EDA President, Vice President, and Treasurer for 2026.
Background/Discussion
The positions of president, vice president and treasurer are elected annually. The role and duties of the
secretary and the assistant treasurer have been delegated in the bylaws to the EDA’s Executive Director. In
2025, the officer positions were appointed as follows:
President – Matt Westgaard
Vice President – Jennifer Wagner
Treasurer – Jeff Hartwig
The bylaws state the following regarding each position:
President: Shall be selected from among the commissioners, shall preside at all meetings of the
commissioners, and shall have general charge of and control over the affairs of the Authority subject to the
approval of the commissioners.
Vice President: Shall be selected from among the commissioners, shall preside at all meetings in the
absence of the president, and shall perform such duties as may be assigned by the commissioners.
Treasurer: Shall be selected from among the commissioners, shall receive and be responsible for Authority
money, and for the acts of the assistant treasurer.
Secretary: The secretary shall be the Authority’s executive director. The secretary shall be responsible for
taking and preparing minutes of each meeting of the Authority. Further, the secretary shall be responsible
for maintaining any appropriate files as deemed necessary by the commissioners, including files of the
minutes, publications of meetings, and meeting agendas. The Secretary shall also perform such functions as
may be deemed necessary by the President.
Assistant Treasurer: The assistant treasurer shall be the Authority’s executive director. The powers of the
treasurer are delegated to the assistant treasurer. The assistant treasurer shall receive and be responsible
for the Authority's money. The assistant treasurer shall disburse the Authority's money by check only and
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keep an account of the source of all receipts and the nature, purpose, and authority of all disbursements.
By March 31 of each year, the assistant treasurer shall file with the secretary detailed financial statements
of the Authority covering the financial operations of the Authority during the twelve (12) month period
ending on December 31 of the current year. The assistant treasurer shall provide a bond as required by
law. All checks issued by the Authority shall be signed by the assistant treasurer and the President.
Financial Impact
N/A
Mission/Policy/Goal
The bylaws state the officers are to be elected annually at the first meeting of the year.
Attachments
None
Page 4 of 40
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Economic Development Authority
Item Number
4.2
Meeting Date
January 20, 2026
Prepared By
Brent O'Neil, Economic Development Director
Item Description
Committee Appointments
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Nominate and designate, by motion, members to serve on EDA committees for 2026.
Background/Discussion
The EDA has four committees. The committees and 2025 board designees are listed below.
Joint Finance Committee: A permanent committee that exists jointly with the HRA to provide input and
advice to the EDA and City Council on matters of financing and public incentives. There are nine members:
two EDA, two HRA, and five at-large. Current EDA designees are Matt Westgaard and Charlie
Blesener.
Beautification and Public Art: A permanent committee, it promotes and supports public art placement,
beautification efforts, and overall community appearance. The current designees are J. Brian Calva and
Cory Grupa. There are five at-large members
Together Elk River: Created during the 2020 pandemic, this committee leads the initiative to encourage,
engage, and support local businesses, non-profits, and neighbors to keep small businesses thriving. Current
designees are Jennifer Wagner and Charlie Blesener, plus at-large members and city staff.
Marketing: This committee was created by the board in 2025 to meet on an as-needed basis to guide
marketing efforts and initiatives of the board. Current designees are Jennifer Wagner, Charlie
Blesener, and J. Brian Calva. This committee consists of EDA members only.
Financial Impact
N/A
Mission/Policy/Goal
The bylaws require designation of committee appointments at the annual meeting.
Page 5 of 40
Attachments
None
Page 6 of 40
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Economic Development Authority
Item Number
4.3
Meeting Date
January 20, 2026
Prepared By
Brent O'Neil, Economic Development Director
Item Description
Annual Review of Bylaws and Enabling Resolution
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Review the bylaws and enabling resolution.
Background/Discussion
The enabling statute for economic development authorities in Minnesota requires an annual review of the
governing documents of the board, including the enabling resolution and bylaws. Staff is not proposing any
changes at this time, and action of the board is only required if it decides to propose an amendment to either
document. The bylaws can be amended by the board. Proposed amendments to the enabling resolution would
be forwarded to the City Council for its consideration.
Financial Impact
N/A
Mission/Policy/Goal
An annual requirement of statute is review of the bylaws and enabling resolution.
