The URL can be used to link to this page

August 3, 2026, City Council Packet City Council Regular Meeting & Work Session Agenda Monday, August 3, 2026 6:30 PM Elk River City Hall ▪ Regular meeting in Council Chambers ▪ Work Session meeting in Upper Town Conference Room immediately following regular meeting 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CONSIDER AGENDA 4. CONSENT AGENDA Considered to be routine and noncontroversial and will be approved by one motion. There will be no separate discussion of these items unless there is a request to remove the item from the consent agenda to the regular agenda. 4.1 June 15, 2026, City Council Meeting Minutes 4.2 July 6, 2026, City Council Meeting Minutes 4.3 July 13, 2026, Special Budget Minutes 4.4 Check Register 4.5 Athletic Facilities Framework Plan - Phase 1 and 2 Amendment 4.6 Agreement 26-23: Temporary Fire Inspection Services Contract 4.7 Severance Agreement and Waiver of Claims 4.8 2026 City Council Goals 4.9 2026 City Mission and Vision Statement Update 4.10 Interim Fire Chief Pay 5. OPEN FORUM An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a future meeting. 6. PRESENTATIONS, AWARDS, AND RECOGNITION 6.1 Heritage Preservation Commission Candidate Interview 7. PUBLIC HEARINGS An opportunity for the public to express their opinions and raise questions pertaining to the agenda item. All comments become part of the official public record. For this reason, all comments must be made at the podium so they can be heard and recorded. Comments may also be provided in writing. There will not be deliberations, discussions, or answers to questions until the hearing is closed. It is important to be courteous and allow each presenter to comment before adding additional testimony. Page 1 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity 7.1 Conditional Use Permit: Municipal Liquor Store, City of Elk River - 19417 Evans St NW 7.2 Conditional Use Permit: Data Center, Michael Margulies - 19178 Industrial Blvd NW 8. GENERAL BUSINESS Items in which the information is presented by city staff or consultants, then deliberation and action occur. General Business items are not opportunities to receive or provide public input. However, the presiding officer may, at its sole discretion, solicit public feedback. 8.1 Ordinance 26-17: Data Center Moratorium 8.2 Discuss Work Session Items 9. COUNCIL LIAISON UPDATES 9.1 Council Liaison Updates 10. MOTION TO ADJOURN REGULAR MEETING 11. WORK SESSION Work Sessions are less formal meetings to encourage dialog. Official action or votes are not typically taken. At the conclusion of a discussion, a simple consensus provides staff direction for execution of the item. This portion of the agenda is audio recorded but not video recorded or broadcast. Work Sessions are open to the public; however, visitors who wish to provide input must be invited by the presiding officer, assume a seat at the discussion table and provide their full name and address for the official record. 11.1 Administration Offices and Cubicles 11.2 Home Occupations and Cottage Food Producers 12. MOTION TO ADJOURN Page 2 of 145 Meeting of the City Council Held at the Elk River City Hall Monday, June 15, 2026 Members Present: Mayor John Dietz, Councilmember Cory Grupa, Councilmember J. Brian Calva, Councilmember Mike Beyer, Councilmember Jennifer Wagner Members Absent: None Staff Present: City Administrator Cal Portner, City Attorney Sharda Enslin, Senior Planner Chris Leeseberg, Business Services Director/Assistant City Administrator Joe Stremcha, Community Development Director Zack Carlton, and City Clerk Justin Dunford. 1. CALL MEETING TO ORDER Pursuant to due call and notice thereof, the meeting was called to order at 06:07 PM. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3. CONSIDER AGENDA Moved by Councilmember Calva and seconded by Councilmember Beyer to approve the agenda. Motion carried 5-0. 4. CONSENT AGENDA Moved by Councilmember Beyer and seconded by Councilmember Wagner to approve the following consent items as outlined in their respective staff reports. Motion carried 5- 0. 4.1 June 1, 2026 Regular Meeting Minutes 4.2 Check Register 4.3 Hire Police Officer Harris 4.4 Resolution 26-41: Appointment of Absentee Ballot Board for 2026 Statewide Primary 4.5 2026-2027 Liquor License Renewals Page 3 of 145 City Council Minutes June 15, 2026 --------- Page 2 of 8 4.6 Temporary On-Sale Liquor License: Davis-Darrow-Meyer American Legion Post 112 4.7 Hire Police Officer Daly 4.8 Hire City Hall Support Assistant 4.9 Hillside Mural 5. OPEN FORUM Steven Cyr, 19199 Jackson Ct NW, voiced concerns regarding driving and crossing on Jackson Street. Mr. Cyr is seeking safety improvements for that street. Council referred the issue to Justin Femrite, Public Works Director and Chief Engineer. He will study the issue and then return to council with a recommendation. 6. PRESENTATIONS, AWARDS, AND RECOGNITION 6.1 City of Elk River Volunteer of the Month Mayor Dietz presented the June 2026 Volunteer of the Month award to Gregory Crow. He highlighted the following: Mr. Crow provides airplane rides for kids through the Experimental Aircraft Association Young Eagles Program. Gregory works at the annual Airventure event in Oshkosh, Wisconsin. He is very active in the local American Legion chapter, having served as First Vice Commander, Second Vice Commander, and Adjutant. Gregory is also a member of the Legion Riders. Mr. Crow serves as a member of the American Legion Honor Guard for funerals, football and hockey games, Memorial Day, and Verterans Day events. He also serves food at the Legion fish dinners during Lent. 6.2 Annual Comprehensive Financial Report for Year ended December 31, 2025 Presented by Lori Stitch, City of Elk River Finance Manager. The 2025 Audit was completed by BerganKDV. Andrew Grice presented the findings to the council. The information presented to council was the Independent Auditor's Report. As a result, the information is the unmodified opinion of the reviewing agency, which is the best that can be provided by a financial auditor. The Independent Auditor's Report was conducted in accordance with Government Auditing Standards. The city has a policy to maintain a minimum fund balance between 40-45% of budgeted expenditures. The city currently has a fund balance of 42% compared to budgeted expenditures. Expenditures and revenues came in better than budgeted, as there were lower expenditures and higher revenues. By the end of the year, the city ended up with $350,000 in net fund balance. Mr. Grice stated that the city should consider using fewer intergovernmental transfers for the General Fund. Mr. Grice reviewed funds that the city operates with, such as the Multipurpose Facility Fund, Sewer Operations Fund, Storm Water Operations Fund, and the Municipal Liquor Fund. Page 4 of 145 City Council Minutes June 15, 2026 --------- Page 3 of 8 6.3 Introduce New Staff Lori Stitch introduced Erika Pudas, who started as an accountant on May 26, 2026. 7. PUBLIC HEARINGS 7.1 Ordinance 26-14: Add Outpatient Medical Facilities as a Conditional Use in the Business Park, Lift PT Moved by Councilmember Wagner and seconded by Councilmember Beyer to Adopt Ordinance 26-14 amending Section 30-1295, Business Park District, establishing Outpatient Medical Facilities as a Conditional Use. Motion carried 5-0. Senior Planner Chris Leeseburg presented the staff report. A Conditional Use Permit Request was made by Lift PT to allow Outpatient Health Care Facilities in the business park. The applicant went before the Planning Commission for a Concept Review. Commission unanimously recommended approval of the ordinance amendment before council. Mayor Dietz opened the public hearing. Kelsey Fransen, owner of Lift PT, spoke before Council. She had been looking for space for her business for three years to expand physical therapy operations in the city. 65% of athletes treated at Lift PT are local athletes from both high school and college levels. Building usage is much better in warehouse-type settings due to the high ceilings. Mayor Dietz closed the public hearing. Councilmember Wagner spoke positively of the process and of Lift PT. She personally helped the owner and is very supportive of seeing this change occurring in the business park to best reflect times and how businesses change and adapt. 