City Council Packet 04-20-2026
City Council
Regular Meeting
&
Work Session
Agenda
Monday, April 20, 2026
6:00 PM or immediately following
the EDA meeting
(whichever is later)
Elk River City Hall
▪ Regular meeting in Council Chambers
▪ Work Session meeting in Upper Town Conference Room immediately following regular meeting
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CONSIDER AGENDA
4. CONSENT AGENDA
Considered to be routine and noncontroversial and will be approved by one motion. There will be no separate discussion of
these items unless there is a request to remove the item from the consent agenda to the regular agenda.
4.1 April 6, 2026, Regular Meeting Minutes
4.2 April 7, 2026, Board of Appeal & Equalization Meeting Minutes
4.3 Check Register
4.4 Consumption and Display Licenses: Pinewood Golf Club & Aegir Brewing Company
4.5 Resolution 26-26: Premises Permit for Elk River-Rogers VFW Post 5518
4.6 Council Retreat Date Change
4.7 Resolution 26-27 Amending the 2026 Compensation Plan for Non-Organized Employees
4.8 Ordinance 26-10 Amending Chapter 26 - Health and Sanitation, to Regulate Cannabis and Hemp
Retail Business Registration
4.9 FT Center Policies and Procedures Update
4.10 Separation Agreement
4.11 GNT Trailhead and Trailside Amenities Agreement 26-14
4.12 Vikings Youth Football Camp Agreement 26-15
4.13 Elk River Northbound Liquor Store & Fire Station #1 - Subcontractor Qualifications
4.14 Purchase Agreements 26-16, 26-17 and Resolution 26-32 with Coborns
5. OPEN FORUM
An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum
will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a
future meeting.
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
6. PRESENTATIONS, AWARDS, AND RECOGNITION
6.1 City of Elk River Volunteer of the Month
6.2 Introduce New Staff
7. PUBLIC HEARINGS
An opportunity for the public to express their opinions and raise questions pertaining to the agenda item. All comments
become part of the official public record. For this reason, all comments must be made at the podium so they can be heard
and recorded. Comments may also be provided in writing. There will not be deliberations, discussions, or answers to
questions until the hearing is closed. It is important to be courteous and allow each presenter to comment before adding
additional testimony.
7.1 Conditional Use Permit: Habitat for Humanity build site, ISD 728 - 900 School St NW
7.2 Resolution 26-28: Land Use Amendment, Sherburne County - PID 75-00844-0020
7.3 Resolution 26-29: Plat of Heinen Estates, April Heinen - 21446 Brook Rd NW
7.4 Resolution 26-30 - Adoption of Tax Increment District 30 and Project Plan
7.5 TIF 30 Agreement and Business Subsidy
8. GENERAL BUSINESS
Items in which the information is presented by city staff or consultants, then deliberation and action occur. General Business
items are not opportunities to receive or provide public input. However, the presiding officer may, at its sole discretion,
solicit public feedback.
8.1 Resolution 26-31: Recognize the 1983 State of Minnesota flag as the official flag to be displayed on
city-owned property.
8.2 Northbound Advertisement for Bid
8.3 Additional Service Agreement 26-12 with CNH Architect Group
8.4 FT Center and Downtown Parking Lot Improvements
8.5 Park and Recreation Framework Plan RFP
9. MOTION TO ADJOURN REGULAR MEETING
10. WORK SESSION
Work Sessions are less formal meetings to encourage dialog. Official action or votes are not typically taken. At the
conclusion of a discussion, a simple consensus provides staff direction for execution of the item. This portion of the agenda
is audio recorded but not video recorded or broadcast. Work Sessions are open to the public; however, visitors who wish
to provide input must be invited by the presiding officer, assume a seat at the discussion table and provide their full name
and address for the official record.
10.1 Concept Review: Aggregate Mining, Steven Karst - 21975 Brook Rd NW
10.2 FT Center - Facility Improvements
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
11. MOTION TO ADJOURN
12. INFORMATION
12.1 March Financial Reports
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Meeting of the City Council
Held at the Elk River City Hall
Monday, April 6, 2026
Members Present: Mayor John Dietz, Councilmember Cory Grupa, Councilmember J. Brian Calva,
Councilmember Mike Beyer, Councilmember Jennifer Wagner
Members Absent: None
Staff Present: Business Services Director/Assistant City Administrator Joe Stremcha,
Community Development Director Zack Carlton, Fire Chief Mark Dickinson, and
Deputy Clerk Jolene Richter.
1. CALL MEETING TO ORDER
Pursuant to due call and notice thereof, the meeting was called to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3. CONSIDER AGENDA
Moved by Councilmember Wagner and seconded by Councilmember Beyer to approve
the agenda. Motion carried 5-0.
4. CONSENT AGENDA
Mayor Dietz pulled Item 4.9, Additional Service Agreement 26-12 with CNH Architect Group for
discussion.
Moved by Councilmember Grupa and seconded by Councilmember Calva to approve the
following consent items as outlined in their respective staff reports. Motion carried 5-0.
4.1 January 20, 2026, Closed Meeting Minutes
4.2 January 20, 2026, Regular Meeting Minutes
4.3 March 2, 2026, Regular Meeting Minutes
4.4 March 16, 2026 Regular Meeting Minutes
4.5 Check Register
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City Council Minutes
April 6, 2026
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4.6 Annual Election Not to Waive the Statutory Tort Limits for Liability Insurance
4.7 Temporary Liquor License: Aegir Brewing Company
4.8 IT Services MOU with ERMU
4.9 Additional Service Agreement 26-12 with CNH Architect Group
Mayor Dietz pulled this item from consent for discussion.
Mayor Dietz asked about the increase in building size and the cost associated with it. Chief Dickinson
explained that after going through the design phase and realizing the needs for the department, the
design had increased from the original, along with the estimated costs in the RFP. This item will be
discussed at a future Council meeting.
4.10 Security Information and Event Management Services Agreement 26-13 with the City of Rogers
4.11 Resolutions 26-22, 26-23, and 26-24 Related to Closing of the Coborn's Land Purchase
4.12 Conditional Use Permit: Educational Institution, Good Shepherd Lutheran High School — 630
Freeport Ave NW
4.13 Resolution 26-25 of Support for CAER Grant
5. OPEN FORUM
No one appeared for open forum.
6. PRESENTATIONS, AWARDS, AND RECOGNITION
6.1 Oath of Office for Deputy Chief Kreuser
Chief Dickinson introduced the new Fire Deputy Chief, John Kreuser.
Mayor Dietz performed the oath of office, and the pinning ceremony was held.
7. PUBLIC HEARINGS
7.1 Interim Use Permit: Educational Institution, Good Shepherd Lutheran High School — 630
Freeport Ave NW
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City Council Minutes
April 6, 2026
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The staff report was presented.
No action was taken.
7.2 Ordinance Amendment 26-07: Sign Standards and Codification of the Elk River Crossing Planned
Unit Development. Resolution 26-21 for summary publication of the ordinance.
The staff report was presented.
Mayor Dietz opened the public hearing. There being no one to speak to this matter, Mayor Dietz
closed the public hearing.
Councilmember Wagner asked if this changes any of the current signs in the area. Mr. Carlton stated
no and explained that it provides more opportunity than what was there before.
Moved by Councilmember Grupa and seconded by Councilmember Calva to adopt
Ordinance 26-07 amending the sign standards and codifying the development standards
for the Elk River Crossing Planned Unit Development. Motion carried 5-0.
Moved by Councilmember Wagner and seconded by Councilmember Beyer to adopt
Resolution 26-21 for summary publication of the ordinance. Motion carried 5-0.
8. GENERAL BUSINESS
8.1 Ordinance Amendment 26-08 Good Shepherd Lutheran HS
The staff report was presented.
Kelly Lampkin, 7495 269th Ave NW, St. Francis, thanked the Council and staff for all the support
they had received throughout the process and expressed their appreciation.
8.2 State Flag Display Discussion
The staff report was presented. Mayor Dietz invited residents to speak on this topic.
Gary Tonsager, 11156 193rd Ave NW, explained the history and significance of the previous flag,
and is in favor of the previous flag.
Dean Determan, 20791 Twin Lakes Rd NW, is in favor of a resolution for the previous flag for
historical reasons.
Joyce Klegon, 18254 Monroe Court NW, is for the new state flag, stating it does represent
Minnesota.
Lavine Hoselton, 12964 Meadowvale Rd NW, is for the new state flag and is wondering what this
division is doing for our children.
Jan Filer, 19448 Vernon St NW, is for the new state flag, and stated she does not want to see
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division.
Linda Schultz, 19561 York St NW, is for the previous flag representing the heritage of Minnesota.
Mitch Johnson, 19561 Tyler St NW, is for the previous flag and explained that the flag is a symbol
representing the values and heritage of Minnesota.
Andy Price, 10072 189th Ave NW, is for the new state flag, stating it is clean and simple, and is tied
to the state motto.
Jefferey Grates, 13029 180th Court NW, explained he served in the service and served as a public
servant, and explained the previous flag represents the state and is for the previous flag.
Darlene Determan, 20791 Twin Lakes Rd NW, would like the previous state flag.
Neil Shubert, 358 Gates Ave NW, is for the new flag, stating the flag is not about personal
preference; it is about consistency and clarity, regardless of how people feel the flag represents the
present Minnesota.
Vicki Stevenson, 19850 Watson Cir NW, is for the previous flag, would like to respect history and
respect our heritage. She explained she would like people to fly the flag they choose and not receive
any disrespect over which one they choose, but she still supports the heritage of the previous flag.
Debra Mortenson, 17149 Olson Court NW, is for the previous flag and stated that it represents
the state in a good way.
Mary Roy, 18015 Naples St NW, is for the new flag and stated there was a process for it, and there
was an opportunity for public to vote on it.
Don Kent, 337 Norfolk Ave NW, is for the previous flag, stating that if you want unity, bring back
the previous flag, and explained that it is historic.
Ed Leduc, 14383 209th Ave NW, thanked the Council for letting them voice their opinion and
would like the previous flag flown.
Deb Morey, 13449 214th Lane NW, explained that she is the daughter of a WWII Vet who fought
for our freedoms, which is about law and due process. She does not think the public was aware of the
voting for the new flag, and is for the previous flag for historical purposes.
Mayor Dietz brought the discussion back to the Council.
Councilmember Calva explained the submissions that were received and the emails and phone calls he
received about the flag. He thanked the people who had conversations with him regarding the flag and
explained that the divisiveness is not whether you want the new flag versus the old flag; the divisiveness
was created by how the marketing of the new flag went. He further stated that there is no correlation
between the new state seal and the new flag, and thinks we wouldn't be in this predicament if they had
gone with something closer to the state seal. He stated his vote is for the previous flag.
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Councilmember Grupa explained he did not like the way the process of the new flag was brought forth
and explained that it wasn't elected people on the committee, and it wasn't brought forth to the people
very well. He further explained that when we talk about unity, we as the Council represent the entire
city and take into consideration what comes before them. He stated he had conversations with
everyone who emailed him as well. He explained that we get to choose which flag to fly that represents
what the majority of what the city residents would like, and with that said, he would choose the
previous flag.
Councilmember Wagner thanked the audience for being part of the process and discussion. She
explained she read the dissenting report for the flag redesign and stated she did see when the flag was
marketed, but thought it was poorly marketed (coming from a marketing professional). She also stated
she had read about each person who was on the board and does not think all of Minnesota was
represented on that board. She explained that the flag that had the majority vote of the public didn't
even make it into the top 5, and people were only able to vote in a 30-day window. She does not agree
with the process that the current flag was chosen and said that every other state flag was voted on by
legislators, but this one was not, and she does not understand why. She further explained that she does
not think the current flag represents the state and states that she thinks it is our job to fight back and
to show the representatives that we don't agree. She would like to fly the previous flag.
Councilmember Beyer thanked the Mayor for taking this on and the Council. He explained that we are
non-partisan people who are elected to make decisions for the city. He stated he does not take this as
a political thing. The previous flag has been behind him at the dais for a year, and no one had said
anything until they brought it up now. He explained that they could have just decided themselves, but as
elected officials, they chose to bring it to the people to hear from them. He appreciated everyone's
input at the meeting tonight and said it was very professional and polite. He stated that if the majority is
to fly the old flag, that is where his stance is.
Mayor Dietz thanked everyone for coming and speaking and stated he is happy that the public is
involved. He explained that he doesn't think they have received 1,100 submissions on any other topic
within the city in the 32 years he has been involved. He explained he is going with the majority, which
he does not think is divisive; rather, it is listening to the people and agreeing with what the people want.
He stated he will agree to fly the 1983 flag.
Moved by Councilmember Grupa and seconded by Councilmember Beyer to instruct city
staff to bring back a resolution at the April 20, 2026, Council meeting stating that on all
city properties now or in the future, that fly a Minnesota state flag shall fly the one that
was the official state flag from 1983 - 2023. Motion carried 5-0.
Mayor Dietz called a 5-minute recess at 7:30 p.m.
The regular meeting reconvened at 7:35 p.m.
8.3 Discuss Work Session Items
There were no topics added to the work session list.
9. COUNCIL LIAISON UPDATES
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City Council Minutes
April 6, 2026
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9.1 Council Liaison Updates
The Councilmembers provided updates as outlined in the respective advisory board's minutes.
10. MOTION TO ADJOURN REGULAR MEETING
Moved by Councilmember Beyer and seconded by Councilmember Wagner to adjourn
the regular meeting. Motion carried 5-0.
The regular meeting adjourned at 7:44 p.m. Mayor Dietz called the work session to order at 7:44 p.m.
11. WORK SESSION
11.1 POC Assistant Chief Position
The Council agreed to move forward with the recommended pay.
12. MOTION TO ADJOURN
Moved by Councilmember Wagner and seconded by Councilmember Calva to adjourn the
meeting of the City Council. Motion carried 5-0.
The meeting adjourned at 7:49 p.m.
Minutes prepared by Jolene Richter.
___________________
John J. Dietz, Mayor
___________________
Jolene Richter, Deputy City Clerk
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Meeting of the City Council
Held at the Elk River City Hall
Tuesday, April 7, 2026
Members Present: Mayor John Dietz, Councilmember Cory Grupa, Councilmember J. Brian Calva,
Councilmember Jennifer Wagner
Members Absent: Councilmember Mike Beyer
Staff Present: Deputy Clerk Jolene Richter
Others Present: Sherburne County Assessor Michelle Moen, Deputy County Assessor David
Selbitschka, Residential Appraiser Bill Holker
1. CALL MEETING TO ORDER
Pursuant to due call and notice thereof, the meeting was called to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3. SHERBURNE COUNTY ASSESSOR'S REPORT
Ms. Moen reviewed her report as provided in the packet.
3.1 City Staff Report
4. HEAR APPEALS SUBMITTED BY ATTENDEES
There were no attendees.
5. HEAR MISC. APPEALS BY COUNTY
The county assessor presented appeals that were submitted in writing.
Sam Luehrs
75-00500-0250
20779 York Street NW
Moved by Councilmember Wagner and seconded by Councilmember Calva to vote no
change. Motion carried 4-0.
---------------------------------------------------
Madeline Goerss
75-00658-0140
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City Council Minutes
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11071 195th Circle NW
Moved by Councilmember Grupa and seconded by Councilmember Calva to lower the
land valuation to $84,000. Motion carried 4-0.
6. ESTABLISH RECONVENE DATE
No reconvene date is needed.
7. MOTION TO EITHER RECESS OR ADJOURN
Moved by Councilmember Grupa and seconded by Councilmember Calva to adjourn the
meeting of City Council. Motion carried 4-0.
The meeting adjourned at 6:30 p.m.
Minutes prepared by Jolene Richter.
___________________
John J. Dietz, Mayor
___________________
Jolene Richter, Deputy Clerk
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.3
Meeting Date
April 20, 2026
Prepared By
Amy Stangler, Accounting Clerk
Item Description
Check Register
Reviewed by
Lori Stich
Joe Stremcha
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, the check register for the period ending April 20, 2026.
Background/Discussion
The details for the period ending April 20, 2026, are attached to this request for action.
Total for All Funds $917,582.07
Financial Impact
None.
Mission/Policy/Goal
The City of Elk River Mission Statement.
Attachments
1. 4.3 at 1 Check Register with Apr Cr Card
2. 4.3 at2 Check Register
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.4
Meeting Date
April 20, 2026
Prepared By
Jolene Richter, Deputy Clerk
Item Description
Consumption and Display Licenses: Pinewood Golf
Club & Aegir Brewing Company
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, renewal of the Consumption and Display licenses for Baer Necessities, LLC DBA
Pinewood Golf Club and Aegir Brewing Company, effective April 1, 2026, through March 31, 2027.
Background/Discussion
Pinewood Golf Club and Aegir Brewing Company are requesting renewal of their Consumption and Display
licenses. The license is issued by the State of Minnesota after the local City Council has approved its issuance.
Financial Impact
None.
Mission/Policy/Goal
The City of Elk River Mission Statement.
Attachments
None
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.5
Meeting Date
April 20, 2026
Prepared By
Jolene Richter, Deputy Clerk
Item Description
Resolution 26-26: Premises Permit for Elk River-
Rogers VFW Post 5518
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Adopt Resolution 26-26 approving a premises permit for Elk River-Rogers VFW Post 5518.
Background/Discussion
The Elk River-Rogers VFW Post 5518 applied to conduct gambling at the American Legion Post 112, 525
Railroad Dr NW.
The Gambling Control Board requires the local unit of government where the premises are located to
approve the request by resolution before the applicant can submit their application to the Gambling Control
Board.
Financial Impact
None.
Mission/Policy/Goal
The City of Elk River Mission Statement.
Attachments
1. RES 26-xx VFW Premises Permit American Legion
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City of Elk River
City Council
Resolution 26-26
A Resolution of the City Council of the City of Elk River Approving Premises Permit
WHEREAS, the City Council of the City of Elk River allows gambling licenses to be issued within the
city.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota, as
follows: the request by Elk River-Rogers VFW Post 5518 for a premises permit at the American Legion
Post 112, 525 Railroad Dr NW, is hereby approved.
Passed and adopted this 20th day of April 2026.
John J. Dietz, Mayor
ATTEST:
Jolene Richter, Deputy Clerk
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.6
Meeting Date
April 20, 2026
Prepared By
Jolene Richter, Deputy Clerk
Item Description
Council Retreat Date Change
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, the date change for the Council Retreat from Monday, April 27, 2026, to Monday, May
11, 2026.
Background/Discussion
The Council Retreat was originally scheduled for Monday, April 27. The date has been changed to Monday,
May 11, 2026, from 1:00 p.m. - 7:00 p.m due to schedule changes.
Financial Impact
None.
Mission/Policy/Goal
Meet changing needs - agile.
Attachments
None
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.7
Meeting Date
April 20, 2026
Prepared By
Lauren Wipper, Human Resources Manager
Item Description
Resolution 26-27 Amending the 2026 Compensation
Plan for Non-Organized Employees
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, Resolution 26-27 , amending the 2026 Compensation Plan for Non-Organized
Employees.
Background/Discussion
The 2026 Compensation Plan for Non-Organized Employees was approved by City Council on December 15,
2025.
Fire Chief Dickinson requested a change in the pay rate for the Paid On-Call Assistant Chief position. Chief
Dickinson presented this to the City Council at the April 6, 2026, Regular Meeting Work session, and the
Council was in agreement to make this change with retroactive pay as the position was filled on January 5,
2026.
Financial Impact
This is included in the 2026 budget.
Mission/Policy/Goal
The City of Elk River Mission Statement.
Attachments
1. Resolution - Comp Plan 2026 Amend
2. Comp Plan 2026 Redline
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City of Elk River
City Council
Resolution 26-27
A Resolution of the City Council of the City of Elk River Amending the 2026
Compensation Plan for Non-Organized Employees
WHEREAS, the City Council adopted the 2026 Compensation Plan for Non-Organized
Employees as Resolution 25-77 on December 15, 2025; and
WHEREAS, the pay rate change for the Paid On-Call Assistant Chief was not requested in that
document;
WHEREAS, the attached document highlights the change to the Paid On-Call Assistant Chief
pay.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota, as
follows: to approve the amended 2026 Compensation Plan for Non-Organized Employees
retroactive to January 1, 2026.
Passed and adopted this 20th day of April 2026.
John J. Dietz, Mayor
ATTEST:
Jolene Richter, Deputy Clerk
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CITY OF ELK RIVER
2026 COMPENSATION PLAN
FOR NON-ORGANIZED EMPLOYEES
PAY
Pay Ranges
1. All current pay ranges of the approved City Pay Plan shall increase two and three
quarters percent (2.75%) effective the first pay period of January 2026 which
begins on December 28, 2025.
2. New Wastewater Treatment Operators who do not hold a certification will start at
Step A of the city’s pay plan. Operators who hold a D certification will start at Step
B, and operators who hold a C or higher certification will start at Step C.
Operators shall qualify for regular annual step increases with satisfactory
performance. Operators may qualify for earlier step increases based on
obtaining a higher-level certification as follows:
Certification Step
- A
D B
C C-D
B E
With satisfactory performance and once a certification has been obtained, the
employee shall immediately move to the next step. Employees who receive a step
increase for obtaining a higher certification are not eligible for an annual step
increase until after one year of receiving the certification-based step. Annual
steps will be given in accordance with item #4 below. Operators who do not have
an operator’s certification shall not move to the top step of the pay grade.
Starting Pay
3. The city has discretion to negotiate a higher starting rate within the pay range as
deemed appropriate based on experience, education/training, or the market.
Step Increases
4. All non-union full-time and eligible part-time employees maintaining satisfactory
performance will move up one step in their pay range on their anniversary date
of hire or promotion.
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All orientation period employees will receive increases as stated in their
employment letter. If no special provision was outlined in the employment letter,
the employee shall receive the first step increase on the date noted above
provided they have successfully passed Orientation and are performing
satisfactorily.
Part-Time Pay
5. Effective January 1, 2026, Paid On-Call Firefighters shall be paid in accordance
with the following schedule:
Position Hourly Rate
Academy Cadet $11.46
Firefighter
Base Pay - Academy
Graduate through
year 5
$18.05
Years 6 through 10 Base plus $0.50
Years 11 through 15 Base plus $1.50
Years 16 through 25 Base plus $2.50
Years 26 and above Base plus $3.00
Additional to Firefighter Base Pay above:
Lieutenant $1.00
Assistant Chief $3.00
Captain
Base Pay
Assistant Chief
Base Pay
$30.00
$33.00
Years of Service Pay for Captain and Assistant Chief Positions:
Years 6 through 10 Base plus $1.50
Years 11 through 15 Base plus $2.50
Years 16 and above Base plus $3.00
Officers who serve on-call as Duty Officer shall be paid $6.73 for each hour of on-
call duty.
6. Effective January 1, 2026, Fire Academy instructors and Fire Department
members instructing a course for firefighters earning a certification or
maintaining a certification or licensure shall be paid according to the following
schedule:
Assistant Instructor $40.00 per hour
Lead Instructor $50.00 per hour
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7. Part-Time Police Reserves are required to serve in both a volunteer and a paid
capacity. Effective December 28, 2025, Police Reserves shall be paid $20.11 per
hour for the hours that are to be paid as determined by the Police Chief.
8. Part-Time, Seasonal, and Temporary Park and Recreation, Public Works, and
Community Event Center employees shall be paid in accordance with the
following schedule:
Position Hourly Rate
Maximum
Annual Hourly
Increase
Recreation Program Leader I $14.00 – 15.00 $0.25
Recreation Program Leader II $15.00 – 17.00 $0.50
Recreation Supervisor Assistant $17.00 – 22.00 $0.50
Recreation Intern $17.00 – 20.00
Farmers Market Supervisor Assistant $17.00 – 22.00 $0.50
Weekend Facility Supervisor $17.00 – 20.00 $0.50
Recreation Building Attendant $12.00 – 14.00 $0.50
Warming House Attendant $14.00 – 16.00 $0.50
Flag Football Referee $25.00
Summer Seasonal Public Works Laborer $18.00 – $24.00 $1.00
Winter Public Works Laborer $25.00 – $30.00 $1.00
Seasonal Gardener $18.00 – 25.00 $0.75
Lead Seasonal Gardener $22.00 – 28.00 $0.75
Seasonal Wastewater Laborer $18.00 – 22.00 $1.00
FT Center Facility Worker/Ice Resurfacer $18.00 – 22.00 $1.00
FT Center Event Production Worker $16.00 – 18.00 $0.50
FT Center Customer Service Associate $16.00 – 20.00 $0.75
FT Center Building Supervisor $20.00 – 24.00 $0.75
Cafe Worker $14.00 – 16.00 $0.50
Event Worker $16.00 – 20.00 $0.75
Overlook Bartender Minimum wage
($11.41) + tips
Skating Academy Instructor One $14.00 – 17.00 $1.00
Skating Academy Instructor Two $16.00 – 20.00 $1.00
Skating Academy Instructor Three $20.00 – 24.00 $1.00
Skating Academy Director $24.00 – 30.00 $1.00
Starting Pay Rate
At the city’s discretion, when hired, employees may be granted an amount
equivalent to the Maximum Annual Hourly Increase for each year of related
education or previous work experience.
Annual Hourly Increase
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Recreation Program Leads, Supervisor Assistant, Weekend Facility Supervisor,
Building Attendant, Warming House Attendant, and Farmers Market Supervisor
Assistant employees may receive an increase once per year at the city’s
discretion.
Summer Seasonal Public Works Laborer, Winter Public Works Laborer, Seasonal
Wastewater Laborer, Seasonal Gardener, and Lead Seasonal Gardener
employees may receive an increase at the beginning of the season at the city’s
discretion. If an employee returns for another season in the same calendar year,
they are not eligible for another increase.
FT Center Customer Service Associate, Facility Worker/Ice Resurfacer, Event
Production Worker, Cafe Worker, Event Worker, and Building Supervisor
employees may receive an increase for each additional year the employee works
for the FT Center. Increases will be given on the first day of the first full pay
period of the calendar year at the city’s discretion.
Skating Academy employees may receive an increase for each additional year the
employee works for the FT Center. Increases will be given at the beginning of
each fall program session (September) at the city’s discretion.
Skating Academy
Assistant Skating Academy Director – At the beginning of each session, the
Skating Academy Director shall assign one instructor to be Assistant Skating
Academy Director.
Off Ice Time – Includes time spent planning lessons and skating programs,
meetings, and any other activity that is not performed on the ice. The Skating
Academy Director shall be paid 60% of his/her regular wage for off ice time which
shall not exceed one half hour for each hour spent on ice. The Assistant Director
shall be paid 50% of his/her regular wage for off ice time which includes off ice
activities performed as Acting Director and required meetings FT Center
Management and/or Skating Academy Director. If the off ice wage falls below
minimum wage, minimum wage will be paid for off ice time.
9. Effective December 28, 2025, Part-Time Liquor Store Clerks shall be paid in
accordance with the following schedule:
A B C D E
16.18 17.33 18.87 20.40 21.95
Based on satisfactory performance Part-time Liquor Store Clerks will move up to
Step B after six months, Step C on their first anniversary date, Step D on their
second anniversary date, and Step E on their third anniversary date.
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On-Call Pay
10. Wastewater Operators are assigned on call duties for periods of one week. The
on-call operator will be compensated a total of 10 hours of
overtime/compensatory for their on-call week (1-hr M-F, 2.5-hrs S-S). The on-call
duties include responding to after-hours emergency callouts and performing
required duties at the Wastewater Treatment Facility on Saturday, Sunday, and
any holidays that fall within the assigned week. Wastewater operators shall
receive 4 hours of additional overtime/compensatory pay for on-call rounds
performed on paid holidays that fall within their on-call week (total of 14 hours of
pay if during a week with a single-paid holiday). If a holiday falls on a Monday, the
operator that was on call on Sunday is on call for the holiday. Unexpected
conditions resulting in work for wastewater operators extending beyond a 2.5-
hour rotation on weekends or holidays will be paid according to the actual time
worked by the employee calculated to the nearest 15-minutes.
Premium Pay
11. Non-union snowplow operators working on snow removal duties on Saturdays
and Sundays will receive one- and one-half times their regular rate of pay for
their hours worked.
INSURANCE BENEFITS
12. All regular full-time employees are eligible for insurance benefits. Part-time
employees scheduled to work 30 or more hours per week are eligible for
prorated insurance benefits. Retired employees with a Phased Retirement Option
Agreement are eligible for insurance benefits as identified in the Agreement.
Seasonal and temporary employees are not eligible for insurance benefits.
13. Employees eligible for insurance benefits are eligible for participation in the city’s
Flexible Benefits Plan. The contribution levels shall be as follows:
Health Insurance Election Monthly City Contribution
Single $753.00
Employee & Spouse $1,570.00
Employee & Child(ren) $1,557.00
Family $2,211.00
Opt-out $300.00
Employees participating in the city’s Flexible Benefits Plan shall be provided
$25,000 group term life insurance coverage.
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14. Paid On-call Firefighters who are not full-time city employees shall be provided
$10,000 life insurance coverage.
OTHER
15. The City Council may adjust any section of the Pay Plan at any City Council
meeting for any reason including performance incentives, state or federal law
changes, the Pay Equity Law, or any other reason the Council deems appropriate.
16. All employees who are members of the Law Enforcement Labor Services (LELS),
Locals 231, 271, 501, and 589, or the International Union of Operating Engineers,
Local 49, shall receive compensation and benefits as outlined in the Master Labor
Agreement between the city and the union.
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City of Elk River
2026 Pay Plan
Effective 12/28/2025
Grade
Levels
Minimu
m A B C D
Maximu
m E
1E $178,263 $183,215 $188,167 $193,118 $198,070
1.5E $156,155 $160,493 $164,831 $169,168 $173,506
2E $149,622 $153,778 $157,934 $162,090 $166,246
3E $144,812 $148,834 $152,857 $156,880 $160,902
4E $119,770 $125,054 $130,338 $135,622 $140,906
5E $110,365 $115,234 $120,103 $124,972 $129,841
6E $99,392 $103,777 $108,162 $112,547 $116,932
7E $88,913 $92,835 $96,758 $100,681 $104,603
8E $74,667 $77,961 $81,255 $84,549 $87,843
1N $87,080 $90,922 $94,764 $98,606 $102,448
$41.87 $43.71 $45.56 $47.41 $49.25
2N $79,244 $82,740 $86,236 $89,732 $93,228
$38.10 $39.78 $41.46 $43.14 $44.82
3N $69,549 $73,896 $78,243 $82,590 $86,937
$33.44 $35.53 $37.62 $39.71 $41.80
4N $64,508 $68,540 $72,572 $76,604 $80,635
$31.01 $32.95 $34.89 $36.83 $38.77
5N $60,521 $64,914 $69,306 $73,699 $78,091
$29.10 $31.21 $33.32 $35.43 $37.54
6N $50,076 $54,249 $58,422 $62,595 $66,768
$24.08 $26.08 $28.09 $30.09 $32.10
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.8
Meeting Date
April 20, 2026
Prepared By
Jolene Richter, Deputy Clerk
Item Description
Ordinance 26-10 Amending Chapter 26 - Health and
Sanitation, to Regulate Cannabis and Hemp Retail
Business Registration
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Approve, by Motion, Ordinance 26-10 amending Chapter 26 - Health and Sanitation, to Regulate Cannabis
and Hemp Retail Business Registration, updating the ordinance to incorporate the changes in state statute.
Background/Discussion
The Council passed the original Cannabis and Hemp Retail Business Registration Ordinance 25-01 on January
6, 2025. Since then, the state statute has been amended. This ordinance amendment will incorporate the
changes that were made in the state statute. Specifically, that the city accepts preliminary license approval
from the Office of Cannabis Management as part of the business registration.
Financial Impact
None.
Mission/Policy/Goal
The City of Elk River Mission Statement.
Attachments
1. Ordinance Amending Cannabis Retail Business Registration Application
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1
238300v1
Ordinance 26 - 10
AN ORDINANCE AMENDING CHAPTER 26 – HEALTH AND SANITATION,
OF THE CITY OF ELK RIVER, MINNESOTA, CITY CODE
TO REGULATE CANNABIS AND HEMP RETAIL BUSINESS REGISTRATION
The City Council of the City of Elk River does hereby ordain as follows:
SECTION 1. That Section 26-218 of the Elk River, Minnesota, City Code is hereby amended to
read as follows (the stricken language is deleted; the underlined language is inserted):
Sec. 26-218. Application procedure.
(a) An applicant for a retail registration shall fill out an application form, as provided by
the city. Said form shall include, but is not limited to:
(1) Full name of the property owner and applicant;
(2) Address, email address, and telephone number of the applicant;
(3) The address and parcel ID for the property which the retail registration is sought;
(4) Certification that the applicant complies with the requirements of local ordinances
established pursuant to Minn. Stats. 342.13.
(5) If property taxes, assessments, and utilities are current at the premises.
(b) The applicant shall include with the form:
(1) The registration fee;
(2) A copy of a valid state license or preliminary license approval issued by the
written notice of OCM license preapproval.
(c) Completed applications will be submitted to the city administrator or designee for
approval or denial.
SECTION 2. That Section 26-219 of the Elk River, Minnesota City Code is hereby amended to
read as follows (the stricken language is deleted; the underlined language is inserted):
Sec. 26-219. Application approval.
(a) An application shall not be approved if the cannabis retail business would exceed the
maximum number of registered cannabis retail businesses permitted under Section
22-225.
(b) An application shall not be approved or renewed if the applicant is unable to meet the
requirements of this article.
(c) An application that meets the requirements of (a) and (b) above and the following
requirements shall be approved.
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2
238300v1
(1) The applicant must have a valid license or preliminary license approval issued by
the OCM that allows retails sales;
(2) The location for the cannabis retail business must comply with applicable zoning
ordinances; and
(3) All property taxes, assessments, and utilities for the location of the retail
establishment must be current.
(d) Applications will be reviewed in the order they are received.
SECTION 3. That this ordinance shall take effect upon adoption and publication as provided by
law.
Passed and adopted by the City Council of the City of Elk River this 20th day of April 2026.
ATTEST:
______________________________ ______________________________
Jolene Richter, Deputy Clerk John J. Dietz, Mayor
Page 67 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.9
Meeting Date
April 20, 2026
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
FT Center Policies and Procedures Update
Reviewed by
Joe Stremcha
Cal Portner
Jolene Richter
Action Requested
Accept, by motion, the FT Center Policies and Procedures revisions and Emergency Procedures Guide as
presented.
Background/Discussion
The current policies and procedures guide on record is repetitive and siloed to each area of the facility with
numerous inconsistencies. Further, significant updates are necessary with the service offerings expanding
through The Overlook and The Yard improvements. Staff has consolidated and simplified the FT Center
Policies and Procedures to reflect the needs of the operation for the foreseeable future.