Attachments
1. Enabling Resolution - As Amended and Combined
2. Bylaws - As Amended (2024)
Page 7 of 40
RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AMENDING AND RESTATING RESOLUTION 87-63 ESTABLISHING
AN ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF ELK RIVER,
MINNESOTA, AS AMENDED
WHEREAS, Minnesota Statutes 469.090 et seq. (the Statute) authorizes The City of Elk
River (the City) to establish an Economic Development Authority pursuant to
the procedures and subject to the restrictions set forth therein; and,
WHEREAS, on October 7, 1987, the City Council for the City of Elk River (the City Council)
adopted Resolution No. 87-63 creating the City of Elk River Economic
Development Authority (the Authority); and,
WHEREAS, on February 12, 1990, the City Council adopted Resolution No. 90-5 to
expand the Authority from five (5) to seven (7) Commissioners by including,
along with the City Council, two (2) residents to serve the Authority at-large,
and to adjust the compensation of the Commissioners from One Dollar
($1.00) for each regular or special meeting of the Authority attended to One
Hundred Dollars ($100.00) for each full month of service; and,
WHEREAS, on November 21, 1994, the City Council adopted Resolution No. 94-122 to
change the composition of the Authority from five (5) City Councilmembers
and two (2) residents to: the Mayor of the City of Elk River; three (3)
additional City Councilmembers of the City of Elk River; and three (3)
residents of the City of Elk River who are not members of the city Council;
and,
WHEREAS, on September 15, 1997, the City Council adopted Resolution No. 97-95 to
adjust the compensation of the Commissioners from One Hundred Dollars
($100.00) for each full month of service to One Hundred Fifty Dollars
($150.00); and,
WHEREAS, on January 3, 2011, the City Council adopted Resolution No. 11-04 to change
the composition of the Authority from: the Mayor of the City of Elk River;
three (3) additional City Councilmembers of the City of Elk River; and three (3)
residents of the City of Elk River who are not members of the city Council to:
four (4) City Councilmembers and three (3) residents of the City of Elk River
who are not members of the city Council; and,
COMBINED AMENDMENTS OF THE ENABLING RESOLUTION
OF THE ELK RIVER ECONOMIC DEVELOPMENT AUHTORITY
(Res. 87-63, as Amended by Res. 90-5, 94-122, 97-95 and 11-04
)
(Official Resolutions on File at Elk River City Hall)
Page 8 of 40
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota, as follows:
1. Establishment of Economic Development Authority
There is hereby established in the City of Elk River an Economic Development
Authority (hereinafter referred to as the "Authority"), effective upon passage by the
City Council of this resolution.
2. Commissioners
a. The Commissioners of the Authority shall include; four (4) members of the City
Council and three (3) residents of the City of Elk River who are not members of
the City Council. The mayor shall make all appointments to the Authority, with
the approval of the City Council.
b. The terms of the Commissioners who are members of the City Council shall
coincide with their term of office, unless a Commissioner resigns earlier.
Commissioners who are not City Council members shall serve six (6) year terms.
c. The Commissioners shall be compensated at the rate of One Hundred Fifty
Dollars ($150.00) for each full month of service. In addition, Commissioners shall
be reimbursed for actual expenses incurred in doing official business of the
Authority.
3. Officers
a. The Authority shall annually elect a president, a vice president, a treasurer, a
secretary, and an assistant treasurer. A Commissioner must not serve as
president and vice president at the same time. The offices of secretary and
assistant treasurer need not be held by a Commissioner.
b. The officers shall have the usual duties and powers of their offices, including
those set forth in the Statute.
Page 9 of 40
4. Bylaws and Rules
a. The Authority shall adopt bylaws and rules to govern its procedures and for the
transaction of its business. The records of the Authority shall be a public
records, as provided by law.
b. The Authority shall adopt an official seal.
5. Employees
a. The Authority may employ an executive director and such other employees as it
may require, and determine their duties, qualifications, and compensation.
b. The Authority may contract for the services of consultants as needed to perform
its duties and exercise its powers.
c. The Authority shall use the services of the City attorney as its chief legal advisor.
d. The Authority may delegate to its agents or employees such powers or duties as
it may deem proper.
6. Conflict of Interest
Except as otherwise provided by law, a Commissioner, officer, or employee of the
Authority must not acquire any financial interest, direct or indirect, in any project or
in any property included or planned to be included in any project, nor shall the
person have any financial interest, direct or indirect, in any contract or proposed
contract for materials or services to be furnished or used in connection with any
project.
7. Powers
The Authority shall have all powers conferred upon Economic Development
Authorities by the Statute, as amended from time to time, including:
a. The powers of a housing and redevelopment authority under Minn. Stat. §
469.001 et seq.;
b. The powers of a City under Minn. Stat. § 469.124 et seq.;
Page 10 of 40
c. The powers and duties of a redevelopment agency under Minn. Stat. § 469.152
et seq.;
d. The power to create and define the boundaries of economic development
districts, as provided by law;
e. The power to acquire by lease, purchase, gift, devise, or condemnation
proceedings property required to create economic development districts; and to
dispose of property acquired, as provided by the Statute;
f. The power to sign options to purchase, sell, or lease property;
g. The right of eminent domain, as provided by the Statute;
h. The power to make contracts for the purpose of economic development, as
provided by the Statute;
i. The authority to be a limited partner in a partnership whose purposes are
consistent with the Authority's purpose;
j. The power to acquire rights or an easement for a term of years, or perpetually,
for development of an economic development district;
k. The power to buy the supplies and materials it needs to carry out the purposes
of the Statute;
l. The right to receive public property, as provided by the Statute;
m. The power to sell or lease land held by it for economic development in economic
development districts;
n. The power to operate and maintain a public parking facility or other public
facility to promote development in an economic development district;
Page 11 of 40
o. The right to cooperate with or act as agent for the federal or state government
or other public body to carry out the Statute;
p. The power to study and analyze economic development needs in the City and
ways to meet the needs; to study the desirable patterns for land use for
economic development and community growth, and other factors effecting local
economic development in the City; to make the result of the studies available to
the public and to industry in general; to engage in research and to disseminate
information on economic development within the City;
q. The power to carry out public relations activities to promote the City and its
economic development, as permitted by the Statute;
r. The right to accept conveyances of land from all other public agencies,
commissions, or other units of government, if the land can be properly used by
the authority in an economic development district to carry out the purposes of
the Statute;
s. The power to develop and improve the lands in an economic development
district to make it suitable and available for economic development uses and
purposes; to fill, grade, and protect the property and do anything necessary and
expedient, after acquiring the property, to make it suitable and attractive as a
tract for economic development; and to lease some or all of its lands or
property; and may set up local improvement districts in all or part of an
economic development district;
t. The power to borrow money in anticipation of bonds, after bonds have been
authorized, as provided by the Statute;
u. The power to issue general obligation bonds, pursuant to the procedures set
forth in and as provided by the Statute, and when authorized by two-thirds (2/3)
majority vote of the City Council, to:
i. Secure funds needed by the Authority to pay for acquired property; or
ii. For other purposes as provided in the statute.