7.2 Ordinance 26-15: Allowed Uses in the Business Park Zoning District, Onyx Strategic Partners Moved by Councilmember Calva and seconded by Councilmember Grupa toadopt, by motion, Ordinance 26-15 amending Section 30-1295, Business Park District, establishing Medical Facilities, Outpatient, Printing and Publishing, and Repair Services as Permitted Uses. Motion carried 4-1. Moved by Councilmember Wagner and seconded by Councilmember Beyer to direct, by motion, staff to prepare a finding of fact denying the ordinance amendment request to allow Indoor Commercial Dog Kennels and removing limitations on Warehouse Space in the Business Park (BP) zoning district. In addition, to direct staff to prepare an ordinance amendment to add Physical Recreation or Training and Health and Fitness Clubs as Interim Uses. Motion carried 5-0 No one spoke during the public hearing. Page 5 of 145 City Council Minutes June 15, 2026 --------- Page 4 of 8 Onyx Strategic Partners is seeking an amendment to allow a number of additional uses in the Business Park zoning district. The Business Park zone has been amended numerous times to respond to the business and commercial market. Recreational uses are often discouraged in industrial zoning areas. For example, recreational users may be exposed to a number of hazards. The Business Park is intended to preserve areas for manufacturing, processing, and similar employment-generating business. The amendment went before the Planning Commission. The Planning Commission agreed with some alterations but disagreed with others. Uses the Planning Commission agreed with and staff has no issues with: wholesale, printing and publishing, repair services (not vehicle repair), machine shops. The amendment is before council to add these as permitted uses. Staff is also looking for direction to prepare Findings of Fact denying physical recreation or training, health and fitness clubs, indoor commercial dog kennels, and removing limitations on the warehouse space of the Business Park. Councilmember Wagner brought up a comment she made at the end of the Planning Commission Meeting. She had made mention of making use of the higher ceilings in the Business Park for some recreational purposes. Councilmember Wagner sought to have recreational use as a Conditional Use (CUP) or Intermittent Use (IUP). 7.3 Ordinance 26-16: Oakwater Ridge PUD Standards Related to Signage, Capstone Homes Moved by Councilmember Wagner and seconded by Councilmember Calva to adopt, by motion, Ordinance 26-16, establishing PUD standards for marketing and development signage within the Oakwater Ridge development. Motion carried 5-0. No one spoke at the public hearing. Capstone Homes is seeking larger marketing signs and approval of an entrance monument. All larger marketing signs are required to be removed upon acceptance of the final residential phase. The Planning Commission unanimously recommended approval of the PUD before council. 7.4 Ordinance Amendment and Conditional Use Permit: Data Center, Michael Margulies, 19178 Industrial Blvd NW Moved by Councilmember Beyer and seconded by Councilmember Calva to continue the hearing to July 6, 2026. Motion carried 5-0. Two applications before Council: an ordinance amendment and a Conditional Use Permit. The ordinance amendment is to allow data centers in I-1 and I-2 zoning districts (Light Industrial Zoning District). The city can include standards for new data centers through this ordinance amendment. The Conditional Use Permit is for the data center project at 19178 Industrial Blvd. The applicant is seeking to utilize an approximately 60,000 square foot existing building. It will be a 33 MW max load, with a 23 MW initial construction. The data center will utilize a closed-loop cooling system and look to employ roughly 40 full-time employees. The closest residence is approximately 930 feet away, and the applicant is preparing a noise study to bring before the Planning Commission at the June 23, 2026, meeting. General Manager Mark Hanson provided an education process on how electric load is delivered by sub- stations to a given customer. In addition, Mr. Hanson explained the infrastructure impacts, utility rate impacts, and risk management of this potential data center project. Page 6 of 145 City Council Minutes June 15, 2026 --------- Page 5 of 8 Applicant Michael Margulies provided background on the project as well as their intent to answer any questions brought by staff or the public. Mr. Margulies spoke about the upcoming noise study, including low-frequency emissions. Mayor Dietz opened the public hearing and set speaking rules of three minutes per speaker. Tony Sofio, 19370 Upland St NW, Elk River, MN 55330 Mr. Sofio is concerned about the number of questions that remain about the project. In addition, Mr. Sofio sees potential risk of the project from noise pollution, environmental impacts, and broader impacts on the community. Mr. Sofio seeks to know if construction jobs are going to be local and whether the potential for 40 full-time jobs will actually be fewer jobs. Andrea Claire, 18950 Queen St., Elk River, MN 55330 Mrs. Claire is a 15-year resident of Elk River. She is concerned about the city's growth and what the city is becoming as development continues. Rebecca Ruley 19551 Vernon St. Based on all the information presented, she believes Elk River has enough money as is and does not wish to see a data center created. Jessie Lang, 19371 Upland St NW, Elk River, MN 55330 Mr. Lang raised concerns about the ownership of the project, Swervo and Michael Margulies. Mr. Lang also raised concerns about noise pollution and how low-frequency noise can be inadequately captured by standards and noise studies. Mr. Lang seeks 5 conditions be added to the CUP. Pre-construction baseline becomes the operative limit. Independent peer review at applicant's cost. Scope must require C-weighted and octave band analysis, chiller yard receptor placement, full 33 MW load model, and nighttime evaluation. Post-construction verification with a remedy trigger. Annual monitoring for 5 years. Generator testing to be limited to weekday daytime periods. Cynthia Grummak, 18384 Xerxes St NW, Elk River, MN 55330 New to the community and is concerned about the levels of noise that the data center would create. Desires the City Council to ensure there are experts that will assist with project review and to educate the City Council. Jan Filer, 19448 Vernon St, Elk River, MN 55330 Concerned neighbor who has been a licensed real estate agent and brokerage for over 20 years. Mrs. Filer has experienced potential home buyers who are concerned about potential negative effects on the real estate market and property values. Sarah Spiers, 19366 Vernon St NW, Elk River, MN 55330 Mrs. Spiers is concerned about the impacts on the neighborhoods near the data center. As an educator, she is concerned about water pollution, noise pollution, and negative long-term health effects. Mrs. Spiers is looking to ensure that there are strong protections against environmental impacts on the rest of the community and independent review of the noise created by the data center. Assid Abdul, 8655 Erik St, Elk River, MN 55330 Mr. Abdul is concerned about the water used during hot days, is seeking boundaries against the noise Page 7 of 145 City Council Minutes June 15, 2026 --------- Page 6 of 8 pollution, and wants to know how the money is going to be spent. Mr. Abdul asked staff about the water usage of the facility and is seeking budget transparency. David McClellan, 1877 Ulysses St NW, Elk River, MN 55330 Mr. McClellan brought concerns about a closed loop system not being a truly closed loop system, and there being additional non-disclosed water usage. Mr. McClellan also seeks transparency in the data used to estimate utility revenue from the proposed data center project. Tim Jones, Owner of Aegir Brewing Company Mr. Jones is concerned about the potential negative effects on the data center being a neighbor to his company. His concern is that his business would close due to the data center. Sarah West, 17885 Tyler St NW, Elk River, MN 55330 Mrs. West wanted to know if the city council signed non-disclosure agreements during the course of this project. Mrs. West is concerned that data centers tend to only last 10 years and wants to know what comes afterward. Anna Wagner, 12616 3rd Ave S, Zimmerman, MN Mrs. Wagner was a 42-year resident of Elk River until recently. She submitted information to the city council for their review. She raised concerns about the data center project, highlighting a Gallup poll showing the unpopularity of data centers. She also raised concerns about infrared sound. Jack Lorge, 1940 Lowell St NW, Elk River, MN Mr. Florge raised concerns about community members not being aware of the potential project and the public meetings the city has been holding. Mr. Florge asked to have a petition circulated outside of the council chambers. Mary Gillete, 13919 223rd Ave NW, Elk River, MN 55330 Mrs. Gillete is