The Emergency Procedures Guide has no change in content, but is updated visually to meet our current
communication branding standards.
On April 13, the Community Event Center Commission reviewed these policies and recommended the City
Council approve them as presented.
Financial Impact
None
Mission/Policy/Goal
Meet changing needs - agile.
Attachments
1. Complete Policy and Procedure (June 2025)
2. FT Center Policies & Procedures (April 2026)
3. FT Center Emergency Procedures (April 2026)
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1 | Page
Furniture and Things Community Event Center
Policy and Procedures
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2 | Page
Table of Contents
General Facility Use Guidelines .................................................. 3
Hours of Operation ..................................................................... 4
Reservation Procedures .............................................................. 6
Priority Scheduling .................................................................... 12
Ice User Guidelines ................................................................... 13
Turf User Guidelines ................................................................. 14
Emergency Procedures Guide .............................................. 17-29
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GENERAL FACILITY USE GUIDELINES
PURPOSE
To establish procedures and policies applicable to all areas of the Furniture and Things
Community Event Center (FT Center) which promote respectful behavior to other users
and to the building. To promote the use of the facility for activities that support being
community oriented and financially self-sufficient.
DEFINITIONS
Facility User/User: An individual/group/organization utilizing a facility area in the FT
Center. May be referred to as “Facility User”, “User”, “Renter”. This
is the contact person during the reservation and permitting process.
FT Center: Furniture and Things Community Event Center
Rental Coordinator: This person works with renters/potential rentals to coordinate facility
use. This position may be The Facility Superintendent, Assistant
Facility Supervisor, or a designee.
All users within the FT Center must adhere to the rules here-in.
Renters of the FT Center must read and adhere to the rules outlined in the Facility
Rental Procedures outlined on page 7.
The FT Center, its grounds, and parking lot are smoke-free, tobacco-free, and
cannabis free including smoking, chewing, and vaping. The City reserves the right to
remove or a user or revoke a permit when in violation of the policy.
Due to the location of the FT Center and the inability to access the building without
crossing school district property, the FT Center is a gun-free facility.
Any alcohol on - site must be purchased from and served by the FT Center. Minor
consumption of alcohol, under the legal 21 years of age, is prohibited. (MN Statue
340A.503)
Animals are prohibited in the facility unless a licensed service animal and/or pre-
approved for an exhibit. Facility User is responsible to clean up all defecation and
provide proper cleaning supplies and chemicals for any animals on the property
(interior or exterior). The facility user shall be billed for any clean up deemed
necessary by FT Center.
Youth groups (participants aged 18 and younger) must be chaperoned on a ratio of
one adult (18+) per ten (10) youth, or other ratio as FT Center staff deem necessary.
Children eight (8) years of age and younger must always be in direct supervision by
an adult/guardian in the facility/on FT Center property.
The use of sticks, pucks, or balls in the “off-ice” areas of the facility is prohibited.
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Roller blading, roller skating, use of “wheelies” or skateboarding is not allowed in the
FT Center.
Foul, inappropriate, or offensive language is not permitted – verbally, written, or in
music.
Acts of vandalism or damage to the FT Center will be reported to the Elk River
Police Department.
The FT Center is not responsible for any lost or stolen property.
Conducting group events or parties in common lobby areas is prohibited. Users shall
be asked to utilize the meeting rooms for the specified rates.
One-hour limit for table use in lounge areas. Patrons are welcome to use the lobby
for viewing or dining.
Violent/aggressive behavior to other patrons or to FT Center staff is strictly
prohibited. Staff will refer to the Emergency Procedure Guide on page 19 in the
event of violent/aggressive behavior.
The FT Center does not close if the school district closes for inclement weather.
Should weather dictate a need to shelter in the FT Center, please refer to the
Emergency Procedure Guide on page 19 on shelter locations within the building.
Use of the sound system for ice/turf rentals is allowed, however each group must
provide their own cables to connect to the system. The volume levels are preset, staff
will not turn up the volume beyond the preset levels. Foul, inappropriate, or
offensive language is not permitted in the music played at the FT Center. Users who
play inappropriate music will not be allowed to use the system.
HOURS OF OPERATION
PURPOSE
To establish operating hours that best meet the demands of FT Center users and promote
efficient use of the building and scheduling of staff to meet the financial expectations of the
facility.
DEFINITIONS
Peak Season A period of months where facility use is greater. Generally used as
the programming period for the primary activity of each area. This
includes September 1 – March 14 for ice and November 1 – April 30
for fieldhouse.
Off Peak Season A period of months where facility use is lower. Generally used as the
shoulder season for the primary activity of each area. This includes
March 15-August 30 for ice and May 1 – October 31 for fieldhouse.
Prime Time The most desirable time of day for facility use.
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Non-Prime Time The least desirable time of day for facility use.
GENERAL FACILITY HOURS
The Furniture and Things Community Event Center general building hours are for all areas
unless specified differently within this section. This coincides with the walking track hours
and is subject to change. Rental hours will dictate the facility hours beyond this schedule and
customers are subject to an after-hour fee when scheduling past these hours.
Peak Season Facility Hours (October – March)
Monday – Friday 7:15 a.m. to 8:00 p.m.
Saturday 7:15 a.m. to 8:00 p.m.
Sunday 7:15 a.m. to 8:00 p.m.
Holiday Refer to holiday schedule.
Off- Peak Season Facility Hours (April – September)
Monday – Friday 7:15 a.m. to 4:00 p.m.
Saturday No set hours - determined by facility use.
Sunday No set hours – determined by facility use.
Holiday Refer to holiday schedule.
Holiday Hours
The facility will observe the schedule listed below for federal holidays.
Ice/Room/Turf rentals may be scheduled on holidays at an increased rate
with a minimum of two hours if staffing is available. Holiday building hours
will be posted if/when they vary from the general facility hours.
HOLIDAY HOURS OF OPERATION
Holiday Day/Date Proposed Hours
New Year’s Day January 1 As usage dictates
Martin Luther King, Jr Day 3rd Monday in January 7:15 a.m. – 8:00 p.m.
Presidents Day 3rd Monday in February 7:15 a.m. – 8:00 p.m.
Easter Sunday Sunday in March or April Closed
Memorial Day Last Monday in May Closed
Juneteenth June 19 7:15 a.m. – 4:00 p.m.
Independence Day July 4 Closed
Labor Day 1st Monday in September Closed
Veterans Day November 11 7:15 a.m. – 8:00 p.m.
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Thanksgiving 4th Thursday in November Closed
Friday after Thanksgiving 7:15 a.m. – 8:00 p.m.
Christmas Eve December 24 As usage dictates
Christmas Day December 25 Closed
New Years Eve December 31 As usage dictates
SENIOR CENTER
Operating hours for the senior center are:
Monday – Friday 8:30 a.m. – 4:00 p.m.
Operating hours for weeknight and weekend hours may be approved by the Facilities
Superintendent.
RESERVATION PROCEDURES
PURPOSE
To establish procedures and policies regarding the consistent scheduling of the Furniture
and Things Community Event Center. To provide staff and FT Center users with a guide to
ensure the efficient and accurate process of all facility rental requests.
DEFINITIONS
FT Center Furniture and Things Community Event Center
Facility User: The individual/group/organization authorized to use the Furniture
and Things Community Event Center as shown on the Facility Use
Permit.
Facility Use Permit: Document listing facility rental details agreed upon by Furniture and
Things Community Event Center staff and the facility user.
Rental Coordinator: Furniture and Things Community Event Center staff person assisting
the renter/potential renter with facility reservation, this could be The
Facility Superintendent, the Assistant Facility Supervisor, or other
designated employee.
Resident: A person residing within the City of Elk River. Residency is not
determined by the school district. P.O. boxes in Elk River do not
constitute an Elk River address. Disputes resolved by the Secretary of
State polling location: https://pollfinder.sos.state.mn.us/
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Non-Resident: Any user not residing within the City of Elk River as determined by
the Secretary of State: https://pollfinder.sos.state.mn.us/
Tentative: The status of a reservation prior to submitting a payment.
Firm: The status of a reservation following a payment.
RESERVATION GUIDELINES
Renter Guidelines
All groups using designated rental spaces at the FT Center must have a firm permit or
contracted approval prior to facility use. No casual use is allowed. This includes the
Cornerstone Automotive Arena, the Kiser Construction Arena, the turf fieldhouse, the party
room(s), the Senior Activity Center, the flex space, the upper lobby, and the meeting
room(s).
One (1) contact person who will be present during the entire event (18 years or older) must
be designated to coordinate and confirm all aspects of the rental with an FT Center
representative prior to the event date. This user agrees to pay the City of Elk River for rental
of the facilities and amenities listed on the permit and will be responsible for adhering to the
reservation times and guidelines for themselves and their guests.
Organizations with more than one division (i.e. youth athletics) will be required to identify
one (1) contact person to schedule the facilities for each division or group within their
organization.
Residents may not reserve the facility for a non-resident.
Residents must reside in the City of Elk River at the time of the rental.
Renter cannot sublet, transfer, or reassign the reservation.
By paying the rental fee, the customer agrees to follow the rules herein.
General Guidelines
Renters must comply with all City Ordinances, Minnesota State statutes, and Federal
Building Laws for use. Violation of these rules may result in the denial of future use of the
FT Center. Denial of use does not exempt violators from possible prosecution under
applicable City Ordinances, State, or Federal Laws.
The FT Center, its grounds, and parking lot are smoke-free and tobacco-free including
smoking, chewing, and vaping. The City reserves the right to remove a user or revoke a
permit when in violation of the policy.
Due to the location of the FT Center and the inability to access the building without
crossing school district property, the FT Center is a gun-free facility.
Renter assumes full responsibility for any unlawful act(s) committed in the facilities listed on
the user permit during the reservation time.
Renter must provide adequate adult (18 years or older) supervision of all minors during
the event.
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All minors must stay in facilities listed on the user permit during your event.
Event cannot exceed maximum capacity due to fire safety:
o Party Rooms- 155
o Meeting Rooms-134
o Flex Space- 251
o Senior Activity Center - 177
o Upper Lobby-228
o Fieldhouse-568
At their discretion, FT Center staff may:
o Order the removal of any offender.
o Order immediate removal of all alcoholic beverages from premises.
o Revoke the rental contract immediately and order all persons from premises.
No exits, firefighting, or emergency equipment in any area of the facility can be blocked or
covered for any reason.
All electrical equipment must be U.L. (Underwriters Laboratories) approved. If not, it will be
removed from the premises.
Operation of any heater, barbecue, heat producing or open flame device, candles, lanterns,
torches, welding equipment, smoke emitting devices or material in the FT Center must have
written authorization by FT Center Management. No fog machines allowed.
If security is deemed necessary by the FT Center, a $135/hour charge with a 4-hour
minimum will be added to the permit fee.
Animals are prohibited in the facility unless a licensed service animal and/or pre-approved
for an exhibit. Renter is responsible for cleaning up all defecation and providing proper
cleaning supplies and chemicals for any animals on the property (interior or exterior). The
facility user shall be billed for any clean up deemed necessary by FT Center.
The FT Center is not responsible for any lost or stolen property.
FT Center Staff cannot store or take responsibility for any of the renter’s property including
media devices and personal AV equipment.
If deemed necessary, the FT Center reserves the right to substitute a meeting room other
than that stated on the Rental Permit, to minimize conflicts of compatibility, space, and
scheduling.
Fees
All payments including facility rental, use of amenities, security fees (if required by FT
Center), and damage deposit are due in full at the time of booking.
Fees cover the use of the facilities/amenities according to the hours indicated on the permit
only, and do not allow access or admission to public ice/turf programs.
Rental times must include all set-up/decorating/deliveries and clean up time by the
renter and all contracted service providers. Occupancy of the reserved facility after the
time indicated on the permit will result in additional rental fees charged to the renter. No
items are to be left overnight.
Fees/Amenities for each rental space include:
o Ice - includes a clean sheet of ice for the length of time reserved, up to two locker
rooms, and hockey nets as needed (must be requested at the time of rental)
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o Fieldhouse - includes use of the fieldhouse and batting cages (for full turf or north
end rental- must be requested at the time of rental).
Tables and chairs are available to rent for an additional fee.
Use/closure of the walking track is not included in fieldhouse rental.
o Rooms – Tables and chairs allocated for each space, wall mounted tv (where
applicable), sink/counter space (where applicable).
Additional tables and chairs are available to rent for an additional fee.
A/V equipment including podium, microphone, speaker, zoom/cart tv are
available to rent for an additional fee.
Basic assistance with FT Center A/V equipment is included in the rental fee and should be
confirmed when placing the reservation. Requests for additional equipment and/or
assistance will be an additional expense to the User. FT Center staff cannot assist with A/V
equipment not owned by the FT Center.
Rental spaces with all purchased amenities will be set up and available 15 minutes prior to
the time listed on the permit unless previously coordinated with the renter.
Large Scale Event Guidelines
Large scale events are defined as any events that are open to the public whether admission is
charged or not.
Facility Renters/Vendors at trade show/craft show/expo engaged in the business of making
retail sales at the FT Center may require sales tax permits. Facility Renters/Vendors are
responsible for filing sales tax and must have a Minnesota Sales and Use Tax Permit on their
person during the event. This includes, but is not limited to, silent auctions, craft shows,
business seminars selling products, fundraisers, etc.
Materials used in the construction of displays, such as draping, table-coverings, banners,
props, scenery, greenery, trees, and shrubs must be fire resistant. All vendors at trade
shows/expos/craft shows, etc who have a canopy or covering on their display must have a
minimum 5# fire extinguisher usable for class ABC fires in their booth. The FT Center has a
limited number of extinguishers available to rent.
Large scale events must maintain a minimum aisle width of 10’ with cross rows every 30’. All
aisles must be kept clear, clean, and free of obstructions.
Decoration Guidelines
The FT Center does not provide linens, paper products, ice, food storage, serving pieces,
dishes, flatware, or décor for events.
Confetti, pinatas, glitter, bird seed, rice, rose petals, feathers or similar items are not
allowed.
Décor may not be added to the floor, ceiling, or lights.
Décor may be added to the walls with blue painters’ tape (tape not provided by the FT
Center), as well as table décor, flowers, and balloons.
Stick-on table skirts are not allowed.
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Renters may not decorate public areas (bathrooms, entrance, lobby, etc.) without
approval from the FT Center.
Decorations cannot inconvenience any other group.
Renter is responsible for putting all trash/recycling in the provided receptacles upon
completion of rental and for providing coverings to protect furnishings (i.e. table
coverings for craft projects with paints, construction requiring adhesives, etc.). Renter
shall be billed for any excessive clean up deemed necessary by FT Center.
Food Guidelines
Groups of 75 or less may bring food and non-alcoholic beverages. Groups over 75 must
have all food/beverage needs met by an approved caterer on the FT Center catering list.
Staff members reserve the right to inspect coolers and large containers.
Renters hosting a large-scale event including but not limited to craft shows, trade shows,
vendor shows, expos, etc. who wish to have food service in addition to the FT Center
Concession Stand (available as schedule/staffing allows) must work with a caterer on the FT
Center’s approved caterer list. If the user would like to work with a different caterer, the
caterer must be added to the approved list by submitting the required paperwork/signed
contracts available from The Facility Superintendent.
All alcohol in the FT Center must be purchased from and served by a licensed caterer from
the FT Center’s approved caterer list. Alcohol must only be served in the spaces listed on a
user permit. Minor consumption of alcohol, under the legal 21 years of age, is prohibited.
(MN Statue 340A.503)
All food trucks on FT Center property must have pre-approval (including location) from FT
Center management. Only food trucks on the City’s approved list may vend on City
property. For current list, visit: https://www.elkrivermn.gov/1531/Mobile-Food-Units.
Food trucks are not allowed inside the FT Center by order of the Fire Marshal.
Music, Audio and Entertainers
Music and Audio:
o Staff will monitor noise to ensure it’s at an appropriate level.
o Nosie level should not disturb other guests using the FT Center.
o Needs to be done 30 minutes prior to the end of the event.
Inappropriate language is prohibited either verbally, in writing, or in music.
Entertainers must be completed with all take down by the end time listed on the permit
to avoid additional charges to the user.
Fog machines are not allowed.
Clean Up
Renters must remove all items from rented space at the end of their reservation.
o This includes third-party rentals and catering.
Renters must put all trash/recycling in the receptacles provided.
Renters must remove all decorations.
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o The FT Center is not responsible for items left on site.
The event and cleanup must be completed by the end of the reservation time listed on
the permit.
Damages
The renter is responsible for all damages incurred in the facility rented during the
reservation time listed on the permit.
Renters will be charged actual costs for any damage caused to the facility.
Cancellations and Refunds
Cancellations must be submitted in writing.
Cancellations made more than 45 days prior to the event will incur no financial penalty.
Any deposits made will be refunded to the renter.
Cancellations made 45 days or less before the event will incur a 50% penalty. This will
result in the forfeiture of the 50% deposit paid at the time of booking or a bill for 50%
of the total amount, due by the original reservation date.
Cancellations made 14 days or less before the event will incur a 100% penalty. This will
result in the forfeiture of all deposits paid or a bill for the full reservation amount. All refund
requests will be charged a $10 fee.
Liability
Renter is responsible for:
Management and appropriate conduct of all group members and guests.
Any loss, breakage, or damage to the rooms, equipment, or other FT Center property.
Any damages incurred by the facility.
Any personal injuries and/or property damage caused by yourself or your employees,
officials, agents, and guests.
The City of Elk River is not liable for any loss, damage, injury, or illness of the renters and
guests of the FT Center.
Insurance Requirements
The renter shall provide a copy of their liability insurance with a minimum of the following
requirements:
$1,000,000 coverage
Insurance shall include liability for injury, death, and property damage.
The insurance company must be licensed to do business in the state of Minnesota.
The FTCenter must be named as an “additional insured” on the policy.
At least (7) seven days prior to the first event scheduled by the renter, the renter must
give the FTCenter a certificate of insurance showing the required coverage.
PRIORITY SCHEDULING
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Ice Rental Priority Scheduling
Ice is scheduled on a seasonal basis September – May in the following order:
FT Center programs including but not limited to: Skating Academy &Breakaway
Hockey League.
FT Center Home Affiliates defined as a user group that rented more than 200
hours of ice from the FT Center in the previous calendar year and qualify for
Silver or Gold Level User Ice Rates. These groups are billed after use by the City
of Elk River. Home affiliates will receive priority scheduling based on level of
play, in the following manner:
High School
Junior
Figure Skating
Youth
Outside user reservations on a first-come first-served basis. These groups pay in
advance to the FT Center directly. 50% is due at the time of booking. The
remaining balance of the ice rental is due 14 days prior to the start of consecutive
days of rentals.
Special Note: Due to the nature of the Furniture and Things Community Event
Center operations, there may be a need to coordinate and schedule private,
commercial/business or non-resident civic group in advance of the priority
scheduling guidelines as outlined above. When staff feel consideration as been
given to the previous year’s use of a particular area and/or programming needs,
these requests will be processed (i.e. Community Room for a private event,
conference, training, trade show, special event, etc.).
Turf Rental Priority Scheduling
Turf rentals are scheduled on an annual basis January – December in the following order:
FT Center programs including but not limited to Makers Markets, recreational
programming, open turf, etc.
Elk River groups/Elk River youth associations beginning January 1st for the following
year (i.e. Open January 2023 for January -December 2024). These groups have 30 days to
reserve time before it is made available to outside groups. To hold the scheduled time,
Elk River groups are allowed to put 50% of their total reservation fee down, with all
remaining fees to be paid in full 30 days prior to their first scheduled event. After the
first 30 days, all requests are processed on a first come first served basis.
Non - Elk River renters can schedule turf for the following year February 1
(i.e. Beginning February 1, 2023, non-Elk River renters/associations can rent turf for
January - December of 2024.) Non-Elk River renters must make their payment in full at
the time the schedule is reserved.
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Room Rental Priority Scheduling
Room Rentals are scheduled on a first come, first served basis in the following order*:
FT Center events/programs
Senior Activity Center programs
Outside users with payment due at the time of reservation.
*Exception: The Senior Activity Center is unavailable to rent Monday – Friday
8:30 a.m. – 4:00 p.m. and is available to rent outside those hours to members only.
SPECIAL FEES/DAMAGE DEPOSITS
A. A special use fee may be required in some events/activities. This fee will be applied
to cover unusual, anticipated expenses, such as excessive clean-up, unusual set-up,
city holidays, excess utility usage, or phone usage, and/or damage associated with
the user’s program or events. The special user fee is payable at the time the
reservation is made and will be held until it has been determined by the city if any or
all the fee was used. Any unused balance will be returned to the user and/or
invoiced.
ICE USER GUIDELINES
PURPOSE
To establish procedures and policies regarding use of ice at the Furniture and Things
Community Event Center.
DEFINITIONS
FT Center Furniture and Things Community Event Center
Ice Renter The individual/group/organization authorized to use either the
Cornerstone Automotive Arena or the Kiser Construction Arena as
noted on the facility use permit.
Facility Use Permit: Document listing facility rental details agreed upon by Furniture and
Things Community Event Center staff and the ice user.
Rental Coordinator: Furniture and Things Community Event Center staff person assisting
the renter/potential renter with facility reservation, this could be The
Facility Superintendent, the Assistant Facility Supervisor, or other
designated employee.
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Tentative: The status of a reservation prior to submitting a payment.
Firm: The status of a reservation following a payment.
All ice users are expected to adhere to the general facility use guidelines, in addition to the rules
listed below.
Those participating in on- ice activities assume all inherent risks and responsibilities, whether
spectator or participant.
All ice use must be scheduled and paid, no casual use.
The ice renter listed on the permit is responsible for the actions of all ice users during the
times listed on their permit.
Renters will not be allowed on the ice prior to the time listed on their ice rental permit.
Users will not be allowed to stay on the ice after the time listed on their ice rental permit.
The players gate must remain closed and users off the ice during resurfacing.
Consumption of food and beverages (except water) is prohibited on the ice and in the
player’s benches.
All ice users must wear skates.
Only skate assists are allowed on the ice, no chairs.
Taunting or disturbing of participants (players, coaches, or officials) by other participants or
spectators will not be tolerated.
Alcohol use is prohibited on the ice or in the locker rooms.
The use of sticks, pucks, or balls in the “off-ice” areas of the facility is prohibited.
Spitting on the floor, in the sinks, or in the drinking fountain will not be tolerated.
Player’s bags are not allowed in common areas of the facility, including, but not limited to,
the lobby, restrooms, locker room hallways, etc.
Damage beyond reasonable use to the ice or the locker rooms will be reported to FT Center
management.
The FT Center does not supply cords for connecting to the rink sound systems and staff will
monitor it’s use for noise levels and appropriate content.
TURF USER GUIDELINES
PURPOSE
To establish procedures and policies regarding use of the turf at the Furniture and Things
Community Event Center.
DEFINITIONS
FT Center Furniture and Things Community Event Center
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Turf Renter The individual/group/organization authorized to use either ½ or the
full fieldhouse as noted on the facility use permit.
Facility Use Permit: Document listing facility rental details agreed upon by Furniture and
Things Community Event Center staff and the ice user.
Rental Coordinator: Furniture and Things Community Event Center staff person assisting
the renter/potential renter with facility reservation, this could be The
Facility Superintendent, the Assistant Facility Supervisor, or other
designated employee.
Tentative: The status of a reservation prior to submitting a payment.
Firm: The status of a reservation following a payment.
All turf users are expected to adhere to the general facility guidelines, in addition to the rules listed
below:
All field house use must be reserved and paid for or approved under contract – no casual
use.
The renter listed on the permit is responsible for the actions of all turf users during the time
listed on the permit.
All minors (under 18) must be under adult supervision throughout the time listed on the
permit,
The fieldhouse will be opened 15 minutes prior to each scheduled event and closed
promptly after each rental period ends.
All fieldhouse users must enter through the front entrance.
No fieldhouse entry is allowed from the walking track area.
Only the turf and batting cages (where applicable) are included in turf rental.
o Turf rental does not include tables or chairs which can be rented for an additional
fee.
o Turf rental does not include use or closure of the walking track.
o Turf rental does not include use of the north end of the fieldhouse on the opposite
side of the white wall.
Any turf user who wishes to leave equipment in the fieldhouse must have prior permission
from the FT Center management on a seasonal basis and does so at their own risk.
The FT Center is not responsible for any lost or stolen items.
All ½ turf rentals will have the center divider curtain down.
Use of batting cages must be requested at the time of rental for full turf or north end turf
rentals.
Only authorized personnel may operate the batting cages/center divider.
Sunflower seeds are prohibited.
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Food/alcohol consumption (excluding water) in the fieldhouse is not allowed, except with
pre-approved or catered events.
No glass containers are allowed in the fieldhouse.
Only controlled hitting (bunting or by a coach) is allowed outside of the batting cages.
Do not throw or hit balls against the fieldhouse perimeter nets, the center divider, or the
ceiling.
Only plastic/rubber cleats are allowed.
The FT Center does not supply cords for connecting to the fieldhouse sound system, and
staff will monitor it’s use for noise levels and appropriate content.
Renters must clean up after themselves.
Cancellations and Refunds
A. All cancellations must be received no less than fourteen (14) days prior to the rental
time to be eligible for a refund.
B. Refunds more than 14 days prior to scheduled use will receive a 50% refund.
a. Any cancellation of a rental total $5,000 or above will require 45 or more
days’ notice to receive a full refund. Cancellation notices between 30-44 days
prior are eligible for a 50% refund and cancellations notices less than 30 days
in advance will not receive a refund.
C. Refunds less than 14 days prior to scheduled use are not eligible for a refund.
D. All refund requests will be charged a $10 cancellation fee.
E. Refunds will not be issued for no shows.
F. The user should confirm their reservation by making the following two payments:
• Pay the rental total. This amount is shown on the Facility Use Permit. This
payment may be made in the form of cash, check, or
Visa/MasterCard/Discover. In all cases, checks may be made out to City of
Elk River.
• Damage deposit.
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Emergency Procedures Guide
Furniture and Things Community Event Center
Furniture and Things Community Event Center
1000 School Street
Elk River, MN 55330
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Table of Contents
Introduction .............................................................................. 19
Accidents/Medical Emergencies ............................................... 20
Bomb Threats ........................................................................... 21
Evacuation ................................................................................ 22
Disturbances/Hostile Confrontation ......................................... 23
Smoke or Fire Emergency ......................................................... 24
Severe Weather ........................................................................ 25
Active Shooter .......................................................................... 25
Severe Weather Shelter Map .................................................... 28
Bomb Threat Checklist .............................................................. 29
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EMERGENCY PROCEDURES GUIDE
To all employees of Furniture and Things Community Event Center,
Considering potential emergencies that can occur in the workplace, it is crucial for all city employees to be
aware of and prepared for various emergency situations. This Emergency Procedures Guide has been created
to provide you with the necessary information and instructions to handle emergency situations effectively and
ensure the safety of yourself and others.
This guide will cover a range of likely emergency scenarios but is not intended to cover all possible situations.
It will also outline the specific procedures and protocols to follow in each situation, as well as the roles and
responsibilities of employees during an emergency.
It is important for every employee to familiarize themselves with this guide and to be prepared to take
immediate and appropriate action when necessary. By being well-informed and ready to respond in an
emergency, we can ensure the well-being and safety of our fellow employees and the public. It is important to
familiarize yourself with the following procedures and know the location of emergency exits, evacuation
routes, and emergency equipment within the workplace.
We hope that this guide will provide you with the knowledge and confidence to effectively manage any
emergency situation that may arise.
FOR ALL EMERGENCIES:
CALL
911
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MEDICAL EMERGENCIES
In the event of a medical emergency or injury, follow these steps to provide immediate aid and ensure safety:
1. Call for Help: Dial emergency services (such as 911) immediately to request assistance from paramedics
and other first responders. Provide clear and accurate information about the nature of medical emergency or
injury.
2. Assess the Situation: Quickly evaluate the scene for any immediate threats to your safety or the safety of
the injured person. If the area is unsafe, move yourself and the injured person to a safe location if possible.
3. Provide First Aid: If you are trained in first aid, provide immediate assistance based on your level of
training. This may include applying direct pressure to stop bleeding, performing CPR, or stabilizing the
injured person's neck and spine if there is a suspected neck or back injury.
4. Control Bleeding: If the injured person is bleeding, apply direct pressure to the wound using a clean cloth
or bandage. Elevate the injured area if possible and maintain pressure until help arrives.
5. Monitor Vital Signs: Check the injured person's vital signs, including breathing, pulse, and level of
responsiveness. If necessary, provide basic life support measures such as CPR or rescue breathing.
6. Gather Information: Gather important information about the injured person, including their medical
history, known allergies, and any medications they are taking. This information can be crucial for medical
professionals when they arrive.
7. Communicate with Emergency Services: Stay on the line with emergency services and provide any updates
on the injured person's condition. Follow any instructions given by the dispatcher.
8. Stay Calm and Reassure the Injured Person: Keep the injured person as calm as possible, providing
reassurance and comfort while waiting for help to arrive. Talking to the injured person in a calm and
confident manner can help reduce anxiety and promote a sense of safety.
9. Document the Incident: After the situation is under control, document the details of the medical
emergency or injury, including the time it occurred, the events leading up to it, and the actions taken to
provide aid.
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BOMB THREAT PROCEDURE
(SEE APPENDIX A FOR QUICK GUIDE)
Purpose: To plan for incidents involving bomb threats or suspected explosive devices. (See Appendix A for
guidance)
1. Take the threat seriously: If a bomb threat is received, it should be treated as a credible threat and all
necessary actions should be taken to ensure the safety and security of everyone in the vicinity.
2. Remain calm: It is important to remain calm and not create panic. Alert others discreetly, if possible, and
follow the established emergency procedures.
3. Notify authorities: Contact local law enforcement immediately to report the threat. Provide as much detail
as possible about the threat, including the exact wording of the threat, if available.
4. Evacuate the area: If the threat is deemed credible, initiate an evacuation of the area. Follow established
evacuation procedures and move to a safe location away from the potential target of the bomb threat. (See
Evacuation Procedures guide)
5. Follow instructions: If emergency personnel are on the scene, follow their instructions and cooperate fully
with their directions. Do not return to the area until it has been declared safe by the authorities.
6. Search for suspicious items: If it is safe to do so, staff members should conduct a brief search of their
immediate area for any suspicious items. Do not touch or move any suspicious items and report them to the
authorities immediately.
7. Remain vigilant: Even after the area has been cleared, remain vigilant for any suspicious activity or items.
Report any concerns to authorities and follow their instructions.
8. Communicate with those affected: Ensure clear communication with those affected by the bomb threat,
providing updates and information as it becomes available.
9. Review and debrief: After the threat has been resolved, conduct a thorough review of the incident to
identify any areas for improvement in emergency procedures. Debrief with staff to discuss their experiences
and any concerns.
10. Provide support: Offer support and resources to those affected by the bomb threat, including counseling
and assistance with addressing any emotional or psychological impact.
It is important to regularly review and practice bomb threat procedures to ensure that all staff members are
familiar with the steps to take in the event of a bomb threat. Additionally, consider incorporating bomb threat
awareness and response training into regular employee training sessions.
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EMERGENCY EVACUATION PROCEDURES
1. When the fire alarm sounds or an evacuation order is given, cease all work and leave the building via the
nearest exit.
2. Follow the designated evacuation routes to the nearest exit, using stairways if the elevators are unavailable.
3. Do not use elevators during a fire emergency.
4. If possible, assist persons with disabilities or injuries in evacuating the building.
5. Move quickly and calmly to the designated assembly area outside the building.
6. Once outside, move away from the building to allow emergency personnel access to the premises.
7. Do not re-enter the building until the all-clear has been given by emergency personnel.
It is important to familiarize yourself with the location of emergency exits and evacuation routes within the
workplace. Regularly review and practice these evacuation procedures to ensure everyone is prepared to
respond effectively in the event of an emergency. If you have any questions about these procedures, please
speak with a supervisor or safety coordinator. Your safety is our top priority.
EVACUATION PROCEDURES FOR BOMB THREAT
1. Evacuation will be accomplished by means other than a general fire alarm. A voice page may be used,
but the word “bomb” should not be used in the evacuation message as it would cause undue alarm
and panic. The voice page shall include, for example, the following message:
“May I have your attention please, all employees and visitors to the Furniture
and Things Community Event Center, including the Senior Activity Center must evacuate
the building as quickly and safely as possible. Immediately proceed to the designated
assembly area outside of the building. Further information will be given when everyone has
safely evacuated outside to the designated assembly area. Thank you.”
The designated assembly for all FT Center patrons and employees will be:
• The High School Football Stadium
If this area is deemed unsafe a location will be specified by the Supervisor on duty.
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DISTURBANCES/HOSTILE SITUATIONS
In the event of a disturbance or hostile confrontation, it is essential to prioritize safety and take appropriate
action to protect yourself and others. Here are some key emergency procedures to follow in such situations:
1. Assess the Situation: If you perceive a potential disturbance or aggression, quickly assess the situation to
determine the level of threat and risk involved. Look for potential escape routes and safe areas to seek refuge.
2. Stay Calm: It is crucial to remain calm and composed in the face of a disturbance or confrontation.
Panicking can escalate the situation and impair your ability to make rational decisions.
3. Alert Authorities: If possible, contact the appropriate authorities such as security personnel, law
enforcement, or emergency services to report the disturbance and provide them with accurate information
about the situation, including your location and any pertinent details.
4. Seek Safety: If you are in immediate danger, seek safety by moving to a secure location, such as a locked
room or an area with a clear line of sight and escape route. If evacuation is necessary, follow established
evacuation procedures and move to an assembly point if specified.
5. Communicate: If you are with other people, communicate with them to coordinate your actions and ensure
everyone is aware of the situation and the steps being taken to address it.
6. Follow Established Protocols: If your organization or location has specific emergency protocols for
disturbances and hostile confrontations, follow those procedures diligently. This may include following
specific lockdown or evacuation procedures or taking shelter in designated safe areas.
7. De-escalate if Possible: If you are directly involved in the confrontation, attempt to de-escalate the situation
by speaking calmly and avoiding aggressive or confrontational behavior. Seek to defuse tensions and create an
opportunity for peaceful resolution.
8. Provide Assistance: After the immediate threat has been neutralized, if it is safe to do so, aid others who
may be injured or traumatized. Administer first aid if necessary and offer support and comfort to those
affected.
Remember that every situation is unique, and these guidelines are intended as a general framework for
responding to disturbances and hostile confrontations. Always prioritize your safety and the safety of others
and follow the directions of law enforcement and authorities when they arrive on the scene.