Page 12 of 40
v. The power to issue revenue bonds pursuant to the procedures set forth in and
as authorized by the Statute;
w. The power to sell or convey property owned by it within the City or an economic
development district pursuant to the procedure set forth in the Statute, if it
determines that the sale or conveyance is in the best interest of the City or
district and its people and that the transaction furthers the Authority's general
plan of economic development;
x. The power to advance its general fund money or its credit or both without
interest for the objects and purposes of the Statute, as allowed by the Statute;
y. The right to request that the City levy a tax for the benefit of the Authority,
pursuant to the procedures and as provided for in the Statute.
8. Existing Projects
a. The Authority shall have no control nor authority over any existing economic
development or redevelopment project in the City, unless specifically so
provided by subsequent resolution of the City Council. If the City Council adopts
a resolution transferring control, authority, and operation of any existing project
to the Authority, the Authority shall accept control, authority and operation of
the project;
b. When taking control of an existing project, the Authority may exercise all of the
powers that the governmental unit establishing the project could exercise with
respect to the project and shall covenant and pledge to perform the terms,
conditions, and covenants of any bond indentures or other agreements
executed with respect to the project.
9. Banks and Audits
a. Every two years the Authority shall name a national or state bank within the
state as a depository, in the manner provided by the Statute.
b. The financial statements of the Authority shall be prepared, audited, filed, and
published in the manner required by the Statute.
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10. Annual Reports
The Authority shall prepare and submit all annual reports required by the Statute,
including:
a. An annual report stating whether and how this enabling resolution should be
modified;
b. An annual budget;
c. An annual report giving a detailed account of the Authority's activities and its
receipts and expenditures during the preceding year.
11. Modification of Enabling Resolution
This enabling resolution, or any part thereof, may be modified at any time by the
City Council, as provided by the Statute.
Summarized Res. 87-63, as Amended by Res. 90-5, 94-122, 97-95 and 11-04
Official Resolutions on File at Elk River City Hall
Page 14 of 40
Amended Res. 23-01
Amended January 2024
Bylaws
of
The Economic Development Authority
in and for
the City of Elk River, Minnesota
Preamble
The Economic Development Authority for the City of Elk River (the Authority) was created by
Resolution No. 87-63 of the City Council of the City of Elk River and adopted on the 7th day of
October 1987 as authorized by Minnesota Statutes, Sections 469.090-469.1081. The purpose is to
serve as an Economic Development Authority pursuant to Minnesota Statutes and its affairs shall
include, but not be limited to, promoting commercial and industrial growth and development within
the City of Elk River.
Article 1
Authority
1.1) Name - The legal name of the Authority is "The Economic Development Authority for the
City of Elk River."
1.2) Principal Office - The principal office of the Authority shall be the City of Elk River City
Hall unless otherwise determined by resolution of the Authority.
1.3) Enabling Authority - The Authority shall exist and operate under the supervision of the City
of Elk River, Minnesota (the City), in accordance with Minnesota Statutes Sections 469.090
through 469.1081 as amended and revised (the Statute) and Resolution No. 87-63 of the City
Council of the City of Elk River (the Enabling Resolution), as amended from time to time.
1.4) General Powers and Duties - The Authority shall be a public body corporate and politic and
shall have all the powers necessary or convenient to carry out the purposes of an economic
development authority, including the powers granted by the Statute.
Article 2
Meetings
2.1) Open to the Public - All meetings of the Authority shall be open to the public and governed
by the Minnesota Open Meeting Law, Minn. Stat. Section 471.705.
2:2) Quorum - A majority of the commissioners in office at any time shall constitute a quorum
for all purposes. There shall be a quorum to conduct business at all meetings. If a quorum
is not present for the annual meeting, those present shall adjourn the meeting and the
Page 15 of 40
Amended Res. 23-01
Amended January 2024
executive director shall establish a new annual meeting date and cause notice to be given as
provided in section 2.5(02) of this article. If a quorum is not present at any regular or special
meeting, those present shall adjourn the meeting to the next regular meeting, unless a special
meeting is called before the next regular meeting.
2.3) Rules of Order - Meetings shall be conducted in accordance with Robert's Rules of Order
Revised.
2.4) Voting - In addition to a quorum being required for each meeting of the Authority in order
to transact business, a majority of all of the commissioners present shall be required to
approve any matter before the commissioners.
2.5) Annual Meeting
(01) Time and Place - The annual meeting shall be held on the 3rd Monday of January at
5:30 p.m. at the principal office or another location as designated in the notice of annual
meeting. An annual meeting falling upon a holiday shall be held on the next business day at
the same time and location.