seeking power guarantees regardless of the data center's activity and wants to ensure that residential utility customers are protected from any negative effects of the data center. Abby Huslid, 14099 182nd Ave, Elk River, MN 55330 Ms. Huslid is currently a Concordia College student and grew up next to one of the current data centers in Elk River. She is concerned about the moral aspects of the data center and the potential negative effects on the community. She does not want to see a third data center present in Elk River. Nick Canable, 9660 178th Ave, Elk River, MN 55330 Mr. Canable is a millwright and believes that there is no such thing as a closed-loop system. He is also concerned about the noise and vibrations from the generators in the data center should power go out. Vicky Stevenson, 19890 Watson Cir NW, Elk River, MN 55330 Mrs. Stevenson raised concerns about the number of schools in the general vicinity of this proposed project, in addition to sports fields. Mrs. Stevenson is concerned about the frequency, noise, sound, and air pollution of the cooling system and the generators. Jessica Rolsehouse, 12542 194th LN NW, Elk River, MN 55330 Mrs. Rolsehouse wanted to raise concerns about this project, its proximity to neighborhoods and the community, and the project's potential impacts. Page 8 of 145 City Council Minutes June 15, 2026 --------- Page 7 of 8 Sabrina Mattiss, 12600 105th Ct NW, Elk River, MN 55330 Mrs. Mattiss has an autistic, non-speaking child and highlights the negative effects of sound on her well- being. She also raised concerns that the city council might be receiving kickbacks or employment from the developers. With no one else to speak on the matter, Mayor Dietz closed the public hearing. 8. GENERAL BUSINESS 8.1 Northbound Construction Guaranteed Maximum Price (GMP) Moved by Councilmember Calva and seconded by Councilmember Grupa to approve, by motion, the guaranteed maximum price (GMP) of $6,020,589 for Terra Construction to begin constructing the new Northbound liquor store. Motion carried 5-0. 8.2 Parks and Recreation Framework Plan Moved by Councilmember Wagner and seconded by Councilmember Beyer to approve, by motion, the Parks and Recreation Framework Plan proposal submitted by ISG. Motion carried 5-0. 8.3 Tall Pines Occupancy Permits Tall Pines Developer is seeking occupancy permits to be released so that they can begin selling homes. The occupancy permits have been held up due to a stormwater issue. Council was firm in its direction that no occupancy permits would be released until the stormwater review and permits have been accepted by staff. 9. MOTION TO ADJOURN REGULAR MEETING Moved by Councilmember Calva and seconded by Councilmember Grupa to adjourn the meeting. Motion carried 5-0. The regular meeting adjourned at 8:26 p.m. Mayor Dietz called the work session to order at 8:31 p.m. 10. WORK SESSION 10.1 Concept Review: Subdivision and Commercial Development along Highway 10 Community Development Director Zack Carlton presented the staff report to City Council. City ordinance requires all billboards be placed on their own plats. As a result, staff are looking at plans to create a plat for billboards along Highway 10. One of the impacts is that development potential in the area is pushed back behind the billboard plats that would be created. Another option would be to amend the ordinance to have billboards added as PUD so that they do not need their own plats. Council was supportive of this idea. Page 9 of 145 City Council Minutes June 15, 2026 --------- Page 8 of 8 11. COMMUNITY EVENT CENTER JOINT SESSION The Community Event Center Commission was called to order at 8:43. 11.1 2027 Facility Rates FT Center staff presented the 2027 Facility Rates, which includes facility and event rentals. Primarily, rates are increasing with the inflation rate and are based on a review of local rates. Rates are broken down into three categories, Bronze, Silver, and Gold. 11.2 Capital Improvement Items Staff presented current Capital Improvement Items to the joint meeting. The FT Center is looking to increase the number of bathrooms in the facility, as the current bathrooms are located on only one side of the building. The parking lot is in the process of being expanded as well. Lastly, team shower facilities are being explored. One of the main hurdles is ensuring the showers, as well as bathrooms, meet ADA requirements. After the Capital Improvement items were discussed, the joint meeting discussed the continuing purpose and mission of the Community Event Center Commission. 12. MOTION TO ADJOURN Moved by Commissioner Hecker and seconded by Commissioner Beyer to adjourn the meeting of the Community Event Center Commission. Motion carried 4-0. Moved by Councilmember Beyer and seconded by Councilmember Calva to adjourn the meeting of City Council. Motion carried 5-0. The meeting adjourned at 09:28 p.m. Minutes prepared by Justin Dunford. 13. INFORMATION 13.1 May Financial Reports __________________ John J. Dietz, Mayor _______________________ Justin Dunford, City Clerk Page 10 of 145 DRAFTMeeting of the City Council Held at the Elk River City Hall Monday, July 6, 2026 Members Present: Mayor John Dietz, Councilmember Cory Grupa, Councilmember J. Brian Calva, Councilmember Mike Beyer, Councilmember Jennifer Wagner Members Absent: None Staff Present: City Administrator Cal Portner, City Attorney Sharda Enslin, Economic Development Director Brent O'Neil, Community Development Director Zack Carlton, and City Clerk Justin Dunford 1.CALL MEETING TO ORDER Pursuant to due call and notice thereof, the meeting was called to order at 06:30 PM. 2.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3.CONSIDER AGENDA Moved by Councilmember Grupa and seconded by Councilmember Calva to approve the agenda. Motion carried 5-0. 4.CONSENT AGENDA Moved by Councilmember Wagner and seconded by Councilmember Beyer to approve the following consent items as outlined in their respective staff reports. Motion carried 5- 0. 4.1 June 22, 2026, Council Retreat Minutes 4.2 Check Register 4.3 Resolution 26-45: Final Plat of Bradford Park 3rd Addition 4.4 Resolution 26-46: Finding of Fact Denying an Ordinance Amendment, Onyx Strategic Partners 4.5 Resolution 26-42: Authorize Transfer from the Liquor Fund to the Park Improvement Fund Page 11 of 145 DRAFTCity Council Minutes July 6, 2026 --------- Page 2 of 9 4.6 Resolution 26-43: Authorize Transfer from the Government Building Fund to the 2020B CIP Refunding Debt Service Fund. 4.7 FT Center 2027 Rate Schedule 4.8 Resolution 26-44: Appointing Election Judges for the 2026 Elections 4.9 Temporary On-Sale Liquor License: Saint Andrew Catholic Church 4.10 FT Center Restroom/Shower Improvements — Architect Letter of Agreement 4.11 Temporary On-Sale Liquor License: F.O.E Aerie 3264 August 2026 4.12 Temporary On-Sale Liquor License: F.O.E Aerie 3264 September 2026 4.13 Employment Termination 4.14 Economic Development Director Position Classification 4.15 Curbing Replacement on 2021 Street Improvement Project 4.16 Temporary Liquor License: Aegir Brewing Company 4.17 Annual Renewals of Aggregate Mining Licenses 4.18 IT Server Replacements 4.19 Hire Park Maintenance Worker 4.20 Change Order 1 – 2026 Parking Lot Improvements 5.OPEN FORUM Kelly Russad, Windsor Park 3rd, addressed the Council with concerns regarding accidents due to the Meadowsweet Bend development as more traffic moves into the area. Concern is County Road 33 and 1. There was a recent bad accident that hospitalized a 16-year-old girl. Page 12 of 145 DRAFTCity Council Minutes July 6, 2026 --------- Page 3 of 9 Mayor Dietz asked Mrs. Russad to go to a Sherburne County Board Meeting because the highways are under the control of the County. 6.PRESENTATIONS, AWARDS, AND RECOGNITION 7.PUBLIC HEARINGS 7.1 Easement Vacation and Final Plat: Meadowsweet Bend Second Addition, Twin City Land Development Moved by Councilmember Beyer and seconded by Councilmember Grupa to adopt, by motion, Resolution 26-48 vacating the drainage and utility easements on Lot 12, Block 2, Meadowsweet Bend, subject to the condition that the City Council approves the final plat for Meadowsweet Bend Second Addition. Motion carried 5-0. Moved by Councilmember Calva and seconded by Councilmember Beyer to adopt, by motion, Resolution 26-47 approving the final plat of Meadowsweet Bend Second Addition, subject to the following conditions: 1.Council approval of a Development Agreement outlining the responsibilities of the city and the developer. 2.A Letter of Credit shall be provided to the city in the amount of I00% of the costs of the public improvements. 