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SMOKE OR FIRE EMERGENCY
In the event of a smoke or fire emergency, it is important to remain calm and act quickly to ensure the safety
of everyone in the vicinity. Follow these emergency procedures to help keep yourself and others safe:
1. Alert Others: If you discover a fire or smoke, immediately notify others in the area by activating the nearest
fire alarm. This will help alert everyone to the emergency and prompt them to evacuate the area.
2. Evacuate the Area: If it is safe to do so, evacuate the building or area immediately. Use the nearest exit and
proceed to the designated assembly point outside of the building. Do not use elevators during a fire
emergency.
3. Close Doors: As you evacuate, close all doors behind you to help contain the smoke and fire, as well as to
slow down the spread of the fire.
4. Stay Low: If there is smoke present, stay low to the ground where the air is clearer and easier to breathe.
Crawl if necessary to avoid inhaling smoke.
5. Assist Others: If you are able to do so safely, assist anyone who may need help evacuating the area,
especially those with mobility impairments.
6. Call for Help: Once you are safely outside, call the local emergency services (911 or the local emergency
number) to report the fire and provide them with as much information as possible, such as the location, size,
and any potential hazards.
7. Do Not Re-enter: Under no circumstances should you re-enter the building or area until emergency
responders have declared it safe to do so.
8. Follow Instructions: Listen to and follow any instructions provided by emergency personnel or building
staff.
9. Reassemble at a Safe Location: Once outside, proceed to the designated assembly point to ensure that
everyone is accounted for and to receive further instructions from emergency personnel.
It is important to review and practice these emergency procedures regularly to ensure everyone is prepared to
respond appropriately in the event of a smoke or fire emergency. Remember, the safety and well-being of all
individuals should be the top priority in any emergency situation.
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SEVERE WEATHER
Severe weather events such as tornadoes and blizzards can pose a significant threat to safety. It is important
to familiarize yourself with the following emergency procedures in the event of severe weather.
Blizzard:
Consideration to cancel events early if a blizzard is threatening the area should be made as early as possible to
allow for safe travel for visitors and staff.
Tornadoes:
1. When a tornado warning is issued, take shelter in the designated tornado shelter area immediately.
Tornado Watch
• A Watch means…Conditions are present for severe weather, such as a tornado, to occur.
• Continue normal routine. Be alert for changing weather conditions.
Tornado Warning
A Warning means…A funnel cloud has been spotted, or a tornado has touched the ground, or winds in
excess of 70 mph have been recorded. Outdoor warning sirens will be sounded.
When a tornado warning is issued, take shelter in the designated tornado shelter area immediately.
Upon receiving notification, FT Center Staff will make an announcement over the intercom. The
announcement may read, “A tornado warning has been issued for the Elk River area. The designated
shelter areas are open for employees and visitors.”
ACTIVE SHOOTER/HOSTILE EVENT
When an active shooter/hostile event is in or near the building, quickly determine the most reasonable ways to
protect your own life. Remember that visitors are likely to follow the lead of employees and managers during
an active shooter situation.
Because active shooter/hostile event situations are often over before law enforcement arrives on the scene,
the individual must be prepared both mentally and physically to deal with an active shooter/hostile event
situation. Rapid notification of these events is critical to ensure a timely law enforcement response. While
keeping safety in mind, rapid reporting should be done as soon as possible.
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Staff should consider the following guidance, in order, when responding to such a threat:
1. RUN and escape, if possible.
• Getting away from the shooter or shooters is the top priority.
• Leave your belongings behind and get away.
• Help others escape, if possible, but evacuate regardless of whether others agree to follow.
• Warn and prevent individuals from entering an area where the active shooter may be.
• Call 911 when you are safe.
o If placing a voice call to 9-1-1 is not safe, then consider texting 9-1-1 from a
cellular phone.
Information to provide to law enforcement or 9-1-1 operator:
• Location of the active shooter/active attacker
• Number of shooters/attackers, if more than one
• Identification of the attacker if it is known.
• Physical description of shooter(s)/attacker(s)
• Number and type of weapons held by the shooter(s)/attacker(s)
• Number of potential victims at the location
2. HIDE if escape is not possible.
• Get out of the shooter’s view and stay very quiet.
• Silence all electronic devices and make sure they will not vibrate.
• Lock and block doors, close blinds, and turn off lights.
• Do not hide in groups- spread out along walls or hide separately to make it more difficult for
the shooter.
• Try to communicate with police silently. Use text message or social media to tag your
location or put a sign in a window.
• Stay in place until law enforcement gives you all clear. Your hiding place should be out of the
shooter's view and provide protection if shots are fired in your direction.
3. FIGHT as an absolute last resort.
• Commit to your actions and act as aggressively as possible against the shooter.
• Recruit others to ambush the shooter with makeshift weapons like chairs, fire extinguishers,
scissors, books, etc.
• Be prepared to cause severe or lethal injury to the shooter.
• Throw items and improvise weapons to distract and disarm the shooter.
AFTER AN ACTIVE SHOOTER/HOSTILE EVENT
• Follow law enforcement instructions and evacuate in the direction they come from, unless otherwise
instructed.
• Keep hands visible and empty.
• Know that law enforcement’s first task is to end the incident, and they may have to pass injured
along the way.
• Officers may be armed with rifles, shotguns, and/or handguns and may use pepper spray or tear gas
to control the situation.
• Officers will shout commands and may push individuals to the ground for their safety.
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• Take care of yourself first, and then you may be able to help the wounded before first responders
arrive.
• If the injured are in immediate danger, help get them to safety.
• While you wait for first responders to arrive, provide first aid. Apply direct pressure to wounded
areas and use tourniquets if you have been trained to do so.
• Turn wounded people onto their sides if they are unconscious and keep them warm.
• Consider seeking professional help for you and your family to cope with the long-term effects of the
trauma.
KEY ACTIONS DURING A HOSTAGE SITUATION
Hostage situations are incredibly stressful scenarios. The following items outline some considerations in the
rare event that such a situation presents itself at a facility.
• Be patient. Avoid drastic action.
• The initial 45 minutes are the most dangerous. Follow instructions and be alert. The captor is often
emotionally unstable. Do not make mistakes that could jeopardize your well-being.
• Do not speak unless spoken to and then only when necessary. Do not talk down to the captor, who
may be agitated. Avoid appearing hostile.
• Always maintain eye contact with the captor, if possible, but do not stare. Treat the captor respectfully.
• Comply with instructions as best you can and avoid arguments.
• Be observant. You may be released or have an opportunity to escape. The personal safety of others
may depend on your memory.
• If medications, first aid, or restroom privileges are needed by anyone, say so.
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Page 97 of 286
POLICIES AND
PROCEDURES
Last Updated: 4/8/2026
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Contents
General Facility Use ......................................................................................................................................... 2
Hours of Operation ........................................................................................................................................ 3
Facility Rentals ................................................................................................................................................. 4
General Rental Policies ............................................................................................................................ 4
Home Affiliates ......................................................................................................................................... 4
Decorations ............................................................................................................................................... 4
Food and Beverages ................................................................................................................................ 5
Room Rentals ............................................................................................................................................ 5
Ice Arena Rentals ...................................................................................................................................... 5
Field House Rentals .................................................................................................................................. 6
FT Policies & Procedures
These rules outline the expectations for all guests of the Furniture and Things Community Event
Center (FT Center). Our goal is to maintain a respectful, safe, and community-focused
environment while supporting responsible and sustainable use of the facility.
General Facility Use
FT Center staff have full authority to enforce facility rules and ensure safety. Guests must
follow all staff directions.
Unsafe, disruptive, damaging, or illegal activity will be stopped at staff discretion and may
be reported to the Elk River Police Department.
All accidents, injuries, or facility damage must be reported immediately to FT Center staff.
The FT Center is not responsible for lost or stolen items. Staff cannot store or take
responsibility for guest property.
Parking and traffic flow must follow posted signs; fire lanes, loading zones, and emergency
access areas must remain clear.
Building areas may not be used for unreserved group events. Overlook Café and Lounge
tables may not be rearranged; table use is limited to 1 hour to allow all guests access.
Exits and emergency equipment cannot be blocked or covered.
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Prohibited Items
The FT Center is smoke-free, vape-free, tobacco-free, and cannabis-free. Outside parking
areas are ISD 728 property and tobacco, cannabis and vape use are strictly prohibited by
state law.
The FT Center is a gun-free facility due to its location and required access across school
district property. Possessing a gun on school property is a felony punishable by up to five
years on prison, a fine of up to 410,000, or both.
Outside alcohol is strictly prohibited. All alcohol must be purchased, provided, and served
through the FT Center in accordance with Minnesota law. Service may be stopped at any
time for safety concerns.
Animals are not allowed unless they are licensed service animals or pre-approved for
exhibits. Guests are responsible for cleanup and related costs.
Behavior and Supervision
Violent or aggressive behavior is prohibited.
Inappropriate language (spoken, written, or in music) is prohibited.
No use of training aids, sticks, pucks, or balls unless in sporting areas like the ice or turf.
Rollerblading, roller skating, skateboarding, and wheeled shoes are not allowed inside.
Children 12 and under must be supervised by an adult. Youth groups (18 and under) must
have 1 adult for every 10 youth, unless otherwise directed by staff.
All public areas are under 24-hour camera surveillance.
Compliance
Failure to follow policies may result in:
Removal and suspension from the facility
Loss of rental privileges
Additional fees or charges
Hours of Operation
Facility Hours
Monday–Friday, 7:15 AM – 5:00 PM
Hours will extend when rentals, programs, or scheduled activities occur.
Check the interactive calendar for updated hours: www.ftcenter.finnlyconnect.com
Hours may vary by area (ice, turf, rooms) based on rentals, programs, and guest needs.
Entry outside scheduled hours is not permitted unless approved by FT Center staff.
Holiday Hours
The FT Center will be closed for the following holidays: New Year’s Day, Easter, Memorial
Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day.
The FT Center will open for holiday rentals for an additional $100 per hour on top of
regular rates (2-hour minimum) if staffing is available.
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Facility Rentals
General Rental Policies
Reservation process: One contact person must coordinate and be present for the event.
Deposit and payment: 50% deposit due at booking; remaining balance due at least 14 days
before the event.
Rental hours must include setup, deliveries, and cleanup. Occupying the rented space
before or after your rental time will result in additional fees.
Cancellations:
>45 days before rental: full refund of deposit. $10 processing fee applies to refunds.
45–15 days before rental: 50% penalty (deposit forfeited).
≤14 days before rental: 100% penalty (full payment required).
If the FT Center rebooks your space, cancellation penalties will be waived.
Renter is responsible for cleanup, damage, and guest conduct.
Special use fees may apply for unusual setup, cleanup, holidays, or utilities.
Renters must comply with all city, state, and federal laws.
If security is required, Elk River Police Department officers will be contracted for hire and
billed to the renter. Contract policing requires a two-officer minimum and a two-hour
minimum.
All electrical equipment must be U.L. approved.
Operation of heaters, barbecues, candles, torches, welding equipment, smoke-emitting
devices, or open flames requires written approval from FT Center management. Fog
machines are not allowed.
Home Affiliate Program
Organizations renting >200 hours in a calendar year will qualify for Silver Home Affiliate
Discounted Pricing in the following year
Organizations renting >800 hours in a calendar year will qualify for Gold Home Affiliate
Discounted Pricing in the following year
Home affiliates qualify for priority re-booking and receive priority scheduling based on level
of play, in the following manner:
o High School → Junior → Figure Skating → Youth
Home affiliates may be billed after usage in lieu of deposit/pre-payments.
Decorations
Table linens and linen napkins are available to rent, or renters can provide their own.
Candles allowed only in glass holders taller than the flame consistent with fire code.
Confetti, glitter, rice, birdseed, pom-poms, pinatas, and similar items are prohibited.
Wall décor is allowed with blue painters’ tape; no floor, ceiling, or light décor.
Public areas (bathrooms, lobby) may not be decorated without approval.
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Food and Beverages
Catering and Bar Services are available in-house through the Overlook Café and Lounge.
A $25 room rental fee discount is provided for every $100 purchased in pre-ordered
Overlook catering food & beverages (the first hour cannot be discounted).
Groups of 40 or fewer may bring food and non-alcoholic drinks; groups over 40 must use
the FT Center’s Overlook Catering or an approved caterer.
Outside alcohol is strictly prohibited. All alcohol must be purchased, provided, and served
through the FT Center in accordance with Minnesota law.
No storage, refrigeration, or services are provided for outside food/beverage.
Catering services may use food warmers that require open flame chafing dish fuel.
Senior Center programming is exempt from catering restrictions.
Room Rentals
Room Rental Options
o Party Room A or B (or A and B combined) with tables and chairs.
o Flex Space with tables and chairs.
o Overlook Café with tables and chairs (may be unavailable during public hours).
o Overlook Lounge with existing furniture (may be unavailable during public hours
and bar minimum may apply).
o The Yard x Rinks & Links (tables and chairs available for an additional fee).
o Senior Center: Members only; unavailable Mon–Fri 8:30 AM – 4:00 PM.
Additional tables, chairs, and linens are available to rent.
Rooms include microphone and speaker system, large screen TVs for laptop connection via
HDMI or Clickshare, all on request only. Staff can assist with FT Center equipment only.
Guests will need to provide any extension cords.
Ice Arena Rentals
Home to Cornerstone Automotive Arena and Kiser Construction Arena (NHL-size rinks with
stadium seating).
Two locker rooms are included per rental; more may be requested if available. Hockey nets
are included on request.
Ice scheduling priority:
FT Center events, programs, and maintenance.
Home Affiliates (High School → Junior → Figure Skating → Youth).
Outside reservations (first-come, first-served).
Users must adhere to all General Facility Use, Rentals Policies, and the following:
Player’s gates shall be fully closed and everyone off the ice during resurfacing.
Food and drinks (except water) are prohibited on the ice or in players’ benches
Only skate-assists are allowed on-ice, no chairs.
Hockey Bags are not to be left unattended in common areas or piled up in lobbies.
Taunting, spitting, or unsafe behavior is prohibited.
Sound system cords are not provided; staff will monitor noise levels.
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Field House Rentals
Home to The Yard x Rinks & Links field house.
o November – April, full turf use, no exceptions.
o May – October, turf status can be changed as approved by FT Center Staff.
o Net or curtain surround with advance request.
Includes 1–3 batting cages on the north side upon request.
Walking track may be closed based on event needs.
The Yard x Rinks & Links rental priority:
FT Center events and programs
Home Affiliates
Elk River Organizations (Jan 1 for following calendar year)
Outside reservations (Feb 1 for following calendar year)
Users must adhere to all General Facility Use, Rentals Policies, and the following:
Equipment storage requires prior permission.
Only plastic or rubber cleats are allowed on turf.
No hitting balls against nets, dividers, or ceiling.
Sound system cords are not provided; staff will monitor noise levels.
FT Center Policies & Procedures
History
Adopted by: On (date) Item #
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EMERGENCY
PROCEDURES
GUIDE
Last Updated: 4/8/2026
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Contents
Introduction ......................................................................................................................................... 2
Accidents/Medical Emergencies ........................................................................................................ 3
Bomb Threats ...................................................................................................................................... 3
Emergency Evacuation Procedures .................................................................................................. 4
Evacuation Procedures for Bomb Threat ........................................................................................ 5
Disturbances/Hostile Confrontation ................................................................................................ 5
Smoke or Fire Emergency .................................................................................................................. 6
Severe Weather .................................................................................................................................. 7
Active Shooter/Hostile Event ............................................................................................................. 7
Severe Weather Shelters Map ......................................................................................................... 10
Bomb Threat Checklist ..................................................................................................................... 11
EMERGENCY PROCEDURES GUIDE
To all employees of Furniture and Things Community Event Center,
Considering potential emergencies that can occur in the workplace, it is crucial for all city
employees to be aware of and prepared for various emergency situations. This Emergency
Procedures Guide has been created to provide you with the necessary information and
instructions to handle emergency situations effectively and ensure the safety of yourself and
others.
This guide will cover a range of likely emergency scenarios but is not intended to cover all possible
situations. It will also outline the specific procedures and protocols to follow in each situation, as
well as the roles and responsibilities of employees during an emergency.
It is important for every employee to familiarize themselves with this guide and to be prepared to
take immediate and appropriate action when necessary. By being well-informed and ready to
respond in an emergency, we can ensure the well-being and safety of our fellow employees and
the public. It is important to familiarize yourself with the following procedures and know the
location of emergency exits, evacuation routes, and emergency equipment within the workplace.
We hope that this guide will provide you with the knowledge and confidence to effectively manage
any emergency situation that may arise.
FOR ALL EMERGENCIES: CALL 911
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Medical Emergencies
In the event of a medical emergency or injury, follow these steps to provide immediate aid and
ensure safety:
1. Call for Help: Dial emergency services (such as 911) immediately to request assistance from
paramedics and other first responders. Provide clear and accurate information about the
nature of medical emergency or injury.
2. Assess the Situation: Quickly evaluate the scene for any immediate threats to your safety or
the safety of the injured person. If the area is unsafe, move yourself and the injured person
to a safe location if possible.
3. Provide First Aid: If you are trained in first aid, provide immediate assistance based on your
level of training. This may include applying direct pressure to stop bleeding, performing CPR,
or stabilizing the injured person's neck and spine if there is a suspected neck or back injury.
4. Control Bleeding: If the injured person is bleeding, apply direct pressure to the wound using
a clean cloth or bandage. Elevate the injured area if possible and maintain pressure until
help arrives.
5. Monitor Vital Signs: Check the injured person's vital signs, including breathing, pulse, and
level of responsiveness. If necessary, provide basic life support measures such as CPR or
rescue breathing.
6. Gather Information: Gather important information about the injured person, including their
medical history, known allergies, and any medications they are taking. This information can
be crucial for medical professionals when they arrive.
7. Communicate with Emergency Services: Stay on the line with emergency services and
provide any updates on the injured person's condition. Follow any instructions given by the
dispatcher.
8. Stay Calm and Reassure the Injured Person: Keep the injured person as calm as possible,
providing reassurance and comfort while waiting for help to arrive. Talking to the injured
person in a calm and confident manner can help reduce anxiety and promote a sense of
safety.
9. Document the Incident: After the situation is under control, document the details of the
medical emergency or injury, including the time it occurred, the events leading up to it, and
the actions taken to provide aid.
Bomb Threat Procedure (SEE APPENDIX A FOR QUICK GUIDE)
Purpose: To plan for incidents involving bomb threats or suspected explosive devices. (See
Appendix A for guidance)
1. Take the threat seriously: If a bomb threat is received, it should be treated as a credible
threat and all necessary actions should be taken to ensure the safety and security of
everyone in the vicinity.
2. Remain calm: It is important to remain calm and not create panic. Alert others discreetly, if
possible, and follow the established emergency procedures.
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3. Notify authorities: Contact local law enforcement immediately to report the threat. Provide
as much detail as possible about the threat, including the exact wording of the threat, if
available.
4. Evacuate the area: If the threat is deemed credible, initiate an evacuation of the area. Follow
established evacuation procedures and move to a safe location away from the potential
target of the bomb threat. (See Evacuation Procedures guide)
5. Follow instructions: If emergency personnel are on the scene, follow their instructions and
cooperate fully with their directions. Do not return to the area until it has been declared safe
by the authorities.
6. Search for suspicious items: If it is safe to do so, staff members should conduct a brief search
of their immediate area for any suspicious items. Do not touch or move any suspicious items
and report them to the authorities immediately.
7. Remain vigilant: Even after the area has been cleared, remain vigilant for any suspicious
activity or items. Report any concerns to authorities and follow their instructions.
8. Communicate with those affected: Ensure clear communication with those affected by the
bomb threat, providing updates and information as it becomes available.
9. Review and debrief: After the threat has been resolved, conduct a thorough review of the
incident to identify any areas for improvement in emergency procedures. Debrief with staff
to discuss their experiences and any concerns.
10. Provide support: Offer support and resources to those affected by the bomb threat,
including counseling and assistance with addressing any emotional or psychological impact.
It is important to regularly review and practice bomb threat procedures to ensure that all staff
members are familiar with the steps to take in the event of a bomb threat. Additionally, consider
incorporating bomb threat awareness and response training into regular employee training
sessions.
Emergency Evacuation Procedures
1. When the fire alarm sounds or an evacuation order is given, cease all work and leave the
building via the nearest exit.
2. Follow the designated evacuation routes to the nearest exit, using stairways if the elevators
are unavailable.
3. Do not use elevators during a fire emergency.
4. If possible, assist persons with disabilities or injuries in evacuating the building.
5. Move quickly and calmly to the designated assembly area outside the building.
6. Once outside, move away from the building to allow emergency personnel access to the
premises.
7. Do not re-enter the building until the all-clear has been given by emergency personnel.
It is important to familiarize yourself with the location of emergency exits and evacuation routes
within the workplace. Regularly review and practice these evacuation procedures to ensure
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everyone is prepared to respond effectively in the event of an emergency. If you have any
questions about these procedures, please speak with a supervisor or safety coordinator. Your
safety is our top priority.
Evacuation Procedures for Bomb Threat
Evacuation will be accomplished by means other than a general fire alarm. A voice page may be
used, but the word “bomb” should not be used in the evacuation message as it would cause
undue alarm and panic. The voice page shall include, for example, the following message:
“May I have your attention please, all employees and visitors to the Furniture
and Things Community Event Center, including the Senior Activity Center must evacuate the
building as quickly and safely as possible. Immediately proceed to the designated assembly area
outside of the building. Further information will be given when everyone has safely evacuated
outside to the designated assembly area. Thank you.”
The designated assembly for all FT Center patrons and employees will be:
The High School Football Stadium
If this area is deemed unsafe a location will be specified by the Supervisor on duty.
Disturbances/Hostile Situations
In the event of a disturbance or hostile confrontation, it is essential to prioritize safety and take
appropriate action to protect yourself and others. Here are some key emergency procedures to
follow in such situations:
1. Assess the Situation: If you perceive a potential disturbance or aggression, quickly assess the
situation to determine the level of threat and risk involved. Look for potential escape routes
and safe areas to seek refuge.
2. Stay Calm: It is crucial to remain calm and composed in the face of a disturbance or
confrontation. Panicking can escalate the situation and impair your ability to make rational
decisions.
3. Alert Authorities: If possible, contact the appropriate authorities such as security personnel,
law enforcement, or emergency services to report the disturbance and provide them with
accurate information about the situation, including your location and any pertinent details.
4. Seek Safety: If you are in immediate danger, seek safety by moving to a secure location, such
as a locked room or an area with a clear line of sight and escape route. If evacuation is
necessary, follow established evacuation procedures and move to an assembly point if
specified.
5. Communicate: If you are with other people, communicate with them to coordinate your
actions and ensure everyone is aware of the situation and the steps being taken to address
it.
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6. Follow Established Protocols: If your organization or location has specific emergency
protocols for disturbances and hostile confrontations, follow those procedures diligently.
This may include following specific lockdown or evacuation procedures or taking shelter in
designated safe areas.
7. De-escalate if Possible: If you are directly involved in the confrontation, attempt to de-
escalate the situation by speaking calmly and avoiding aggressive or confrontational
behavior. Seek to defuse tensions and create an opportunity for peaceful resolution.
8. Provide Assistance: After the immediate threat has been neutralized, if it is safe to do so, aid
others who may be injured or traumatized. Administer first aid if necessary and offer support
and comfort to those affected.
Remember that every situation is unique, and these guidelines are intended as a general
framework for responding to disturbances and hostile confrontations. Always prioritize your
safety and the safety of others and follow the directions of law enforcement and authorities when
they arrive on the scene.
Smoke or Fire Emergency
In the event of a smoke or fire emergency, it is important to remain calm and act quickly to ensure
the safety of everyone in the vicinity. Follow these emergency procedures to help keep yourself
and others safe:
1. Alert Others: If you discover a fire or smoke, immediately notify others in the area by
activating the nearest fire alarm. This will help alert everyone to the emergency and prompt
them to evacuate the area.
2. Evacuate the Area: If it is safe to do so, evacuate the building or area immediately. Use the
nearest exit and proceed to the designated assembly point outside of the building. Do not
use elevators during a fire emergency.
3. Close Doors: As you evacuate, close all doors behind you to help contain the smoke and fire,
as well as to slow down the spread of the fire.
4. Stay Low: If there is smoke present, stay low to the ground where the air is clearer and easier
to breathe. Crawl if necessary to avoid inhaling smoke.
5. Assist Others: If you are able to do so safely, assist anyone who may need help evacuating
the area, especially those with mobility impairments.
6. Call for Help: Once you are safely outside, call the local emergency services (911 or the local
emergency number) to report the fire and provide them with as much information as
possible, such as the location, size, and any potential hazards.
7. Do Not Re-enter: Under no circumstances should you re-enter the building or area until
emergency responders have declared it safe to do so.
8. Follow Instructions: Listen to and follow any instructions provided by emergency personnel
or building staff.
9. Reassemble at a Safe Location: Once outside, proceed to the designated assembly point to
ensure that everyone is accounted for and to receive further instructions from emergency
personnel.
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It is important to review and practice these emergency procedures regularly to ensure everyone is
prepared to respond appropriately in the event of a smoke or fire emergency. Remember, the
safety and well-being of all individuals should be the top priority in any emergency situation.
Severe Weather
Severe weather events such as tornadoes and blizzards can pose a significant threat to safety. It is
important to familiarize yourself with the following emergency procedures in the event of severe
weather.
Blizzard
Consideration to cancel events early if a blizzard is threatening the area should be made as early
as possible to allow for safe travel for visitors and staff.
Tornadoes
When a tornado warning is issued, take shelter in the designated tornado shelter area
immediately.
Tornado Watch:
A Watch means…Conditions are present for severe weather, such as a tornado, to
occur.
Continue normal routine. Be alert for changing weather conditions.
Tornado Warning
A Warning means…A funnel cloud has been spotted, or a tornado has touched the
ground, or winds in excess of 70 mph have been recorded. Outdoor warning sirens will
be sounded.
When a tornado warning is issued, take shelter in the designated tornado shelter area
immediately.
Upon receiving notification, FT Center Staff will make an announcement over the intercom. The
announcement may read, “A tornado warning has been issued for the Elk River area. The
designated shelter areas are open for employees and visitors.”
Active Shooter/Hostile Event
When an active shooter/hostile event is in or near the building, quickly determine the most
reasonable ways to protect your own life. Remember that visitors are likely to follow the lead of
employees and managers during an active shooter situation.
Because active shooter/hostile event situations are often over before law enforcement arrives on
the scene, the individual must be prepared both mentally and physically to deal with an active
shooter/hostile event situation. Rapid notification of these events is critical to ensure a timely law
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enforcement response. While keeping safety in mind, rapid reporting should be done as soon as
possible.
Staff should consider the following guidance, in order, when responding to such a threat:
1. RUN and escape, if possible.
Getting away from the shooter or shooters is the top priority.
Leave your belongings behind and get away.
Help others escape, if possible, but evacuate regardless of whether others agree to
follow.
Warn and prevent individuals from entering an area where the active shooter may be.
Call 911 when you are safe.
If placing a voice call to 9-1-1 is not safe, then consider texting 9-1-1 from a cellular
phone.
Information to provide to law enforcement or 9-1-1 operator:
Location of the active shooter/active attacker
Number of shooters/attackers, if more than one
Identification of the attacker if it is known.
Physical description of shooter(s)/attacker(s)
Number and type of weapons held by the shooter(s)/attacker(s)
Number of potential victims at the location
1. HIDE if escape is not possible.
Get out of the shooter’s view and stay very quiet.
Silence all electronic devices and make sure they will not vibrate.
Lock and block doors, close blinds, and turn off lights.
Do not hide in groups- spread out along walls or hide separately to make it more difficult
for the shooter.
Try to communicate with police silently. Use text message or social media to tag your
location or put a sign in a window.
Stay in place until law enforcement gives you all clear. Your hiding place should be out of
the shooter's view and provide protection if shots are fired in your direction.
2. FIGHT as an absolute last resort.
Commit to your actions and act as aggressively as possible against the shooter.
Recruit others to ambush the shooter with makeshift weapons like chairs, fire
extinguishers, scissors, books, etc.
Be prepared to cause severe or lethal injury to the shooter.
Throw items and improvise weapons to distract and disarm the shooter.
After An Active Shooter/Hostile Event
Follow law enforcement instructions and evacuate in the direction they come from, unless
otherwise instructed.
Keep hands visible and empty.
Know that law enforcement’s first task is to end the incident, and they may have to pass
injured along the way.
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Officers may be armed with rifles, shotguns, and/or handguns and may use pepper spray or
tear gas to control the situation.
Officers will shout commands and may push individuals to the ground for their safety.
Take care of yourself first, and then you may be able to help the wounded before first
responders arrive.
If the injured are in immediate danger, help get them to safety.
While you wait for first responders to arrive, provide first aid. Apply direct pressure to
wounded areas and use tourniquets if you have been trained to do so.
Turn wounded people onto their sides if they are unconscious and keep them warm.
Consider seeking professional help for you and your family to cope with the long-term effects
of the trauma.
Key Actions During A Hostage Situation
Hostage situations are incredibly stressful scenarios. The following items outline some
considerations in the rare event that such a situation presents itself at a facility.
Be patient. Avoid drastic action.
The initial 45 minutes are the most dangerous. Follow instructions and be alert. The captor is
often emotionally unstable. Do not make mistakes that could jeopardize your well-being.
Do not speak unless spoken to and then only when necessary. Do not talk down to the
captor, who may be agitated. Avoid appearing hostile.
Always maintain eye contact with the captor, if possible, but do not stare. Treat the captor
respectfully.
Comply with instructions as best you can and avoid arguments.
Be observant. You may be released or have an opportunity to escape. The personal safety of
others may depend on your memory.
If medications, first aid, or restroom privileges are needed by anyone, say so.
Emergency Procedures Guide
History
Adopted by: On (date) Item #
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.10
Meeting Date
April 20, 2026
Prepared By
Lauren Wipper, Human Resources Manager
Item Description
Separation Agreement
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, the Separation Agreement and Release with Park Maintenance Worker Andy Bentzen.
Background/Discussion
Andy Bentzen's last day as a Park Maintenance Worker for the city was April 3, 2026. As part of the
Severance Pay requirements, a release of claims must be executed. Mr. Bentzen returned his signed
Agreement on April 15, 2026.
Financial Impact
As per the Severance Pay policy.
Mission/Policy/Goal
The City of Elk River Mission Statement
Attachments
1. Separation Agreement
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Parks and Recreation Commission
Item Number
4.11
Meeting Date
April 20, 2026
Prepared By
Jeff Shelby, Recreation Manager
Item Description
GNT Trailhead and Trailside Amenities Agreement
26-14
Reviewed by
Jeff Shelby
Joe Stremcha
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, the Joint Powers Agreement 26-14 between Sherburne County, the City of Elk River,
and the City of Zimmerman for the design of a trail head and amenities along the Great Northern Regional
Trail.
Background/Discussion
The city has worked with Sherburne County and the City of Zimmerman on the trailhead facility and
amenities design over the last two years. The next step in the project is to formalize the working agreement.
On April 8, the Parks and Recreation Commission reviewed the agreement and recommended that the City
Council approve it as presented.
Financial Impact
Under the joint agreement, the city's responsibility will be 17.58% of the accrued costs and will not exceed
$26,250. Funds will be deducted from the Park Dedication Fund.
Mission/Policy/Goal
Improve citizen quality of life. Responsible for every dollar - good stewards.
Attachments
1. GNRT Trailhead and Amenities Design JPA
2. 20260220 Memo Elk River City Council_GNRT
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JOINT POWERS AGREEMENT
BETWEEN SHERBURNE COUNTY, THE CITY OF ELK RIVER AND
CITY OF ZIMMMERMAN
FOR DESIGN OF TRAILHEAD AND AMENITIES ALONG THE GREAT NORTHERN
REGIONAL TRAIL
THIS AGREEMENT is made and entered into this _____ day of __________, 2026,
(the “Effective Date”) by and between the County of Sherburne (“SC”), a political subdivision of
the State of Minnesota, 13880 Business Center Drive NW, Elk River, Minnesota 55330, (the
"County"), The City of Elk River (“ER”), 13065 Orono Parkway
Elk River, MN 55330, and the City of Zimerman (“CZ”), 12980 Fremont Ave, Zimmerman, MN
55398
WHEREAS, the Parties intend to work with a consulting landscape architecture firm to
design a trailhead facility and trailside amenities for the Great Northern Regional Trail between
the Cities of Elk River and Zimmerman.
WHEREAS, the alignment goes through Sherburne County, City of Elk River and the
City of Zimmerman jurisdictions; and
WHEREAS, the Parties agree that cooperating in the trailhead and amenities design and
funding for the scope is in the best interest of the public, and therefore enter into this Agreement
to identify the responsibilities and obligations of each of the Parties; and
NOW, THEREFORE, in consideration of the premises and covenants contained herein
and subject to the provisions of Minn. Stat. § 471.59, the Parties agree as follows:
1. Purpose. The Parties enter into this Agreement for the purpose of jointly designing the
trail use supporting features of this project.
2. Term. Notwithstanding the date of the signatures of the Parties, the term of this
Agreement shall commence on the Effective Date and, unless earlier terminated pursuant
to this Agreement, shall terminate on the date that Project has been completed and all
other obligations of this Agreement have been fulfilled.
3. Duties of the Parties.
3.1. Solicitation and Award of Contract. SC will act as the lead agency in soliciting
proposals and qualifications from firms for the alignment analysis.
3.2 Preliminary Information and Review. When requested by SC or the selected
Consultant, ER and the CZ shall provide relevant documentation to assist the Consultant
in preparing the preliminary report and preparations for the community engagement
presentations.
Each Party shall retain responsibility for reviewing and approving presentation materials
and final analysis reports/drawings for segments within their respective jurisdictions.
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3.3. Cost Participation. SC will be responsible for administering the contract with the
selected Consultant, including making payments to the Consultant. The current estimated
total cost for services of the selected consultant is $39,958.79.
Each Party shall proportionally share costs based on the percent construction estimate nt
within each jurisdictional boundary using the following percentages:
▪ Sherburne County 22.60%
▪ The City of Elk River 17.58%
▪ City of Zimmerman 59.82%
Upon completion of the Design and Construction Administration, ER and CZ shall
reimburse SC for the proportional share of the final costs applicable to the percentages
referenced above. Final costs will be based on actual expenses incurred by SC, as
reflected in SC’s payments to the Consultant for professional services associated with the
alignment analysis. ER and CZ shall remit payment to SC within 30 days of receiving an
itemized invoice.