(02) Notice - Notice of the annual meeting shall be published in the official newspaper of
the Authority not less than ten (10) days in advance of such meeting and shall be delivered
to each commissioner of the Authority and each member of the governing body of the City.
It shall be the responsibility of the executive director to give this notice.
(03) Order of Business - The suggested order of business at the annual meeting shall be:
1. Call meeting to order
2. Oath of Office
3. Election of officers and establishment of their terms
4. Designation of committee assignments to commissioners
5. Consider Agenda
6. Consent Agenda
7. Open Forum
8. Public Hearings
9. General Business
10. Adjournment
Page 16 of 40
Amended Res. 23-01
Amended January 2024
2.6) Regular Meetings
(01) Time and Place - Regular meetings shall be held on the 3rd Monday of each calendar
month at 5:30 p.m. Any regular meeting falling upon a holiday shall be held on the next
business day at the same time and place. Regular meetings shall be held by the Authority at
such time and place as determined by the Authority at its annual meeting, unless the
Authority, by subsequent resolution, establishes a different time and place for regular
meetings.
(02) Notice - No separate notice need be given for regular meetings held at the time and
place designated by the Enabling Resolution of the Authority.
(03) Order of Business - The suggested order of business at regular meetings shall be:
1. Call meeting to order
2. Consider Agenda
3. Consent Agenda
4. Open Forum
5. Public Hearings
6. General Business
7. Work Session
8. Adjournment
2.7) Special Meetings - Shall be called by the executive director at any time upon written request
of any commissioner or by the executive director. Notice shall be given to each
commissioner and to each member of the governing body of the City and shall be posted at
the Authority's principal office.
2.8) Attendance Policy - The city council has adopted an Attendance Policy applicable to all
commissioners. The city council may amend the Attendance Policy from time to time. At
all times, commissioners shall comply with the Attendance Policy then in effect on file with
the executive director. Failure to comply with the Attendance Policy may result in removal
from the board of commissioners in accordance with the Attendance Policy.
Article 3
Officers and Staff
3.1) Officers - Authority officers shall consist of a president, a vice president, a treasurer, a
Page 17 of 40
Amended Res. 23-01
Amended January 2024
secretary, and an assistant treasurer. The Authority shall elect the president, vice president,
treasurer, and secretary annually. The offices of president and vice president may not be
held by the same commissioner concurrently. The offices of assistant treasurer and secretary
need not be held by commissioners. The economic development director of the City shall
be the Authority’s executive director.
(01) President - Shall be selected from among the commissioners, shall preside at all
meetings of and shall have general charge of and control over the affairs of the Authority
subject to the approval of the commissioners.
(02) Vice President - Shall be selected from among the commissioners, shall preside at all
meetings in the absence of the president and shall perform such duties as may be assigned to
him by the commissioners. In case of death, retirement, resignation, or disability of the
president, the vice president shall perform and be vested with all the duties and powers of
the president.
(03) Treasurer - Shall be selected from among the commissioners, shall receive and is
responsible for Authority money and for acts of the assistant treasurer.
(04) Secretary - The secretary shall be the Authority’s executive director. The secretary
shall be responsible for taking and preparing minutes of each meeting of the Authority.
Further, the secretary shall be responsible for maintaining any appropriate files as deemed
necessary by the commissioners, including files of the minutes, publications of meetings, and
meeting agenda. The Secretary shall also perform such functions as may be deemed
necessary by the president.
(05) Assistant Treasurer - The assistant treasurer shall be the Authority’s executive
director. The powers of the treasurer are delegated to the assistant treasurer. The assistant
treasurer shall receive and is responsible for authority money. The assistant treasurer shall
disburse Authority money by check only and keep an account of the source of all receipts
and the nature, purpose, and authority of all disbursements. By March 31 of each year, the
assistant treasurer shall file with the secretary detailed financial statements of the Authority
covering the financial operations of the Authority during the twelve (12) month period
ending on December 31 of the current year. The assistant treasurer shall provide a bond as
required by law. All checks issued by the Authority shall be signed by the assistant treasurer
and the President.
3.2) Absentee - In the case of the absence or inability to act of any officer of the Authority or of
any person authorized by these bylaws to act in place of the officer, the Authority may from
time to time delegate the powers or duties of such officer to any other officer or any
commissioner whom it may select.
3.3) Vacancies - Vacancies in office arising from any cause shall be noticed to the Mayor and the
City Council. The Authority may recommend a replacement to fill the vacancy to the City
Council and the Mayor at its annual meeting or at any regular or special meeting.
3.4) Staff - The Authority shall appoint an executive director and such other staff as deemed
necessary to carry out the business of the Authority and may determine their duties,
Page 18 of 40
Amended Res. 23-01
Amended January 2024
qualifications, and compensation.
(01) The executive director shall have the duties and responsibilities delegated by these
bylaws and as assigned by the Authority.
(02) The Authority may delegate to its staff, employees, or agents such powers or duties
deemed proper.
3.5) Consultants - The Authority may contract for the services of consultants as needed to
perform its duties and exercise its powers.
(01) The fees, if any, of all contracted agents or consultants of the Authority shall be fixed
by the Authority.
Article 4
Finance, Contracts and Other Duties
4.1) Fiscal Year - The fiscal year of the Authority shall be the same as the fiscal year of the City.