3.Upon completion of all improvements and acceptance by the city, a security or warranty in a form acceptable to the public works director must be secured. 4.The Development Plan shall be approved by the public works director prior to the issuance of building permits. 5.Staff approval of all site, civil, and landscaping plans. 6.Park Dedication Fee will be paid at a prorated amount based on the land dedication outlined in the preliminary plat approval. 7.Any item or condition found that indicates the site is likely to yield information important to prehistory or history shall be reported to the city immediately. Further, the city reserves the right to stop work authorized for its approval until the site is appropriately investigated and work is authorized. 8.A sanitary sewer extension fee of $9,030/lot shall be paid at the time of platting. 9.The city must review the HOA documents regarding the long-term maintenance plan for the private sanitary service. 10.The easement vacation for Lot 12, Block 2, Meadowsweet Bend must be approved by the City Council and recorded prior to the final plat. The motion carried 5-0. Moved by Councilmember Wagner and seconded by Councilmember Grupa to approve, by motion, the development agreement for Meadowsweet Bend Second Addition, and authorize staff to make non-substantive changes as required. Motion carried 5-0. The staff report was provided by Community Development Director Zack Carlton. There is now a Page 13 of 145 DRAFT City Council Minutes July 6, 2026 --------- Page 4 of 9 need to vacate the existing easement and create new easements on new plats. All new platted areas will still be required to maintain required protections. Mayor Dietz opened the public hearing. There was no public comment. Mayor Dietz closed the public hearing. 7.2 Ordinance Amendment and Conditional Use Permit: Data Center, Michael Margulies - 19178 Industrial Blvd NW Moved by Councilmember Wagner and seconded by Councilmember Beyer to continue the public hearing for the Conditional Use Permit Application to August 3, 2026. Moved by Councilmember Wagner and seconded by Councilmember Grupa to direct staff, by motion, to prepare a resolution making Findings of Fact denying the request to add data centers as a conditional use in the I-1 (Light Industrial) zoning district, on the basis that the proposed use does not fit into the current city comprehensive plan. Motion carried 5-0. Moved by Councilmember Grupa and seconded by Councilmember Calva to direct staff, by motion, to review and prepare a 12-month moratorium on data center projects. Motion carried 5-0. Community Development Director Zack Carlton presented the staff report, providing an in-depth review of the process and the proposed ordinance amendment. The proposed amendment would establish several criteria that data center projects would be required to meet, including size limits, power usage limits, prohibition on connection to city water, and specific analysis of sound limitations using both C-weighted and Z-weighted standards. The amendment would also limit backup generators to emergency use only, require that testing occur during weekday hours, require generator systems to be reviewed for compliance with emission standards, and require a decommissioning plan addressing the future transition of the site to alternative uses. The Planning Commission unanimously recommended rejection of the proposed ordinance amendment and expressed support for a six-month moratorium on data center projects. Staff also reviewed common themes from public comments received to date. Mayor Dietz opened the public hearing, which continued from the June 15, 2026, City Council Meeting, setting a three-minute time limit per speaker. The following individuals provided comment: Lauren Waters (507 6th St) raised concerns about water usage impacts on other communities, the environmental effects of diesel generators, and broader power and environmental impacts of the proposed location. She encouraged the Council to wait for additional study. Mary Stewart (20572 Ulysses St), a municipal utilities commission member, distinguished between concerns appropriate to large-scale data centers versus the smaller project before the Council. She noted that utility conferences confirmed ERMU has managed its responsibilities appropriately but raised concerns about inflation and the impact on power and tax costs. She noted that additional revenue from the project could benefit the public and encouraged the Council to identify ways to offset costs to residents while ensuring all necessary legal limits are in place. Page 14 of 145 DRAFT City Council Minutes July 6, 2026 --------- Page 5 of 9 Sam Carly (19195 Carson St NW) asked about the Conditional Use Permit (CUP) process and requested clarity on the administrative review process for this and future data center projects. He voiced support for the moratorium and asked the Council to clearly explain the reasoning behind its decision. Jesse Lang (19371 Upland St), who previously appeared before the Council and Planning Commission and created the Elk River Data Center informational website, spoke to setback standards in the draft ordinance, the power density of the proposed location, and the relationship between power use, heat, cooling needs, and resulting noise. He noted that modern data centers differ significantly from those built 20 years ago and stated a need for frequency and spectral analysis to understand tonal noise content. He expressed support for the Planning Commission's recommendation and suggested forming a task force to further study the issue. Bailey Riddle (151 5th St), who works near the proposed site, spoke on behalf of local children, noting that eight public schools and over 5,000 children are located within 1.3 miles of the proposed site. She raised concern that existing noise studies do not account for differences between adult and child sensitivity, and expressed concern about placing an industrial facility within a residential and school- dense area. Sandy Meredith (20687 Quincy St NW), an educator and retired Minneapolis firefighter, raised concerns about fire suppression at a potential facility, air pollution from diesel generators, radiator flushing requirements, and the potential for the site to be repurposed for different data center uses over time, along with associated ongoing cooling and water system needs. Becker Early (19951 Vernon St) urged the Council to vote no on the proposal, noting that data centers vary significantly in size and utility usage and that a general "data center" label should not substitute for site-specific scrutiny. He raised process concerns, noting that data centers are not currently an allowed use and that approval could open the door to additional projects. He recommended the city study the issue, develop a plan, and set clear standards before proceeding, and noted that perception matters to the community. Jack Lorge (19490 Lowell St NW) stated that children should be the Council's top priority and noted that petitions with approximately 400 signatures had been collected, primarily from residents near the proposed site, many of whom have children or pets. He expressed concern about the impact of constant noise on animals, including the potential for wildlife to flee the area. Anna Wagner (12616 3rd Ave S, Zimmerman) reported that petitions, along with information on sound impacts, had been submitted to the City Clerk, including signatures from some Otsego residents. She raised concerns regarding the operations of Swervo and potential improper or illegal conduct. Jessica Rolsehouse (12542 194th LN NW) referenced a Pioneer Press report from that morning regarding a lawsuit filed by a development group against the City of Eagan, noting that Elk River's circumstances differ from Eagan's. She cautioned that once the ordinance is changed, the opportunity to add further restrictions would be lost, and recommended adoption of a temporary moratorium. Sabrina Mattis. 