4. General Provisions.
4.1 Entire Agreement; Amendments. This Agreement constitutes the entire
agreement and understanding of the parties with respect to the subject matter hereof and
supersedes all prior and contemporaneous agreements, documents and proposals, oral or
written, between the parties with respect thereto. Any amendment or modification to this
Agreement shall not be valid unless such amendment or modification (i) is in writing and
signed by authorized representatives of both parties and (ii) references this Agreement.
4.2 Cooperation. The parties agree to cooperate in the use of resources, including
available right-of-way to complete the project as a whole, to the extent feasible and to the
extent permitted by law. The parties further agree to cooperate in the administration of
the contract and completion of the project, including cooperating in resolving any
disputes the parties may have with the contractor(s) both during the project and following
completion of the project.
4.3 Notices. Any notices required or permitted to be given under this Agreement
shall be delivered personally or sent by certified mail to the other party as follows:
To Sherburne County: Andrew Witter
Sherburne County Engineer
Sherburne County Government Center
13880 Business Center Drive
Elk River, MN 55330
To the City of Elk River: Jeff Shelby
Parks & Recreation Manager
Elk River Parks and Recreation
13065 Orono Parkway
Elk River, MN 55330
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To the City of Zimmerman: Randy Piasecki
City Administrator
City of Zimmerman
12980 Fremont Ave
Zimmerman, MN 55398
4.4 Governing Law. This Agreement shall be governed by the laws of the State of
Minnesota. For the purpose of resolving conflicts related to or arising out of this
Agreement, the parties expressly agree that venue shall be exclusively in the State of
Minnesota, County of Sherburne.
4.5 Disbursement of Funds. All funds disbursed by the County or Township pursuant
to this Agreement shall be disbursed by each entity pursuant to the method provided by
law.
4.6 Audit. The parties shall maintain complete and accurate records with respect to
costs incurred and services performed under this Agreement for a period of at least six (6)
years after the termination of this Agreement. Pursuant to Minn. Stat. § 16C.05, Subd. 5,
each party shall allow the other party, the State Auditor, or their authorized
representatives access to the books, records, documents, and accounting procedures and
practices relevant to the subject matter of the Agreement, for purposes of audit.
4.7 Data Practices. All data created, collected, received, stored, used, maintained, or
disseminated for any purpose in connection with this Agreement is governed by the
Minnesota Data Practices Act, as well as other State and Federal rules and regulations
relating to data privacy.
4.8 Termination. This Agreement may be terminated by either party at any time, with
or without cause, upon not less than thirty (30) days written notice delivered by mail or in
person to the other parties. If notice is delivered by mail, it shall be deemed to be
received two days after mailing. Such termination shall not be effective with respect to
any solicitation of bids or any purchases of services or goods which occurred prior to
such notice of termination. Each Party shall pays its pro rata share of costs incurred prior
to such notice of termination regardless of with Party initiates termination of agreement.
4.9 Liability. Each party will be solely responsible for its own acts and omissions and
the results thereof, to the extent authorized by law. The parties mutually agree to
indemnify and hold harmless each other from any claims, losses, costs, expenses or
damages resulting from the acts or omissions of the respective officers, agents, or
employees relating to activities conducted by either party under this Agreement.
Minnesota Statutes Chapter 466 and other applicable laws govern the parties’ liability.
4.10 Severability. In the event that any portion of this Agreement shall be held to be
invalid, such invalidity shall not affect the validity of the remainder of this Agreement.
Page 125 of 286
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement to be effective as of
the Effective Date set forth above.
SHERBURNE COUNTY CITY OF ELK RIVER
By: _____________________________ By: _____________________________
County Board Chair Mayor
Attest: ___________________________ Attest: _____________________________
County Administrator Deputy City Clerk
CITY OF ZIMMERMAN
By: ____________________________
City Administrator
Attest: ___________________________
City Clerk
Page 126 of 286
The Sherburne County Parks Mission is to positively affect the community by providing outdoor recreational opportunities
while protecting and preserving the environment.
13880 Business Center Drive NW | Ste. 100 | Elk River, MN 55330 | 763-765-3308
TO: Elk River City Council
FROM: Gina Hugo, Parks Director
DATE: February 20, 2026
SUBJECT: Consider staff recommendations for Award of Great Northern Regional Trail (GNRT)
Trailhead and Amenities Design to Selected Firm Based on Cost Effectiveness, Proposal Content,
References and Overall Best Value.
Proposals were submitted by five qualified firms and evaluated by staff. Based on cost
effectiveness, project understanding, references, and past experience with the GNRT, staff
recommends that the Sherburne County Board award the alignment analysis contract to
Damon Farber.
The proposal submitted by Damon Farber is the best value of services and products at
$150,000. Staff recommends awarding the project to Damon Farber. Elk River’s cost
participation is based on percent project cost estimate (0.175) and will not exceed $26,250.
Other firms submitted:
• Widseth – $134,815
• WSB - $99,994
• Aune Fernandez Landscape Architects - $118,868
• Mend Collective - $149,430
Page 127 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Parks and Recreation Commission
Item Number
4.12
Meeting Date
April 20, 2026
Prepared By
Jeff Shelby, Recreation Manager
Item Description
Vikings Youth Football Camp Agreement 26-15
Reviewed by
Jeff Shelby
Joe Stremcha
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, the facility use Agreement 26-15 between the City of Elk River and the Minnesota
Vikings to hold a one-day youth clinic for residents.
Background/Discussion
The Parks and Recreation Division has partnered with the Minnesota Vikings to hold a one-day youth clinic
for residents on July 14. This is a non-contact clinic for boys and girls of all skill levels, ages 6-14. It is free to
attend and will be held at Oak Knoll Athletic Complex.
On April 8, the Parks and Recreation Commission reviewed the agreement and recommended that the City
Council approve it as presented.
Financial Impact
None
Mission/Policy/Goal
Opportunity to live, work, and play
Attachments
1. 2026-07-14 - Facility Agreement - City of Elk River
Page 128 of 286
Strictly Confidential
March 17, 2026
City of Elk River
Attn: Warren Ellingworth
999 Proctor Ave NW
Elk River, MN 55330
Re: Minnesota Vikings Youth Football Camp
This facilities agreement (“Agreement”) confirms the mutual agreement between Minnesota Vikings
Football, LLC (“Vikings”) and the City of Elk River (“City”) for the use of the Oak Knoll Athletic Complex located
at 999 Proctor Ave NW, Elk River, MN 55330 (the “Facility”) during the Vikings Youth Football Camp on July
14, 2026, from approximately 10:00AM – 12:30PM CT (the “Event”). Vikings will require access to the Facility
starting at 8:00AM on the day of the Event to complete setup. City acknowledges and agrees that Vikings may
formally terminate this Agreement at any time prior to the Event without any liability or obligation.
City represents and warrants that (i) it has the full right and authority to enter into this Agreement, (ii) that
no other permission or consent to do so is necessary, (iii) this Agreement does not create a conflict with any other
agreements or relationships entered into by City with other third parties at the time of entering into this Agreement
and thereafter, (iv) City shall comply with all applicable city, county, state, and federal guidelines, regulations, laws
and procedures, and (v) City has taken all steps necessary to obtain any necessary permissions, certifications,
licenses, endorsements, or approvals required from any and all entities that govern facility use as required to provide
use of the Facility.
The parties agree that Vikings shall have the right to use the Facility for the Event at no cost. However,
notwithstanding the foregoing, Vikings agree to reimburse City up to Four Hundred Dollars ($400) for City’s
procurement of portable restrooms for the Event. Vikings shall reimburse City within thirty (30) days of completion
of the Event and receipt of an approved invoice.
City shall be fully responsible for any and all damage, illness or injury caused to City or City’s property,
unless such damage is caused by the gross negligence or willful misconduct of Vikings. Further, City shall be fully
responsible for any and all damage, illness or injury caused to any person or property related to City’s acts or
omissions or the Event. City shall indemnify, defend, and hold harmless Vikings, the National Football League and
its member professional football clubs, and each of their respective affiliates, owners, members, officers, partners,
directors, agents, invitees and employees (collectively, the “Indemnified Parties”) from and against all claims,
damages, actions, judgments, suits, losses, fines, penalties, demands, costs, expenses, and liability whatsoever,
including attorneys’ fees, expert fees and court costs (collectively, the “Losses”), and all expenses incidental to
such Losses, based upon, arising out of, or in any way related to (i) the Facility; (ii) any act, error, or omission by
City or anyone acting under its direction or control or on its behalf; (iii) damage to property or injuries to persons
or other tortious acts caused or contributed to by City or anyone acting under its direction or control or on its behalf;
or (iv) any breach of this Agreement by City.
Vikings shall indemnify, defend, and hold harmless City from and against any and all Losses based upon,
arising out of, or in any way related to (i) Vikings’ gross negligence or willful misconduct; (ii) damage to property
or injuries to persons or other tortious acts solely and directly caused by Vikings; or (iii) any breach of this
Agreement by Vikings.
City shall provide and maintain in full force and effect, at its own expense, the following policies of
insurance written by insurance companies qualified to do business in the State of Minnesota and the states where
Services are provided, with an A.M. Best Company rating of A–IX or better: (i) Commercial General Liability
insuring against loss or damage of any kind, type or nature, including bodily injury or death, with limits not less
than $1,000,000 each occurrence and $3,000,000 aggregate; (ii) Workers’ Compensation in compliance with the
Page 129 of 286
statutory requirements of the state of operation, and Employer’s Liability with limits not less than $1,000,000 each
accident, $1,000,000 disease- each employee and $1,000,000 disease-policy limit; and (iii) Umbrella/Excess
Liability with limits not less than $1,000,000 each occurrence to apply in excess of the Commercial General
Liability and Employer’s Liability policy limits.
All such insurance and policies required above shall be primary and non-contributory and provide that the
coverage may not be canceled unless thirty (30) days prior written notice is furnished to the Vikings. Each policy
(excluding Workers’ Compensation) shall include the Indemnified Parties as Additional Insureds, and all policies
in (i) – (iii) above shall include a waiver of subrogation in favor of the Indemnified Parties. The insurance
requirements set forth above shall not be construed as a limitation of any potential liability, and City shall remain
solely and fully liable for the full amount of any loss or damage not compensated by insurance. City shall provide
the Vikings with certificates of insurance evidencing the requirements set forth above. Vikings’ approval or
acceptance of a certificate of insurance does not constitute assumption of responsibility for the validity of any
insurance policy nor does the Vikings represent that the required coverages and limits are adequate to protect City’s
interest, and the Vikings assume no liability therefore.
Vikings will not be liable to City for failure or delay in performing its obligations under this Agreement
where such failure by the Vikings is due, in whole or in part, to war or the effects of war, terrorism, blockade,
revolution, insurrection, civil commotion, riot, mobilization, strike, labor trouble, work stoppage, lockout, act of
God, weather conditions, decisions of the NFL, plague, pandemic, epidemic, virus or disease outbreak and/or actual
or anticipated public health crises, fire, flood, acts of government or the public enemy, any labor, material, or
transportation shortage or curtailment, governmental regulation, or to any other similar or dissimilar cause or causes
beyond the control of, or without the fault or negligence of, the Vikings, and all whether foreseeable or
unforeseeable. In the case of a force majeure event, Vikings may cancel or modify this Agreement without liability,
upon written notification to City. For clarity, a Vikings business decision to modify or not host the Event in response
to any such force majeure event is considered a force majeure event.
This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota
without giving effect to principles of conflict of laws. If any portion of this Agreement is held invalid or
unenforceable, the remainder of this Agreement shall not be affected and shall continue to be valid and enforceable
to the fullest extent permitted by law. The parties acknowledge neither party has, or shall be deemed to have, the
authority to bind the other party without the other party’s express written consent. City shall look only to the assets
of Vikings, a limited liability company, and not to the assets of any member or other person, including without
limitation Vikings’ partners and owners, for the satisfaction of any obligation or debt under this Agreement. After
the Event, all obligations relating to indemnification and liability, or which by implication were intended to
continue, shall survive until fulfilled. This Agreement may be executed in any number of counterparts, each of
which will be deemed an original, but all of which taken together shall constitute one single agreement. Faxed,
electronic, and scanned signatures will be deemed acceptable to the same extent as an original.
Agreed and acknowledged:
CITY OF ELK RIVER
By: _____________________________
Name: ___________________________
Title: ____________________________
MINNESOTA VIKINGS FOOTBALL, LLC
By: _____________________________
Name: ___________________________
Title: _____________________________
Page 130 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.13
Meeting Date
April 20, 2026
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
Elk River Northbound Liquor Store & Fire Station
#1 - Subcontractor Qualifications
Reviewed by
Joe Stremcha
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, the revised list of contractors as of April 16, 2026, that have met the requirements
outlined in the Subcontractor Request for Qualifications as published on January 13, 2026, for the
Northbound Liquor Store and Fire Station #1 construction projects.
Background/Discussion
City Council first approved the list of qualified contractors on March 16, 2026. BCI, Inc. has now met the
qualifications to be considered for bidding carpentry work on the Northbound Liquor Store and Fire Station
#1 construction projects. Terra Construciton (CMaR) recommends including them in the bidding process.
Financial Impact
None.
Mission/Policy/Goal
Meet changing needs - agile.
Attachments
1. Subcontractor RFQ Recommendation 2026-04-16 AMMEND
Page 131 of 286
April 16, 2026
Joe Stremcha
Assistant City Administrator
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: Elk River Northbound Liquor Store & Fire Station #1 - Subcontractor Request for Qualifications
Mr. Stremcha,
Below is the list of subcontractors who have responded to the Subcontractor Request for Qualifications (RFQ) published on 1/13/26
for the above referenced projects. Terra Construction (Terra) has reviewed the qualifications and, based on the information
received, offer the recommendations below:
Contractors that have met the requirements outlined in the RFQ:
Concrete, Masonry & Precast:
o Hollenback & Nelson
o Thompson Construction of Princeton
o Thomsen Construction of Anoka
o Axel Ohman
o B&D
o K Johnson
o Northland Concrete and Masonry
o Rice Lake
o Wells Precast
o Molin
o Taracon
Concrete Finishing (Polished Concrete/Epoxy):
o Swedebro
o Lake Effect Coatings
o QC Companies
o Grazzini Brothers
o Kremer Davis
o Starting Line Floor Coatings
o Acoustics Associates
Steel:
o KMH Steel Erectors
o Sowels Co. Steel Erectors
o Spartan Steel Erectors
o Amerect Steel & Precast
o Red Cedar Steel
o Linco
o Patriot Erectors
o K&K Fabrication
o Superior Iron
Carpentry:
o BCI, Inc.
o Kellington Construction
o Kunz Construction
o Gustav & Rudy
o Reiling Construction
o Acoustics Associates
o Tekton
Waterproofing & Air Barrier:
o Henkemeyer Coatings
o Homeco
o Northstar Weather Proofing
Page 132 of 286
o Structural Applicators
Roofing & Sheet Metal:
o John A Dalsin
o Central Roofing
o Lake Area Roofing
o McDowall
o MINT Roofing
o Palmer West
o Camacho
o Atomic Sheet Metal
o Progressive Building Systems
Joint Sealants:
o Carciofini
o The Caulkers Co.
o Wells
o Molin
Doors, Frames, Hardware (Material Only):
o Wheeler Hardware
o Mid Central Door
o Bredemus Hardware
Glass & Glazing:
o Ford Metro
o Midland Glass
o Murphy Window
o Minneapolis Glass
Overhead Doors:
o Garage Door Store
o Yale
o Crawford Doors
o Idc Automatic
o Overhead Door Company
Gypsum Board/EIFS:
o Prestige Drywall
o Quality Drywall
o Common Links
o Olympic
o Pinnacle Wall Systems
o RTL Construction
o Stucco 1
o Mulcahy Nickolaus
Tile:
o Mid-State Tile
o Superset
o Acoustics Associates
o Grazzini Brothers
o Blackhawk
Acoustical Ceilings:
o Twin City Acoustics
o Acoustics Associates
o Architectural Sales of MN
Flooring:
o Superset Flooring
o Precision
o Resilient Martin Group
o Acoustics Associates
o Grazzini Brothers
o MCI Carpet One
Painting:
o Henkemeyer Coatings
o DeGolier Painting
o All-State Painting
o Fransen Finishes
o Mulcahy Nickolaus
Elevators:
o TKE
o Otis
Fire Suppression:
o LVC
o Viking
o Breth-Zenzen
o Frontier Fire Protection
o Summit Companies
Plumbing, Piping, Mechanical:
o B&D Plumbing
o Davis
o El-Jay
o Voss
o Falcon
o Precise
o Yale Mechanical
o Cool-Air Mechanical
o Kraft Mechanical
o McDowall Sheet Metal
o Modern
o Weidners Mechanical
o Sun Mechanical
Page 133 of 286
Electrical:
o Bluesky Electric
o Laketown Electric
o AJ Moore Electric
o Medina Electric
o Vinco Electrical
o LSS
o Gephart
o LaForce
o Erickson Electric
o Kirtland Electric
o
Earthwork & Utilities:
o Kevitt Companies
o DGN Dirtwork (Earthwork)
o Atlas
o Bolander
o Peterson Companies
o HOBS
o Veit
o New Look Contracting
o Dimke
o Michels
o Rachel
o T.Scherber
o U.S. Siteworks
o MU&E
o Fehn
o D&D
o St. Paul Utilities
o Voss
o United Water & Sewer
Bituminous Paving:
o Knife River
o Bituminous Roadways
o GMH Asphalt
o Ohmann
o Hanson Paving
Site Concrete:
o McNamara Concrete
o North Country Concrete
o Stapf
Landscaping:
o Autumn Ridge Landscaping
o Great Northern Landscaping
o Peterson Companies
o Keller Fence (Fencing)
o Margolis Companies
Contractors that did not meet the requirements outlined in the RFQ:
o CD Tile – EMR is 1.29 (Pass/Fail requirement was 1.25)
o Sonus Interiors – EMR is 1.35 (Pass/Fail requirement was 1.25)
o Sentra-Sota – EMR is 1.72 (Pass/Fail requirement was 1.25)
o Electrical Production Services – EMR is 1.27 (Pass/Fail requirement was 1.25)
Copies of the qualifications submitted can be found here: Sub Forms Received
Should you have any questions or like further information, please feel free to contact me directly.
Respectfully,
Kory Reiners
Preconstruction Manager
Page 134 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.14
Meeting Date
April 20, 2026
Prepared By
Brent O'Neil, Economic Development Director
Item Description
Purchase Agreements 26-16, 26-17 and Resolution
26-32 with Coborns
Reviewed by
Joe Stremcha
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, Resolution 26-32 approving amendments to the purchase agreements related to
Coborn's Inc., and Coborn's Land Company.
Background/Discussion
The agreement with Coborn's to purchase property for the future liquor store included a primary parcel as
well as a small portion of Coborn's existing parking lot. The additional parking lot area was included for a $1
purchase price and potentially offered the city maximum flexibility in site layout and parking. The purchase
agreements were written to make the closing of these two properties contingent on each other and to
transfer to the city simultaneously.
As design nears completion, it has become evident that additional property is not needed to place the new
store on the primary parcel. Bidding and construction are expected in the coming months, and it is important
to have the primary parcel under title by early May. The smaller parking parcel is encumbered by a mortgage,
which would need to be released, and Coborn's has not yet obtained it.
To keep things moving, we recommend this action to decouple the two agreements, which allows the city to
close on the primary parcel and align with the planned construction timeline. We could then close later on
the remaining property. This would also give the city a chance to examine the pros and cons of acquiring the
second parcel, as items such as long-term repair and maintenance costs may offset advantages for acquiring
the property, and the city may determine whether it no longer needs to acquire the second parcel.
Financial Impact
None
Mission/Policy/Goal
Meet changing needs - agile.
Attachments
1. Resolution 26-32 Amendment 2 Coborn's Agreements
Page 135 of 286
2. Second Amendment - Coborn's Inc. Land Purchase
3. Second Amendment - Coborn Realty Land Purchase
Page 136 of 286
City of Elk River
City Council
Resolution 26-32
A Resolution of the City Council of the City of Elk River Amending a
Real Estate Purchase Agreements between the City of Elk River and
Coborn’s, Incorporated and Coborn Realty Company.
WHEREAS, the City entered into a land purchase agreement with Coborn’s, Inc. on
October 22, 2025, to purchase to parcels of real property, with closing to occur by March 6,
2026, and extended by the Council to May 1, 2026.
WHEREAS, the two agreements specified the closing of the properties is contingent on
the properties closing simultaneously.
WHEREAS, to facilitate the expedient transfer of the Coborn Realty Company parcel, the
City and Coborn’s desire to modify the agreements by removing the requirement the
properties must be transferred simultaneously.
WHEREAS, these modifications set the closing dates to May 5, 2026, for the Coborn
Realty Company parcel and August 31, 2026, for the Coborn’s Inc. parcel.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota, as follows: These Amendments to the Purchase Agreements are hereby
approved in substantially the same form as presented.
Passed and adopted this 20th day of April 2026.
John J. Dietz, Mayor
ATTEST:
Jolene Richter, Deputy Clerk
Page 137 of 286
239003v3239003v2
SECOND AMENDMENT TO
REAL ESTATE PURCHASE AGREEMENT
THIS SECOND AMENDMENT TO REAL ESTATE PURCHASE
AGREEMENT is dated as of ________________, 2026 (“Amendment”), between CITY OF
ELK RIVER, a Minnesota municipal corporation (“Purchaser”) and the COBORN’S,
INCORPORATED a Minnesota corporation (“Seller”).
RECITALS
WHEREAS, Seller and Purchaser entered into a Real Estate Purchase Agreement dated
October 22, 2025, as amended by an Amendment to Real Estate Purchase Agreement (collectively,
the “Purchase Agreement”) for the conveyance of a portion of Lot 1, Block 2, Hillside Crossing,
according to the recorded plat thereof, Sherburne County, Minnesota (“Seller’s Parcel”).
WHEREAS, the parties desire to (i) amend the contingencies; and (ii) extend the date of
closing.
NOW, THEREFORE, in consideration of the covenants and undertakings contained
herein and for other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, Purchaser and Seller agree as follows:
1. Incorporated. The above Recitals are hereby incorporated as a material part of this
Amendment with the same force and effect as if restated in full in this Paragraph.
2. Amendment to Paragraph 8. Paragraph 8 of the Purchase Agreement is amended to
delete subparagraphs (f), (g) and (h).
3. Amendment to Paragraph 9. Paragraph 9 of the Purchase Agreement is amended to
read as follows:
9. Closing. The closing hereof shall take place on or before August 31, 2026 (the
“Closing” or “Date of Closing”). The Closing shall take place at the offices of the Title
Company as an escrow closing, unless otherwise agreed by the parties in writing. At
Closing, Seller and Purchaser shall disclose their Social Security Numbers or Federal Tax
Identification Numbers for the purpose of completing state and federal tax forms.
4. Amendment to Paragraph 16. Paragraph 16 of the Purchase Agreement is amended
to read as follows:
Page 138 of 286
2
239003v3
16. Remedies.
(a) If Purchaser has performed or is ready, willing and able to perform all obligations
required by this Agreement and Seller shall fail or refuse to perform this Agreement within
the time and in the manner provided, then Purchaser, at its option may (a) terminate this
Agreement, or (b) bring an action for specific performance provided that any action for
such specific performance is commenced within six (6) months after such right arises.
Purchaser may also bring a claim for actual damages for its actual out-of-pocket expenses
related to this Agreement, as a result of Seller’ s default.
(b) If Seller defaults on any of its material obligations under this Agreement and fails
to cure such default within ten (10) days after receiving written notice thereof, Purchaser
shall be entitled, as its sole and exclusive remedy, to terminate this Agreement. Purchaser
shall not have the right to recover any other damages of any kind from Seller or to obtain
other equitable adjustment to the terms of the sale of the Property.
5. Except as provided herein, all terms and provisions of the Purchase Agreement shall
remain in full force and effect.
Page 139 of 286
239003v3239003v2
Seller and Purchaser have executed this Amendment as of the date first written above.
(Remainder of page intentionally left blank)
(Signature pages to follow)
Page 140 of 286
4
239003v3
PURCHASER:
CITY OF ELK RIVER
BY:
John J. Dietz, Mayor
AND:
Jolene Richter, City Clerk
Page 141 of 286
239003v3239003v2
SELLER:
COBORN’S, INCORPORATED
By:
Print Name:
Its:
Page 142 of 286
239004v3239004v2
SECOND AMENDMENT TO
VACANT LAND PURCHASE AGREEMENT
THIS SECOND AMENDMENT TO VACANT LAND PURCHASE
AGREEMENT is dated as of ________________, 2026 (“Amendment”), between CITY OF
ELK RIVER, a Minnesota municipal corporation (“Purchaser”) and the COBORN REALTY
COMPANY, LP a Minnesota limited partnership (“Seller”).
RECITALS
WHEREAS, Seller and Purchaser entered into a purchase agreement dated October 22,
2025, as amended by an Amendment to Vacant Land Purchase Agreement (collectively the
“Purchase Agreement”) for the conveyance of Lot 2, Block 2, Hillside Crossing, according to the
recorded plat thereof, Sherburn County, Minnesota (“Seller’s Parcel”).
WHEREAS, the parties desire to extend the date of closing date.
NOW, THEREFORE, in consideration of the covenants and undertakings contained
herein and for other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, Purchaser and Seller agree as follows:
1. Incorporated. The above Recitals are hereby incorporated as a material part of this
Amendment with the same force and effect as if restated in full in this Paragraph.
2. Amendment to Paragraph 9. Paragraph 9 of the Purchase Agreement is amended to
delete subparagraphs (e) and (f).
3. Amendment to Paragraph 10. Paragraph 10 of the Purchase Agreement is amended
to read as follows:
10. Closing. The closing hereof shall take place on or before May 5, 2026 (the
“Closing” or “Date of Closing”). The Closing shall take place at the offices of the Title
Company as an escrow closing, unless otherwise agreed by the parties in writing. At
Closing, Seller and Purchaser shall disclose their Social Security Numbers or Federal Tax
Identification Numbers for the purpose of completing state and federal tax forms.
4. Except as provided herein, all terms and provisions of the Purchase Agreement shall
remain in full force and effect.
Seller and Purchaser have executed this Amendment as of the date first written above.
(Remainder of page intentionally left blank)
(Signature pages to follow)
Page 143 of 286
2
239004v3
PURCHASER:
CITY OF ELK RIVER
BY:
John J. Dietz, Mayor
AND:
Jolene Richter, City Clerk
Page 144 of 286
239004v3239004v2
SELLER:
COBORN REALTY COMPANY, LP
By:
Print Name:
Its:
Page 145 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
6.1
Meeting Date
April 20, 2026
Prepared By
Jolene Richter, Deputy Clerk
Item Description
City of Elk River Volunteer of the Month
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Mayor Dietz will recognize and present a plaque to the April Volunteer of the Month Award recipient.
Background/Discussion
Mayor Dietz established the City of Elk River Volunteer of the Month Award program to recognize Elk River
residents for their volunteer contributions and commitment to community service.
Financial Impact
None.
Mission/Policy/Goal
The City of Elk River Mission Statement.
Attachments
None
Page 146 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
6.2
Meeting Date
April 20, 2026
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
Introduce New Staff
Reviewed by
Joe Stremcha
Cal Portner
Jolene Richter
Action Requested
None
Background/Discussion
The following staff will be introduced to the City Council:
▪ Food and Beverage Supervisor Ahmed Whittaker
▪ City Clerk Justin Dunford
Financial Impact
None
Mission/Policy/Goal
Together we win
Attachments
None
Page 147 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
7.1
Meeting Date
April 20, 2026
Prepared By
Zack Carlton, Community Development Director
Item Description
Conditional Use Permit: Habitat for Humanity build
site, ISD 728 - 900 School St NW
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Open the public hearing, receive comments, and continue the hearing to June 1, 2026.
Background/Discussion
The school district is working to update and refine plans for a proposed educational home build site. The
project is a partnership between ISD 728 and Habitat for Humanity, where students construct a home during
the school year as part of the high school's technical education program. At the end of the school year, the
home will be transported to a residential parcel and occupied.
Staff had concerns about the proposed location along Jackson Avenue and have discussed moving the site
further into the school property. The school district and city staff also need to review state standards in more
detail for the proposed use.
Financial Impact
None.
Mission/Policy/Goal
Together we win.
Attachments
None
Page 148 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
7.2
Meeting Date
April 20, 2026
Prepared By
Zack Carlton, Community Development Director
Item Description
Resolution 26-28: Land Use Amendment, Sherburne
County - PID 75-00844-0020
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Adopt, by motion, Resolution 26-28 amending the land use guidance for PID 75-00844-0020 from Mixed
Residential to Business Park.
Background/Discussion
The applicant, Sherburne County, has submitted an application requesting approval of a Comprehensive Plan
Amendment for the property (PID 75-00844-0020) south of the government center. The parcel is currently
guided for Mixed Residential uses, and the county is looking to change the guidance to Business Park. The
parcel had previously been guided for Business Park uses, but was changed to Mixed Residential with the
adoption of the 2021 Comprehensive Plan Update. That change was made at the request of the county.
Planning Commission
The Commission held a public hearing on March 24, 2026. Multiple residents spoke during the hearing and
asked about the county's plans for the property and if there were any developments or projects planned for
the site. Staff noted that the current application does not approve any development, and that the only change
requested at this time is a land use amendment. Staff also stated that the subject site is platted as an outlot,
which means that any development proposal will require a public hearing notice and another public hearing.
Residents also asked about a possible jail expansion, as the county has discussed the possibility in the past.
The land use needs to match the zoning, and changing the land use to residential, consistent with the current
land use guidance, would not remove the possibility of a jail expansion, as Government Facilities are also
permitted in residential districts.
The Planning Commission supported consistency with the current zoning and unanimously recommended
approval of the land use amendment.
Financial Impact
None.
Mission/Policy/Goal
▪ Support the growth and development of the community.
Page 149 of 286
▪ Meet changing needs - agile.
Attachments
1. Planning Commission Memo dated March 24, 2026
2. Resolution
Page 150 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Planning Commission
Item Number
5.2
Meeting Date
March 24, 2026
Prepared By
Zack Carlton, Community Development Director
Item Description
Land Use Amendment: Government Center Land,
Sherburne County - PID 75-00844-0020
Reviewed by
Chris Leeseberg
Action Requested
Recommend, by motion, approval of the Comprehensive Plan amendment requested by Sherburne County.
Background/Discussion
The applicant, Sherburne County, has submitted an application requesting approval of a Comprehensive Plan
amendment for the property (PID 75-00844-0020) south of the government center. The parcel is currently
guided for Mixed Residential uses, and the county is looking to change the guidance to Business Park. The
parcel had previously been guided for Business Park uses, but was changed to Mixed Residential with the
adoption of the 2021 Comprehensive Plan Update. That change was made at the request of the county.
The parcel is 33.89 acres and zoned Business Park, consistent with the requested land use guidance. The
properties to the west are occupied by two data centers, both guided for and zoned Business Park. The
parcel is bordered on the north by the Sherburne County Government Center, also zoned Business Park, and
to the east and south by existing single-family homes.
The proposed land use amendment does not authorize any uses to immediately begin construction on the
site, but does allow light industrial and office uses. When a development application is submitted to the city,
careful consideration will be required to buffer the existing neighborhoods from adverse effects.
Financial Impact
None.
Mission/Policy/Goal
Support the growth and development of the community.
Attachments
1. Location Map
2. Applicant's Narrative
3. Land Use Map
Page 151 of 286
Page 152 of 286
Legal Description of Property
Lot B Elk Path Business Center Fifth Addition
A Written Narrative see Description of Project Narrative
We are requesting the current land use of "Mixed Residential" be changed to "Business
Park" for potential future industrial usage. At this time, the County does not have any
specific project finalized, but this change would allow any future industrial interest on the
land to proceed through the development process in a timelier fashion.
Page 153 of 286
Page 154 of 286
City of Elk River
City Council
Resolution 26-28
A Resolution of the City Council of the City of Elk River Amending the Comprehensive
Plan to Change the Land Use for PID 75-00844-0020 from Mixed Residential to Business
Park
WHEREAS, Minnesota Statutes, Chapter 462.355, Subdivision 2, prescribes the procedure for
amending the Comprehensive Plan, and
WHEREAS, the Planning Commission held a public hearing on March 24, 2026, and
recommended approval of the Comprehensive Plan amendment request for the property
described in Exhibit A, and
WHEREAS, the City Council held a public hearing on April 20, 2026, after which they reviewed
the Comprehensive Plan amendment request and found the following:
1. The proposed land use is consistent with the surrounding land uses.
2. The use will not have adverse impacts on the surrounding land uses.
3. The proposed changes are in general conformance to the adopted Comprehensive
Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota, as
follows: The Land Use Plan shall be amended to change the guidance for the property described
in Exhibit A from Mixed Residential to Business Park.
Passed and adopted this 20th day of April 2026.
John J. Dietz, Mayor
ATTEST:
Jolene Richter, Deputy Clerk
Page 155 of 286
EXHIBIT A
Outlot B, ELK PATH BUSINESS CENTER FIFTH ADDITION, Sherburne County, Minnesota
Page 156 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
7.3
Meeting Date
April 20, 2026
Prepared By
Chris Leeseberg, Senior Planner
Item Description
Resolution 26-29: Plat of Heinen Estates, April
Heinen - 21446 Brook Rd NW
Reviewed by
Zack Carlton
Cal Portner
Jolene Richter
Action Requested
Adopt, by motion, Resolution 26-29 approving the Plat of Heinen Estates, subject to the following conditions:
1. Park Dedication Fee shall be paid for one new single-family parcel, at the applicable rate at the time of
recording.
2. An Access Permit from Sherburne County Public Works will be required to establish driveway
locations.
3. If PID 75-00111-3310 is determined to be under the applicant’s ownership, the plat will need to be
updated and include the parcel as an outlot in the proposed plat.
Background/Discussion
The applicant, April Heinen, has submitted a subdivision application to divide an existing parcel into two lots.
The subject property is zoned Single Family Residential (R1a), which has a minimum lot size of 2.5 acres. The
applicant proposes to subdivide the existing 18.6-acre parcel into two lots, along with the dedication of public
right-of-way for County Road 121. One lot will contain the existing home and accessory structure, while the
second lot will be a newly buildable parcel. The newly created parcel is subject to park dedication
requirements.
Parks and Recreation Commission
The Parks and Recreation Commission recommended that park dedication be satisfied through a cash
payment for one single-family parcel, at the applicable rate in effect at the time of recording.