4.2) Budget - The following budgetary proceedings shall apply to the transaction of business:
(01) A budget shall be prepared by the treasurer in accordance with the Statute. The
treasurer shall present the budget to the Authority each year at such time as established by
the Authority, but not later than July 31.
(02) The budget shall include estimated revenues, the source of revenues and an estimate
of the amount of money needed from the City, the costs of projects for the ensuing year, the
estimated costs for personnel, and the purposes to which money on hand is to be applied, as
well as the general administrative and overhead costs estimated for the ensuing year, and a
proposed levy.
(03) After full consideration of the budget, the Authority shall approve and the president
shall submit the budget to the city council.
4.3) Financial Statements - Must be prepared, presented, approved, and filed in accordance with
Minnesota Statutes Sections 469.096 and 469.100 and other relevant statutes as amended or
revised.
4.4) Contracts and Procurement
(01) All construction work and work of demolition and clearing, contracts for services or
for repairs, maintenance and replacements, and every purchase of equipment, supplies or
materials and contracts therefore shall be in accordance with the Statute and procurement
policies, if any, established by resolution of the Authority.
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Amended Res. 23-01
Amended January 2024
(02) Approval of Contract by Attorney - Contracts shall be in writing and, except when
deemed unnecessary by the Authority or the executive director, shall be approved as to form
by the attorney for the Authority.
(03) Execution of Contracts - Unless otherwise directed by the Authority, required by law
or required by state or federal agencies furnishing funds to the Authority, all purchasing
contracts of the Authority shall be executed on behalf of the Authority as provided by the
Purchasing Policy set forth in the Financial Management Policies of the City of Elk River, as
amended from time to time. Non-purchasing contracts and other instruments of the
Authority shall be executed by the president or other officer if the president is unavailable
and the executive director or the executive director’s delegate.
4.5) Disbursements
(01) Federal Funds - All funds received from the Government of the United States or any
of its agencies shall be disbursed and accounted for in accordance with the regulations or
requirements from time to time made by the federal agencies furnishing said funds to the
Authority.
(02) Official Depository - All monies of the Authority shall be deposited in the name of
the Authority in official city depositories in accordance with Minnesota Statutes. Monies
shall be disbursed only by check, signed by persons designated by the Authority, except that
petty cash funds not exceeding at any time One Hundred Dollars ($100) may be maintained
by the Authority.
(03) Checks - All checks drawn on bank accounts of the Authority shall indicate the fund
and, in the case of a project, the project to be charged. All checks shall be signed by the
treasurer and the president. In accordance with Minnesota law, the treasurer has delegated
the duty of signing checks to the assistant treasurer.
4.6) Records - The books and records of the Authority shall be kept at the Principal Office.
4.7) Ongoing Duties - The Authority shall evaluate and consider staff assignments, the status of
existing Authority projects, any modifications or amendments to Minnesota Statutes,
Sections 469.090 -469.1081 and suggested amendments and changes to the Authority’s
bylaws from time to time as needed.
4.8) Official Newspaper - The official newspaper of the Authority shall be the official newspaper
of the City of Elk River, unless otherwise determined by resolution of the Authority.
Article 5
Amendments
5.1) Amendments - These bylaws may be amended at any meeting of the Authority provided that
notice of such proposed amendment shall be given to each commissioner and each member
of the governing body of the City prior to such meeting. Amendment of the bylaws shall be
Page 20 of 40
Amended Res. 23-01
Amended January 2024
in accordance with the procedural and voting requirements established by these bylaws or by
resolution of the Authority.
5.2) Existing Projects - The Authority shall have no control or authority over any existing
economic development or redevelopment project in the City unless specifically so provided
by resolution of the city council. If the city council adopts a resolution transferring control,
authority and operation of any existing project to the Authority, the Authority shall accept
control, authority, and operation of the project. When taking control of an existing project
the Authority may exercise all for the powers that the governmental unit established in the
project could exercise with respect to the project and shall covenant and pledge to perform
the terms, conditions, and covenants of any bond indentures or other agreements executed
with respect to the project.
Article 6
Committees
6.1) Committees - The Authority may establish and maintain committees to advise and enhance
the work of the Authority and to work with the executive director of the Authority and City
staff on assignments if needed. Composition of any committee may include Authority
Commissioners, members at-large, or any combination of membership as the Authority
finds suitable.
6.2) Establishment of Committees - Committees established for the purpose of a specific task or
initiative may be created by motion specifying the name and purpose of the committee, the
composition of membership, expected duration, and other direction the Authority finds
necessary. Appointments to a committee shall be by motion of the Authority unless
otherwise stated.
6.3) Standing Committees - Committees which are expected to provide continual support and
advice to the Authority may be established and articulated through these bylaws as standing
committees. The Authority has established the following standing committees, as amended:
(01) Joint Finance Committee - A joint Finance Committee of the Authority and Housing
and Redevelopment Authority (HRA) to provide input and advice to the Authority, HRA,
and City Council on financing, incentives, and other similar activities. Composition of the
committee shall be comprised of (i) two HRA Commissioners appointed by the HRA, (ii)
two Authority Commissioners appointed by the Authority, and (iii) up to five at-large
members with a residential or business connection to the Elk River community. When
possible, appointment of at-large members should give preference to professional
representation such that there are two members of the banking profession, one member of
the legal profession, one member of the real estate profession and one member of the
community at large, each of whom shall be appointed, as needed, by the then-existing
members of the Finance Committee to fill any vacancy consistent with foregoing community
categories. The professional distinction or expertise of a HRA or Authority Commissioner
Page 21 of 40
Amended Res. 23-01
Amended January 2024
need not be a factor in considering satisfaction of the professional representation of at-large
members.
