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10-11-1988 PR MIN . . . MEETING OF THE ELK RIVER RECREATION BOARD HELD AT THE ELK RIVER CITY HALL CONFERENCE ROOM OCTOBER 11, 1988 Members Present: Mike O'Brien, Chair; Todd Mixer, C1ete Lipetzky, Dave Anderson, Rolfe Anderson, Marilyn VanPatten Members Absent: Byron Houghtelin Other Present: Phil Hals, Street/Parks Superintendent; Charlie Blesener, Community Education Director; Rollie Ring-Jarvi, Cross Country Ski Coach; Pat Klaers, City Administrator Prior to the regularly scheduled 10/11/88 Recreation Board meeting at City Hall, a tour was taken of the Woodland Trails Park. Phil, Clete, Todd, Rolfe, Marilyn, Dave and Rollie participated in this tour. The tour began at approximately 6:00 p.m. and concentrated on possible cross country skiing trails for the upcoming 1988-89 winter and possible improvements to be looked at when applying for a LAWCON Grant for development of this park. 1. Pursuant to due call and notice thereof, the meeting of the Recreation Board was called to order at 7:18 p.m. 2. Consideration of 10/11/88 Recreation Board Agenda It was the consensus of the Recreation Board that the agenda was acceptable as presented. 3. Consideration of 9/6/88 Recreation Board Minutes BOARD MEMBER ROLFE ANDERSON MOVED TO APPROVE THE 9/6/88 RECREATION BOARD MINUTES AS SUBMITTED. THE MOTION WAS SECONDED BY TODD MIXER. THE MOTION CARRIED 6-0. 4. Public Mike High School Cross Country Ski Coach, Rollie Ring-Jarvi was present to discuss with the Recreation Board the proposed cross country skiing course on the Golf Course and Woodland Trails Park for the upcoming 1988-89 winter season. Mr. Ring-Jarvi stated that the school currently uses the Girl Scout property as their practice area and eventually would like to work out a program with the City where they could use City park property and assist in the development of the skiing trails. Rollie indicated that a course of varying degrees of difficulty could be laid out for both the novice and more experienced skiier. The school team would be looking at a course that would be more difficult than what is typically undertaken by the average skiier. Mr. Ring-Jarvi indicated that issues the City should look at include the length of the course, markers for the course, a map so that skiiers can know where they are going, a variety of levels of difficulty, maintenance issues of the course, the need for parking lot, possibility of lights at night, restroom facilities and adequate publicity for the activity. Mr. Ring-Jarvi indicated his desire to work with the City and assist in the layout of the cross country skiing trail. Page 2 . Recreation Board Minutes October 11, 1988 5. Discussion of Woodland Trails Tour The Recreation Board concurred that the City should be looking at applying for a LAWCON Grant to develop the Woodland Trails Park. The Recreation Board also concurred that the most obvious components of such a LAWCON Grant were listed in the 10/7/88 memo to the Recreation Board from the City Administrator. The items listed in this memo included the construction of an entrance into the park, the construction of a parking lot with lights, the construction of a camping area with grills, shelter, picnic tables, etc., construction of bridges over the creek within this park and the construction of a cross country skiing trail and hiking trail system. The Recreation Board also indicated that, as previously noted by Mr. Ring-Jarvi, lights for the cross country skiing trail system would also be a nice addition to the park. The Recreation Board asked that Economic Development Coordinator, Dick Fursman, who would be applying for a Grant on behalf of the City, attend an upcoming Recreation Board meeting to discuss this Grant application. 6. Park Dedication Fees . This item was discussed at the September Recreation Board meeting and at that time, Rolfe Anderson was requested to do additional research on Park Dedication Fees in neighboring comumunities. The Recreation Board reviewed Rolfe's 9/28/88 memo that looked at the Park Dedication Fees in Maple Grove, Andover, Plymouth, Champlin, Anoka and Coon Rapids. BOARD MEMBER CLETE LIPETZKY MOVED TO RECOMMEND TO THE CITY COUNCIL THE INCREASE OF PARK DEDICATION FEES EFFECTIVE 1/1/89 FROM $200 PER LIVING UNIT TO $300 PER LIVING UNIT. MOTION WAS SECONDED BY BOARD MEMBER MARILYN VANPATTEN. THE MOTION CARRIED 4-2. Dave Anderson and Rolfe Anderson both voted against the motion and indicated that they were not opposed to an increase, but felt that the increase was not high enough to meet City park development needs. 