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01-03-1989 PR MIN . . . RECREATION BOARD MINUTES HELD AT THE ELK RIVER CITY HALL CONFERENCE ROOM TUESDAY. JANUARY 3. 1989 MEMBERS PRESENT: Mike O'Brien. Chairman; Todd Mixer; Byron Houghte1in; Dave Anderson; Marilyn VanPatten; Rolfe Anderson(7:25 p.m.); and C1ete Lipetzky(8:00 p.m.) ALSO PRESENT: Patrick K1aers. City Administrator; Philip Ha1s. Street/Park Superintendent; Charlie B1esener. Community Education Director; Dennis Carlson. Anoka-Hennepin Community Education Department 1. Pursuant to due call and notice thereof. the meeting of the Elk River Recreation Board was called to order at 7:10 p.m. 2. Consideration of 1/3/89 Recreation Board Agenda It was the consensus of the Recreation Board that the agenda was acceptable as presented. 3. Consideration of the 11/1/88 Recreation Board Minutes BOARD MEMBER DAVE ANDERSON MOVED TO APPROVE THE 11/1/88 RECREATION BOARD MINUTES AS SUBMITTED. THE MOTION WAS SECONDED BY BYRON HOUGHTELIN. THE MOTION CARRIED 5-0. 4. Public Mike The was nobody present for this agenda item. 5. Review of Riverwa1k Park Plan/Dick Fursman. Coordinator Economic Development The City Economic Development Coordinator. Dick Fursman. presented the Recreation Board with the Riverwa1k Park Proposal that has been reviewed and discussed by the City Economic Development Authority (EDA). Dick reviewed Baurer and Associates plans and noted that the Riverwa1k Proposal was originally put together in conjunction and associated with the proposed building reconstruction at the Central Business District fire site. Mr. Fursman reviewed the four phases of the Riverpark Proposal. He emphasized that this riverwa1k was planned to be part of the overall city trail system. as identified in the Growth Management Plan. and could even be viewed as an independent park at this time. Dick indicated that per City Council request. that the staff and consultant are working on grants to help finance the proposal. It was announced that the EDA would be reviewing the Riverwa1k Proposal and discussing the issues related to this park in more detail at a special meeting on Wednesday. January 4. 1989. and that all Recreation Board members were invited to attend this meeting. Page 2 . Recreation Board Minutes January 3. 1989 In response to questions from the Recreation Board. Mr. Fursman indicated that if the City did not receive any grants. then the status of the project is in question. Other financing for the project is unknown at this time. and since the grant application can be resubmitted. the proposal may not be completed or financed for a number of years. Other financial options that could be explored included City Park Dedication Funds. Special Assessments. City Revolving Loan Funds for the property owners. and possibly TIF. In response to Recreation Board questions regarding the needed property for the construction of this Riverwalk. Mr. Fursman indicated that at this time it is anticipated that the property owners will grant the City permanent easements for such park improvements. In conclusion. Mr. Fursman stated that the Riverwalk Park Proposal is consist ant with the City Growth Management Plan. past city reports on city goals for improvements in the Central Business District. and the goals of the 2001 committee. Additionally. such a plan was discussed during the Governer's Design Team presentation in 1986. . BOARD MEMBER ROLFE ANDERSON MOVED TO RECOMMEND TO THE CITY COUNCIL SUPPORT OF THE RIVERWALK PARK PLAN AND GRANT APPLICATIONS AS PRESENTED. BOARD MEMBER BYRON HOUGHTELIN SECONDED THE MOTION. THE MOTION CARRIED 6-0. 7. Dennis Carlson. Anoka-Hennepin Community Education Department Dennis Carlson. former Elk River School District Community Education Director. discussed with the Recreation Board his experience as the Anoka- Hennepin Community Education Director. Dennis provided some background on the Anoka-Hennepin departmental system. and explained its components of community education. It was indicated that in this department. the schools system manages all of the city recreation programs. Also. the school staff that deals with recreation is 70% financed by the cities. . In a general discussion with the Recreation Board. it was indicated that in the Anoka-Hennepin Department. the summer recreation supplies and materials are all financed by the cities. The department does not include management of any of the softball or hockey activities. Also. the financing by the cities for the youth recreation programs was all that was necessary because the adult recreation programs were basically covered by fees received for participation in the programs. Dennis handed out a budget from the Anoka-Hennepin Community Education Department. the winter session programing services brochure. the 1987-88 Annual Report. and a sample Joint Powers Agreement between a city in the district and the Community Education Department. The need for a Joint Powers Agreement in Elk River between the city and the school district was enphasized for a number of reasons including simply formalizing the existing relationship between the two parties. Page 3 . Recreation Board Minutes January 3, 1989 The discussion between the Recreation Board and Dennis also included the need in Elk River to obtain financial participation from some of the surrounding townships within the School District for the recreation programs. The need to maintain a strong network of volunteers to supervise the youth activities was also emphasized. Dennis indicated that the key to a successful school/city relationship is for cities to define and explain to the Community Education Departments what its needs are and what they want to see accomplished and then having the cities finance the programs through the school system. In concluding the discussion with Dennis, it was once again emphasized the need for the City and the School District to formalize and document its relationship because as the needs grow, so will the financial obligations and responsibilities. The Recreation Board thanked Mr. Carlson for his time and information regarding schools/city relationships in the recreation area. Rolfe Anderson left at this time (9:00 p.m.). 6. Staff Updates . Community Education Director, Charlie Blesener discussed with the Recreation Board various activities that have happened since last meeting in November, 1988. Charlie updated the Recreation Board of the status of skating at Handke Pit including the staffing, lighting and rink clearing issues. In discussing the skating at Lion's Park, Charlie indicated that staff is provided for the warming house but that because of the prevailing winds the rink is not getting used extensively. He indicated that this may change in the future as more citizens become aware of this facility. Phil Hals, Street/Park Superintendent, updated the Recreation Board on the sliding hill and walkway trail lights in Lion's Park. Also discussed at this time was the cross country skiing trail that is being constructed on the golf course and Woodland Trails Park. Phil also stated that a very simple ski trail could be provided at Lion's Park. General discussion took place on the snowmobile issue on and near ski trails. Pat Klaers, City Administrator, updated the Recreation Board on recent Council action. He stated that the City has approved Park Dedication Fees for 1989 at $350 per dwelling unit. Fifty dollars of this amount would be specifically put away for trail development. Pat also informed the Recreation Board that the City Council had offered in excess of $53,000 for the abandoned railroad trail running north and south through the community. This amounted to slightly over $700 per acre and it was the "general feeling" of the City that this offer would be acceptable. No response has been received to this City purchase offer. . 7. Other Business City Administrator stated that the City Council would be reviewing possible appointments to the Recreation Board at its 1/9/89 meeting. He stated that the three members whose terms are up have all indicated their desire to be reappointed. These three members are Todd Mixer, Rolfe Anderson and Mike O'Brien. ~O~g~~S1U1mpv ^~1~ s~agl~ 00 ~01~~gd ~7PI dd! 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