The Chair of the Finance Committee shall be selected by the Committee on a biannual basis
at the Committee’s first-occurring meeting of each odd-numbered year, and shall be an HRA
or Authority Commissioner.
(02) Beautification and Public Art Committee - A committee to promote beautification,
art placement, and overall enhancement of the community’s visual appearance.
Composition of the committee shall consist of two Authority members, and up to five at-
large members.
6.4) Facilitating Committees - Any committee may choose to appoint a chairperson to lead
meetings. A staff liaison shall facilitate meetings in the absence or non-appointment of a
chairperson.
Page 22 of 40
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Economic Development Authority
Item Number
4.4
Meeting Date
January 20, 2026
Prepared By
Joshua Mollan, Economic Development Specialist
Item Description
2026 Meeting Schedule
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Approve, by motion, the schedule of regular EDA meetings for 2026.
Background/Discussion
The EDA will hold its regular meetings on the third Monday of each month at 5:30 p.m., or on the first
business day thereafter in the event a regular meeting falls on a holiday. The calendar of meeting dates for
2026 is as follows:
Tuesday, February 17
Monday, March 16
Monday, April 20
Monday, May 18
Monday, June 15
Monday, July 20
Monday, August 17
Monday, September 21
Monday, October 19
Monday, November 16
Monday, December 21
We also plan to discuss a possible synchronization of meeting times with the HRA.
Financial Impact
N/A
Mission/Policy/Goal
Statute provides that the schedule of regular meetings be determined and approved at the EDA annual
meeting.
Attachments
1. 2026 Boards and Commissions Meetings
Page 23 of 40
Page 24 of 40
Advisory Board/Commission Meeting Calendar2026
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 1 2 3 4 1 2 3
4 5 6 7 8 9 10 5 6 7 8 9 10 11 5 6 7 8 9 10 11 4 5 6 7 8 9 10
11 12 13 14 15 16 17 12 13 14 15 16 17 18 12 13 14 15 16 17 18 11 12 13 14 15 16 17
18 19 20 21 22 23 24 19 20 21 22 23 24 25 19 20 21 22 23 24 25 18 19 20 21 22 23 24
25 26 27 28 29 30 31 26 27 28 29 30 26 27 28 29 30 31 25 26 27 28 29 30 31
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 1 1 2 3 4 5 6 7
8 9 10 11 12 13 14 3 4 5 6 7 8 9 2 3 4 5 6 7 8 8 9 10 11 12 13 14
15 16 17 18 19 20 21 10 11 12 13 14 15 16 9 10 11 12 13 14 15 15 16 17 18 19 20 21
22 23 24 25 26 27 28 17 18 19 20 21 22 23 16 17 18 19 20 21 22 22 23 24 25 26 27 28
24 25 26 27 28 29 30 23 24 25 26 27 28 29 29 30
31 30 31
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 3 4 5 6 1 2 3 4 5 1 2 3 4 5
8 9 10 11 12 13 14 7 8 9 10 11 12 13 6 7 8 9 10 11 12 6 7 8 9 10 11 12
15 16 17 18 19 20 21 14 15 16 17 18 19 20 13 14 15 16 17 18 19 13 14 15 16 17 18 19
22 23 24 25 26 27 28 21 22 23 24 25 26 27 20 21 22 23 24 25 26 20 21 22 23 24 25 26
29 30 31 28 29 30 27 28 29 30 27 28 29 30 31
EDA (5:30 p.m.) and City Council (6:00 p.m. or after EDA mtg)Planning Commission - 6:30 p.m.
Heritage Preservation Commission - 5:00 p.m.Utilities Commission - 3:30 p.m.
HRA (5:30 p.m.) and City Council (6:30 p.m.) City Council
Community Event Center Commision - 6:30 p.m.Utilities Commission (3:30 p.m.) HRA (5:30 p.m.) City Council (6:30 p.m.)
Parks and Recreation Commission - 6:30 p.m.
Holidays
Jan 1 - New Year's Day Sept 7- Labor Day April 27 - Council Retreat
Jan 19 - Martin Luther King Jr. Day Nov 11 - Veterans Day July 28 - Planning Commission
Feb 16 - Presidents' Day Nov 26 - Thanksgiving
May 25 - Memorial Day Nov 27 - Day after Thanksgiving
June 19 - Junteenth Dec 24 & 25 - Christmas Holidays
July 3 - Independence Day Observed
Community Event Center Commission meets at Furniture and Things Community Event Center, 1000 School St
Utilities Commission meets at ERMU, 13069 Orono Parkway
Unless otherwise noted, all other meetings are held at Elk River City Hall, 13065 Orono Parkway
NOTE: ALL DATES ARE SUBJECT TO CHANGE.