7. Park and Recreation Financial Status At this time the City Administrator distributed three handouts from the Finance Director, Lori Johnson. These handouts discussed the status of the Park Dedication Fund, the City Recreation Fund and the City Park Fund. This material was reviewed by the Recreation Board and the Recreation Board requested that the Finance Director attend a future meeting during the winter of 1988-89 in order to further elaborate on the financial status of the Park and Recreation Funds. 8. & 9. Communit~Edu~ation U~ate-Char1ie B1esener / City Park and Recreation Update-Phil Ha1s . Charlie discussed with the Recreation Board the status of the senior citizen coordinator. This employee now works 32 hours per week and there is a demonstrated need and desire to have this individual work a 40 hour week. Charlie indicated that he would be working with the City Administration Staff in order to see if this increase in time could be accommodated within the budget. Page 3 . Recreation Board Minutes October 11. 1988 Charlie discussed with the Recreation Board the Handke Pit warming house situation and indicated that a lot of maintenance has taken place on the structure but that it is still an inadequate warming house. The Recreation Board requested that the need for a new warming house at Handke Pit be reviewed in the spring of 1989. Charlie and Phil both discussed with the Recreation Board the maintenance of ice skating rinks during the upcoming winter season. Charlie indicated ongoing problems with the maintenance of the hockey rink at Handke school. Currently. school employees flood and maintain the rink but the ice does not get sufficient attention. Charlie is hoping to work with the City Staff in providing better maintenace in the hockey and open skating area at Handke Pit this upcoming winter season. Phil discussed with the Recreation Board the skating plans at Lion's Park. The City is planning on purchasing hockey boards and the Lion's Club will help install these boards. The warming house is anticipated to be finished very shortly and that lights will be installed within the near future. The City Staff will be in charge of maintaining the ice at Lion's Park. 10. Other Business . 10.1 Softball Complex Lighting System Dave Anderson indicated that the Legion organization has agreed to donate $1.000 per month to the Softball organization for the purchase of the twelve poles needed at the Softball Complex. The Legion would donate a total of $12.000 for these poles to the Softball organization and the Softball organization would in turn transfer this money to the City. Additionally. Mr. Anderson indicated that UPA has agreed to donate up to 1~ days labor for helping with the installation of these lights. The Staff and Softball organization have met with the Municipal Utilities Superintendent and the Utilities have offered to donate labor for the installation of the needed wiring system and to supply the materials at cost to the City. The project is anticipated to begin in approximately one month. Staff was requested to review with the City Insurance Agent the need for additional insurance for the installation of these lights. 10.2 November Recreation Meeting It was the consensus of the Recreation Board to meet at 6:00 p.m. on 11/1/88 to have a discussion with the Brooklyn Park Park and Recreation Director. . 10.3 Hunting In City Parks It post Board Parks was the consensus all City Parks also requested be advertised in of the Recreation Board that as being "No Hunting" zones. that the no hunting status the Elk River Star News. the City should The Recreation within the City . . . Page 4 Recreation Board Minutes October 11, 1988 11. Adjournment BOARD KIMBER MARILYN VANPATTEN MOVED TO ADJOURN THE 10/11/88 RECREATION BOARD MEETING. MOTION WAS SECONDED BY BOARD MEMBER ROLFE ANDERSON. MOTION CARRIED 6-0. The meeting of the Elk River Recreation Board was adjourned at approximately 8:50 p.m. Respectfully submitted, ~-IJ -K" J. -+ e{t- {lj{cce/2..>L (cd.-I,) Pat Klaers City Administrator