Sherburne County
Property access requirements established by Sherburne County require a minimum spacing of 330 feet
between driveways, unless shared access is provided within the county right-of-way. An Access Permit from
Sherburne County Public Works will be required before establishing access. In addition, the city will require
that all driveways maintain a minimum five-foot setback from side property lines.
The county also informed the city that it is reviewing ownership of PID 75-00111-3310, located across Brook
Page 157 of 286
Road (County Road 121), and questioned whether it should have been created during the road realignment
process. While ownership of this parcel does not directly affect the current plat review, the final plat may
need to address this parcel if it is determined to be under the applicant’s ownership. If so, the parcel would
need to be included in the plat as an Outlot, as it does not meet the minimum lot size requirements. If the
parcel is not owned by the applicant, the proposed plat as submitted will be sufficient.
Applicable Regulations
City ordinance section 30-375 outlines the required findings for approval of a plat.
1. The proposed subdivision is consistent with the zoning regulations (Article VI of this chapter) and conforms in all
respects with all requirements of this Code, including the zoning regulations and this article.
The subdivision is consistent with the zoning regulations of this article.
2. The proposed subdivision is consistent with all applicable general and specialized city, county, and regional plans,
including, but not limited to, the city's comprehensive development plan.
The Comprehensive Plan guides the property for rural residential uses, supporting larger lot single-family uses
with well and septic access. City services are not proposed for properties in this classification. The proposed
subdivision is consistent with this guidance.
3. The physical characteristics of the site, including but not limited to topography, soils, vegetation, susceptibility to
erosion and siltation, susceptibility to flooding, and drainage, are suitable for the type and density of development and
uses contemplated.
Much of the site has large wetland complexes, but the new lot contains buildable area outside of the wetland
setback requirements. All city ordinances related to wetland setbacks and buffers will need to be met when
the property is developed in the future.
4. The proposed subdivision makes adequate provision for water supply, storm drainage, sewage transportation,
erosion control and all other services, facilities and improvements otherwise required in this article.
Water supply and sewage will be handled onsite with private wells and septic systems. The remaining
provisions are provided for within the proposed subdivision.
5. The proposed subdivision will not cause substantial environmental damage.
The delineated wetlands are protected by wetland buffer and setback ordinances.
6. The proposed subdivision will not conflict with easements of record or with easements established by judgment of a
court.
The subdivision will not conflict with easements of record.
7. The proposed subdivision will not have an undue and adverse impact on the reasonable development of neighboring
land.
The proposed subdivision will not have an adverse impact on the reasonable development of neighboring land.
The proposed action is consistent with the area.
8. The proposed subdivision is not premature. A subdivision is premature if any of the following exist:
a. Lack of adequate stormwater drainage.
b. Lack of adequate roads.
c. Lack of adequate sanitary sewer systems.
d. Lack of adequate off-site public improvements or support systems.
The addition of one buildable lot at this location is not premature as the existing infrastructure can support
the uses.
Financial Impact
None.
Page 158 of 286
Mission/Policy/Goal
Responsibly grow.
Attachments
1. P 26-01 Location Map
2. Preliminary Plat
3. Final Plat
4. Resolution 26-__
5. County Driveway Exhibit
Page 159 of 286
Page 160 of 286
Page 161 of 286
BROOK ROAD
Meyer-Rohlin
Meyer-Rohlin
VICINITY MAP
site
DRAFT COPY - FOR CITY REVIEW 01/29/2026
Page 162 of 286
City of Elk River
City Council
Resolution 26-____
A Resolution of the City Council of the City of Elk River Granting Final Plat
Approval for Heinen Estate
Case No. P 26-21
WHEREAS, application has been made for plat approval, pursuant to Section 30-
391 of the Elk River City Code of Ordinances of the property legally described on
attached Exhibit A and hereinafter referred to as “the Property”; and
WHEREAS, the proposed plat complies with each of the conditions set forth by
the City Council in its approval of the plat of the Property.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota, as follows:
A. The proposed subdivision is consistent with the Chapter of 30 of the
City Code of Ordinances and conforms with all of its requirements.
B. The proposed subdivision is consistent with all applicable general and
specialized city, county, and regional plans including, but not limited
to, the City’s Comprehensive Plan.
C. The physical characteristics of the site, including, but not limited to,
topography, soils, vegetation, susceptibility to erosion and siltation,
susceptibility to flooding, and drainage are suitable for the type and
density of development and uses contemplated.
D. The proposed subdivision makes adequate provision for water supply,
storm drainage, sewage transportation, erosion control and all other
services, facilities and improvements otherwise required herein.
E. The proposed subdivision will not cause substantial environmental
damage.
Page 163 of 286
F. The proposed subdivision will not conflict with easements of record or
with easements established by judgment of a court.
G. The proposed subdivision will not have an undue or adverse impact
on the reasonable development of neighboring land.
1. Final plat approval is hereby granted for the Property, subject to the
conditions set forth in attached Exhibit B.
2. The officers of the City are hereby authorized, once the conditions set forth
in Exhibit B are met and complied with, to sign the final plat for the Property
and to issue a certified copy of this Resolution giving final approval of the
plat.
3. The owner of the Property is authorized to record the final plat as required
by law and shall file proof of said recording with the City. No building
permits will be issued for the Property until the final plat is recorded.
4. This final plat approval shall expire two years from the date of this resolution
if the final plat is not recorded within that time.
Passed and adopted this 20th day of April 2026.
John J. Dietz, Mayor
ATTEST:
Jolene Richter, Deputy Clerk
Page 164 of 286
EXHIBIT A
LEGAL DESCRIPTION
The North Half of the Southwest Quarter of the Southwest Quarter (N ½ of SW ¼ of
SW ¼), of Section Eleven (11), Township Thirty-three (33), Range Twenty-six (26), lying
West of the Public Road, Sherburne County, MN.
Page 165 of 286
EXHIBIT B
CONDITIONS OF APPROVAL
1. Park Dedication Fee shall be paid for one new single-family parcel, at the
applicable rate at the time of recording.
2. An Access Permit from Sherburne County Public Works will be required to
establish driveway locations.
3. If PID 75-00111-3310 is determined to be under the applicant’s ownership,
the plat will need to be updated and include the parcel as an outlot in the
proposed plat.
Page 166 of 286
Page 167 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
7.4
Meeting Date
April 20, 2026
Prepared By
Brent O'Neil, Economic Development Director
Item Description
Resolution 26-30 - Adoption of Tax Increment
District 30 and Project Plan
Reviewed by
Cal Portner
Action Requested
Approve, by motion, Resolution 26-30 creating Tax Increment District 30 and adopting the TIF 30 project
plan.
Background/Discussion
Crystal Distribution, Inc. (CDI) has been operating in Elk River for 20 years. The company is located at 17560
Tyler Street NW and is headquartered in Plymouth. The company manufactures custom curb adapters for
commercial HVAC systems. Over 100 employees work at the Elk River location, and the company has four
other sites across the country, with a total employed headcount near 500. CDI is considering an expansion to
better serve customers in the northeastern U.S. Its two final site options are a location in the Cleveland area,
or to expand in Minnesota.
The EDA and CDI have been contemplating a land deal in which the EDA sells to CDI approximately seven
acres adjacent to the current factory. This would allow CDI to build 45,000 s.f. or more of production space
as well as address some site circulation issues through an expanded truck parking lot and additional docks.
Near-term job growth would be 20 full-time, with longer-term growth above that.
CDI has requested Tax Increment Financing (TIF) to assist with acquisition costs of the property. Additionally,
two utilities need to be relocated to accommodate the building expansion. This action creates TIF district No.
30 on the subject property and sets a plan for activities and financing to occur on the site.
The TIF plan allows for up to $908,191 in total TIF expenditures, including property acquisition, site
improvements, utilities, interest, administration costs, and other qualifying improvements. This total figure is a
maximum as allowed by the TIF plan, and this action does not by itself award TIF dollars to the project. It is
expected that both CDI and the EDA will incur expenses reimbursable by TIF. Actual awards of TIF to the
project are specified in separate development and business subsidy agreements which will come before the
City Council. The actual award is expected to be approximately $350,000 for CDI's land acquisition, and up
to $250,000 for relocation of public utilities and land reimbursement to the EDA.
The Joint Finance Committee and EDA have reviewed the TIF proposal and recommend approval.
Page 168 of 286
Financial Impact
Approximately $600,000 in TIF-eligible expenses may be reimbursed through available tax increment to be
determined by future agreement(s).
Mission/Policy/Goal
Responsibly grow.
Attachments
1. TIF 30 Project Plan
2. Resolution 26-30 - TIF 30
3. Comment Letter - Sherburne County
Page 169 of 286
Page 170 of 286
Page 171 of 286
Page 172 of 286
Page 173 of 286
75-00757-0110 17560 Tyler St. O' Brien Holdings, LLC
75-00757-0105 17610 Tyler St. City & EDA
Page 174 of 286
Page 175 of 286
Page 176 of 286
Page 177 of 286
Estimated Development Tax Capacity upon completion 178,365
Less: Original Net Tax Capacity (ONTC) 56,439
Less: Fiscal Disparities 0
Estimated Captured Tax Capacity (CTC)121,926
Original Local Tax Rate 106.8050%
Prelim. Pay
2026
Estimated Annual Tax Increment $130,223
Percent Retained by the City 100%
Tax Increment 825,628$
Interest 82,563
TOTAL 908,191$
Page 178 of 286
Land/Building Acquisition 400,000$
Site Improvements/Preparation 100,000
Utilities 100,000
Other Qualifying Improvements 69,874
Administrative Costs (up to 10%) 82,563
PROJECT COSTS TOTAL 752,437$
Interest 155,754
PROJECT AND INTEREST COSTS TOTAL 908,191$
Page 179 of 286
Entity
Preliminary
Pay 2026
Total NTC
CTC upon
completion
Percent of
CTC
to Entity Total
Sherburne County 171,858,164 121,926 0.0709%
City of Elk River 43,981,418 121,926 0.2772%
ISD 728 (Elk River)68,590,127 121,926
0.1778%
Entity
Preliminary
Pay 2026
Extension Rate
Percent of
Total CTC
Potential
Taxes
Sherburne County 38.8930% 36.41% 121,926 $ 47,421
City of Elk River 41.1460% 38.52% 121,926 50,168
ISD 728 (Elk River)24.4780% 22.92% 121,926 29,845
Other 2.2880% 2.14% 121,926 2,790
106.8050% 100.00% $130,223
Page 180 of 286
Page 181 of 286
Page 182 of 286
Page 183 of 286
Page 184 of 286
Page 185 of 286
\
D TIF District No. 30
Northstar Business Park
L 1 81 (partial)
75-00757-0105
Northstar Business Park
L2 81
75-00757-0110
175th
0 CL
Ul w y <C
_J
z -
A
I
Page 186 of 286
Page 187 of 286
CDI Expansion - 5% Inflation
City of Elk River
45,000 Sq. Ft. Manufacturing Expansion
ASSUMPTIONS AND RATES
DistrictType:Economic Development
District Name/Number:
County District #:Exempt Class Rate (Exempt)0.00%
First Year Construction or Inflation on Value 2026 Commercial Industrial Preferred Class Rate (C/I Pref.)
Existing District - Specify No. Years Remaining First $150,000 1.50%
Inflation Rate - Every Year:5.00%Over $150,000 2.00%
Interest Rate:4.00%Commercial Industrial Class Rate (C/I)2.00%
Present Value Date:1-Aug-27 Rental Housing Class Rate (Rental)1.25%
First Period Ending 1-Feb-28 Affordable Rental Housing Class Rate (Aff. Rental)
Tax Year District was Certified:Pay 2026 First $100,000 0.25%
Cashflow Assumes First Tax Increment For Development:2028 Over $100,000 0.25%
Years of Tax Increment 9 Non-Homestead Residential (Non-H Res. 1 Unit)
Assumes Last Year of Tax Increment 2036 First $500,000 1.00%
Fiscal Disparities Election [Outside (A), Inside (B), or NA]NA Over $500,000 1.25%
Incremental or Total Fiscal Disparities NA Homestead Residential Class Rate (Hmstd. Res.)
Fiscal Disparities Contribution Ratio NA Prelim. Pay 2026 First $500,000 1.00%
Fiscal Disparities Metro-Wide Tax Rate NA Prelim. Pay 2026 Over $500,000 1.25%
Maximum/Frozen Local Tax Rate: 106.805%Prelim. Pay 2026 Agricultural Non-Homestead 1.00%
Current Local Tax Rate: (Use lesser of Current or Max.)106.805%Prelim. Pay 2026
State-wide Tax Rate (Comm./Ind. only used for total taxes)29.0000%Prelim. Pay 2026
Market Value Tax Rate (Used for total taxes)0.26739%Prelim. Pay 2026
Building Total Percentage Tax Year Property Current Class After
Land Market Market Of Value Used Original Original Tax Original After Conversion
Map ID PID Owner Address Market Value Value Value for District Market Value Market Value Class Tax Capacity Conversion Orig. Tax Cap.
1 75-00757-0110 O' Brien Holdings, LLC 17560 Tyler St.398,600 1,803,700 2,202,300 100%2,202,300 Pay 2026 C/I Pref.43,296 C/I Pref.43,296 1
2 75-00757-0105 City & EDA 17610 Tyler St.1,133,000 0 1,133,000 58%657,140 Pay 2026 Exempt - C/I 13,143
1,531,600 1,803,700 3,335,300 2,859,440 43,296 56,439
Note:
1. Base values are for pay 2026 based on review of County website on 6-30-25.
2. Located in SD #728
Area/ Phase
Tax Rates
BASE VALUE INFORMATION (Original Tax Capacity)
Page 188 of 286
CDI Expansion - 5% Inflation
City of Elk River
45,000 Sq. Ft. Manufacturing Expansion
Estimated Taxable Total Taxable Property Percentage Percentage Percentage Percentage First Year
Market Value Market Value Total Market Tax Project Project Tax Completed Completed Completed Completed Full Taxes
Area/Phase New Use Per Sq. Ft./Unit Per Sq. Ft./Unit Sq. Ft./Units Value Class Tax Capacity Capacity/Unit 2026 2027 2028 2029 Payable
Existing 87 87 33,000 2,859,440 C/I Pref.56,439 2 100%100%100%100%2028
Manufacturing 75 75 45,000 3,375,000 C/I 67,500 2 25%100%100%100%2029
TOTAL 6,234,440 123,939
Subtotal Residential 0 0 0
Subtotal Commercial/Ind.78,000 6,234,440 123,939
Note:
1. Market values are based upon estimates.
Total Fiscal Local Local Fiscal State-wide Market
Tax Disparities Tax Property Disparities Property Value Total Taxes Per
New Use Capacity Tax Capacity Capacity Taxes Taxes Taxes Taxes Taxes Sq. Ft./Unit
Existing 56,439 0 56,439 60,279 0 15,715 7,646 83,640 2.53
Manufacturing 67,500 0 67,500 72,093 0 18,705 9,024 99,823 2.22
TOTAL 123,939 0 123,939 132,373 0 34,420 16,670 183,463
Note:
1. Taxes and tax increment will vary significantly from year to year depending upon values, rates, state law, fiscal disparities and other factors
which cannot be predicted.
Total Property Taxes 183,463 Current Market Value - Est.2,859,440
less State-wide Taxes (34,420)New Market Value - Est.6,234,440
less Fiscal Disp. Adj.0 Difference 3,375,000
less Market Value Taxes (16,670)Present Value of Tax Increment 654,926
less Base Value Taxes (60,279) Difference 2,720,074
Annual Gross TIF 72,093 Value likely to occur without Tax Increment is less than:2,720,074
WHAT IS EXCLUDED FROM TIF?MARKET VALUE BUT / FOR ANALYSIS
TAX CALCULATIONS
PROJECT INFORMATION (Project Tax Capacity)
Page 189 of 286
CDI Expansion - 5% Inflation
City of Elk River
45,000 Sq. Ft. Manufacturing Expansion
TAX INCREMENT CASH FLOW
Project Original Fiscal Captured Local Annual Semi-Annual State Admin.Semi-Annual Semi-Annual PERIOD
% of Tax Tax Disparities Tax Tax Gross Tax Gross Tax Auditor at Net Tax Present ENDING Tax Payment
OTC Capacity Capacity NA Capacity Rate Increment Increment 0.36%10%Increment Value Yrs.Year Date
- - - - 02/01/28
100%73,314 (56,439) - 16,875 106.805%18,023 9,012 (32) (898) 8,081 7,767 0.5 2028 08/01/28
100%73,314 (56,439) - 16,875 106.805%18,023 9,012 (32) (898) 8,081 15,383 1 2028 02/01/29
100%126,761 (56,439) - 70,322 106.805%75,107 37,554 (135) (3,742) 33,677 46,495 1.5 2029 08/01/29
100%126,761 (56,439) - 70,322 106.805%75,107 37,554 (135) (3,742) 33,677 76,997 2 2029 02/01/30
100%133,099 (56,439) - 76,660 106.805%81,877 40,938 (147) (4,079) 36,712 109,596 2.5 2030 08/01/30
100%133,099 (56,439) - 76,660 106.805%81,877 40,938 (147) (4,079) 36,712 141,556 3 2030 02/01/31
100%139,754 (56,439) - 83,315 106.805%88,984 44,492 (160) (4,433) 39,899 175,609 3.5 2031 08/01/31
100%139,754 (56,439) - 83,315 106.805%88,984 44,492 (160) (4,433) 39,899 208,995 4 2031 02/01/32
100%146,741 (56,439) - 90,303 106.805%96,448 48,224 (174) (4,805) 43,245 244,471 4.5 2032 08/01/32
100%146,741 (56,439) - 90,303 106.805%96,448 48,224 (174) (4,805) 43,245 279,251 5 2032 02/01/33
100%154,078 (56,439) - 97,640 106.805%104,284 52,142 (188) (5,195) 46,759 316,120 5.5 2033 08/01/33
100%154,078 (56,439) - 97,640 106.805%104,284 52,142 (188) (5,195) 46,759 352,266 6 2033 02/01/34
100%161,782 (56,439) - 105,344 106.805%112,512 56,256 (203) (5,605) 50,448 390,500 6.5 2034 08/01/34
100%161,782 (56,439) - 105,344 106.805%112,512 56,256 (203) (5,605) 50,448 427,984 7 2034 02/01/35
100%169,872 (56,439) - 113,433 106.805%121,152 60,576 (218) (6,036) 54,322 467,554 7.5 2035 08/01/35
100%169,872 (56,439) - 113,433 106.805%121,152 60,576 (218) (6,036) 54,322 506,349 8 2035 02/01/36
100%178,365 (56,439) - 121,926 106.805%130,223 65,112 (234) (6,488) 58,390 547,231 8.5 2036 08/01/36
100%178,365 (56,439) - 121,926 106.805%130,223 65,112 (234) (6,488) 58,390 587,311 9 2036 02/01/37
Total 828,611 (2,983) (82,563) 743,065
Present Value From 08/01/2027 Present Value Rate 4.00%654,926 (2,358) (65,257) 587,311
Page 190 of 286
Page 191 of 286
Page 192 of 286
City of Elk River
City Council
Resolution 26-30
A Resolution of the City Council of the City of Elk River approving a modification of the
development program for Municipal Development District No. 1, the establishment of
Tax Increment Financing District No. 30, and a Tax Increment Financing plan therefor
BE IT RESOLVED By the City Council (the “City Council”) of the City of Elk River, Minnesota (the
“City”) as follows:
Section 1. Background.
1.01. The City has previously established Development District No. 1 (the “Development
District”) within the City and has approved a Development Program therefor (the
“Development Program”) in accordance with Minnesota Statutes, Sections 469.124
through 469.133, as amended (the “City Development District Act”).
1.02. The City has proposed to establish Tax Increment Financing District No. 30 (an
economic development district) (the “TIF District”), within the Development District,
and adopt a Tax Increment Financing Plan therefor (the “TIF Plan”), pursuant to the
City Development District Act and Minnesota Statutes, Sections 469.174 through
469.1794, as amended (the “TIF Act”). To that end, the City has caused to be
prepared a Modification to the Development Program (the “Development Program
Modification”) for the Development District and the TIF Plan. Copies of the
Development Program Modification and the TIF Plan are on file with the City.
1.03. The City and its consultants have performed all actions required by law to be
performed prior to the adoption and approval of the Development Program
Modification and the TIF Plan, including without limitation notification of the
commissioner of Sherburne County, Minnesota (the “County”) representing the area
included in the TIF District, notification of the County Auditor of the County and
Clerk of the Board of Education of Independent School District No. 728 (the “School
District”). In addition, on the date hereof, the City Council conducted a public
hearing, following notice thereof published in the City’s official newspaper at least
10 but not more than 30 days prior to the date hereof.
1.04. The TIF Plan and certain information and material (collectively, the “Materials”)
relating to the TIF Plan and to the activities contemplated therein have heretofore
been prepared and submitted to the Council and/or made a part of the City’s files
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and proceedings on the TIF Plan. The Materials include the tax increment
application, project financial information, project sources and uses and other
information supplied by Crystal Distribution Inc., a Minnesota corporation or an
entity affiliated therewith or related thereto (the “Developer”), as to the activities
contemplated therein, and information constituting or relating to (1) why the
assistance satisfies the so-called “but for” test and (2) the bases for the other
findings and determinations made in this resolution. The Council hereby confirms,
ratifies and adopts the Materials, which are hereby incorporated into and made as
fully a part of this resolution to the same extent as if set forth in full herein.
1.05. The TIF District is being established to facilitate the development and expansion by
the Developer of certain property in the TIF District currently owned or to be
acquired by the City (the “Property”) including the construction and equipping
thereon of an approximately 40,000 to 48,000 square foot expansion of the
Developer’s manufacturing facility (the “Project”). At least 85% of the Project will be
used for manufacturing, warehousing, distribution, or research, with less than 15%
of the Project available for office or other space not related to such functions.
Section 2. Findings; Development District.
2.01. The boundaries of the Development District are not being expanded and the
Development Program is not being modified other than to incorporate the
establishment of the TIF District therein; therefore, the City Council reaffirms the
findings and determinations originally made in connection with the establishment of
the Development District and the adoption of the Development Program therefor.
The purposes and development activities set forth in the proposed Development
District Modification are hereby expanded to include all development and
redevelopment activities occurring within the TIF District.
2.02. It is further specifically found and determined that (i) the land within the
Development District would not be made available for redevelopment or
development without the public intervention and financial assistance described in
the Development Program Modification; (ii) the Development Program Modification
will afford maximum opportunity, consistent with the sound needs of the City as a
whole, for the development and redevelopment of the Development Program by
private enterprise; and (iii) the Development Program Modification conforms to the
general plan for the development of the City as a whole and otherwise promotes
certain public purposes and accomplish certain objectives as specified in the
Development Program Modification and the TIF Plan.
Section 3. Findings; TIF District.
3.01. The City Council hereby finds that the Project within the TIF District is in the public
interest and the TIF District is an economic development district, as defined in
Section 469.174, subdivision 12 of the TIF Act, because the Project will (i) discourage
the Developer from moving its operations out of the State, effectively discouraging
commerce and industry from relocating out of the State; (ii) result in increased
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employment in the City and the State, including increased construction jobs; and (iii)
result in capital investment in the City, which will preserve and enhance the City and
the State’s tax base.
3.02. The City Council hereby makes the following additional findings:
(a) The City Council further finds that the proposed Project, in the opinion of the City
Council, would not occur solely through private investment within the reasonably
foreseeable future and, therefore, the use of tax increment financing is deemed
necessary. The specific basis for such finding being:
The Developer has represented that it could not proceed with the Project without
tax increment assistance to offset the high cost of the land acquisition, utility
relocation and site improvements necessary to maximize the development potential
of the TIF District. The Developer has further represented that the Project is
necessary for the Developer to retain its current operations in the State, as well as
to expand its business and increase jobs and the tax base in the City and the State.
The Developer has provided supplemental financial information demonstrating that
the development of this site would not occur without the assistance provided in the
TIF Plan and has provided project cost detail and out of state alternative investment
options as justification for the determination that the Project would not occur
without tax increment financing assistance. No private entity has undertaken efforts
for similar land development in this area of the City with an emphasis on job
creation. The proposed expansion of a manufacturing facility meets the City’s
objectives for economic development.
(b) The City Council further finds that the TIF Plan conforms to the general plan for the
development or redevelopment of the City as a whole. The specific basis for such
finding being:
The TIF Plan conforms with the general development plan of the City and will
generally complement and serve to implement policies adopted in the City’s
comprehensive plan. The construction of the Project contemplated on the Property
is in accordance with the existing zoning or approved zoning variances for the
property.
(c) The City Council further finds that the TIF Plan will afford maximum opportunity
consistent with the sound needs of the City as a whole for the development of the
Development District by private enterprise. The specific basis for such finding
being:
The proposed Project will be used by the Developer to expand its manufacturing
facility and will afford maximum opportunity for the development of the Property to
serve the needs of the City. The project includes an expansion of an existing
manufacturing facility that could be moved to another state. The expanded facility
is expected to create and retain jobs in the City and State plus create new tax base
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for the City and the State. The development meets the City's community
development goals in terms of land use, tax base growth and diversification and
employment opportunities. The Project will maximize the potential of an
underutilized site and will increase the taxable market valuation of the City and the
State, will retain and increase jobs in the City and State, and add a high-quality
development to the City. The City reasonably determines that no other
development of similar scope is anticipated on this site without substantially similar
assistance being provided to the development.
(d) For purposes of compliance with Section 469.175, subdivision 3(b)(2) of the TIF Act,
the City Council hereby finds that the increased market value of the property to be
developed within the TIF District that could reasonably be expected to occur without
the use of tax increment financing is likely $0, which is less than the increase in
market value estimated to result from the Project (approximately $3,375,000), after
subtracting the present value of the projected tax increments for the maximum
duration of the TIF District (approximately $654,926), which is approximately
$2,720,074. Thus, the use of tax increment financing will be a positive net gain to
the City, the School District, and the County, and the tax increment assistance does
not exceed the benefit which will be derived therefrom.
3.03. The City elects to retain all of the captured tax capacity to finance the costs of the
TIF District and the Development District.
3.04. The provisions of Sections 3.02 and 3.03 hereof are hereby incorporated by
reference into and made a part of the TIF Plan. The findings of the TIF Plan are
incorporated herein by reference and made a part hereof.
3.05. The City Council further finds that the TIF Plan is intended and in the judgment of
the City Council its effect will be to promote the public purposes and accomplish the
objectives specified therein. The TIF Plan will retain an existing business in the City,
retain and increase employment, facilitate the expansion of an existing
manufacturing facility and improve the tax base in the City and State. The City
Council expressly finds that any private benefit to be received by a private developer
is incidental, as the tax increment assistance is provided solely to make the Project
financially feasible and thus produce the public benefits described. Therefore, the
City Council finds that the public benefits of the TIF Plan exceed any private benefits.
Section 4. Creation of the TIF District and Approval and Adoption of the TIF Plan.
4.01. The TIF District is hereby established and the TIF Plan, as presented to the City
Council on this date, including without limitation the findings and statements of
objectives contained therein, is hereby approved, ratified, established, and adopted
and shall be placed on file in the office of the Community Development Director.
Approval of the TIF Plan does not constitute approval of any project or a
development agreement with any developer. City staff and consultants are
authorized and directed to proceed with implementation of the TIF Plan and to
transmit the request for certification of the TIF District to the County Auditor in such
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form and content as the County Auditor may specify and to file a copy of the TIF
Plan with the Minnesota Commissioner of Revenue and the Office of the State
Auditor as required by the TIF Act. The County Auditor is requested to certify the
original net tax capacity of the TIF District as described in the TIF Plan, and to certify
in each year thereafter the amount by which the original net tax capacity has
increased or decreased in accordance with the TIF Act.
4.02. City staff, advisors, and legal counsel are authorized and directed to proceed with
the implementation of the TIF Plan and to negotiate, draft, prepare, and present to
the City Council for its consideration all further plans, resolutions, documents, and
contracts necessary for this purpose.
Passed and adopted this 20 day of April 2026.
John J. Dietz, Mayor
ATTEST:
Jolene Richter, Deputy Clerk
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
7.5
Meeting Date
April 20, 2026
Prepared By
Brent O'Neil, Economic Development Director
Item Description
TIF 30 Agreement and Business Subsidy
Reviewed by
Cal Portner
Action Requested
Following comments at the public hearing, continue, by motion, the public hearing to the regular City Council
meeting on May 4, 2026.
Background/Discussion
The EDA intends to sell land to Crystal Distribution, Inc. for the project identified in the TIF 30 project plan.
The EDA is expected to defer action on the sale of land until May 2026. As such, for proper sequencing and
alignment, this agreement should be considered on a similar timetable. The requested date for the continued
public hearing aligns with the EDA's expected action.
Financial Impact
N/A
Mission/Policy/Goal
Support the growth and development of the community.
Attachments
None
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
8.1
Meeting Date
April 20, 2026
Prepared By
Cal Portner, City Administrator
Item Description
Resolution 26-31: Recognize the 1983 State of
Minnesota flag as the official flag to be displayed on
city-owned property.
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, Resolution 26-31 recognizing the 1983 State of Minnesota flag as the official flag to be
displayed on city-owned property.
Background/Discussion
City Council discussed the State of Minnesota flag during their Regular Meeting on April 6, 2026. Mayor Dietz
invited residents to speak on the topic, and 17 residents participated. Councilmembers thanked everyone for
visiting and respectfully speaking on the topic.
The website form submission generated 1,053 responses from individuals listing an Elk River address. 786
(74.64%) supported the display of the former flag. 257 (24.41%) indicated a preference for the new flag. Ten
respondents (0.95%) had no preference.
Moved by Councilmember Grupa and seconded by Councilmember Beyer to instruct city staff to bring back a
resolution at the April 20, 2026, Regular Council meeting stating that on all city properties now or in the
future, that fly a Minnesota state flag shall fly the one that was the official state flag from 1983 - 2023. Motion
carried 5-0.
Financial Impact
None. The 1983 flags were preserved in storage or were left on display.
Mission/Policy/Goal
Work with citizens to achieve goals.
Attachments
1. 2026 Resolution Official Minnesota State Flag Display
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City of Elk River
City Council
Resolution 26-31
A Resolution of the City Council of the City of Elk River directing the 1983-2023-
designated Minnesota State Flag be displayed on all city-owned properties, now or
in the future, that fly a Minnesota State Flag.
WHEREAS, The State of Minnesota established a State Emblems Redesign Commission
to gather input and recommend a new state seal and flag for the State of Minnesota; and
WHEREAS, on May 11, 2024, a new Official Seal and Flag for the State of Minnesota were
adopted; and
WHEREAS, certain Minnesota communities have considered the display of the pre-2024-
adopted Minnesota State Flag; and
WHEREAS, Elk River residents contacted elected officials requesting reconsideration for
the display of the previous state flag; and
WHEREAS, the Elk River City Council requested resident engagement to utilize in the flag
display conversation; and
WHEREAS, resident engagement included published news articles, social media
engagement, website feedback forms, and a public discussion at the April 6, 2026, Regular
City Council Meeting; and
WHEREAS, following review of the submitted information, resident feedback on social
media, and at the Regular City Council Meeting, the Elk River City Council directed city staff
to prepare a resolution directing the display of the previous Minnesota State Flag on city-
owned properties where the flag is displayed; and
WHEREAS, The Elk River City Council stated the following in support of the previous
flag’s display: 1) No correlations between the new state seal and the new (2024) flag. 2)
Concerns with the process to select and approve the new flag and lack decision-making by
elected state representatives. 3) Uncertain consent of the state’s majority for the selected
new flag. 4) Inadequate Greater Minnesota representation on the State Emblems
Commission. 5) Poor marketing and implementation of a public process for statewide
engagement. 6) Elk River resident engagement and feedback demonstrated a desire for the
Minnesota State Flag officially approved for display from 1983-2023.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota, as follows: The City of Elk River shall display the official 1983-2023 Minnesota
State Flag as the representative flag of the State of Minnesota on all city-owned properties,
now or in the future, that display a Minnesota State Flag.
Passed and adopted this 20th day of April 2026.
John J. Dietz, Mayor
ATTEST:
Jolene Richter, Deputy Clerk
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
8.2
Meeting Date
April 20, 2026
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
Northbound Advertisement for Bid
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Staff will present an update on the new Northbound construction project and request approval to proceed
with one of the following motions:
A) Approve bid documents as presented to include Northbound with future lease space opportunities, and
begin advertising the project for bidding on April 30 (with no Alternate design).
OR
B) Approve, by motion, staff and LSE to develop an additional alternative redesign that removes the lease
space and advertise the project for bidding with the base building and alternate documentation on or before
May 15.
Background/Discussion
Staff and LSE Architects are nearing completion of the 100% construction documents to begin soliciting bids
for Northbound. Terra Construction (CM-r) has provided staff with a list of project value-engineering items
to consider for cost-saving measures. It is estimated that over $1,000,000 could be saved by removing the
future lease space from the project scope. Northbound would be able to shift further to the west without
incurring substantial costs related to the site, obtaining fill, installing deeper footings, and retaining wall
construction, all in addition to the build-out of the lease space.
Option A) Proceed with the New Northbound bidding with the leased space addition (Former Cannabound).
The Council should consider utilizing alternative funding sources for this capital investment and economic
development initiative, as the leased space operation does not align with the use of Liquor/Retail Operation
Funds.
Option B) Direct staff and LSE to develop an additional alternative redesign that removes the lease space.
Both designs would be bid concurrently, and the Council can better decide the next course of action upon
receipt of construction bids. The redesign addendum to add this bid alternative is $49,750.
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Financial Impact
A bid alternative is $49,750 in additional architectural fees. It is estimated by Terra Construction that over
$1,000,000 could be saved by removing the lease space from the project scope.
Mission/Policy/Goal
Responsible for every dollar - good stewards.
Attachments
1. Advertisement for Bid
2. Northbound - Current Site Plan and Alt. (April 17, 2026)
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00 11 13-1 Advertisement For Bids
SECTION 00 11 13
ADVERTISEMENT FOR BIDS
Bids For:NORTHBOUND LIQUOR RETAIL
Elk River, MN
Deliver Bids Electronically to: Terra Construction
Kory Reiners
kreiners@terragc.com
Until 4:00PM local time on TBD, 2026. Contractors are to deliver bids to Kory Reiners Electronically at
kreiners@terragc.com.
Project Scope: Ground up construction of a new steel structure liquor store.
This project will be managed by Terra Construction, the Construction Manager. The scope of work will be bid
and awarded by separate, distinct Bid Categories outlined in Specification Section 01 1202. Bidders shall review
all Categories to determine which category they will provide a bid for.
There will NOT be a pre-bid walk-through. The site is available and open for anyone who wishes to visit the
site.
