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12-02-1992 PR MIN . . . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, DECEMBER 2, 1992 Members Present: Chair Dave Anderson, Commissioners Dana Anderson, Joe St. Dennis, Mike O'Brien, Clair Olson and Clete Lipetzky (7:25 p.m.) Members Absent: Commissioners Rolfe Anderson and Byron Houghtelin Staff Present: Pat Klaers, City Administrator; Phil Hals, Street/Park Superintendent Other Present: Dan Heasley, Youth Baseball Representative; Councilmembers Holmgren and Dietz 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:00 p.m. by Chair Dave Anderson. 2. Consider 12/2/92 Park and Recreation Commission Agenda COMMISSIONER O'BRIEN MOVED TO APPROVE THE 12/2/92 PARK AND RECREATION COMMISSION AGENDA. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider 11/4/92 Park and Recreation Commission Minutes COMMISSIONER O'BRIEN COMMISSION MINUTES. MOTION CARRIED 5-0. MOVED TO APPROVE THE 11/4/92 PARK AND RECREATION COMMISSIONER OLSON SECONDED THE MOTION. THE 4. Open Mike Dan Heasley, president of Little League Baseball, presented a concept plan to include a four field baseball complex with lighting, dugouts, and a concession stand. Mr. Heasley stated he has been in contact with School District 728 and his proposal is for this development to be constructed on the Salk Junior High Athlethic fields. The complex would include one varsity size, and one junior varsity size field with grass infields and two little league fields with ag-lime infields. The plan is to start a fundraiser with this spring's registration to add to the $7,500 total from last years fundraiser. The School District has offered to cover the cost of the irrigation system and Mr. Heasley will look to the City for help in layout and grading work. The City would also be asked to "front" the money for the project, approximately $250,000, with the Baseball Association paying it off as . . . Park & Recreation Commission Minutes December 2, 1992 Page 2 a loan over about 10 to 20 years. The Soccer Association may also be asked to contribute. Pat Klaers, City Administrator, stated that he felt the commitments from District 728 should be secured before anything was considered by the City. Commissioner members questioned if such a complex would eliminate the need for a future 80 acre athletic complex development. The Commission agreed that the four field complex proposal may be possible and would be a short term solution, but the need for more property is still there for the long term. The Park and Recreation Commission requested staff to contact Mr. Holzem regarding the 80 acres on the east side of the City. Also, the Commission requested that the four field complex be on the agenda for the January meeting. Councilmembers Holmgren and Dietz both spoke in favor of a cooperative effort by the City, the School District, and the Little League Baseball. 5. Continue 11/4/92 Snowmobile Trails Discussion The Park and Recreation Commission held a short discussion on snowmobile trails within the City, but no action was taken because the Commissioners felt they needed input from the Snowmobile Association and there was no one representing that group at the meeting. 6. Commission Vacancies Pat Klaers informed Commissioners Clete Lipetzky and Dana Anderson that if they were interested in being reappointed to the Commission they should submit letters of interest to the City Council. 7. Park Dedication Fees Discussion was held on City Park Dedication Fees. CHAIR ANDERSON MOVED TO RECOMMEND TO THE CITY COUNCIL THAT PARK DEDICATION FEES FOR RESIDENTIAL LOTS BE INCREASED TO $500 PER LOT WITH COMMERCIAL LOT FEES REMAINING AT $1,000 PER LOT FOR NON-SEWERED AND $1,500 PER LOT FOR SEWERED LOTS. COMMISSIONER LIPETZKY SECONDED THE MOTION. THE MOTION CARRIED 5-1. Commissioner st. Dennis opposed the motion. 8. Woodland Trails Park Update and Discussion Phil Hals gave an update on the grant application with Minnesota Outdoor Recreation (LAWCON). Phil stated that grant officials indicated to him that the railroad trail/Woodland Trails park grant application has a good chance of being funded in 1993, but at this point the State grant fund is only about $250,000 total so there only a very slight chance that the City's grant would be funded in full. Chair Anderson suggested that the boundaries of Woodland Trails park and City install signs replace regulatory on the park signs that . . . Park & Recreation Commission Minutes December 2, 1992 Page 3 have been removed or vandalized. He also requested that the street/Park Department install some sort of barricade between 193rd Avenue and the railroad trail to stop vehicle traffic from gaining access to the railroad trail. 9. Jackson Square Parking Lot/Park Pat Klaers explained the current condition of the downtown park and the improvements that have been proposed by staff. It was the consensus of the Park and Recreation Commission that the plan that max~m~zes the parking which includes improved drainage, new curb and gutter, and bituminous paving was the appropriate approach. 10. Commercial Development Update Pat Klaers gave a short update on the Elk Park West development, informing the Park and Recreation Commission that City staff has expressed the need for sidewalks and links to the overall trail system. The developer has not come forward with a plan of his final proposal. The Park and Recreation Commission will have an opportunity to comment on the proposal before it goes to the City Planning Commission. This issue will be on the January agenda for more discussion. 11. City Hall Site and Orono Park Development Discussion It was the consensus of the Park and Recreation Commission to table this item until the 1/6/93 meeting. Commission O'Brien left at this time. 12. Staff Updates Phil Hals informed the Park and Recreation Commission that Chuba/Kincanon had come to City staff with a concept plan for a residential development south of Mississippi Road and east of Joplin Street. Mr. Hals said more information will be forthcoming and that the Park and Recreation Commission will have an opportunity to comment on the proposal before it goes before the City Planning Commission. Pat Klaers presented the data that is of youth from each municipality that recreation program. currently available on the number participate in the area wide Pat Klaers informed the Park and developers proposal for the "hole in the the downtown alley. At this time, the with a concept sketch and has 60 days to Council. Recreation Commission of the ground" and the vacation of developer has only come forward bring a site plan to the City . . . Park & Recreation Commission Minutes December 2, 1992 14. Adjournment There being no further business, COMMISSIONER ST. ADJOURN THE MEETING. COMMISSIONER LIPETZKY SECONDED THE MOTION CARRIED 5-0. Page 4 DENNIS MOVED TO MOTION. THE The meeting of the Elk River Park and Recreation Commission adjourned at 10:05 p.m. Respectfully submitted, ..._-~... \.. '. I. ,\ C_;;~\ ~ Phil Hals Street/Park Superintendent