July
August
September
October
November
December
January
February
March
April
May
June
Page 25 of 40
Meeting of the Economic Development
Authority
Held at the Elk River City Hall
Monday, December 15, 2025
Members Present: President Matt Westgaard, Commissioners Cory Grupa, J. Brian Calva, Jeff
Hartwig, Mike Beyer, Jennifer Wagner, and Charlie Blesener
Members Absent: None
Staff Present: Economic Development Director Brent O'Neil and Recording Secretary Jolene
Richter
1. CALL MEETING TO ORDER
Pursuant to due call and notice thereof, the meeting was called to order at 5:30 p.m.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3. CONSIDER AGENDA
Moved by Commissioner Jennifer Wagner and seconded by Commissioner Mike Beyer to
approve the agenda. Motion carried 7-0.
4. CONSENT AGENDA
Moved by Commissioner Cory Grupa and seconded by Commissioner J. Brian Calva to
approve the following consent items as outlined in their respective staff reports. Motion
carried 7-0.
4.1 DRAFT Minutes - November 17, 2025
4.2 Check Register
4.3 Balance Sheet
4.4 Revenue/Expenditure Reports
4.5 Mortgage Satisfaction - Modern Construction
Page 26 of 40
Economic Development Authority Minutes
December 15, 2025
---------
Page 2 of 3
5. OPEN FORUM
No one appeared for open forum.
6. PUBLIC HEARINGS
There were no Public Hearings.
7. GENERAL BUSINESS
7.1 Extension - Real Estate Brokerage Agreement
The staff report was presented.
Moved by Commissioner Mike Beyer and seconded by Commissioner Jeff Hartwig to
approve the attached amendment extending the brokerage agreement with Partners Real
Estate MN. Motion carried 7-0.
8. OPEN DISCUSSION
Mr. O'Neil noted the following items:
▪ The annual meeting will be the first meeting in January, to look at officers and bylaws. President
Westgaard asked for a copy of the current bylaws to review. Mr. O'Neil stated that they can
email them out.
▪ There is a place looking to dump compactable fill, and asked the board about the Tyler site.
President Westgaard asked if there would be a need for the lots of Nature's Edge for
remediation. Mr. O'Neil stated there might be some other properties not owned by the city, or
a future overpass might be a good spot too. The board discussed and directed staff to look into
it further.
▪ Discount Tire is looking to take one of the remaining parcels by Aldi. The developer of that
property may be willing to sell the remaining property to the EDA if the EDA was interested.
9. MOTION TO ADJOURN REGULAR MEETING
Moved by Commissioner J. Brian Calva and seconded by Commissioner Jeff Hartwig to
adjourn the meeting. Motion carried 7-0.
The regular meeting adjourned at 5:40 p.m.
10. CLOSED MEETING - PID 75-00757-0105
Board Members Present: President Westgaard, Commissioners Charlie Blesener, Mike
Beyer, J. Brian Calva, Cory Grupa, Jeff Hartwig, and Jennifer Wagner
Staff Present: Economic Development Director Brent O'Neil and Deputy Clerk Jolene
Richter.
Others Present: City Realtor Ryan Hardin
The Closed meeting started at 5:43 p.m.
Page 27 of 40
Economic Development Authority Minutes
December 15, 2025
---------
Page 3 of 3
President Westgaard read the following statement:
10.1 Statement to be read by the Chair:
"The Economic Development Authority will be closing the meeting pursuant to MN Statute
Section 13D.05, Subdivision 3(c)(1) to consider offers or counteroffers relating to the sale of PID
75-00757-0105, 17610 Tyler ST. NW."
10.2 Motion Calling Closed Meeting
Moved by Councilmember Wagner and seconded by Councilmember Beyer to open the
closed meeting. Motion carried 7-0.
10.3 Hold Closed Meeting
10.4 Motion to Adjourn Closed Meeting
Moved by Commissioner Jennifer Wagner and seconded by Commissioner Cory Grupa to
adjourn the closed meeting. Motion carried 7-0.
The meeting adjourned at 6:02 p.m.
Minutes prepared by Jolene Richter.