Bid Bonds are NOT required for this project, Performance and Payment bonds will be required for all awarded
contractors.
Prevailing wages do NOT apply.
This project includes: Bid Categories as indicated in Spec Section 01 12 02. Refer to the drawings and
specification sections. Refer to 01 12 16 for specific work sequencing and milestone schedules.
END OF SECTION
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
8.3
Meeting Date
April 20, 2026
Prepared By
Mark Dickinson, Fire Chief
Item Description
Additional Service Agreement 26-12 with CNH
Architect Group
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, the additional service Agreement 26-12 with CNH Architect Group for Fire Station 1.
Background/Discussion
CNH Architect Group has submitted an Additional Service Agreement to the city for an increased fire station
building scope.
This proposal expands the architectural service by the following changes in scope: The Elk River Fire Station 1
Project has increased in size, as approved by the city, from the original 28,000 sf facility indicated in the
original RFP and listed in the Current AIA B132 Agreement between Owner-Architect to a size of 36,580 sf.
Services for architectural, structural, civil, mechanical, electrical, and landscape design for this project are to
be increased to address the design of this larger building.
The Additional Service Agreement has been reviewed by the City Attorney and has agreed with the proposed
change.
Financial Impact
$263,173.00 will be reimbursed to the Building Reserve Fund following the sale of bonds for construction.
Mission/Policy/Goal
Meet changing needs - agile.
Attachments
1. CNH, Additional Service Agreement
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
8.4
Meeting Date
April 20, 2026
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Ryan Sandhoefner, Engineering Project Manager
Item Description
FT Center and Downtown Parking Lot
Improvements
Reviewed by
Justin Femrite
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, each of the following:
▪ The low bid and authorize the execution of a contract with Custom Builders Inc. at a cost of
$1,133,485.25 for the construction of the 2026 Parking Lot Improvements.
▪ Add Alternate 1 for early completion of the King Avenue parking lot on or before June 10, 2026, at an
additional cost of $55,000.
▪ Construct the FT Center city-owned property improvements as designed, sans an easement
agreement with ISD 728 to construct improvements on ISD 728 property to increase FT Center
dedicated parking from 75 to 120.
Background/Discussion
Bid opening was held on April 14. The engineer's estimate was $1,257,843.50 and we received favorable bids.
There were four bids received:
▪ Custom Builders Inc. = $1,133,485.25
▪ C&L Excavating, Inc. = $1,215,050.50
▪ J.R. Ferche, Inc. = $1,445,983.06
▪ D&D Contracting LLC = $1,520,535.87
FT Center staff receive consistent feedback on the lack of accessible, close-by, and convenient parking at the
FT Center and ISD 728 Stadium during the school day and special events. Numerous vehicles disregard the
fire lane, park on the grass (disturbing irrigation and landscaping), or require Senior Activity Center members
and other program participants to access the FT Center from great distances. Staff is negotiating access,
construction costs, and maintenance expenses with ISD 728 to equitably share in the investment of additional
parking. The project is included in the 2026 CIP. The CIP identified the Building Reserve Fund to fund the
project, and an interfund loan resolution will be necessary this summer. The FT Center Special Revenue Fund
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will make payments for these improvements over a 10-year amortization schedule at 4% interest.
On April 13, the Community Event Center Commission recommended the City Council construct the FT
Center city-owned property improvements as designed sans an easement agreement with ISD 728.
Financial Impact
Funding sources are defined as:
▪ $661,851.40 from Pavement Management for general parking lot improvements
▪ $100,178.00 from Sewer Fund for sanitary sewer
▪ $72,230.50 as reimbursement from Elk River Municipal Utilities for watermain
▪ $228,889.55 from Building Reserve Fund - Financed as an interfund loan to the Multipurpose Facility
Special Revenue Fund at 4% interest and 10-year amortization.
▪ $70,335.80 from ISD 728 (Pending easement amendment for participation in project scope of work)
Mission/Policy/Goal
Meet changing needs - agile.
Attachments
1. Bid Tabulation
2. As Bid Cost Breakdown
3. FT Center 2026 Parking Lot Expansion (1)
4. 1996 RECIPROCAL EASEMENT AGREEMENT (ISD 728)
5. First Amendment to Reciprocal Easement Agreement (June 24, 2019)
6. FT Center Monument Sign - Easement Agreement and Site Plan
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Elk River, City of <BR>2026 Parking Lot Improvements<BR>25X.139740 (#10129765)Owner: City of Elk RiverSolicitor: Bolton & Menk, Inc.04/14/2026 10:00 AM CDTEngineer Estimate Custom Builders Inc. C&L Excavating, Inc J.R. Ferche, Inc. D&D Contracting LLCLine Item Item Description Unit Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price ExtensionBASE BID $1,257,843.50 $1,133,485.25 $1,215,050.50 $1,445,983.06 $1,520,535.871 MOBILIZATION LUMP SUM 1 $75,000.00 $75,000.00 $67,000.00 $67,000.00 $100,000.00 $100,000.00 $88,799.01 $88,799.01 $108,867.41 $108,867.412 CLEARING (TREE) EACH 30 $500.00 $15,000.00 $55.00 $1,650.00 $160.00 $4,800.00 $110.00 $3,300.00 $360.00 $10,800.003 GRUBBING (TREE) EACH 30 $500.00 $15,000.00 $55.00 $1,650.00 $70.00 $2,100.00 $75.00 $2,250.00 $360.00 $10,800.004 SALVAGE & REINSTALL HYDRANT & VALVE EACH 1 $2,500.00 $2,500.00 $2,475.00 $2,475.00 $2,700.00 $2,700.00 $4,500.00 $4,500.00 $8,232.15 $8,232.155 REMOVE HYDRANT EACH 1 $500.00 $500.00 $285.00 $285.00 $250.00 $250.00 $850.00 $850.00 $3,780.00 $3,780.006 REMOVE GATE VALVE & BOX EACH 2 $300.00 $600.00 $281.00 $562.00 $100.00 $200.00 $700.00 $1,400.00 $270.00 $540.007 REMOVE DRAINAGE STRUCTURE EACH 3 $500.00 $1,500.00 $281.00 $843.00 $500.00 $1,500.00 $850.00 $2,550.00 $270.00 $810.008 REMOVE SANITARY STRUCTURE EACH 3 $500.00 $1,500.00 $611.00 $1,833.00 $500.00 $1,500.00 $1,200.00 $3,600.00 $648.00 $1,944.009 REMOVE IRRIGATION BOX EACH 1 $150.00 $150.00 $1,000.00 $1,000.00 $250.00 $250.00 $50.00 $50.00 $54.00 $54.0010 REMOVE SIGN EACH 22 $100.00 $2,200.00 $30.00 $660.00 $35.00 $770.00 $65.00 $1,430.00 $54.00 $1,188.0011 REMOVE BOLLARD EACH 2 $100.00 $200.00 $55.00 $110.00 $50.00 $100.00 $500.00 $1,000.00 $108.00 $216.0012 REMOVE TRASH ENCLOSURE EACH 1 $1,000.00 $1,000.00 $2,200.00 $2,200.00 $1,000.00 $1,000.00 $2,000.00 $2,000.00 $3,780.00 $3,780.0013 SALVAGE & REINSTALL FLAG POLE EACH 1 $1,000.00 $1,000.00 $5,000.00 $5,000.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $5,832.00 $5,832.0014 REMOVE FLAGPOLE BASE EACH 1 $500.00 $500.00 $500.00 $500.00 $250.00 $250.00 $650.00 $650.00 $864.00 $864.0015 REMOVE CASTING EACH 8 $200.00 $1,600.00 $165.00 $1,320.00 $100.00 $800.00 $150.00 $1,200.00 $108.00 $864.0016 REMOVE SEWER PIPE (STORM) LIN FT 51 $15.00 $765.00 $14.00 $714.00 $10.00 $510.00 $24.00 $1,224.00 $25.41 $1,295.9117 REMOVE SEWER PIPE (SANITARY) LIN FT 22 $15.00 $330.00 $10.00 $220.00 $10.00 $220.00 $55.00 $1,210.00 $171.82 $3,780.0418 REMOVE WATER MAIN LIN FT 80 $15.00 $1,200.00 $3.00 $240.00 $10.00 $800.00 $55.00 $4,400.00 $27.00 $2,160.0019 REMOVE CONCRETE CURB & GUTTER LIN FT 1639 $10.00 $16,390.00 $2.75 $4,507.25 $3.25 $5,326.75 $8.50 $13,931.50 $4.94 $8,096.6620 REMOVE BITUMINOUS PAVEMENT SQ YD 5290 $5.00 $26,450.00 $3.00 $15,870.00 $3.00 $15,870.00 $6.20 $32,798.00 $9.72 $51,418.8021 REMOVE CONCRETE WALK SQ YD 1297 $6.00 $7,782.00 $2.75 $3,566.75 $6.00 $7,782.00 $10.00 $12,970.00 $29.14 $37,794.5822 REMOVE BRICK PAVERS SQ FT 8311 $1.00 $8,311.00 $0.60 $4,986.60 $1.00 $8,311.00 $1.60 $13,297.60 $1.08 $8,975.8823 REMOVE CONCRETE RIBBON CURB LIN FT 500 $2.00 $1,000.00 $3.75 $1,875.00 $3.00 $1,500.00 $7.50 $3,750.00 $5.40 $2,700.0024 REMOVE PARKING BLOCKS EACH 15 $20.00 $300.00 $110.00 $1,650.00 $50.00 $750.00 $50.00 $750.00 $54.00 $810.0025 SALVAGE LIGHTING UNIT EACH 4 $750.00 $3,000.00 $470.00 $1,880.00 $500.00 $2,000.00 $490.00 $1,960.00 $460.87 $1,843.4826 REMOVE LIGHT POLE EACH 6 $500.00 $3,000.00 $110.00 $660.00 $500.00 $3,000.00 $490.00 $2,940.00 $457.05 $2,742.3027 REMOVE LIGHT POLE BASE EACH 6 $500.00 $3,000.00 $110.00 $660.00 $600.00 $3,600.00 $550.00 $3,300.00 $270.00 $1,620.0028 REMOVE LIGHT FOUNDATION EACH 4 $775.00 $3,100.00 $110.00 $440.00 $125.00 $500.00 $550.00 $2,200.00 $162.00 $648.0029 SALVAGE LIMESTONE BLOCK EACH 4 $300.00 $1,200.00 $200.00 $800.00 $250.00 $1,000.00 $350.00 $1,400.00 $108.00 $432.0030 SALVAGE PICNIC TABLE EACH 2 $300.00 $600.00 $200.00 $400.00 $150.00 $300.00 $200.00 $400.00 $108.00 $216.0031 SALVAGE BIKE RACK EACH 1 $100.00 $100.00 $200.00 $200.00 $150.00 $150.00 $150.00 $150.00 $237.60 $237.6032 SANDFILL EXISTING SANITARY LIN FT 407 $10.00 $4,070.00 $15.00 $6,105.00 $4.00 $1,628.00 $14.00 $5,698.00 $2.65 $1,078.5533 SANDFILL EXISTING WATER MAIN LIN FT 217 $10.00 $2,170.00 $15.00 $3,255.00 $4.00 $868.00 $14.00 $3,038.00 $4.98 $1,080.6634 EXCAVATION - COMMON (P) (EV) CU YD 2355 $20.00 $47,100.00 $9.00 $21,195.00 $20.00 $47,100.00 $27.65 $65,115.75 $21.60 $50,868.0035 EXCAVATION - SUBGRADE CU YD 100 $20.00 $2,000.00 $10.00 $1,000.00 $20.00 $2,000.00 $24.00 $2,400.00 $10.80 $1,080.0036 STABILIZING AGGREGATE CU YD 100 $30.00 $3,000.00 $28.00 $2,800.00 $65.00 $6,500.00 $55.00 $5,500.00 $108.00 $10,800.0037 AGGREGATE BASE CLASS 5 TON 2493 $30.00 $74,790.00 $28.00 $69,804.00 $26.00 $64,818.00 $34.50 $86,008.50 $34.66 $86,407.3838 BITUMINOUS PATCH SQ YD 942 $32.00 $30,144.00 $17.00 $16,014.00 $17.50 $16,485.00 $42.00 $39,564.00 $30.17 $28,420.1439 MILL BITUMINOUS SURFACE (1.5") SQ YD 7488 $1.50 $11,232.00 $1.00 $7,488.00 $4.00 $29,952.00 $3.30 $24,710.40 $2.89 $21,640.3240 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 1233 $90.00 $110,970.00 $112.00 $138,096.00 $95.50 $117,751.50 $109.00 $134,397.00 $101.98 $125,741.3441 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) TON 858 $85.00 $72,930.00 $96.00 $82,368.00 $95.50 $81,939.00 $103.00 $88,374.00 $96.81 $83,062.9842 DUMPSTER ENCLOSURE LUMP SUM 1 $15,000.00 $15,000.00 $25,000.00 $25,000.00 $38,000.00 $38,000.00 $37,375.00 $37,375.00 $21,600.00 $21,600.0043 12" RC PIPE SEWER CLASS V LIN FT 163 $45.00 $7,335.00 $53.00 $8,639.00 $64.00 $10,432.00 $100.00 $16,300.00 $80.58 $13,134.5444 8" PVC PIPE SEWER LIN FT 270 $55.00 $14,850.00 $72.00 $19,440.00 $67.00 $18,090.00 $75.00 $20,250.00 $95.49 $25,782.3045 CONNECT TO EXISTING STORM SEWER EACH 4 $1,000.00 $4,000.00 $1,375.00 $5,500.00 $1,000.00 $4,000.00 $3,200.00 $12,800.00 $378.00 $1,512.0046 CONNECT TO EXISTING SANITARY SEWER EACH 1 $1,000.00 $1,000.00 $17,050.00 $17,050.00 $35,000.00 $35,000.00 $12,000.00 $12,000.00 $1,620.00 $1,620.00Page 215 of 286
47 8" X 6" PVC WYE EACH 6 $350.00 $2,100.00 $715.00 $4,290.00 $1,000.00 $6,000.00 $1,200.00 $7,200.00 $397.77 $2,386.6248 6" PVC SANITARY SERVICE PIPE LIN FT 114 $55.00 $6,270.00 $50.00 $5,700.00 $52.00 $5,928.00 $65.00 $7,410.00 $50.39 $5,744.4649 2" COPPER PIPE LIN FT 50 $40.00 $2,000.00 $42.00 $2,100.00 $86.00 $4,300.00 $100.00 $5,000.00 $81.69 $4,084.5050 2" CURB STOP & BOX EACH 1 $350.00 $350.00 $1,210.00 $1,210.00 $1,500.00 $1,500.00 $1,900.00 $1,900.00 $1,122.55 $1,122.5551 2" CORPORATION STOP EACH 1 $350.00 $350.00 $941.00 $941.00 $800.00 $800.00 $1,300.00 $1,300.00 $732.28 $732.2852 CONNECT TO EXISTING WATER MAIN EACH 3 $1,500.00 $4,500.00 $1,485.00 $4,455.00 $2,500.00 $7,500.00 $3,500.00 $10,500.00 $540.00 $1,620.0053 TEMPORARY WATER SERVICE LUMP SUM 1 $2,000.00 $2,000.00 $6,050.00 $6,050.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00 $5,400.00 $5,400.0054 HYDRANT EACH 1 $7,500.00 $7,500.00 $6,380.00 $6,380.00 $7,700.00 $7,700.00 $7,400.00 $7,400.00 $8,160.70 $8,160.7055 6" GATE VALVE & BOX EACH 2 $2,500.00 $5,000.00 $3,520.00 $7,040.00 $2,600.00 $5,200.00 $3,000.00 $6,000.00 $2,892.21 $5,784.4256 ADJUST GATE VALVE BOX EACH 1 $400.00 $400.00 $165.00 $165.00 $250.00 $250.00 $400.00 $400.00 $270.00 $270.0057 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 266 $65.00 $17,290.00 $77.00 $20,482.00 $77.00 $20,482.00 $85.00 $22,610.00 $75.87 $20,181.4258 12" WATERMAIN DUCTILE IRON CL 52 LIN FT 27 $80.00 $2,160.00 $105.00 $2,835.00 $148.00 $3,996.00 $175.00 $4,725.00 $411.59 $11,112.9359 WATERMAIN FITTINGS POUND 366 $18.00 $6,588.00 $15.00 $5,490.00 $11.00 $4,026.00 $15.00 $5,490.00 $16.66 $6,097.5660 CASTING ASSEMBLY EACH 13 $1,200.00 $15,600.00 $1,045.00 $13,585.00 $1,200.00 $15,600.00 $1,400.00 $18,200.00 $1,245.33 $16,189.2961 ADJUST FRAME AND RING CASTING EACH 5 $500.00 $2,500.00 $165.00 $825.00 $700.00 $3,500.00 $600.00 $3,000.00 $324.00 $1,620.0062 CONSTRUCT SANITARY STRUCTURE LIN FT 28.5 $750.00 $21,375.00 $831.00 $23,683.50 $725.00 $20,662.50 $465.00 $13,252.50 $718.17 $20,467.8563 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 15.4 $650.00 $10,010.00 $385.00 $5,929.00 $560.00 $8,624.00 $720.00 $11,088.00 $475.13 $7,317.0064 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (2'X3') LIN FT 19 $600.00 $11,400.00 $505.00 $9,595.00 $570.00 $10,830.00 $775.00 $14,725.00 $743.75 $14,131.2565 CONSTRUCT 8" OUTSIDE DROP LIN FT 5.4 $500.00 $2,700.00 $850.00 $4,590.00 $1,700.00 $9,180.00 $1,800.00 $9,720.00 $1,169.45 $6,315.0366 4" CONCRETE WALK SQ FT 17181 $10.00 $171,810.00 $7.75 $133,152.75 $6.50 $111,676.50 $9.00 $154,629.00 $7.59 $130,403.7967 4" CONCRETE WALK SLOPE PAVING SQ FT 2805 $10.00 $28,050.00 $7.75 $21,738.75 $8.00 $22,440.00 $9.00 $25,245.00 $7.56 $21,205.8068 6" CONCRETE WALK SQ FT 827 $15.00 $12,405.00 $10.00 $8,270.00 $17.00 $14,059.00 $20.00 $16,540.00 $135.52 $112,075.0469 7" CONCRETE PAVEMENT SQ FT 464 $20.00 $9,280.00 $14.00 $6,496.00 $15.50 $7,192.00 $18.00 $8,352.00 $16.24 $7,535.3670 CONCRETE CURB & GUTTER DESIGN B412 LIN FT 106 $20.00 $2,120.00 $33.00 $3,498.00 $29.00 $3,074.00 $32.00 $3,392.00 $37.14 $3,936.8471 CONCRETE CURB & GUTTER DESIGN B612 LIN FT 2081 $20.00 $41,620.00 $26.00 $54,106.00 $26.00 $54,106.00 $27.00 $56,187.00 $26.48 $55,104.8872 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 25 $20.00 $500.00 $50.00 $1,250.00 $38.00 $950.00 $35.00 $875.00 $50.22 $1,255.5073 CONCRETE CURB & GUTTER DESIGN S412 LIN FT 135 $20.00 $2,700.00 $36.00 $4,860.00 $32.00 $4,320.00 $31.00 $4,185.00 $37.10 $5,008.5074 7" CONCRETE VALLEY GUTTER SQ YD 10 $120.00 $1,200.00 $180.00 $1,800.00 $150.00 $1,500.00 $150.00 $1,500.00 $140.94 $1,409.4075 TRUNCATED DOMES SQ FT 102 $75.00 $7,650.00 $67.00 $6,834.00 $75.00 $7,650.00 $65.00 $6,630.00 $67.50 $6,885.0076 LIGHTING UNIT TYPE SPECIAL 1 EACH 2 $3,500.00 $7,000.00 $1,225.00 $2,450.00 $1,200.00 $2,400.00 $1,350.00 $2,700.00 $1,203.51 $2,407.0277 LIGHTING UNIT TYPE SPECIAL 2 EACH 4 $12,000.00 $48,000.00 $4,132.00 $16,528.00 $4,000.00 $16,000.00 $4,400.00 $17,600.00 $4,055.54 $16,222.1678 LIGHTING UNIT TYPE SPECIAL 3 EACH 3 $9,000.00 $27,000.00 $3,152.00 $9,456.00 $3,000.00 $9,000.00 $3,400.00 $10,200.00 $3,094.43 $9,283.2979 LIGHT FOUNDATION DESIGN SPECIAL EACH 11 $1,600.00 $17,600.00 $1,274.00 $14,014.00 $1,200.00 $13,200.00 $1,400.00 $15,400.00 $1,251.24 $13,763.6480 SERVICE CABINET - TYPE L1 EACH 2 $15,000.00 $30,000.00 $16,424.00 $32,848.00 $16,000.00 $32,000.00 $17,500.00 $35,000.00 $16,126.35 $32,252.7081 EQUIPMENT PAD B EACH 2 $1,600.00 $3,200.00 $1,420.00 $2,840.00 $1,500.00 $3,000.00 $1,500.00 $3,000.00 $1,393.61 $2,787.2282 HANDHOLE EACH 4 $2,500.00 $10,000.00 $1,485.00 $5,940.00 $1,500.00 $6,000.00 $1,550.00 $6,200.00 $1,457.95 $5,831.8083 GFCI RECEPTACLE STATION EACH 4 $1,000.00 $4,000.00 $407.00 $1,628.00 $400.00 $1,600.00 $500.00 $2,000.00 $398.84 $1,595.3684 2" NON-METALLIC CONDUIT LIN FT 430 $10.00 $4,300.00 $5.52 $2,373.60 $5.50 $2,365.00 $6.00 $2,580.00 $5.42 $2,330.6085 2" NON-METALLIC CONDUIT DIRECTIONAL BORE LIN FT 965 $30.00 $28,950.00 $16.73 $16,144.45 $16.00 $15,440.00 $17.50 $16,887.50 $16.43 $15,854.9586 UNDERGROUND WIRE 1/C 2 AWG LIN FT 100 $4.00 $400.00 $4.17 $417.00 $4.00 $400.00 $4.50 $450.00 $4.09 $409.0087 UNDERGROUND WIRE 1/C 6 AWG LIN FT 1365 $2.50 $3,412.50 $2.00 $2,730.00 $2.00 $2,730.00 $2.00 $2,730.00 $1.95 $2,661.7588 UNDERGROUND WIRE 1/C 8 AWG LIN FT 6920 $2.00 $13,840.00 $1.50 $10,380.00 $1.50 $10,380.00 $1.55 $10,726.00 $1.45 $10,034.0089 INSTALL LIGHTING UNIT EACH 4 $1,000.00 $4,000.00 $1,941.00 $7,764.00 $1,850.00 $7,400.00 $2,100.00 $8,400.00 $1,905.27 $7,621.0890 FLAGPOLE BASE EACH 1 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $3,750.00 $3,750.00 $4,320.00 $4,320.0091 TRAFFIC CONTROL LUMP SUM 1 $10,000.00 $10,000.00 $21,505.00 $21,505.00 $10,000.00 $10,000.00 $24,000.00 $24,000.00 $20,520.00 $20,520.0092 SIGN PANEL TYPE C SQ FT 40 $65.00 $2,600.00 $215.00 $8,600.00 $80.00 $3,200.00 $235.00 $9,400.00 $232.20 $9,288.0093 LANDSCAPE BUSH PLANTING EACH 62 $90.00 $5,580.00 $105.00 $6,510.00 $80.00 $4,960.00 $90.00 $5,580.00 $113.23 $7,020.2694 LANDSCAPE GRASS PLANTING EACH 49 $75.00 $3,675.00 $28.00 $1,372.00 $45.00 $2,205.00 $37.00 $1,813.00 $110.20 $5,399.8095 STABILIZED CONSTRUCTION EXIT LUMP SUM 1 $1,000.00 $1,000.00 $600.00 $600.00 $1,000.00 $1,000.00 $8,000.00 $8,000.00 $2,700.00 $2,700.0096 STORM DRAIN INLET PROTECTION EACH 24 $200.00 $4,800.00 $120.00 $2,880.00 $150.00 $3,600.00 $250.00 $6,000.00 $378.00 $9,072.0097 SILT FENCE, TYPE MS LIN FT 120 $3.00 $360.00 $2.50 $300.00 $5.00 $600.00 $6.00 $720.00 $5.40 $648.0098 TOPSOIL CU YD 156 $40.00 $6,240.00 $18.00 $2,808.00 $75.00 $11,700.00 $60.00 $9,360.00 $64.80 $10,108.8099 FERTILIZER TYPE 3 POUND 154 $3.00 $462.00 $2.00 $308.00 $2.00 $308.00 $1.00 $154.00 $50.00 $7,700.00100 ROLLED EROSION PREVENTION CATEGORY 25 SQ YD 118 $2.50 $295.00 $3.00 $354.00 $5.00 $590.00 $2.50 $295.00 $10.00 $1,180.00Page 216 of 286
101 SEEDING ACRE 0.44 $4,000.00 $1,760.00 $16,000.00 $7,040.00 $1,000.00 $440.00 $1,400.00 $616.00 $1,296.00 $570.24102 HYDRAULIC BONDED FIBER MATRIX POUND 1531 $2.00 $3,062.00 $4.00 $6,124.00 $3.25 $4,975.75 $2.30 $3,521.30 $2.05 $3,138.55103 MULCH MATERIAL TYPE SPECIAL (WOOD CHIPS) CU YD 59 $150.00 $8,850.00 $110.00 $6,490.00 $150.00 $8,850.00 $280.00 $16,520.00 $45.76 $2,699.84104 RESIDENTIAL TURFGRASS POUND 132 $4.00 $528.00 $10.00 $1,320.00 $7.50 $990.00 $3.50 $462.00 $40.91 $5,400.12105 4" SOLID LINE MULTI-COMPONENT LIN FT 8430 $1.20 $10,116.00 $2.42 $20,400.60 $2.25 $18,967.50 $2.50 $21,075.00 $7.69 $64,826.70106 24" SOLID LINE MULTI-COMPONENT (WHITE) LIN FT 18 $12.00 $216.00 $11.00 $198.00 $10.00 $180.00 $11.50 $207.00 $60.00 $1,080.00107 PAVEMENT MESSAGE MULTI-COMPONENT EACH 18 $100.00 $1,800.00 $100.00 $1,800.00 $90.00 $1,620.00 $105.00 $1,890.00 $60.00 $1,080.00Base Bid Total: $1,257,843.50 $1,133,485.25 $1,215,050.50 $1,445,983.06 $1,520,535.87ADD ALTERNATE 1 - KING PARKING LOT EARLY COMPLETION (JUNE 10TH) $30,000.00 $55,000.00 $165,000.00 $34,000.00 $50,000.00108 KING PARKING LOT EARLY COMPLETION LUMP SUM 1 $30,000.00 $30,000.00 $55,000.00 $55,000.00 $165,000.00 $165,000.00 $34,000.00 $34,000.00 $50,000.00 $50,000.00Base Bid +Alternate 1 Total: $1,287,843.50 $1,188,485.25 $1,380,050.50 $1,479,983.06 $1,570,535.87Page 217 of 286
AS BID - COST BREAKDOWN2026 PARKING LOT IMPROVEMENTSCITY OF ELK RIVER, MNBMI PROJECT NO. 25X.139740Date:4/15/2026BASE BID1 MOBILIZATION LUMP SUM 1 $67,000.00 $67,000.00 0.7 $46,900.00 0.1 $6,700.00 0.1 $6,700.00 0.08 $5,360.00 0.02 $1,340.002 CLEARING (TREE) EACH 30 $55.00 $1,650.00 30 $1,650.003 GRUBBING (TREE) EACH 30 $55.00 $1,650.00 30 $1,650.004 SALVAGE & REINSTALL HYDRANT & VALVE EACH 1 $2,475.00 $2,475.00 1 $2,475.005 REMOVE HYDRANT EACH 1 $285.00 $285.00 1 $285.006 REMOVE GATE VALVE & BOX EACH 2 $281.00 $562.00 2 $562.007 REMOVE DRAINAGE STRUCTURE EACH 3 $281.00 $843.00 3 $843.008 REMOVE SANITARY STRUCTURE EACH 3 $611.00 $1,833.00 3 $1,833.009 REMOVE IRRIGATION BOX EACH 1 $1,000.00 $1,000.00 $0.00 1$1,000.0010 REMOVE SIGN EACH 22 $30.00 $660.00 9 $270.00 6 $180.00 7 $210.0011 REMOVE BOLLARD EACH 2 $55.00 $110.00 2 $110.0012 REMOVE TRASH ENCLOSURE EACH 1 $2,200.00 $2,200.00 1 $2,200.0013 SALVAGE & REINSTALL FLAG POLE EACH 1 $5,000.00 $5,000.00 1 $5,000.0014 REMOVE FLAGPOLE BASE EACH 1 $500.00 $500.00 1 $500.0015 REMOVE CASTING EACH 8 $165.00 $1,320.00 1 $165.00 3 $495.00 4 $660.0016 REMOVE SEWER PIPE (STORM) LIN FT 51 $14.00 $714.00 51 $714.0017 REMOVE SEWER PIPE (SANITARY) LIN FT 22 $10.00 $220.0022 $220.0018 REMOVE WATER MAIN LIN FT 80 $3.00 $240.00 76 $228.00 4 $12.0019 REMOVE CONCRETE CURB & GUTTER LIN FT 1639 $2.75 $4,507.25 1483 $4,078.25 64 $176.00 92 $253.0020REMOVE BITUMINOUS PAVEMENTSQ YD5290$3.00$15,870.003997$11,991.001111$3,333.00182$546.0021REMOVE CONCRETE WALKSQ YD1297$2.75$3,566.75644$1,771.00324$891.00329$904.7522REMOVE BRICK PAVERSSQ FT8311$0.60$4,986.608311$4,986.6023REMOVE CONCRETE RIBBON CURBLIN FT500$3.75$1,875.00500$1,875.0024REMOVE PARKING BLOCKSEACH15$110.00$1,650.0015$1,650.0025SALVAGE LIGHTING UNITEACH4$470.00$1,880.001$470.003$1,410.0026REMOVE LIGHT POLEEACH6$110.00$660.006$660.0027REMOVE LIGHT POLE BASEEACH6$110.00$660.006$660.0028REMOVE LIGHT FOUNDATIONEACH4$110.00$440.001$110.003$330.0029SALVAGE LIMESTONE BLOCKEACH4$200.00$800.004$800.0030SALVAGE PICNIC TABLEEACH2$200.00$400.002$400.0031SALVAGE BIKE RACKEACH1$200.00$200.001$200.0032SANDFILL EXISTING SANITARYLIN FT407$15.00$6,105.00407$6,105.0033SANDFILL EXISTING WATER MAINLIN FT217$15.00$3,255.00217$3,255.0034EXCAVATION - COMMON (P) (EV)CU YD2355$9.00$21,195.001313$11,817.00818$7,362.00224$2,016.0035EXCAVATION - SUBGRADECU YD100$10.00$1,000.0080$800.0010$100.0010$100.0036STABILIZING AGGREGATECU YD100$28.00$2,800.0080$2,240.0010$280.0010$280.0037AGGREGATE BASE CLASS 5TON2493$28.00$69,804.001464$40,992.00771$21,588.00258$7,224.0038BITUMINOUS PATCHSQ YD942$17.00$16,014.00762$12,954.0090$1,530.0090$1,530.0039MILL BITUMINOUS SURFACE (1.5")SQ YD7488$1.00$7,488.007488$7,488.0040TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)TON1233$112.00$138,096.001023$114,576.00152$17,024.0058$6,496.0041TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C)TON858$96.00$82,368.00508$48,768.00253$24,288.0097$9,312.0042DUMPSTER ENCLOSURELUMP SUM1$25,000.00$25,000.001$25,000.004312" RC PIPE SEWER CLASS VLIN FT163$53.00$8,639.00135$7,155.0028$1,484.00448" PVC PIPE SEWERLIN FT270$72.00$19,440.00270$19,440.0045CONNECT TO EXISTING STORM SEWEREACH4$1,375.00$5,500.001$1,375.003$4,125.0046CONNECT TO EXISTING SANITARY SEWEREACH1$17,050.00$17,050.001$17,050.00478" X 6" PVC WYEEACH6$715.00$4,290.006$4,290.00486" PVC SANITARY SERVICE PIPELIN FT114$50.00$5,700.00114$5,700.00492" COPPER PIPELIN FT50$42.00$2,100.0050$2,100.00502" CURB STOP & BOXEACH1$1,210.00$1,210.001$1,210.00512" CORPORATION STOPEACH1$941.00$941.001$941.0052CONNECT TO EXISTING WATER MAINEACH3$1,485.00$4,455.002$2,970.001$1,485.0053TEMPORARY WATER SERVICELUMP SUM1$6,050.00$6,050.001$6,050.0054HYDRANTEACH1$6,380.00$6,380.001$6,380.00556" GATE VALVE & BOXEACH2$3,520.00$7,040.002$7,040.0056ADJUST GATE VALVE BOXEACH1$165.00$165.001$165.00576" WATERMAIN DUCTILE IRON CL 52LIN FT266$77.00$20,482.00244$18,788.0022$1,694.005812" WATERMAIN DUCTILE IRON CL 52LIN FT27$105.00$2,835.0027$2,835.00Downtown Parking LotsFurniture & Things Center Parking LotQuantity Cost Quantity CostQuantity CostQuantity Cost Quantity CostDowntown Parking Lots School DistrictTotal AmountEstimated QuantityItem No. Item Unit Unit PriceERMU Watermain Sanitary Sewer FT Center4/15/2026, 9:21 AMEngineer's EstimateBolton & Menk, Inc.Page 1 of 2Page 218 of 286
AS BID - COST BREAKDOWN2026 PARKING LOT IMPROVEMENTSCITY OF ELK RIVER, MNBMI PROJECT NO. 25X.139740Date:4/15/2026Downtown Parking LotsFurniture & Things Center Parking LotQuantity Cost Quantity CostQuantity CostQuantity Cost Quantity CostDowntown Parking Lots School DistrictTotal AmountEstimated QuantityItem No. Item Unit Unit PriceERMU Watermain Sanitary Sewer FT Center59WATERMAIN FITTINGSPOUND366$15.00$5,490.00327$4,905.0039$585.0060CASTING ASSEMBLYEACH13$1,045.00$13,585.004$4,180.002$2,090.007$7,315.0061ADJUST FRAME AND RING CASTINGEACH5$165.00$825.001$165.004$660.0062CONSTRUCT SANITARY STRUCTURELIN FT28.5$831.00$23,683.5028.5$23,683.5063CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020LIN FT15.4$385.00$5,929.005.5$2,117.509.9$3,811.5064CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (2'X3')LIN FT19.0$505.00$9,595.0011.7$5,908.507.3$3,686.5065CONSTRUCT 8" OUTSIDE DROPLIN FT5.4$850.00$4,590.005.4$4,590.00664" CONCRETE WALKSQ FT17181$7.75$133,152.7512890$99,897.503348$25,947.00943$7,308.25674" CONCRETE WALK SLOPE PAVINGSQ FT2805$7.75$21,738.752805$21,738.75686" CONCRETE WALKSQ FT827$10.00$8,270.0078$780.00578$5,780.00171$1,710.00697" CONCRETE PAVEMENTSQ FT464$14.00$6,496.00464$6,496.0070CONCRETE CURB & GUTTER DESIGN B412LIN FT106$33.00$3,498.0028$924.0078$2,574.0071CONCRETE CURB & GUTTER DESIGN B612LIN FT2081$26.00$54,106.001347$35,022.00568$14,768.00166$4,316.0072CONCRETE CURB & GUTTER DESIGN B618LIN FT25$50.00$1,250.0025$1,250.0073CONCRETE CURB & GUTTER DESIGN S412LIN FT135$36.00$4,860.00135$4,860.00747" CONCRETE VALLEY GUTTERSQ YD10$180.00$1,800.0010$1,800.0075TRUNCATED DOMESSQ FT102$67.00$6,834.0031$2,077.0035$2,345.0036$2,412.0076LIGHTING UNIT TYPE SPECIAL 1EACH2$1,225.00$2,450.002$2,450.0077LIGHTING UNIT TYPE SPECIAL 2EACH4$4,132.00$16,528.004$16,528.0078LIGHTING UNIT TYPE SPECIAL 3EACH3$3,152.00$9,456.003$9,456.0079LIGHT FOUNDATION DESIGN SPECIALEACH11$1,274.00$14,014.004$5,096.003$3,822.004$5,096.0080SERVICE CABINET - TYPE L1EACH2$16,424.00$32,848.001$16,424.001$16,424.0081EQUIPMENT PAD BEACH2$1,420.00$2,840.001$1,420.001$1,420.0082HANDHOLEEACH4$1,485.00$5,940.004$5,940.0083GFCI RECEPTACLE STATIONEACH4$407.00$1,628.004$1,628.00842" NON-METALLIC CONDUITLIN FT430$5.52$2,373.60350$1,932.0080$441.60852" NON-METALLIC CONDUIT DIRECTIONAL BORELIN FT965$16.73$16,144.45965$16,144.4586UNDERGROUND WIRE 1/C 2 AWGLIN FT100$4.17$417.0050$208.5050$208.5087UNDERGROUND WIRE 1/C 6 AWGLIN FT1365$2.00$2,730.00950$1,900.00415$830.0088UNDERGROUND WIRE 1/C 8 AWGLIN FT6920$1.50$10,380.005680$8,520.001240$1,860.0089INSTALL LIGHTING UNITEACH4$1,941.00$7,764.004$7,764.0090FLAGPOLE BASEEACH1$2,500.00$2,500.001$2,500.0091TRAFFIC CONTROLLUMP SUM1$21,505.00$21,505.000.35$7,526.750.3$6,451.500.3$6,451.500.05$1,075.2592SIGN PANEL TYPE CSQ FT40$215.00$8,600.0026$5,590.0014$3,010.0093LANDSCAPE BUSH PLANTINGEACH62$105.00$6,510.0062$6,510.0094LANDSCAPE GRASS PLANTINGEACH49$28.00$1,372.0049$1,372.0095STABILIZED CONSTRUCTION EXITLUMP SUM1$600.00$600.000.75$450.000.25$150.0096STORM DRAIN INLET PROTECTIONEACH24$120.00$2,880.0015$1,800.009$1,080.0097SILT FENCE, TYPE MSLIN FT120$2.50$300.00120$300.0098TOPSOILCU YD156$18.00$2,808.00144$2,592.0012$216.0099FERTILIZER TYPE 3POUND154$2.00$308.00125$250.0029$58.00100ROLLED EROSION PREVENTION CATEGORY 25SQ YD118$3.00$354.00118$354.00101SEEDINGACRE0.44$16,000.00$7,040.000.36$5,760.000.08$1,280.00102HYDRAULIC BONDED FIBER MATRIXPOUND1531$4.00$6,124.001244$4,976.00287$1,148.00103MULCH MATERIAL TYPE SPECIAL (WOOD CHIPS)CU YD59$110.00$6,490.0059$6,490.00104RESIDENTIAL TURFGRASSPOUND132$10.00$1,320.00107$1,070.0025$250.001054" SOLID LINE MULTI-COMPONENT LIN FT8430$2.42$20,400.607130$17,254.60690$1,669.80610$1,476.2010624" SOLID LINE MULTI-COMPONENT (WHITE)LIN FT18$11.00$198.0018$198.00107PAVEMENT MESSAGE MULTI-COMPONENT EACH18$100.00$1,800.0011$1,100.003$300.004$400.00TOTAL ESTIMATED BASE BID:$1,133,485.25$661,851.40$100,178.00$72,230.50$228,889.55$70,335.80ADD ALTERNATE 1 - KING PARKING LOT EARLY COMPLETION (JUNE 10TH)108 KING PARKING LOT EARLY COMPLETION LUMP SUM 1 $55,000.00 $55,000.00ALTERNATE 1 TOTAL BID: $55,000.00BASE BID + ALTERNATE 1 TOTAL BID: $1,188,485.254/15/2026, 9:21 AMEngineer's EstimateBolton & Menk, Inc.Page 2 of 2Page 219 of 286
NOTE: EXISTING UTILITY INFORMATION SHOWN ON THIS
PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE
CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR
TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE
LAW. NOTIFY GOPHER STATE ONE CALL, 1-800-252-1166 OR
651-454-0002.
THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS
UTILITY QUALITY LEVEL “D”. THIS UTILITY QUALITY LEVEL
WAS DETERMINED ACCORDING TO THE GUIDELINES OF
CI/ASCE 38-22, ENTITLED “STANDARD GUIDELINES FOR
INVESTIGATING AND DOCUMENTING EXISTING UTILITIES.”
PROJECT LOCATION
MAP LEGEND
CONTRACTOR:
OBSERVER:
DATE:
RESOURCE LIST
CITY OF ELK RIVER
City Hall
13065 Orono Parkway
Elk River, MN 55330
City Administrator:
Calvin Portner
Mayor: John J. Dietz
City Council Members:
Cory Grupa
J. Brian Calva
Mike Beyer
Jennifer Wagner
Chief City Engineer:
Justin Femrite, P.E.
UTILITIES
GAS
Centerpoint Energy
800 LaSalle Avenue
PO Box 38
Minneapolis, MN
59038-0038
TELEPHONE/CABLE
Charter Communications
101 6th Street NE
Buffalo, MN 55313
Centurylink
425 Monroe Street
Anoka, MN 55303
ELECTRIC
Elk River Municipal Utilities
13069 Orono Parkway
PO BOX 430
Elk River, MN
55330-0430
SHEET NUMBER SHEET TITLE
GENERAL
1 TITLE SHEET
2 LEGEND
3 TYPICAL SECTIONS
4-5 CITY DETAILS
7-12 MNDOT PEDESTRIAN CURB RAMP DETAILS
DOWNTOWN PARKING LOTS
13-14 EXISTING CONDITIONS & REMOVALS PLAN
15-17 STORM WATER POLLUTION PREVENTION PLAN
18 EROSION CONTROL PLAN
19 HWY 10 SIDEWALK PLAN & PROFILE
20-21 GRADING PLAN
22-23 SITE PLAN
24 UTILITY PLAN
25-28 LIGHTING PLAN
29 HWY 10 SIDEWALK CROSS SECTIONS
FURNITURE & THINGS CENTER PARKING LOT
30 EXISTING CONDITIONS & REMOVALS PLAN
31 GRADING & EROSION CONTROL PLAN
32 SITE PLAN
33 LIGHTING PLAN
THIS PLAN SET CONTAINS 33 SHEETS.
FEETSCALE
0 400200
RECORD DRAWING
INFORMATION
BITUMINOUS MILLING, GRADING, AGGREGATE BASE, PLANT MIXED BITUMINOUS PAVEMENT, CONCRETE CURB & GUTTER,
STORM SEWER, SANITARY SEWER, WATERMAIN, ADA IMPROVEMENTS, TURF RESTORATION, AND LANDSCAPING
MAP OF THE
CITY OF ELK RIVER
SHERBURNE COUNTY, MN
CITY OF ELK RIVER
CONSTRUCTION PLANS FOR
2026 PARKING LOT IMPROVEMENTS
MARCH, 2026
R
SHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740G001.dwg 3/30/2026 10:53:22 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT TITLE SHEET
1
US
1
0
MAIN ST
LOWELL AVEMORTON AVE4TH ST
KING AVERA
I
L
R
O
A
D
D
RJACKSON AVEDATE:REG. NO.
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
JASON W. COOK, P.E.
47541
DATE:
CITY OF ELK RIVER CHIEF ENGINEER
REVIEWED & APPROVED
SCHOOL ST
PROCTOR AVE4TH ST
FURNITURE & THINGS
CENTER PARKING LOT
KING LOT
UPPER LOT
LOWER LOT
3/27/2026
Page 220 of 286
CONCRETE
GRAVEL
HATCH PATTERNS
GRADING INFORMATION
952
950
952
950
1:4
BITUMINOUS
F F F F
E E E E
G G G G
XXXXXXSTORM SEWER RECTANGULAR CASTING
STORM SEWER CIRCULAR CASTING
STORM SEWER FLARED END / APRON
CURB BOX
FIRE HYDRANT
MANHOLE
WATER REDUCER
WATER BEND
PROPOSED TOPOGRAPHIC SYMBOLS
CLEANOUT
LIFT STATION
RIP RAP
OE OE OE OE
C C C C
DRAINAGE FLOW
ABBREVIATIONS
A ALGEBRAIC DIFFERENCE
ADJ ADJUST
ALT ALTERNATE
B-B BACK TO BACK
BIT BITUMINOUS
BLDG BUILDING
BMP BEST MANAGEMENT PRACTICE
BR BEGIN RADIUS
BV BUTTERFLY VALVE
CB CATCH BASIN
C&G CURB AND GUTTER
CIP CAST IRON PIPE
CIPP CURED-IN-PLACE PIPE
CL CENTER LINE
CL.CLASS
CLVT CULVERT
CMP CORRUGATED METAL PIPE
C.O.CHANGE ORDER
COMM COMMUNICATION
CON CONCRETE
CSP CORRUGATED STEEL PIPE
DIA DIAMETER
DIP DUCTILE IRON PIPE
DWY DRIVEWAY
E EXTERNAL CURVE DISTANCE
ELEC ELECTRIC
ELEV ELEVATION
EOF EMERGENCY OVERFLOW
ER END RADIUS
ESMT EASEMENT
EX EXISTING
FES FLARED END SECTION
F-F FACE TO FACE
FF FINISHED FLOOR
F&I FURNISH AND INSTALL
FM FORCEMAIN
FO FIBER OPTIC
F.O.FIELD ORDER
GRAN GRANULAR
GRAV GRAVEL
GU GUTTER
GV GATE VALVE
HDPE HIGH DENSITY POLYETHYLENE
HH HANDHOLE
HP HIGH POINT
HWL HIGH WATER LEVEL
HYD HYDRANT
I INVERT
K CURVE COEFFICIENT
L LENGTH
LO LOWEST OPENING
LP LOW POINT
LT LEFT
MAX MAXIMUM
MH MANHOLE
MIN MINIMUM
MR MID RADIUS
NIC NOT IN CONTRACT
NMC NON-METALLIC CONDUIT
NTS NOT TO SCALE
NWL NORMAL WATER LEVEL
OHW ORDINARY HIGH WATER LEVEL
PC POINT OF CURVE
PCC POINT OF COMPOUND CURVE
PE PERMANENT EASEMENT
PED PEDESTRIAN, PEDESTAL
PERF PERFORATED PIPE
PERM PERMANENT
PI POINT OF INTERSECTION
PL PROPERTY LINE
PRC POINT OF REVERSE CURVE
PT POINT OF TANGENT
PVC POLYVINYL CHLORIDE PIPE
PVMT PAVEMENT
R RADIUS
R/W RIGHT-OF-WAY
RCP REINFORCED CONCRETE PIPE
RET RETAINING
RSC RIGID STEEL CONDUIT
RT RIGHT
SAN SANITARY SEWER
SCH SCHEDULE
SERV SERVICE
SHLD SHOULDER
STA STATION
STD STANDARD
STM STORM SEWER
TC TOP OF CURB
TE TEMPORARY EASEMENT
TEMP TEMPORARY
TNH TOP NUT HYDRANT
TP TOP OF PIPE
TYP TYPICAL
VCP VITRIFIED CLAY PIPE
VERT VERTICAL
VPC VERTICAL POINT OF CURVE
VPI VERTICAL POINT OF INTERSECTION
VPT VERTICAL POINT OF TANGENT
WM WATERMAIN
AC ACRES
CF CUBIC FEET
CV COMPACTED VOLUME
CY CUBIC YARD
EA EACH
EV EXCAVATED VOLUME
LB POUND
LF LINEAR FEET
LS LUMP SUM
LV LOOSE VOLUME
SF SQUARE FEET
SV STOCKPILE VOLUME
SY SQUARE YARD
UNDERGROUND FIBER OPTIC
UNDERGROUND ELECTRIC
UNDERGROUND GAS
UNDERGROUND COMMUNICATION
OVERHEAD ELECTRIC
OVERHEAD COMMUNICATION
OVERHEAD UTILITY
953.53
EXISTING CONTOUR MINOR
EXISTING CONTOUR MAJOR
PROPOSED CONTOUR MINOR
PROPOSED CONTOUR MAJOR
PROPOSED GRADING LIMITS / SLOPE LIMITS
PROJECT LIMITS
PROPOSED SPOT ELEVATION
RISE:RUN (SLOPE)
OC OC OC OC
OU OU OU OU
STORM SEWER OUTLET STRUCTURE
STORM SEWER OVERFLOW STRUCTURE
STA:5+67.19
980.87
NOTE:
EXISTING UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY
EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. NOTIFY GOPHER STATE ONE CALL, 1-800-252-1166 OR
651-454-0002.
THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D UNLESS OTHERWISE NOTED. THIS UTILITY LEVEL WAS
DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-22, ENTITLED "STANDARD GUIDELINE FOR INVESTIGATING AND DOCUMENTING
EXISTING UTILITIES".
UTILITIES IDENTIFIED WITH A QUALITY LEVEL :
LINE TYPES FOLLOW THE FORMAT: UTILITY TYPE - QUALITY LEVEL
EXAMPLE: UNDERGROUND GAS, QUALITY LEVEL A
UTILITY QUALITY LEVEL (A,B,C,D) DEFINITIONS CAN BE FOUND IN CI/ASCE 38-22.
UTILITY QUALITY LEVELS:
QUALITY LEVEL D: PROVIDES THE MOST BASIC LEVEL OF INFORMATION. IT INVOLVES COLLECTING DATA FROM EXISTING UTILITY RECORDS.
RECORDS MAY INCLUDE AS-BUILT DRAWINGS, DISTRIBUTION AND SERVICES MAPS, EXISTING GEOGRAPHIC INFORMATION SYSTEM DATABASES,
CONSTRUCTION PLANS, ETC.
QUALITY LEVEL C: INVOLVES SURVEYING VISIBLE SUBSURFACE UTILITY STRUCTURES SUCH AS MANHOLES, HAND-HOLES, UTILITY VALVES AND
METERS, FIRE HYDRANTS, PEDESTALS AND UTILITY MARKERS, AND THEN CORRELATING THE INFORMATION WITH EXISTING UTILITY RECORDS TO
CREATE COMPOSITE DRAWINGS. INCLUDES QUALITY LEVEL D ACTIVITIES.
QUALITY LEVEL B: INVOLVES DESIGNATING THE HORIZONTAL POSITION OF SUBSURFACE UTILITIES THROUGH SURFACE DETECTION METHODS AND
COLLECTING THE INFORMATION THROUGH A SURVEY METHOD. INCLUDES QUALITY LEVEL C AND D TASKS.
QUALITY LEVEL A: PROVIDES THE HIGHEST LEVEL OF ACCURACY. IT INVOLVES LOCATING OR POTHOLING UTILITIES AS WELL AS ACTIVITIES IN
QUALITY LEVELS B, C, AND D. THE LOCATED FACILITY INFORMATION IS SURVEYED AND MAPPED AND THE DATA PROVIDES PRECISE PLAN AND
PROFILE INFORMATION.
G-A G-A
EXISTING UTILITY LINES
l l l l l l l l l l
>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>
l l l l l l
l l l l l l l l l l l l
PROPOSED UTILITY LINES
>>>>>
>>>>>>>>>>>>
BENCHMARK LOCATION
MONUMENT FOUND
CAST IRON MONUMENT
CONTROL POINT
SURVEY LINES
o o o CONTROLLED ACCESS
BOUNDARY
CENTERLINE
EXISTING EASEMENT LINE
PROPOSED EASEMENT LINE
EXISTING LOT LINE
PROPOSED LOT LINE
EXISTING RIGHT-OF-WAY
PROPOSED RIGHT-OF-WAY
SETBACK LINE
SECTION LINE
BUSH LINE
TREE LINE
GUARD RAIL
FENCE-DECORATIVE
FENCE
RETAINING WALL
WATER SERVICE
WATERMAIN
STORM SEWER DRAIN TILE
STORM SEWER
SANITARY SERVICE
SANITARY SEWER
FORCEMAIN
PIPE CASING
WATER SERVICE
WATERMAIN
STORM SEWER DRAIN TILE
STORM SEWER
SANITARY SERVICE
SANITARY SEWER
FORCEMAIN
WATER TEE
WATER CROSS
WATER SLEEVE
WATER CAP / PLUG
WATER VALVE
EXISTING TOPOGRAPHIC LINES
QUARTER LINE
SIXTEENTH LINE
TRAFFIC SIGNS
TEMPORARY EASEMENT
STONE MONUMENT
TRENCHLESS PIPE (PLAN VIEW)
TRENCHLESS PIPE (PROFILE VIEW)
EXISTING TOPOGRAPHIC SYMBOLS EXISTING PRIVATE UTILITY LINES
BENCH
BUSH
CATCH BASIN CIRCULAR CASTING
CURB STOP
CATCH BASIN RECTANGULAR CASTING
SIGNAL CONTROL CABINET
CLEAN OUT
DRINKING FOUNTAIN
FLARED END / APRON
FLAG POLE
FUEL PUMP
GRILL
HANDICAP SPACE
HANDHOLE
FIRE HYDRANT
MAILBOX
MANHOLE-HEAT
MANHOLE-ELECTRIC
MANHOLE-GAS
MANHOLE-SANITARY SEWER
MANHOLE-STORM SEWER
MANHOLE-COMMUNICATION
MANHOLE-UTILITY
PEDESTRIAN PUSH BUTTON
PEDESTAL-ELECTRIC
PEDESTAL-COMMUNICATION
VALVE POST INDICATOR
PARKING METER
LIGHT POLE
POLE-UTILITY
POST
PICNIC TABLE
RAILROAD SIGNAL POLE
REGULATION STATION GAS
TREE-DECIDUOUS
SATELLITE DISH
SIGN TRAFFIC
WATER SPIGOT
IRRIGATION SPRINKLER HEAD
IRRIGATION VALVE BOX
TREE STUMP
TELEPHONE BOOTH
TRANSFORMER-ELECTRIC
TREE-DEAD
TRASH CAN
TRAFFIC SIGNAL
VALVE
WETLAND
WELL
TREE-CONIFEROUS
GUY WIRE ANCHOR
LIFT STATION
LIFT STATION CONTROL PANEL
MANHOLE-WATER
BASKETBALL POST
CULVERT END
SOIL BORING
TRAFFIC ARM BARRIER
VENT PIPE
TILE INLET
TILE RISER
SIREN
DRIVE-THRU MICROPHONE
METER
ACCESS GRATE
FILL PIPE
DOWN SPOUT
BIRD FEEDER
ANTENNA
AIR CONDITION UNIT
UTILITY MARKER
VALVE VAULT
WET WELL
YARD HYDRANTY
BARRICADE PERMANENT
TILE OUTLET
SURVEY SYMBOLS
PAVEMENT MARKING
AUTO SPRINKLER CONNECTION
WETLAND DELINEATED MARKER
BOLLARD
VAULT
WW
ELECTRIC CAR CHARGE STATIONEV
H
F
CLVT
CO
B
B
AC
CP
L
C
E
G
H
U
S
D
W
MANHOLE-RECLAIMED WATERW
M
C
E
P
Y
WW
WS
V
V
U
TRASH
TILE
G
RECLAIMED WATER
||||||||||||
>>>>>>
>>>>>>>>>>>>
l l l l l l
l l l l l l l l l l l l
>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
WR WR WR WR WR WR
SHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740G002.dwg 3/30/2026 10:53:27 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
JASON W. COOK
47541 03/27/2026
JWC
CDS
JWC
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT LEGEND
2
Page 221 of 286
SDDBBEE
E E E E E E E E E E E E E E E E E E E E E E
E
EEEEEEEEEEEEEEEEXXXXXXXXXX>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>lllllllllllllll0+00 1+00 2+00 3+00
4+005+00RSHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740C001.dwg 3/30/2026 10:57:39 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
JASON W. COOK
47541 03/27/2026
JWC
CDS
JWC
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT SHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740C001.dwg 3/30/2026 10:57:39 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
JASON W. COOK
47541 03/27/2026
JWC
CDS
JWC
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT EXISTING CONDITIONS & REMOVALS PLAN
30
FEETSCALE
0 15 30
LEGEND
REMOVE CONCRETE WALK
REMOVE BITUMINOUS PAVEMENT
REMOVE CURB & GUTTER
REMOVE WATER MAIN
SAWCUT PAVEMENT (INCIDENTAL)
l
1 EA - SALVAGE HYDRANT
1 EA - SALVAGE GATE VALVE & BOX
REMOVE SIGN (TYP)
1 EA - SALVAGE DECORATIVE LIGHT
1 EA - SALVAGE FLAGPOLE
NOTES:
1.CONTRACTOR SHALL CALL GOPHER STATE ONE. ALL UTILITIES MUST BE LOCATED PRIOR TO THE START OF CONSTRUCTION.
2.CONTRACTOR SHALL PROTECT ALL ITEMS NOT DESIGNATED FOR REMOVAL. CONTRACTOR SHALL PROTECT ALL ITEMS DESIGNATED FOR SALVAGE AND PROVIDE
APPROPRIATE STORAGE UNTIL REINCORPORATED INTO THE PROJECT. DAMAGED ITEMS SHALL BE REPLACED UNLESS REPAIRS ARE APPROVED BY THE ENGINEER.
SALVAGE ALL CASTINGS NOTED ON THE PLAN. DELIVER TO THE CITY IF NOT REINCORPORATED INTO THIS PROJECT.
3.CONTRACTOR TO COORDINATE ALL PRIVATE UTILITY RELOCATIONS WITH THE UTILITY OWNER. CONTRACTOR SHALL NOTIFY ENGINEER IMMEDIATELY OF ANY
FEATURES NOT DESIGNATED FOR REMOVAL THAT IMPACTS CONSTRUCTION WORK.
4.REMOVALS SHALL NOT OCCUR WITHOUT AUTHORIZATION FROM THE ENGINEER. REMOVAL LIMITS & REMOVAL ITEMS SHALL BE VERIFIED BY THE ENGINEER
PRIOR TO REMOVAL. ALL REMOVAL LIMIT EDGES SHALL BE SAW CUT PRIOR TO FINAL REMOVAL.
5.BMPS AND INLET PROTECTION FOR ALL EXISTING STORM SEWER INLETS SHALL BE IN PLACE PRIOR TO BEGINNING OF ANY REMOVALS.
6.ALL CONSTRUCTION RELATED TRAFFIC CONTROL DEVICES SHALL BE IN PLACE PRIOR TO BEGINNING ANY REMOVALS. THE CONTRACTOR SHALL COVER (BAG)
EXISTING SIGNS THAT CONFLICT WITH THE TEMPORARY TRAFFIC CONTROL.
7.ALL SIGNS WITHIN THE CONSTRUCTION LIMITS SHALL BE SALVAGED AND/OR REMOVED AS SHOWN ON THE REMOVAL PLANS AND REINSTALLED BY THE
CONTRACTOR PRIOR TO OPENING TO TRAFFIC AS SHOWN ON THE SIGNING & STRIPING PLANS.
REMOVE CASTING REMOVE CASTING
REMOVE CASTING
LOCATE & REMOVE CASTING
FURNITURE & THINGS CENTER
3 EA - SALVAGE DECORATIVE LIGHT
PROTECT CASTING
REMOVE IRRIGATION
LINE (INCIDENTAL)
REMOVE IRRIGATION
LINE (INCIDENTAL)
REMOVE IRRIGATION
LINES (INCIDENTAL)
CAP IRRIGATION
(INCIDENTAL)
Page 222 of 286
SDBEE
E E E E E E E E E E E E E E E E E E E E E E E
EEEEEEEEEEEEEEEEXXXXXXXXXX4"0"0"4"0"0"
4"
6"6"
0"
0"
6"6"
0"0"
6"6"0"0"4"4"0"0
"
TC 91
1.
7
1
TC 91
2.
3
1
TC 91
1.
4
4
TC 91
0.
4
8
TC 91
1.
0
4TC 910
.75
TC 91
0.
6
2
TC 91
1.
3
4
TC 91
2.
1
8
TC 91
2.
0
8
TC 912.71
TC 91
2.
7
1
TC 912
.17
0.50%1.50%0.00%
1.21%1.53%0.41%2.13%1.50%0.00%1.50%1.08%1.51%1.45%1.48%1.67%1.50%2.51
%0.40%1.94%0.56%0.58%1.00%0.52%
TC 91
0.
7
7TC 912
.60TC 912
.561.63%1.06%1.63%0.83%1.50%1.50%1.50%1.50%1.50%1.86%1.41%1.77%1.50%
1.52%1.71%2.51%2.
7
8
%
2
.
9
9%1.84%2.96%1.93%1.85%1.87%
2.55
%1.01%
1.82%1.66%1.74%1.52%2.20%1.59%0.
6
0
%1.58%2.95%2.62%2.37%16.65%1.21%B 912.
0
0
B 912.
0
5
B 912.
1
0
B 912.
1
5
B 912.
1
5
B 912.
1
0
1.53%
912
91191091
1
9
1
2
911
91
2
91
1
911912913
913
TC=G
9
1
2.
5
0
TC 91
0.
3
4
G 910.
1
2TC 91
0.
3
4
G 912.
0
0
1.47%
2.71%
T
C
9
1
0
.
8
8
TC=G 910
.71
C 910.
6
7
C 910
.76G 912
.10G 911.93G
9
1
2
.
0
4
G
9
1
1
.
7
7 2.60%3.
1
8
%
0+00 1+00 2+00 3+00
4+002.03%0.64%
B 910.
5
5
1.50%
3.21%
3.27%
B 911.
5
7
1.03%B 912.
0
3
1.57%
B 912.
0
2 RSHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740C301.dwg 3/30/2026 10:57:52 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
JASON W. COOK
47541 03/27/2026
JWC
CDS
JWC
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT SHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740C301.dwg 3/30/2026 10:57:52 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
JASON W. COOK
47541 03/27/2026
JWC
CDS
JWC
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT GRADING & EROSION CONTROL PLAN
31
FEETSCALE
0 15 30
EROSION CONTROL LEGEND
HYDRAULIC BONDED FIBER MATRIX, SEED
RESIDENTIAL TURFGRASS, FERTILIZER TYPE 3
MULCH MATERIAL TYPE SPECIAL
STORM DRAIN INLET PROTECTION
PROPOSED GRADE
GRADING LEGEND
PROPOSED CONTOUR MINOR
XX.X%
PROPOSED ELEVATIONTC 890.00
EXISTING/PROPOSED
DRAINAGE FLOW
PROPOSED CONTOUR MAJOR
952
950
S STEEP PEDESTRIAN RAMP - 5.0% MIN. AND
8.3% MAX RUNNING SLOPE.
F FLAT PEDESTRIAN RAMP - 2.0% MIN. AND
5.0% MAX RUNNING SLOPE.
6" LANDING AREA. 2.0% MAX SLOPE IN
ALL DIRECTIONS
TRUNCATED DOMES
S
S S S
S S
RIM = 911.10 RIM = 909.60
RIM = 910.21
RIM = 911.62
RIM = 910.47
MATCH EXISTING GUTTER
MATCH EXISTING GUTTER
FURNITURE & THINGS CENTER
GRASSES (TYP)SHRUBS (TYP)
CREATE SWALE TO
DRAIN TO CURB
Page 223 of 286
l l>>SDDBBEEE E E E E E E E E E E E E E E E E E E E E E E
EEEEEEEEEEEEEEEEXXXXXXXXXX>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>lllllllllllllll0+00 1+00 2+00 3+00
4+005+00RSHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740C601.dwg 3/30/2026 10:58:32 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
JASON W. COOK
47541 03/27/2026
JWC
CDS
JWC
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT SHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740C601.dwg 3/30/2026 10:58:32 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
JASON W. COOK
47541 03/27/2026
JWC
CDS
JWC
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT SITE & UTILITY PLAN
32
FEETSCALE
0 15 30
1 EA - ADJUST
GATE VALVE & BOX
22 LF - 6" WM
1 EA - HYDRANT (SALVAGED)
1 EA - 6" GATE VALVE & BOX (SALVAGED)
1 EA - 90° BEND
FG = 912.83
LEGEND
4" CONCRETE
6" CONCRETE
7" CONCRETE VALLEY GUTTER
CURB & GUTTER
BITUMINOUS PAVEMENT
PROPOSED STORM SEWER
PROPOSED WATER MAIN
R
4
'R2'R2'R2'R
2
'R2'R4
'R45'R4'>>
l
4" WHITE PAINT (TYP)
18'
26'
18'
9'
(TYP)
CB 2:
R=911.62
48-4020
R-2573 W/TYPE C
CONCAVE GRATE
I=901.72 15" N
I=901.72 15" S
CB 1
R=909.90
2' X 3' STRUCTURE
R-3067-VB
I=905.90 12" E
12" RCP
@ 1.00%
CB 3:
R=911.61
2' X 3' STRUCTURE
R-3067-VB
I=908.29 12" S
12" RCP
@ 0.37%3' CURB TAPER
BEGIN B412 CURB
END B412
BEGIN S412
B612 CURB
R2
'R4'GUTTER OUT
GUTTER OUT
6' WALK6' WALK
F&I R-2573 W/TYPE C
CONCAVE GRATE
F&I R-2573 W/TYPE C CONCAVE GRATE
1 EA - CONNECT TO EXISTING STORM
I=905.77 12" W
F&I R-2573 W/TYPE C
CONCAVE GRATE
F&I R-2573 W/TYPE C
CONCAVE GRATE
END S412
BEGIN B612
29
26
1 EA - CONNECT TO
EXISTING STORM
I=908.23 12" N
1 EA - CONNECT TO
EXISTING STORM
1 EA - CONNECT TO
EXISTING WATER MAIN
1000 SCHOOL ST
4 EA - DECORATIVE LIGHTS
(SALVAGED)
4 EA - DECORATIVE LIGHT BASE
1 EA - FLAGPOLE (SALVAGED)
1 EA - FLAGPOLE BASE
Page 224 of 286
lBBEEEEEEEEEEEEEEEEEEEEEEEEEXX X XXX>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>l l l llllllSOP
SHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740C704.dwg 3/30/2026 10:58:49 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
JASON W. COOK
47541 03/27/2026
JWC
CDS
JWC
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT SHEET
Bolton & Menk, Inc. 2026, All Rights ReservedcH:\ELKR\25X139740000\CAD\C3D\2026 Parking Lot M&O\139740C704.dwg 3/30/2026 10:58:49 AM Plotted by: Caleb ShiplerDESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.
OF
CITY OF ELK RIVER
2026 PARKING LOT IMPROVEMENTS
25X.139740.000 33DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
JASON W. COOK
47541 03/27/2026
JWC
CDS
JWC
7533 SUNWOOD DR NW, SUITE 206
RAMSEY, MN 55303
Phone: (763) 433-2851
Email: Ramsey@bolton-menk.com
www.bolton-menk.comR
DRAFT #######################
33
LIGHTING PLANFEETSCALE
0 25 50 RFURNITURE & THINGS
COMMUNITY EVENT CENTER
B
1
B
3
HH-2 HH-1
CONNECT TO THE EXISTING
SOURCE OF POWER (SOP)
Calculated Recommended
3.83 4.0 0.2 0.2 19.2:1 20:1
Max (fc)Min (fc)Max/Min
Illumination Footcandles Levels
Calculated Recommended Calculated Recommended
Mounting Height: 25 ft
Pole Model: DSX1 LED P3 40K T4M MVOLT SPA DDBXD G1
B
2
SALVAGE AND RELOCATE
EXISTING DECORATIVE LIGHT
INSTALL THE SALVAGED
DECORATIVE LIGHTS TO
NEW LOCATIONS
SALVAGE AND RELOCATE
EXISTING DECORATIVE LIGHT
SALVAGE AND RELOCATE
EXISTING DECORATIVE LIGHT
LEGEND
LIGHTING UNIT TYPE SPECIAL 2
LIGHTING UNIT TYPE SPECIAL 3
EXISTING DECORATIVE LIGHT
PROPOSED DECORATIVE LIGHT
LIGHTING UNIT NUMBERB
1
2" NON-METALLIC CONDUIT
3-1/C #8
1-1/C #6 INS. GR.
(UNLESS OTHERWISE NOTED)
PERMANENT GROUND ROD
(25 OHMS OR LESS)
HANDHOLE
GENERAL NOTES:
1.THE CONTRACTOR IS RESPONSIBLE FOR THE COORDINATION OF CONNECTION TO
POWER FOR THE LIGHTING SYSTEM WITH ERMU.
2.THIS PLAN SPECIFIES CONDUIT SIZE, TYPE, & GENERAL LOCATION. EXACT LOCATIONS
SHALL BE DETERMINED IN THE FIELD FOR CONDUIT, HANDHOLE, & CABINET.
3.ALL CONDUIT SHALL BE TRENCHED UNLESS OTHERWISE NOTED.
4.SEE SPECIAL PROVISIONS FOR THE LIGHTING UNITS TO BE FURNISHED & INSTALLED BY
THE CONTRACTOR.