12600 195 CT NW, raised concerns about potential health risks to children, referencing concerns associated with existing data centers regarding cancer and migraines, as well as impacts on child sensory development. She asked the Council to reflect the public comments received and raised concerns about data privacy in connection with Palantir. Page 15 of 145 DRAFTCity Council Minutes July 6, 2026 --------- Page 6 of 9 David McClellan (18577 Ulysses St NW) urged the Council to draw on community experience and continue to study the issue before proceeding, cautioning against future regret. Jordan, a resident of the Trout Brook Neighborhood, opposed the data center, citing three children living within a mile of the proposed site and raising concerns about noise, water quality, general development impacts, and the background of an individual associated with the project's development history, including a prior embezzlement conviction. Scott Stevenson (19850 Watson Cir), a licensed amateur radio operator, spoke about his understanding of frequency-related impacts, including potential radio interference from the facility. He raised concerns about infrasound, noting that low frequencies are not blocked by walls and could travel an estimated 2.5 miles beyond the building, potentially causing headaches, migraines, or other health effects without being audible, and could also affect animals and pollinators. Mayor Dietz closed the public hearing. The Council thanked citizens for their participation and staff for their research and analysis. Council Member Wagner stated she does not support the proposed zoning change, noting that the broader conversation on this issue will continue. Council Member Beyer thanked citizens, staff, ERMU, and the Planning Commission, stating the matter had been handled appropriately and in accordance with process. He addressed and refuted a public allegation of financial kickbacks to Council members as false. He noted the importance of balancing cost-of-living and business competitiveness with public safety, and acknowledged the potential benefits of the application, including additional revenue, but stated he does not support the application at this time. He noted the conversation may continue and that the city would welcome an application in another location and requested an assessment of the parcel that this project was proposed on. Councilmember Calva stated he would vote no on the resolution denying the ordinance amendment for rezoning in the I-1/2 district, noting alternative approaches such as a Planned Unit Development (PUD) could be explored. He clarified he is voting no while remaining generally supportive of data center development, stated he has done a lot of investigation into local data centers and spoke to people nearby and associated with them and did not find the "scary" issues raised as significant as presented, and encouraged additional research. Council Member Grupa thanked staff and ERMU and stated the proposal is not the right fit for this time or location. As a result, he is not supportive of the ordinance amendment. Mayor Dietz stated agreement with the Planning Commission's recommendation to deny the ordinance and to explore a PUD approach for future data center proposals. He acknowledged his dual role as an ERMU Commission member and Mayor, and emphasized the Council's responsibility for fiscal stewardship, including identifying ways to offset increased costs and potential tax increases, while noting decisions should not be based on revenue alone. He expressed support for the moratorium and discussed the possibility of directing future data center-related revenue toward city equipment, vehicles, or the General Fund to help mitigate tax increases. He cited data indicating approximately 70% of Americans have concerns about data centers, emphasized the importance of developer engagement with neighborhoods, and stated that a six-week timeline is insufficient for adequate review. He Page 16 of 145 DRAFT City Council Minutes July 6, 2026 --------- Page 7 of 9 recommended the city pursue case studies of comparable existing data centers to evaluate utility rate impacts, closed-loop systems, noise effects, and environmental review findings. Motion by Councilmember Calva and seconded by Councilmember Wagner to recess the City Council meeting. Motion carried 5-0. 8. GENERAL BUSINESS 8.1 Discuss Work Session Items No discussion. 9. COUNCIL LIAISON UPDATES 9.1 Council Liaison Updates Community Event Center Commission - Councilmember Beyer: There was no scheduled meeting this past month. Heritage Preservation Commission - Councilmember Calva: There was no meeting in June. Parks and Recreation Commission - Councilmember Grupa: There was a meeting on June 10, where the commission approved a mural painting and discussed the Park Improvement Plan. Planning Commission - Councilmember Wagner: Recent meetings on data centers, and there was a public hearing for a CUP for bluff impacts on the shoreline on Gail Street. Housing and Redevelopment Authority — Mayor Dietz: Presentation on Placer AI to HRA and Garden Gems judging upcoming. Winners will be brought to Council in August. HRA is trying to contact the property owner of a lot on 186th St to inquire about building a Habitat for Humanity house on that lot. There is a budget work session in August. Work Session items include forming a document with ERMU to ensure everyone understands who is responsible for what, and to reflect the relationship with HRA and ERMU. Utilities Commission — Mayor Dietz: The financials for ERMU look good; they are ahead of previous years. They conducted a consumer confidence report/self evaluation. Utilities Commission signed an agreement for the proposed data center. They passed the streetlight and maintenance facility agreement. Mayor Dietz attended a power convention in Boston where he was able to learn great information on data centers. Region 7W — Mayor Dietz: There is no meeting until October. The Mayor wants updates on county road projects and their timelines. Mayor Dietz also directed City Administrator Portner to pen a letter to the county to encourage a speedier process on the County Road 33 project. 10. MOTION TO ADJOURN REGULAR MEETING Moved by Councilmember J. Brian Calva and seconded by Councilmember Cory Grupa to adjourn the meeting. Motion carried 5-0. Page 17 of 145 DRAFT City Council Minutes July 6, 2026 --------- Page 8 of 9 The regular meeting adjourned at 8:19 p.m. Mayor Dietz called the Work Session to order at 8:23 p.m. 11. WORK SESSION 11.1 Police Department Front Desk Remodel Chief Kuhnly asked the City Council to consider and approve a redesign of the police department's front desk area. Currently, the design is not the best to work with, as there is a lot of wasted space. As clerical roles expand, more space than what they have is needed. The Council directed Chief Kuhnly to proceed. The funding will come from the Building Reserve Fund. 11.2 Police Department Camera System Replacement The camera system in the police department interview rooms is used for evidentiary purposes. The current system is at the end of its expected life cycle and will no longer be supported by the supplier. Chief Kuhnly is seeking Council direction for the replacement of the system. A quote was received for the replacement, and the cost will be built into the budget through the Building Replacement Fund. The expected life cycle is 10. Council did ask for information related to the length of data retention. The quote provided a 10-year payment plan at no interest. Council directed Chief Kuhnly to pursue this route. 12. MOTION TO ADJOURN Moved by Councilmember Beyer and seconded by Councilmember Wagner to adjourn the meeting of City Council. Motion carried 5-0. The meeting adjourned at 8:31 p.m. Minutes prepared by Justin Dunford. 13. CLOSED SESSION - PID 75-00566-0110 Council Present: Mayor John Dietz, Councilmembers J. Brian Calva, Cory Grupa, Mike Beyer, and Jennifer Wagner Staff Present: City Administrator Cal Portner, Economic Development Director Brent O'Neil, and City Clerk Justin Dunford Mayor Dietz read the following statement: 13.1 Statement to be read by the Mayor: "The City Council will be closing the meeting pursuant to MN Statute Section 13D.05, Subdivision 3(c)(1) to consider offers or counteroffers relating to the sale of PID 75-00566-0110." 