___________________
Matt Westgaard, EDA President
___________________
Jolene Richter, Deputy City Clerk
Page 28 of 40
Page 29 of 40
Page 30 of 40
Page 31 of 40
Page 32 of 40
Page 33 of 40
CITY OF ELK RIVER
Balance Sheet
December 31, 2025
Fund 920 - EDA
Assets
920-1010 Cash - EDA 2,657,606.89
Total Assets 2,657,606.89
Fund Equity
920-2400 Fund Balance 2,418,623.64
Revenues over Expenditures - YTD 238,983.25
Total Fund Equity 2,657,606.89
Total Liabilities & Equity 2,657,606.89
Page 34 of 40
CITY OF ELK RIVER
Revenues with Comparison to Budget
For the Months Ending December 31, 2025
Fund 920 - EDA
Period Actual YTD Actual Budget Unexpended PCNT
920-3-0000-3111 Property Taxes 199,109.03 419,971.95 427,000.00 7,028.05 98%
920-3-0000-3322 MV Credit 111.69 223.39 - (223.39) 0%
920-3-0000-3342 Other Local Grants - 1,600.00 - (1,600.00) 0%
920-3-0000-3621 Interest Income 4,842.58 72,813.09 25,000.00 (47,813.09) 291%
920-3-0000-3629 Miscellaneous Revenue 56.20 336.07 - (336.07) 0%
920-3-0000-3949 Transfer-HRA - 4,000.00 4,000.00 - 100%
Total Fund Revenue 204,119.50 498,944.50 456,000.00 (42,944.50) 109%
Page 35 of 40
CITY OF ELK RIVER
Expenditures with Comparison to Budget
For the Months Ending December 31, 2025
Fund 920 - EDA
Period Actual YTD Actual Budget Unexpended PCNT
920-4-6210-4101 Regular Pay 10,127.08 114,538.64 130,800.00 16,261.36 88%
920-4-6210-4103 Part-time Pay 1,050.00 11,550.00 12,600.00 1,050.00 92%
920-4-6210-4104 PERA 777.97 8,787.61 10,000.00 1,212.39 88%
920-4-6210-4105 FICA 638.76 7,186.67 8,800.00 1,613.33 82%
920-4-6210-4107 Medicare 154.83 1,738.42 2,100.00 361.58 83%
920-4-6210-4108 Insurance 1,445.40 16,979.40 25,500.00 8,520.60 67%
920-4-6210-4109 Workers Comp - 541.00 650.00 109.00 83%
920-4-6210-4201 Office Supplies 2.87 268.82 3,000.00 2,731.18 9%
920-4-6210-4212 Fuels & Lubes - - 50.00 50.00 0%
920-4-6210-4304 Legal Fees - 677.00 10,000.00 9,323.00 7%
920-4-6210-4319 Professional Services - - 25,000.00 25,000.00 0%
920-4-6210-4321 Telephone 210.00 540.00 400.00 (140.00) 135%
920-4-6210-4322 Postage - 2.44 100.00 97.56 2%
920-4-6210-4331 Travel, Conferences & Schools 89.88 5,788.38 11,000.00 5,211.62 53%
920-4-6210-4349 Advertising/Marketing 1,910.08 20,380.31 73,600.00 53,219.69 28%
920-4-6210-4359 Publishing - 77.40 1,000.00 922.60 8%
920-4-6210-4361 Insurance - 108.00 250.00 142.00 43%
920-4-6210-4404 Software Services 192.36 4,182.69 15,000.00 10,817.31 28%
920-4-6210-4433 Dues & Subscriptions 260.00 15,607.03 4,650.00 (10,957.03) 336%
920-4-6210-4440 Miscellaneous - 3,007.44 73,500.00 70,492.56 4%
920-4-6210-4721 Transfer-General Fund - 48,000.00 48,000.00 - 100%
Total Fund Expenditures 16,859.23 259,961.25 456,000.00 196,038.75 57%
Net Revenue Over Expenditures 187,260.27 238,983.25 - (238,983.25) 0%
Page 36 of 40
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Economic Development Authority
Item Number
5.5
Meeting Date
January 20, 2026
Prepared By
Joshua Mollan, Economic Development Specialist
Item Description
Mortgage Satisfaction - Preferred Powder
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Approve, by resolution, two satisfaction of mortgages related to a forgivable loan agreement and a microloan
agreement with Preferred Real Estate Holding, and authorize staff to execute and file the required documents.
Background/Discussion
We received an inquiry from Old Republic Title regarding two Preferred Powder loans. Preferred Real Estate
Holding entered into two mortgage agreements with the EDA on September 26, 2013: a $200,000 forgivable
loan and a $100,000 microloan. Both loans have been fully satisfied, and staff recommends providing Old
Republic with the requested mortgage satisfactions.
Financial Impact
N/A
Mission/Policy/Goal
Support the growth and development of the community.
Attachments
1. Forgivable Loan and Microloan Satisfaction Resolution
Page 37 of 40
City of Elk River
Economic Development Authority
Resolution 26-____
A Resolution of the City of Elk River Economic Development Authority
Approving Issuance of Release of Mortgages
(Preferred Powder Coating LLC)
WHEREAS, the Economic Development Authority of the City of Elk River
(“EDA”) approved and expended a Microloan for $100,000, dated September
26, 2013 (Recorded Doc. 778856), and a Forgivable Loan for $200,000, dated
September 26, 2013 (Recorded Doc. 778857), to Preferred Real Estate
Holding, LLC (the “Borrower”).
WHEREAS, the Borrower has fulfilled all financial obligations under the
Microloan, including the payments of all principal, interest and fees.
WHEREAS, the EDA approved the forgiveness of the Forgivable Loan through
Resolution 16-02, dated April 18, 2016.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the
EDA, as follows: The EDA hereby finds that the Borrower has repaid the
Microloan in full, and the Forgivable Loan has been previously forgiven, and
the President and the Executive Director are hereby authorized and directed
to execute Release of Mortgages of behalf of the EDA and deliver to the
Borrower.
Passed and adopted this _____ day of _______ 2026.
Page 38 of 40
Matthew Westgaard, President
ATTEST:
Jolene Richter, Deputy Clerk
Page 39 of 40
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Economic Development Authority
Item Number
11.1
Meeting Date
January 20, 2026
Prepared By
Brent O'Neil, Economic Development Director
Item Description
Tyler Site Project
Reviewed by
Cal Portner
Action Requested
This item is presented for information and discussion purposes.
Background/Discussion
Following Board consensus to sell the Tyler/North Star development site, we continue to make progress on
the project and will update the Board on the status and next steps.
Financial Impact
N/A
Mission/Policy/Goal
Support commercial and industrial growth.
Attachments
None
Page 40 of 40