5.IT SHALL BE THE CONTRACTORS RESPONSIBILITY TO UTILIZE THE GOPHER STATE ONE
CALL EXCAVATION NOTICE SYSTEM FOR ALL UTILITY LOCATIONS.
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
8.5
Meeting Date
April 20, 2026
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
Park and Recreation Framework Plan RFP
Reviewed by
Cal Portner
Jolene Richter
Action Requested
Approve, by motion, the Parks and Recreation Framework Plan Request for Proposals (RFP).
Background/Discussion
The Parks and Recreation Framework Plan is intended to provide direction for the City Council, the Parks
and Recreation Commission (PRC), and city staff to guide them in the big picture decision-making that will
impact the Parks and Recreation system. Whether allocating resources for maintenance, building a trail,
installing a playground, protecting riverfront land, or developing the next season’s recreation program
offerings, this plan offers guidance. This direction is based on the community’s expressed needs and desires as
well as analyses of demographic changes, future trends, and Elk River’s current system.
The PRC has discussed updating the Parks and Recreation Framework Plan over the past few months. Staff in
partnership with the PRC has developed a scope of work, timeline for implementation, and an RFP for a
consultant to assist in its development.
On April 8, the PRC reviewed the RFP and requested that additional public/community engagements be added
to further identify community goals. Specifically, that more than one Public Open House is held with the
consultants attending and that at least one of those occurs at Woodland Trails Regional Park. The commission
then recommended the City Council approve the RFP as revised.
Financial Impact
The 2026 Capital Improvement Plan includes an expense of $100,000 from the Park Improvement Fund for
consultant assistance for the development of this plan.
Mission/Policy/Goal
Responsibly grow.
Attachments
1. Elk_River Parks and Recreation Framework Plan - FINAL DRAFT
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Page 261 of 286
Request for Proposals
Consultant Services for the City of Elk River
Parks and Recreation Framework Plan
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
Proposals Due: May 12, 2026
Page 262 of 286
Statement of Purpose
The City of Elk River, Minnesota is soliciting proposals from qualified and experienced consulting
firms to prepare a comprehensive Parks and Recreation Framework Plan. The previous plan that
was developed in 2015 has largely reached its endpoint and the city is now looking toward the
next decade. This plan will guide long-term development and management of Elk River’s parks,
trails, facilities, and recreation services.
General Information on the City of Elk River
Elk River is located approximately 34 miles northwest of Minneapolis/St. Paul and serves as a
regional hub for commerce and recreation. The city spans approximately 44 square miles and
has a population of approximately 28,000 residents. Elk River is known for its natural resources,
including the Mississippi and Elk Rivers, and an expanding system of parks and trails. The city has
quickly grown as a desirable community for families seeking suburban amenities that are rooted
in Elk River’s rural history.
Project Overview
The Framework Plan will establish a 10-year vision for the parks and recreation system, evaluate
existing conditions, identify service gaps, and provide a clear and actionable implementation
strategy aligned with community priorities and growth.
The Parks and Recreation Commission has established a tentative Table of Contents for the
Framework Plan. There are areas within that Table of Contents that city staff will produce. The
goal is to integrate that work with the work produced by the consultant.
Please note that the Parks and Recreation Commission changed the title of the project to a
framework plan to better reflect current sensitivities to previous language. The intention is that
the final work product will reflect what is commonly referred to as a Parks and Recreation Master
Plan.
Scope of Services
The scope of services is built on the tentative Table of Contents recommended by the Parks and
Recreation Commission. The consultant will engage with city staff, elected officials, and advisory
boards to assist in the creation of the contents of the plan. City staff will be responsible for the
compilation of the final document. The following items are requested of the consultant for the
project:
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A) Inventory and Assessment - Identification of gaps in service and accessibility to include,
but not limited to:
▪ Level of Service Analysis (includes Needs and Trends Assessment)
▪ Public/Community Engagement to Identify Community Goals
• As part of the outreach process, the consultant will be required to provide inclusive
engagement strategies as well as attend the following events (for no less than three
(3) hours for any event that extends beyond three (3) hours) to ensure essential input
is gathered from stakeholders:
1) Farmers Market – July 16, 2026 – 3 p.m. to 7p.m.
2) Elk Riverfest – July 25, 2026 – 10 a.m. to 4 p.m.
3) Riverfront Concert Series – August 6, 2026 – 7 p.m. to 9 p.m.
4) Orono Evening in the Park – August 18, 2026 – 6:30 p.m. to 9 p.m.
5) Downtown Trick or Treat – October 23, 2026 – 2 p.m. to 6 p.m.
6) Public Open Houses – Dates To Be Determined
7) Woodland Trails Regional Park Open House – Date To Be Determined
• Additional optional engagement opportunities:
1) Entertainment in the Park – June 18, 2026
2) Elk River Youth Association House Baseball Tournament – June 27, 2026
3) Night to Unite – August 4, 2026
4) Elk River Youth Softball Game Day – Date To Be Determined
5) Senior Membership Drive – December 2026 – Date To Be Determined
B) System Plan - As part of the system plan, the consultant should provide
recommendations for system improvements and identification of future needs in the
following areas:
▪ Arts and Culture Programming
▪ Natural Resources
▪ Risk Management
▪ Park Usage
▪ Marketing
C) Implementation and Sustainability - The consultant should prioritize identified projects
with a phased implementation strategy including cost estimates and funding
opportunities in the following areas:
▪ Maintenance and Operations Strategy
▪ Capital Improvement Plan, Operations, and Maintenance Costs
▪ Identification of Future Needs
▪ Funding Options and Sources
▪ Implementation Recommendations
▪ Timeline
Page 264 of 286
Deliverables
Coordinate with city staff and advisory boards to produce framework plan documents, digital
files compatible with city systems, and engagement tools. City staff will be responsible for the
compilation of the final document.
Proposal Requirements
Complete proposals should contain the following:
1. Cover Letter
2. Stated understanding of the project scope and your approach to integrating input.
Describe in detail your approach to the process and working with the city for a product to
present to the City Council for approval.
3. Reference list
4. Three (3) examples of similar park framework/master plan projects led by the consultant
and completed within previous six (6) years.
5. One (1) flash drive containing all contents of the proposal.
6. Project Schedule
7. Fee Proposal (Attachment A)
8. Consultant Background and Qualifications (Attachment B)
Evaluation Criteria
Proposals will be evaluated based on the following criteria:
▪ Project Understanding & Approach – 20 points
▪ Experience & Qualifications – 20 points
▪ Community Engagement Approach – 15 points
▪ Project Team – 15 points
▪ Work Plan & Schedule – 10 points
▪ Past Work & References – 10 points
▪ Cost / Value – 10 points
Project Schedule
RFP Issued: April 21, 2026
Proposals Due: May 12, 2026
Consultant Selection: May 18, 2026
Project Duration: 12 months
General Terms and Conditions
The city reserves the right to reject any or all proposals, request additional information, and
waive irregularities. All materials submitted become public records in accordance with Minnesota
law. The city is not responsible for costs incurred in proposal preparation.
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Submission Requirements
Carefully read the information contained in this RFP and submit by certified mail three (3) copies
of your full proposal following all requirements, specifications, and directions to:
City of Elk River
Attn: Jeff Shelby
13065 Orono Parkway
Elk River, MN 55330
Submittals must be received at the offices of the City of Elk River no later than 12 p.m. on May
12, 2026.
Do not submit proposals to any other person or location by any other method.
Late submission: Late submissions will not be considered.
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Attachment A
FEE PROPOSAL
The detailed fee proposal should include the following:
1. A total not-to-exceed cost for all services.
2. Hourly rates and anticipated hours used for key project personnel.
3. Costs associated with each major project milestone including tasks listed in the scope
of services.
4. Anticipated reimbursable expenses, such as additional meetings, document printing,
translation/interpretation services, materials, etc.
5. A statement describing the consultant team’s previous budget performance and
experience in meeting budgets.
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Attachment B
CONSULTANT BACKGROUND AND QUALIFICATIONS
The City of Elk River will review and evaluate each proposal, and selection will be
made based on the criteria listed below. The offices submitting proposals shall
include with that proposal statements on the following:
A. Credentials of project team, including portfolio of related projects; history
of the proposed team working together on past projects, particularly as
related to parks and recreation framework plans.
Include as a minimum:
1. Identification of project lead and project team.
2. Staffing plan.
3. Project lead resume and portfolio of related projects.
4. Identification of any sub-consultants.
5. Sub-consultant’s portfolio of related projects.
6. Resumes of sub-consultant’s staff.
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
10.1
Meeting Date
April 20, 2026
Prepared By
Chris Leeseberg, Senior Planner
Item Description
Concept Review: Aggregate Mining, Steven Karst -
21975 Brook Rd NW
Reviewed by
Zack Carlton
Cal Portner
Jolene Richter
Action Requested
Provide the applicant with informal, non-binding, feedback regarding the proposed mineral extraction
operation.
Background/Discussion
The subject parcel is located approximately ¼ to ½ mile east of the nearest existing Mineral Excavation
Overlay District (ME). The property is zoned R-1A (Single-Family Residential). In order to allow mineral
extraction activities on the parcel, a rezoning to add the ME overlay will be required.
The applicant proposes a phased, low-impact aggregate and gravel extraction operation on a portion of the
36.12-acre parcel, situated primarily south of Brook Road NW. The scope of the project includes:
1. Extraction: Selective removal of sand, gravel, and aggregate materials.
2. Processing: On-site screening, temporary stockpiling, and loading of materials for transport.
3. Mitigation: A phased extraction model designed to minimize concurrent site disturbance, ensure public
safety, and allow for the contemporaneous reclamation of exhausted areas.
The applicant has stated that the proposed operation is compatible with the character of the nearby
agricultural uses, and that the project aligns with the city's Comprehensive Plan goals regarding orderly
development, environmental stewardship, and the sustainable use of natural resources.
Depending on the total acreage affected by excavation activities, an Environmental Assessment Worksheet
(EAW) may be required to determine whether a more comprehensive Environmental Impact Statement (EIS)
would be necessary.
At this time, the applicant is requesting preliminary input from the city about whether it would support a
potential amendment to expand the ME boundary to include the subject property, thereby allowing mineral
extraction on the parcel.
Planning Commission
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The Planning Commission engaged in a broader discussion regarding the proposed operation, including how it
would function and the overall quality and viability of the aggregate resources in the area. The applicant
indicated that a review of these factors has not yet been undertaken, as their initial priority was to gauge the
city’s level of support before investing further into due diligence.
Overall, the Commission expressed general support for the concept. In doing so, they also provided the
applicant with preliminary feedback outlining key areas of concern, as well as the types of conditions and
requirements that would likely accompany any future approval.
Financial Impact
None
Mission/Policy/Goal
Work with citizens to achieve goals.
Attachments
1. CR 26-01 Location Map
2. Narratives
3. Zoning
Page 270 of 286
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Conditional Use Permit Narrative - Aggregate & Gravel Extraction Operation
Project Information
Project: Aggregate & Gravel Extraction Operation
Property Address: 21975 Brook Road NW, Elk River, MN 55330
Parcel Size: 36.12 acres
Zoning District: Agricultural (AG)
Applicant: Property Owner
Project Overview
The applicant proposes a phased, low-impact aggregate and gravel extraction operation on the portion of the
36.12-acre parcel lying primarily south of Brook Road NW. The project includes selective removal of sand,
gravel, and aggregate; temporary stockpiling; screening; and loading for transport. Extraction will occur in
small, controlled phases to minimize disturbance, maintain safety, and ensure continuous reclamation. The
operation is designed to be compatible with the Agricultural zoning district and to support the City's goals for
orderly development, environmental stewardship, and responsible use of natural resources.
Consistency with the Comprehensive Plan
The Comprehensive Plan identifies several guiding themes - maintaining a distinct identity, preserving the
environment, supporting strong neighborhoods, and ensuring orderly growth. This project aligns with those
themes by utilizing a natural resource uniquely present on the property, supporting local construction and
public works projects with nearby aggregate, reducing haul distances and emissions, maintaining rural
character through screening and phased work areas, and protecting natural resources through dust control,
stormwater management, and progressive reclamation.
Detailed Description of Operations
Scope of Work: Extraction of sand, gravel, and aggregate from naturally occurring deposits using loaders,
excavators, and screening equipment. Material will be temporarily stockpiled and loaded for transport. Work
will occur in phased areas to limit disturbance and allow ongoing reclamation.
Hours of Operation: Monday-Friday 7:00 AM-6:00 PM; Saturday (as needed) 8:00 AM-3:00 PM; no Sunday
or holiday operations.
Employees: 1-5 employees, with the business primarily operated by the property owners - Steven, Jenny,
and their three sons.
Page 272 of 286
Conditional Use Permit Narrative - Aggregate & Gravel Extraction Operation
Parking: Existing gravel yard accommodates 10+ vehicles, though this capacity is not expected to be needed.
No new paved parking is proposed.
Screening and Visual Mitigation: Preservation of mature tree lines, installation of berms and evergreen
plantings along Brook Road, strategic placement of stockpiles as natural buffers, and no nighttime lighting.
Building Materials and Structures
No permanent buildings are proposed. Any temporary job trailer or equipment shelter will comply with all
zoning and building safety standards.
Signage
No permanent signage is proposed. Any future safety or directional signage will be permitted separately.
Outdoor Storage
Materials Stored: Sand, gravel, screened aggregate, and heavy equipment such as a loader, excavator, and
skid steer.
Volume: Approximately 500-5,000 cubic yards depending on the phase.
Screening: Natural vegetation and berms will screen all storage areas.
Variance Narrative (If Applicable)
1. Harmony with the Ordinance: The AG district allows natural resource extraction with a CUP. The project
supports rural land use compatibility, environmental protection, and long-term land stewardship.
2. Consistency with the Comprehensive Plan: The project supports rural economic activity, responsible
resource use, and environmental protection while maintaining rural character.
3. Practical Difficulties: The property contains unique, naturally occurring aggregate deposits that cannot be
utilized without a variance or CUP.
4. Unique Circumstances: The gravel deposits and soil composition are natural features created by glacial
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Conditional Use Permit Narrative - Aggregate & Gravel Extraction Operation
activity.
5. Essential Character: The rural character will remain intact through screening, limited hours, dust control,
and traffic management. Reclamation will return the land to agricultural or open-space use.
Reclamation Plan
Reclamation will occur progressively as each phase is completed. This includes grading to stable slopes,
replacing topsoil, seeding with native grasses, and restoring the land to agricultural use, pasture, or natural
habitat.
Public Benefit and Alignment with City Department Missions
This project supports multiple City of Elk River departmental missions: Planning, Environmental Services,
Public Works, Economic Development, Fire, Police, and Building Safety. It provides local aggregate for
infrastructure, reduces haul distances and emissions, minimizes road wear, maintains rural character,
restores the land after extraction, and strengthens the local economy.
Page 274 of 286
A Written Narrative see Description of Project Narrative
The proposed project is a phased, low-impact aggregate and gravel extraction operation
on the portion of the 36.12-acre parcel located south of Brook Road NW. Work will occur
in small, controlled phases to minimize disturbance, maintain safety, and allow
continuous reclamation. This use aligns with the Agricultural (AG) district and supports
the City’s goals for responsible rural land use, environmental stewardship, and local
infrastructure needs.
The project is consistent with the Comprehensive Plan by utilizing a natural resource
already present on the property, reducing haul distances for local construction and
public works, lowering emissions, and preserving rural character through screening,
berms, and limited hours. Dust control, stormwater management, and phased
reclamation protect natural resources.
Operations include extraction, screening, temporary stockpiling, and loading. Hours:
Mon–Fri 7am–6pm; Sat (as needed) 8am–3pm; no Sundays/holidays. The business will be
operated by 1–5 family members (Steven, Jenny, and their three sons). The existing
gravel yard can accommodate 10+ vehicles, though this capacity is not expected to be
needed.
No permanent buildings or signage are proposed. Outdoor storage will consist of
temporary aggregate stockpiles and equipment, screened by natural vegetation and
berms. Reclamation will restore each completed phase to stable slopes, topsoil, and
native grasses, returning the land to agricultural or open-space use.
The project maintains the essential rural character of the area, supports local economic
activity, reduces road wear, and aligns with the missions of Planning, Environmental
Services,
Public Works, and other City departments.
Please see attached PDF for comprehensive narrative.
Page 275 of 286
Page 276 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
10.2
Meeting Date
April 20, 2026
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
FT Center - Facility Improvements
Reviewed by
Cal Portner
Jolene Richter
Action Requested
The City Council will consider the use of fund balance and an interfund loan (if necessary) to construct
additional restrooms, showers, and a rooftop patio to expand The Overlook Lounge.
Background/Discussion
The FT Center's Multipurpose Facility Special Revenue Fund maintains a fund balance resulting from the
original Ice Arena operations, deferred maintenance, and annual naming rights payments from community
partners.
Over the past few years, the FT Center has replaced a Zamboni Ice Resurfacing Machine, retrofitted The
Yard Field House to add a concrete floor, replaced doors, and added a new entryway. In the next few weeks,
a 360-degree curtain track system will be added, pickleball court materials will be purchased, and staff will
complete other minor improvements to the space.
On April 13, the Community Event Center Commission discussed the facility improvements and
recommended that the Council consider constructing additional restrooms, showers, and a rooftop patio to
expand The Overlook Lounge.
Due to its age, new construction, and ongoing periodic maintenance, the FT Center is not scheduled for
major system improvements within the next 10–15 years. Staff has utilized the existing fund balance to
implement improvements that increase revenue streams to offset both operational and maintenance costs and
eventually further grow the fund balance from operations.
Because of the contractual agreements for community partnerships and growing operating revenues, staff feels
comfortable financing planned/proposed capital improvements with an interfund loan from the Building
Reserve Fund.
The Building Reserve Fund receives revenue from the WM Landfill agreement and maintains a healthy balance.
It is intended, by policy, to be utilized for major system replacement in city-owned facilities. The city has
invested significantly in facilities and has been diligent in the maintenance of those facilities, so there are very
Page 277 of 286
few large projects on the near horizon. An interfund loan provides flexible financing and adds a new revenue
stream to the Building Reserve Fund to ensure solvency long into the future.
Financial Impact
The Multipurpose Facility Fund has an available fund balance to finance some of the new capital costs and the
projected annual revenue is suitable for an interfund loan from the Building Reserve Fund.
Mission/Policy/Goal
Responsible for every dollar - good stewards.
Attachments
1. The Yard x Rinks & Links Power Layout
Page 278 of 286
N S
W
E FLEX SPACE KISER ARENA BACK OF BUILDING ELK RIVER HIGH SCHOOL BACK OF BUILDING Page 279 of 286
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
12.1
Meeting Date
April 20, 2026
Prepared By
Lori Stich, Finance Manager
Item Description
March Financial Reports
Reviewed by
Lori Stich
Joe Stremcha
Cal Portner
Jolene Richter
Action Requested
Information only
Background/Discussion
This report is designed to provide summary information regarding the overall level of revenues and
expenditures in the General Fund, the Multipurpose Facility Special Revenue Fund, and the Enterprise Funds.
These funds provide an important picture of the city’s financial health.
For March, actual revenues (excluding property taxes and transfers-in) and expenditures should run about
25% of the annual budget. It is natural for some items to vary from month to month, such as exceeding the
budget for Supplies but being below budget for Services. This is not considered serious as long as the total
expenditure budget amount is not overspent. Significant variances from the budget are highlighted below,
accompanied by a general discussion of the variance.
General Fund
Revenues:
▪ Property taxes, our largest revenue source, are received in July and December.
▪ License & permit collections are 20% of budget estimates, consisting primarily of building-related
permits and rental licenses.
▪ Charges for services are about 41% of estimates, with plan check fees and recreation fees making up
the majority of March collections.
▪ Transfers-in consist of ERMU’s 5% February monthly electric revenues. The remaining transfers-in will
be recorded mid-year.
Expenditures:
Page 280 of 286
• Total departmental expenditures are about 26% of the budget. Most departments are within or below
budget estimates.
• The second-quarter premiums for Workers’ Comp and property/liability insurance are reflected in the
departmental expenditures for March.
FTCenter
Through the end of March, revenues of $694,222 exceeded expenditures of $631,546 by $62,676. The
majority of March collections consist of ice rentals and concessions/catering, while expenditures are primarily
attributable to personal services, utilities and field house improvements.
Financial Impact
None.
Mission/Policy/Goal
Responsible for every dollar - good stewards.
Attachments
1. March Financial Reports
Page 281 of 286
General Fund As of:3/31/2026 25.00%OF YEAR COMPLETED
REVENUES Budget YTD Actual % of budget Budget Balance
Taxes
101-3-0000-3111 Current Ad Valorem Taxes 16,864,450.00 255,038.75 1.51%16,609,411.25
101-3-0000-3112 Delinquent Ad Valorem Taxes 0.00 636.93 0.00%(636.93)
101-3-0000-3121 Gravel Tax 220,000.00 36,425.36 16.56%183,574.64
101-3-0000-3131 Penalties/Interest 0.00 850.09 0.00%(850.09)
Total Taxes 17,084,450.00 292,951.13 1.71%16,791,498.87
Licenses & Permits
101-3-0000-3211 Liquor License 85,000.00 (2,480.00)-2.92%87,480.00
101-3-0000-3212 THC License 5,000.00 4,150.00 83.00%850.00
101-3-0000-3213 Cigarette License 4,000.00 450.00 11.25%3,550.00
101-3-0000-3214 Rental License 65,000.00 12,045.00 18.53%52,955.00
101-3-0000-3216 Mining License 27,000.00 0.00 0.00%27,000.00
101-3-0000-3217 Garbage Hauler License 2,500.00 0.00 0.00%2,500.00
101-3-0000-3218 Other Business License/Permit 18,000.00 4,130.00 22.94%13,870.00
101-3-0000-3229 NPDES Permit 17,000.00 5,775.00 33.97%11,225.00
101-3-0000-3231 Building Permit 550,000.00 115,524.14 21.00%434,475.86
101-3-0000-3232 Plumbing/Heating Permit 180,000.00 53,035.56 29.46%126,964.44
101-3-0000-3233 Permit Surcharge 700.00 2,393.87 341.98%(1,693.87)
101-3-0000-3235 Animal License 500.00 150.00 0.00%350.00
101-3-0000-3237 Other Non-Business Lic/Permit 30,000.00 4,276.00 14.25%25,724.00
Total Licenses & Permits 984,700.00 199,449.57 20.25%785,250.43
Intergovernmental Revenue
101-3-0000-3322 MV Credit 6,000.00 0.00 0.00%6,000.00
101-3-0000-3323 Fire State Aid 300,000.00 1,000.00 0.33%299,000.00
101-3-0000-3325 Police 2% Aid 425,000.00 0.00 0.00%425,000.00
101-3-0000-3326 Police Training Reimb 35,000.00 0.00 0.00%35,000.00
101-3-0000-3329 State Crime Prevention Grant 50,000.00 7,464.77 14.93%42,535.23
101-3-0000-3330 Other State Grants 0.00 960.00 0.00%(960.00)
Total Intergovernmental Revenue 816,000.00 9,424.77 1.15%806,575.23
Charges for Services
101-3-0000-3412 Planning & Zoning Fees 25,000.00 5,840.00 23.36%19,160.00
101-3-0000-3413 Plan Check Fee 230,000.00 44,367.30 19.29%185,632.70
101-3-0000-3415 Special Assessment Search 500.00 30.00 6.00%470.00
101-3-0000-3417 Copies 1,500.00 631.38 42.09%868.62
101-3-0000-3418 Other General Govt Services 0.00 0.00 0.00%0.00
101-3-0000-3430 Lockout Fees 3,000.00 500.00 16.67%2,500.00
101-3-0000-3431 Police Services 50,000.00 1,950.00 3.90%48,050.00
101-3-0000-3432 School Liaison 200,000.00 94,942.50 47.47%105,057.50
101-3-0000-3434 Animal Impound Fee 500.00 150.00 30.00%350.00
101-3-0000-3436 Fire Contracts 480,050.00 267,998.65 55.83%212,051.35
101-3-0000-3437 Fire Services 5,000.00 0.00 0.00%5,000.00
101-3-0000-3438 Fire Inspections 0.00 0.00 0.00%0.00
101-3-0000-3451 Street Services 35,000.00 3,806.25 10.88%31,193.75
101-3-0000-3452 Engineering Services Reimb 20,000.00 0.00 0.00%20,000.00
101-3-0000-3461 Recreation Fees 52,500.00 37,990.00 72.36%14,510.00
101-3-0000-3462 Sr Center Activities 55,500.00 15,606.59 28.12%39,893.41
101-3-0000-3463 Farmer's Market 15,000.00 22,594.00 150.63%(7,594.00)
101-3-0000-3469 Elk RiverFest 15,000.00 2,970.00 19.80%12,030.00
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101-3-0000-3472 Park Use Fee 77,000.00 25,466.06 33.07%51,533.94
101-3-0000-3475 Building Rent 0.00 377.50 0.00%(377.50)
101-3-0000-3483 Sewer Inspection Fee 15,000.00 2,800.00 18.67%12,200.00
101-3-0000-3484 Contractor License Check 1,200.00 305.00 25.42%895.00
Total Charges for Services 1,281,750.00 528,325.23 41.22%753,424.77
Fines & Forfeits
101-3-0000-3510 Court Fines 170,000.00 30,097.54 17.70%139,902.46
Total Fines & Forfeits 170,000.00 30,097.54 17.70%139,902.46
Other Revenue
101-3-0000-3621 Interest Income 200,000.00 0.00 0.00%200,000.00
101-3-0000-3625 Refunds & Reimbursements 175,000.00 4,340.00 2.48%170,660.00
101-3-0000-3626 Contributions 27,000.00 27,000.00 100.00%0.00
101-3-0000-3629 Miscellaneous Revenue 12,000.00 1,291.80 10.77%10,708.20
Total Other Revenue 414,000.00 32,631.80 7.88%381,368.20
Transfers In
101-3-0000-3926 Transfer-Capital Outlay Reserv 89,000.00 0.00 0.00%89,000.00
101-3-0000-3942 Transfer-WWTS 187,200.00 0.00 0.00%187,200.00
101-3-0000-3943 Transfer-Liquor 850,000.00 0.00 0.00%850,000.00
101-3-0000-3944 Transfer-Garbage 62,400.00 0.00 0.00%62,400.00
101-3-0000-3945 Transfer-Utilities 1,500,000.00 330,599.65 22.04%1,169,400.35
101-3-0000-3946 Transfer-Stormwater 130,000.00 0.00 0.00%130,000.00
101-3-0000-3948 Transfer-EDA 49,900.00 0.00 0.00%49,900.00
101-3-0000-3949 Transfer-HRA 40,550.00 0.00 0.00%40,550.00
Total Transfers In 2,909,050.00 330,748.72 11.37%2,578,301.28
TOTAL GENERAL FUND REVENUES 23,659,950.00 1,423,628.76 6.02%22,236,321.24
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General Fund As of:3/31/2026 25.00%OF YEAR COMPLETED
EXPENDITURE SUMMARY
Budget YTD Actual % of budget Budget Balance
General Government
City Council 243,150.00 69,135.72 28.43%174,014.28
Communications 554,850.00 142,679.28 25.71%412,170.72
Administrative Services 722,950.00 199,716.44 27.63%523,233.56
Human Resources 471,650.00 143,053.94 30.33%328,596.06
Elections 53,550.00 6,457.00 12.06%47,093.00
Finance 1,040,450.00 266,630.78 25.63%773,819.22
Information Technology 846,850.00 240,097.51 28.35%606,752.49
Legal 340,000.00 49,966.52 14.70%290,033.48
Community Development / Planning 516,950.00 163,486.82 31.63%353,463.18
Building Maintenance 1,165,950.00 293,008.83 25.13%872,941.17
Total General Government 5,956,350.00 1,574,232.84 26.43%4,382,117.16
Public Safety
Police Administration 1,419,850.00 511,690.06 36.04%908,159.94
Patrol 4,299,800.00 1,109,162.92 25.80%3,190,637.08
Investigations 1,633,050.00 438,500.98 26.85%1,194,549.02
Police Support Services 1,038,050.00 261,291.18 25.17%776,758.82
Police Reserves 15,250.00 3,020.60 19.81%12,229.40
Public Safety Building 229,300.00 39,982.12 17.44%189,317.88
Fire Administration 1,533,000.00 270,147.84 17.62%1,262,852.16
Fire Operations 646,300.00 168,910.74 26.14%477,389.26
Emergency Management 34,250.00 4,104.38 11.98%30,145.62
Building Safety 614,200.00 154,000.88 25.07%457,949.12
Code Enforcement 142,150.00 36,019.55 25.34%106,130.45
Environmental 77,050.00 18,533.51 24.05%58,516.49
Total Public Safety 11,682,250.00 3,015,364.76 25.81%8,664,635.24
Public Works
Street Maintenance 1,885,900.00 472,010.81 25.03%1,413,889.19
Snow Removal 398,200.00 228,382.82 57.35%169,817.18
Equipment Services 465,400.00 121,623.91 26.13%343,776.09
Engineering 411,300.00 101,328.27 24.64%309,971.73
Total Public Works 3,160,800.00 923,345.81 29.21%2,237,454.19
Culture & Recreation
Parks Department 1,779,650.00 384,342.05 21.60%1,395,307.95
Parks & Rec Admin 586,900.00 150,223.03 25.60%436,676.97
Recreation Programs 147,750.00 32,805.31 22.20%114,944.69
Farmers Market 73,800.00 15,094.75 20.45%58,705.25
Sr Citizen Programs 272,450.00 56,812.21 20.85%215,637.79
Total Culture & Recreation 2,860,550.00 639,277.35 22.35%2,221,272.65
Economic Development
Economic Development 0.00 10,610.53 0.00%(10,610.53)
Energy City 0.00 0.00 0.00%0.00
Total Economic Development 0.00 10,610.53 0.00%(10,610.53)
TOTAL GENERAL FUND EXPENDITURES 23,659,950.00 6,162,831.29 26.05%17,494,868.71
REVENUES OVER/(UNDER) EXPENDITURES 0.00 (4,739,202.53)4,741,452.53
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Current
Budget
Year to Date
Actual
% of
Budget
Revenues:
Ice Rental $990,000 $245,875 24.84%
Admissions 10,000 9,590 95.90%
Dry Floor Events/Craft Shows 0 0 0.00%
Facility Rental 313,300 129,796 41.43%
Advertising/Naming Rights/Sponsorships 212,500 28,429 13.38%
Recreation fees (Skating/Hockey)160,000 67,342 42.09%
Concessions/catering/vending 470,000 203,027 43.20%
Other Revenues (interest, etc.)20,050 10,163 50.69%
Total Revenues $2,175,850 $694,222 31.91%
Operating expenses:
Personal services $1,006,450 $317,875 31.58%
Supplies 273,900 92,736 33.86%
Other services & charges 661,250 156,691 23.70%
Capital Outlay 153,150 56,543 36.92%
Transfers Out 0 7,700 0.00%
Total Expenditures $2,094,750 $631,546 30.15%
Revenues over/(under) expenditures $81,100 $62,676
CITY OF ELK RIVER
FTCENTER - BUDGET TO ACTUAL
MONTH ENDED MARCH 31, 2026
Budget, $2,175,850 Budget, $2,094,750
Actual
$694,222 Actual
$631,546
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Total Revenues Total Expenditures
FTCenter
March 2026
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Current
Budget
Year to Date
Actual
% of
Budget
Current
Budget
Year to Date
Actual
% of
Budget
Current
Budget
Year to Date
Actual
% of
Budget
Current
Budget
Year to Date
Actual
% of
Budget
Sales and cost of sales:
Sales 8,845,000$ 1,850,088$ 20.92%
Cost of sales (6,344,000) (1,281,546) 20.20%
Gross profit 2,501,000 568,542 22.73%
Operating revenues:
User charges - - - 2,868,500$ 755,708$ 26.35%2,132,000$ 514,624$ 24.14%680,500$ 229,754$ 33.76%
Delinquency collections - - - - 41 - - 133 - - 22 -
Other 5,400 1,450 26.85%200,000 29,122 14.56%- - - - - -
Total operating revenues 5,400 1,450 26.85%3,068,500 784,871 25.58%2,132,000 514,756 24.14%680,500 229,776 33.77%
Operating expenses:
Personal services 1,395,350 342,265 24.53%928,650 242,381 26.10%29,400 7,517 25.57%- - -
Supplies 40,000 4,204 10.51%329,000 69,721 21.19%2,000 - 0.00%1,000 - 0.00%
Other service charges 708,100 35,300 4.99%992,750 274,462 27.65%1,923,400 324,831 16.89%67,100 3,519 5.24%
Depreciation *60,000 - 0.00%1,710,000 - 0.00%- - - 500,000 - 0.00%
Total operating expenses 2,203,450 381,768 17.33%3,960,400 586,564 14.81%1,954,800 332,348 17.00%568,100 3,519 0.62%
Operating income (loss)302,950 188,224 62.13%(891,900) 198,307 -22.23%177,200 182,408 102.94%112,400 226,257 201.30%
Nonoperating revenues (expenses):
Interest income 75,000 - 0.00%130,000 - 0.00%15,000 - 0.00%35,000 - 0.00%
Interest expense/agent fees - - - (72,200) (37,168) 51.48%- - - - - -
Total nonoperating revenues (expenses)75,000 - 0.00%57,800 (37,168) -64.30%15,000 - 0.00%35,000 - 0.00%
Income (loss) before contributions & transfers 377,950 188,224 49.80%(834,100) 161,140 -19.32%192,200 182,408 94.91%147,400 226,257 153.50%
Contributions - connection fees - - - 1,000,000 217,659 21.77%- - - - - -
Transfers in (ARPA funds)- - 0.00%
Sale of assets - - 0.00%- 11,870 0.00%- - 0.00%- - 0.00%
Transfers out (1,100,000) - 0.00%(187,200) (4,100) 2.19%62,400 - 0.00%(130,000) - 0.00%
NET INCOME (LOSS)(722,050) 188,224 -26.07%(21,300) 386,569 -1814.88%254,600 182,408 71.64%17,400 226,257 1300.33%
Items reclassified to balance sheet at year end:
Bond Proceeds - -
Capital Outlay (130,000) - - (182,200) (220,000) - - - - (100,000) - -
Bond Payment - - - (535,000) (535,000) - - - - - - -
Revenues over/(under) expenditures (852,050) 188,224 (738,500) (368,431) 254,600 182,408 (82,600) 226,257
* Recorded at year-end
CITY OF ELK RIVER
ENTERPRISE FUNDS - BUDGET TO ACTUAL
MONTH ENDED MARCH 31, 2026
Liquor Sewer Garbage Stormwater
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