13.2 Motion Calling Closed Meeting 13.3 Hold Closed Meeting Page 18 of 145 DRAFT City Council Minutes July 6, 2026 --------- Page 9 of 9 13.4 Motion to Adjourn Closed Meeting Moved by Councilmember Wagner and seconded by Councilmember Beyer to adjourn the closed meeting of City Council. Motion carried 5-0. The meeting adjourned at 8:31 p.m. ___________________ John J. Dietz, Mayor _____________________ Justin Dunford, City Clerk Page 19 of 145 DRAFTPhone: 763-576-8602 plans@northcountryconcrete.com Fax:763-576-8636 www.northcountryconcrete.com Project Name and Address: 14330 231ST AVE 14330 231ST AVE ELK RIVER, MN #Item Description QTY Unit Unit Cost Total BID PER SITE VISIT (ON DATE 06/11/26) FOR WORK IN 2026 USING 3F CONCRETE MIX DESIGN. ADDENDUM NOTED - NONE. BID IS FOR THE FOLLOWING ITEMS: BASE BID MISC MOBILIZE ON-SITE. SAW CUT AND REMOVE CURB AND GUTTER (63 LF). SAW CUT AND REMOVE DRIVEWAY PANELS (144 SF). SAW CUT AND REMOVE PAVERS (46 SF). SAW CUT AND REMOVE COLORED CONCRETE BANDING (45 SF). INCLUDES RESTORATION WITH BLACK DIRT AND SEED. INCLUDES HAULING AND OFF-SITE DISPOSAL CHARGES. EXCLUDES INSTALLTION OF CLASS V (USE EXISTING) MISC MOBILIZE ON-SITE AND INSTALL CONCRETE CURB AND GUTTER DESIGN B618/DRIVE OVER CURB (63 LF), COLORED/STAMPED CONCRETE BANDING (45 SF), 6" THICK NON-REINFORCED CONCRETE DRIVEWAY PAVEMENT (190 SF). INCLUDES SHORT LOAD CHARGES AND 3 CY MINIMUM FOR COLORED CONCRETE BANDING. INCLUDES CLEAR SEALER. INCLUDES HIGH EARLY CONCRETE FOR DRIVEWAY PAVEMENT. MOB PRICE INCLUDES MOBILIZATION(S) TO COMPLETE THE WORK. EXCLUSIONS PERMITS, TESTING/TESTING EQUIPMENT, TRAFFIC CONTROL, BASE/BASE INSTALLATION, DRILLING/DOWELING, JOINT SEALING/CAULKING, NIGHT/WEEKEND WORK, PRIVATE LOCATES. CONCRETE **CONCRETE AND CONCRETE PLACEMENT ONLY GRADE GRADE +/- .1 FT CB ADJUST FINAL ADJUST ONLY. RINGS AND CASTINGS TO BE SUPPLIED BY GENERAL C.B. ADJUSTMNET INCLUDED UP TO THREE RINGS. (ADDITIONAL RINGS INSTALLED AT $40.00 EACH) SCHEDULE NCCI REQUIRES A MINIMUM OF THREE BUSINESS DAYS PRIOR TO COMMENCEMENT OF WORK IN ORDER TO SCHEDULE GOPHER STATE ONE CALL FOR LOCATES PROJ NOTE **PROJECT NOTE: PROPOSAL DOES NOT INCLUDE WINTER PROTECTION COSTS. NCCI CANNOT WARRANT CONCRETE PLACED AFTER NOVEMBER 1ST DUE TO HIGH CHANCE OF POLY/BLANKET MARKS, SURFACE FREEZING, DISCOLORATION AND DAMAGE CAUSED BY DE-ICING CHEMICALS.** 13,276.00$ 6/11/2026 2026 ESTIMATOR 23035 Ulysses Street NE AARON VIRKUS East Bethel, MN 55005 JOB TYPE MNT TOTAL 1 LS 13,276.00$ 13,276.00$ LET DATE SCHEDULE PROPOSAL DATE PROPOSAL # 6/11/2026 54004 Page 1 Page 20 of 145 DRAFTPhone: 763-576-8602 plans@northcountryconcrete.com Fax:763-576-8636 www.northcountryconcrete.com Project Name and Address: 14330 231ST AVE 14330 231ST AVE ELK RIVER, MN #Item Description QTY Unit Unit Cost Total 6/11/2026 2026 ESTIMATOR 23035 Ulysses Street NE AARON VIRKUS East Bethel, MN 55005 JOB TYPE MNT LET DATE SCHEDULE PROPOSAL DATE PROPOSAL # 6/11/2026 54004 SIGN AND RETURN IF PROPOSAL IS ACCEPTED SIGNATURE * Bond Available upon request with a 1.0% charge over proposal. * Proposal honored for 30 days * Any alteration or deviations from above quantity quotations will be executed only upon written orders and will become an extra charge on the above proposal. ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are hereby accepted. We agree to give North Country Concrete, Inc. at least (7) days notice prior to commencing work. Pursuant to this proposal the buyer is agreeing to be liable for payment for the work performed and all cost of collection, including all attorneys' fees, plus interest. Interest will accrue on the invoices starting 60 days of the invoice date, and will be accrued at the rate of 1.5% per month (18% APR). * NO TESTING * NO CONCRETE PUMPING *NO WINTER CONDITIONS *NO SURVEYOR'S LAYOUT *NO SAND OR AGGREGATE BASE *NO JOINT SEALING OR SAWING *NO PERMITS INCLUDED IN PROPOSAL *UNLESS OTHERWISE NOTED IN PROPOSAL Page 2 Page 21 of 145 Meeting of the City Council Held at the Elk River City Hall Monday, July 13, 2026 Members Present: Mayor John Dietz, Councilmemeber Cory Grupa, Councilmemeber Mike Beyer, Councilmemeber, Councilmemeber Jennifer Wagner, Councilmemeber J. Brian Calva Members Absent: None Staff Present: City Administrator Cal Portner, Business Services Director/Assistant City Administrator Joe Stremcha, Public Works Director/Chief Engineer Justin Femrite, Community Development Director Zack Carlton, Building Official Mark Pistulka, Finance Manager Lori Stich, Engineering Project Manager Ryan Sandhoefner, Environmental Services and Projects Specialist Joe Hale, Wastewater Treatment Chief Operator Matt Stevens, Public Works Supervisor Chris Teff, Public Works Supervisor Mitch Litfin, Public Works Supervisor Joshua Baas, Facilities Maintenance Supervisor Gary Lore, Assistant Facilities Maintenance Superintendent Butch Pelarski, Accountant Jill Knutson, Accountant Erika Pudas, City Clerk Justin Dunford, Records Specialist Dawn Robertson. 1. CALL MEETING TO ORDER Pursuant to due call and notice thereof, the meeting was called to order at 04:00 p.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3. 2027 BUDGET 3.1 2027 Budget The Council met with various departmental staff to review budget requests for 2027. Library Ms. Burkhardt shared performance measures and goals. She noted that Elk River Library ranked third in the Great River Library system. Mayor Dietz mentioned that in the future, the library should work more closely with the City of Elk River team. Building Safety and Community Development Page 22 of 145 City Council Minutes July 13, 2026 --------- Page 2 of 3 Staff provided an update on the new code adoption process. The departments are looking at a new plan review software and will gather feedback from other municipalities regarding its effectiveness. Mr. Pistulka reported that the Plumbing Inspector is currently training to obtain a commercial plan review delegation from the state. Mr. Carlton shared that the current CitizenServe software for permitting and licensing is effective and working well for staff, contractors, and residents. Code Enforcement Mr. Carlton provided an overview of the code enforcement process. He shared the department's goal to document all in-person interactions, highlighting that face-to-face contact with residents yields higher compliance rates. Common ordinance enforcement areas include unkept lawns, failure to shovel snow from sidewalks, and debris accumulation in yards. Waste Water Treatment Plant Mr. Stevens shared the wastewater treatment facility's projected goals. Staff reported that there has been a significant decrease in the amount of biosolids with the new centrifuge systems. Jonny Pops is continuing to work on the disposal of waste and an agreement with the city. Engineering Mr. Femrite shared the department's project projections, goals, and objectives. Storm Water Mr. Sandhoefner shared updated goals and objectives. He noted they are continuing pond clearing projects, inspections, and maintenance. He also gave updates on several upcoming city projects that will require storm water utilities. Environmental Mr. Hale shared updated goals and objectives. He is working to review and update ordinances for consistency and compliance with state laws. He noted there has been more participation in the recycling program. The contract for garbage removal with Republic Services is being reviewed, He noted the rates for the landfill have increased, stating the rates for the garbage services will likely increase. Facilities and Maintenance Staff shared the department's goals and objectives. Mr. Pelarski talked about the contract between the city and library for cleaning and stated they help the Furniture and Things Event Center with maintenance when they are requested. Mr. Lore noted the increases in budget for new staff training and computer software. Staff reported a low turnover rate in the maintenance department with an average tenure of 18 years. Park Maintenance Staff addressed previous concerns regarding downtown event garbage, explaining that bins had been removed for the parking lot project. Mr. Baas has since added more garbage cans to various downtown locations. Mr. Baas shared the department's goals, performance measures and objectives. He mentioned they are working daily at Orono Park Splash Pad to keep the chemicals and equipment up to standards. Mr. Baas also talked about putting irrigation in the green space at Orono Park, one new full-time hire, and an increase in contractural services with Speedcutters. Streets Page 23 of 145 City Council Minutes July 13, 2026 --------- Page 3 of 3 Mr. Teff shared with the Council the amount of new growth in streets that have been developed that require services. He also mentioned the city is currently bidding to construct the lanes leading into the new Oakwater Ridge Development, expressing the need for new vehicles. Mr. Teff shared some of the increases in the department's budget are for the gate into the complex, railroad compliance for noise, the truck currently up for replacement, and personnel costs for new staff and promotional positions. fleet Mr. Litfin shared the department's performance measures and goals. He stated the maintenance garage services whatever fleet vehicles they can, noting how they manage all fleet vehicles in a way that benefits the entire city. 4. MOTION TO ADJOURN Moved by Councilmember Wagner and seconded by Councilmember Beyer to adjourn the meeting of City Council. Motion carried 5-0. The meeting adjourned at 05:47 p.m. Minutes prepared by Dawn Robertson. ___________________ John J. Dietz, Mayor _____________________ Justin Dunford, City Clerk Page 24 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 4.4 Meeting Date August 3, 2026 Prepared By Amy Stangler, Accounting Clerk Item Description Check Register Reviewed by Lori Stich Joe Stremcha Cal Portner Justin Dunford Action Requested Approve, by motion, the check register for the period ending August 3, 2026. Background/Discussion The details for the period ending August 3, 2026, are attached to this request for action. Total for All Funds $889,094.64 Financial Impact N/A Mission/Policy/Goal N/A Attachments 1. 4.4 at1 Check Register 2. 4.4 at2 Check Register Page 25 of 145 Page 26 of 145 Page 27 of 145 Page 28 of 145 Page 29 of 145 Page 30 of 145 Page 31 of 145 Page 32 of 145 Page 33 of 145 Page 34 of 145 Page 35 of 145 Page 36 of 145 Page 37 of 145 Page 38 of 145 Page 39 of 145 Page 40 of 145 Page 41 of 145 Page 42 of 145 Page 43 of 145 Page 44 of 145 Page 45 of 145 Page 46 of 145 Page 47 of 145 Page 48 of 145 Page 49 of 145 Page 50 of 145 Page 51 of 145 Page 52 of 145 Page 53 of 145 Page 54 of 145 Page 55 of 145 Page 56 of 145 Page 57 of 145 Page 58 of 145 Page 59 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 4.5 Meeting Date August 3, 2026 Prepared By Joe Stremcha, Business Services Director/Assistant City Administrator Item Description Athletic Facilities Framework Plan - Phase 1 and 2 Amendment Reviewed by Jeff Shelby Cal Portner Justin Dunford Action Requested Amend, by motion, the Athletic Facilities Framework Plan Phase One and Two projects be reduced in size/scope by 10 percent equally across all categories for a total cost reduction of $1,600,500. Background/Discussion On July 8, 2026, the Parks & Recreation Commission discussed the Park Improvement Fund Capital Improvement Plan in great detail. The Commission discussed a combination of increased funding and reduction of expenses to ensure the fund remained balanced and did not reflect a negative balance in future years. Phase 1 - Rectangle Fields at the Plants and Things Recreation Complex (Project Cost: $10,455,000) ▪ Fields: $1,165,000 ▪ Parking and Roads: $2,850,000 ▪ Trails and Plazas: $1,245,000 ▪ Other Costs: $2,015,000 ▪ Soft Costs: $1,090,000 ▪ 25% Contingency: $2,090,000 Phase 2 - Hales Field ISD 728 Land swap and Site Improvement (Project Cost: $5,550,000) ▪ Premier Field includes turf option: $3,125,000 ▪ Trails and plazas: $365,000 ▪ Other costs: $525,000 ▪ Soft Costs: $610,000 ▪ 20% Contingency: $925,000 The Commission recommended (by those that were present 5-0), by motion, the City Council amend the Page 60 of 145 Athletic Facilities Framework Plan by recommending phase one and two be reduced by 10 percent equally across all categories. Financial Impact Phase 1 size/scope reduced from $10,455,000 to 9,409,500 ($1,045,500), and Phase 2 size/scope reduced from $5,550,000 to $4,995,000 ($555,000). The total impact of the 10% reduction is $1,600,500. Mission/Policy/Goal Meet changing needs - agile Attachments 1. Athletic Facilities Framework Plan (February 2025) Page 61 of 145 ATHLETIC FIELDS FRAMEWORK PLAN City of Elk River, Minnesota February 2025 ELK RIVER PARKS & RECREATIONPage 62 of 145 CONTENTS WHAT IS A FRAMEWORK PLAN 1 ATHLETIC FIELDS STUDY FINDINGS 1 OVERVIEW OF CONCEPTS 2 OAK KNOLL ATHLETIC COMPLEX CONCEPT 3 DAVE ANDERSON ATHLETIC COMPLEX CONCEPT 4 PLANTS AND THINGS RECREATION COMPLEX CONCEPT 5-6 PROJECT PHASES AND ESTIMATES 7-8 Sources: US Census, Elk River Comprehensive Plan, ESRI - 5,000 10,000 15,000 20,000 25,000 30,000 1990 1995 2000 2005 2010 2015 2020 2025 2030 2035DAACOKACPTRCLJWP renovationPRTC expansionPopulation Growth and Field Development in Elk River WHAT IS A FRAMEWORK PLAN? The Elk River Athletic Facilities Framework Plan includes an examination of the major outdoor fi eld facilities in the City. Recent improvements at Lion John Weicht Park with 2 softball fi elds serve the high school and to some extent the youth softball programs in Elk River, so this facility was included in fi eld analysis, but is not expected to change and was not part of the design eff orts. This project looked at: • Dave Anderson Athletic Complex • Oak Knoll Athletic Complex (including school district property) • Plants and Things Recreation Complex (including an expansion area to the south of the built area) The framework plan developed concepts for these facilities to a “schematic” level. Schematic design allows for: • Testing of ideas • Assigning program (how will the facility will be used?) • Site fi t testing (can the fi elds and related support facilities like parking fi t on the site?) • Planning level cost estimating (how much money do we need to allocate to realize this vision?) Schematic design is early in the process, so what is built may ultimately shift somewhat from the framework plan. There are still some variables that have not been resolved that could change what can or should be done at the sites. In the case of this plan, this could include questions of property ownership, larger than expected wetlands identifi ed by a future delineation, changing costs and/or funding opportunities, changes to adjacent land uses, or unanticipated shifts in population growth. What this plan allows the City to do is start moving forward with a funding strategy, knowing how much these improvements will cost. It also helps the City plan for where to invest time, money, and resources into existing facilities. For example, based on these designs, it would not be wise for the City to invest in new buildings at DAAC, but it may make sense to continue investments to the baseball area at PTRC. As the City gets closer to building out these facilities, additional design work will be needed to fi ne tune layout adjustments and resolve some of the details. GUIDANCE AND GOALS FOR THE FRAMEWORK PLAN In order to develop the Framework Plan, goals were identifi ed and guidelines were provided. The goals of this project included: • Accommodate and identify locations for as many of the anticipated fi elds needed, based on the 2022 Athletic Fields Study • Group alike facilities -Give each sport a “home” facility -Better facilitate tournaments • Improve the quality of the facilities • Improve facilities for maintenance and recreation programming Additional guidance on what the Framework Plan should consider was also provided: • Layout plans on existing City property (and some school district property at OKAC) • The long term plans for adjacent land uses by DAAC are unclear and we may not always be able to rely on the currently available parking. Reduce the level of intensive investment at this facility. • The City has ownership of land south of the wetland complex at PTRC and this land is anticipated to be a part of PTRC. Utilize this land for additional fi eld development. The boundaries of this land have shifted since 2018 planning eff orts. FINDINGS FROM THE ATHLETIC FIELDS STUDY In 2022, the City of Elk River completed a fi eld utilization study. The City has been growing and user expectations around fi elds have changed. The last major expansion of fi eld space happened in 2005 with the expansion of PTRC. At that time, the City was approximately 19,700 people. Since then the population has grown to 27,393 (ESRI). Growth is continuing, and at a more rapid pace than anticipated. The fi eld study looked at multiple variables when developing recommendations for additions to the system. These included: • Population ratios relative to the last time fi elds were added (2005) • Comparisons (City only and including schools) with other peer cities • Participation trends in diff erent sports • User Feedback The study recommended the following additions: • + 4 rectangle fi elds (football, soccer, lacrosse) The framework plan adds 3 rectangle fi elds, and increases fl exibility for programming • + 3-4 60’ ballfi elds with 200-225’ fences The framework plan adds 1 60’ baseball fi eld to the system and 2 60’ softball fi elds • + 1-2 75’ ballfi elds The framework plan makes 1 90’ fi eld functional for 75’ and improves another for dedicated baseball • + 1-2 90’ ballfi elds The framework plan does not add any 90’ baseball fi elds, but the addition of turf at Hales would increase capacity and one practice fi eld was added at the HS during renovations As noted, the framework plan does not fully address all of the demand, but does improve numbers and function. ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLAN City of Elk River, Minnesota1 Page 63 of 145 OVERVIEW OF CONCEPTS OAK KNOLL ATHLETIC COMPLEX – 1 Full size baseball stadium, 1 dedicated fi eld for intermediate age baseball, 2 dedicated youth baseball fi elds Oak Knoll will become a baseball specifi c complex where players of all ages and abilities can interact and learn from each other. Hale’s Field will be adjusted and improved. It is envisioned as a marquee, town ball level stadium. If turfed, this would add capacity to the amount of use the 90’ fi eld could take, as well as be an option for younger players (60’ and 75’ basepaths can be laid out on a larger turf fi eld). Youth fi elds will be dedicated baseball fi elds with grass infi elds. There will also be an intermediate baseball fi eld for 70/75’ basepaths that is appropriately sized for this age group. Elk River will also be home to a miracle fi eld, closing a regional gap between St. Cloud, Minnetonka, and Blaine. DAVE ANDERSON ATHLETIC COMPLEX – 1 full sized rectangle fi eld, 2 revitalized softball fi elds Plans for Dave Anderson Athletic Complex envision a shift away from the aging softball complex to a more functional expansion of Orono Park. Retaining two softball fi elds will help alleviate safety concerns with the current pinwheel layout and seating down the foul lines. A large green space can accommodate a full sized soccer fi eld, but will can also be programmed with a multitude of smaller youth fi elds. It will also open up improved operations for the City’s recreation programming, add parking, and create a less “fenced in” feel to this side of the City’s park and government campus. PLANTS AND THINGS RECREATION COMPLEX – 5 new rectangle fi elds (Football, Lacrosse, Soccer), 4 youth sized softball fi elds, retain current diamonds (2 full size, 4 fl ex BB/SB) Plants and Things Recreation Complex will grow, while enhancing its role as a key destination for youth athletics in Elk River and beyond. 5 rectangle fi elds with new support facilities will better accommodate football, lacrosse, and soccer games and tournaments. The layout of 4 new softball fi elds creates a “right size” set of fi elds for youth fastpitch softball instead of oversized fi elds designed for adult, slow pitch. The baseball fi elds in the northwest remain, but are enhanced through site improvements for support facilities. This layout also better facilitates tournament play, allowing for 5 full sized soccer/football/lacrosse fi elds or many younger fi elds to be active at the same time. Likewise, the facility could now host a little league baseball or softball tournament with 8 fi elds going at once. 0$,10$,1 3$5.,1*3$5.,1* '5232))'5232)) 3/$=$3/$=$ 6725$*( &$*(6&$*(6 %$77,1*%$77,1* &$*(6&$*(6 6+(/7(56+(/7(5 &29(5('67$',806($7,1*:,7+&29(5('67$',806($7,1*:,7+ &21&(66,2169,(:,1*'(&.&21&(66,2169,(:,1*'(&. $1'672506+(/7(5$1'672506+(/7(5 '5232))'5232)) 3/$=$3/$=$ (;3$1'('(;3$1'(' 321',1*321',1* 67250:$7(567250:$7(5 321',1*321',1* (;,67,1*(;,67,1* 321'321' 0,5$&/(0,5$&/( ),(/'),(/' 3/$<3/$< *5281'*5281' 35(0,(535(0,(5 ),(/'),(/' ,17(50(',$7(,17(50(',$7( ),(/'),(/' <287+<287+ ),(/'),(/' <287+<287+ ),(/'),(/' ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶352&725$9(1:352&725$9(1:6&+22/671:6&+22/671: 3 5 2 &7 2 5 5 '1 : 352 & 7 2 5 5 ' 1 : ¶¶ ¶¶ (;,67,1*321'(;,67,1*321' )8785( 3$5.,1* 67$//6 29(5)/2:29(5)/2: 3$5.,1*3$5.,1* 67$//667$//6 7766666766 )8785)8785( 3$5.1*3$5.,1* 67$//67$//6 ¶¶ 6281':$//6281':$// 0$,10$,1 3$5.,1*3$5.,1* '5232))'5232)) 3/$=$3/$=$ 6725$*( &$*(6&$*(6 %$77,1*%$77,1* &$*(6&$*(6 6+(/7(56+(/7(5 &29(5('67$',806($7,1*:,7+&29(5('67$',806($7,1*:,7+ &21&(66,2169,(:,1*'(&.&21&(66,2169,(:,1*'(&.$1'672506+(/7(5$1'672506+(/7(5 '5232))'5232)) 3/$=$3/$=$ (;3$1'('(;3$1'(' 321',1*321',1* 67250:$7(567250:$7(5 321',1*321',1* (;,67,1*(;,67,1* 321'321' 0,5$&/(0,5$&/( ),(/'),(/'3/$<3/$< *5281'*5281' 35(0,(535(0,(5 ),(/'),(/' ,17(50(',$7(,17(50(',$7( ),(/'),(/' <287+<287+ ),(/'),(/' <287+<287+ ),(/'),(/' ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶352&725$9(1:352&725$9(1:6&+22/671:6&+22/671: 3 5 2 &7 2 5 5 '1 : 352 & 7 2 5 5 ' 1 : ¶¶ ¶¶ (;,67,1*321'(;,67,1*321' )8785( 3$5.,1* 67$//6 29(5)/2:29(5)/2: 3$5.,1*3$5.,1* 67$//667$//6 7766666766 )8785)8785( 3$5.1*3$5.,1* 67$//67$//6 ¶¶ 6281':$//6281':$// %86,1(66&(17(5'51:%86,1(66&(17(5'51: 3$5.,1*3$5.,1* 67$//667$//6 (;,67,1*(;,67,1* 3$5.,1*3$5.,1* (;,67,1*(;,67,1* 3/$<*5281'3/$<*5281' (;,67,1*(;,67,1* 63/$6+3/$< (;,67,1*(;,67,1* 6+(/7(56+(/7(5 1(:1(: 75$,/75$,/ (;,67,1*(;,67,1* 321',1*321',1* (;,67,1*(;,67,1* 321',1*321',1* %$//),(/'%$//),(/' '5$,17,/(72'5$,17,/(72 ,03529('5$,1$*(,03529('5$,1$*( '5$,17,/(72'5$,17,/(72 ,03529('5$,1$*(,03529('5$,1$*( 6+(/7(56+(/7(5 3/$=$3/$=$ %$//),(/'%$//),(/' ¶¶ 08/7,86(08/7,86( ),(/'),(/' ¶¶ ¶¶ ¶¶ (;,67,1*(;,67,1* 32:(532:(5 /,1(6/,1(6 (;,67,1*(;,67,1* '2*3$5.'2*3$5. ¶¶ ¶ ¶¶¶¶¶ ¶¶ %86,1(66&(17(5'51:%86,1(66&(17(5'51: 3$5.,1*3$5.,1* 67$//667$//6 (;,67,1*(;,67,1* 3$5.,1*3$5.,1* (;,67,1*(;,67,1* 3/$<*5281'3/$<*5281' (;,67,1*(;,67,1* 63/$6+3/$< (;,67,1*(;,67,1* 6+(/7(56+(/7(5 1(:1(: 75$,/75$,/ (;,67,1*(;,67,1* 321',1*321',1* (;,67,1*(;,67,1* 321',1*321',1* %$//),(/'%$//),(/' '5$,17,/(72'5$,17,/(72,03529('5$,1$*(,03529('5$,1$*( '5$,17,/(72'5$,17,/(72,03529('5$,1$*(,03529('5$,1$*( 6+(/7(56+(/7(5 3/$=$3/$=$ %$//),(/'%$//),(/' ¶¶ 08/7,86(08/7,86( ),(/'),(/' ¶¶ ¶¶ ¶¶ (;,67,1*(;,67,1* 32:(532:(5 /,1(6/,1(6 (;,67,1*(;,67,1* '2*3$5.'2*3$5. ¶¶ ¶ ¶¶¶ ¶¶ ¶¶ %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' 1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ 1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' 38//%$&.,1),(/'38//%$&.,1),(/' 72$&&2002'$7(72$&&2002'$7( ,17(50(',$7(3/$<,17(50(',$7(3/$< 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7(&$1$&&2002'$7( )%/$;62&&(5,1)%/$;62&&(5,1 <287+$1')8//6,=(),(/'6<287+$1')8//6,=(),(/'6 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7()%/$;62&&(5&$1$&&2002'$7()%/$;62&&(5 ,1<287+$1')8//6,=(),(/'6,1<287+$1')8//6,=(),(/'6 &+$03,216+,3 ),(/'),(/' ¶¶ :¶¶3$5.,1*3$5.,1* 67$//667$//6 3$5.,1*3$5.,1* 67$//667$//6 6725067250 321'321' (;,67,1*(;,67,1* 785%,1(785%,1( 3$5.,1*3$5.,1* 67$//667$//6 6725067250 321'321' (;67,1*(;67,1* 321',1*321',1* ¶¶ ::¶¶ ¶¶ ¶¶ 7+$9(1:7+$9(1: 3/$=$:,7+3/$=$:,7+ 6+(/7(56+(/7(5 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 6725$*(6725$*( 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 ¶¶ %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' 1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ 1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' 38//%$&.,1),(/'38//%$&.,1),(/' 72$&&2002'$7(72$&&2002'$7( ,17(50(',$7(3/$<,17(50(',$7(3/$< 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7(&$1$&&2002'$7( )%/$;62&&(5,1)%/$;62&&(5,1 <287+$1')8//6,=(),(/'6<287+$1')8//6,=(),(/'6 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7()%/$;62&&(5&$1$&&2002'$7()%/$;62&&(5 ,1<287+$1')8//6,=(),(/'6,1<287+$1')8//6,=(),(/'6 &+$03,216+,3 ),(/'),(/' ¶¶ :¶¶3$5.,1*3$5.,1* 67$//667$//6 3$5.,1*3$5.,1* 67$//667$//6 6725067250 321'321' (;,67,1*(;,67,1* 785%,1(785%,1( 3$5.,1*3$5.,1* 67$//667$//6 6725067250 321'321' (;67,1*(;67,1* 321',1*321',1* ¶¶ ::¶¶ ¶¶ ¶¶ 7+$9(1:7+$9(1: 3/$=$:,7+3/$=$:,7+ 6+(/7(56+(/7(5 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 6725$*(6725$*( 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 ¶¶ TOURNAMENT CAPACITY One benefi t to the Framework Plan is an increase in tournament capacity at most facilities. The table below considers the number of fi elds at any one location that could host tournaments for diff erent sports. TIMING (SEE PAGES 7-8) There should be minor investment in safety netting at DAAC. The timeline on removal of these fi elds is far enough out that investment in netting would be justifi ed. 1 - Three Rectangle fi elds at PTRC (Allows for removal of existing PTRC and OKAC fi elds) 2 - Hale’s Field at OKAC (Can shift depending on School District and City timing) 3 - Softball Fields at PTRC (Allows for removal of DAAC fi elds and add grass at OKAC) 4 - Baseball Complex at OKAC (Keep DAAC fi elds for baseball capacity while under construction) 5 - Upgrades to Baseball area and two rectanglie fi elds at PTRC 6 - Removal of Softball Fields at DAAC NEXT STEPS The next steps to continue this project will include: • Wetland delineation – needs to be within 5 years of planned improvements • Final design • Secure Funding • Joint Powers Funding and Use Agreement with the School District • Construction Documentation, Bidding, and Construction • Ongoing Maintenance 1 3 4 2 6 5 Sport Existing Proposed Notes Youth Baseball (60’)48DAAC or PTRC today, PTRC Proposed Intermediate Baseball (75’)45DAAC or PTRC today, PTRC Proposed Full Sized Baseball (90’)22PTAC for both, ISD adds capacity if OKAC Fast Pitch Softball 48DAAC or PTRC today, PTRC Proposed Slow Pitch Softball 44DAAC or PTRC today, PTRC Proposed Rectangle Fields (FB/Lacrosse/Soccer)25OKAC today, PTRC Proposed ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLAN City of Elk River, Minnesota2 Page 64 of 145 0$,10$,1 3$5.,1*3$5.,1* '5232))'5232)) 3/$=$3/$=$ 6725$*( &$*(6&$*(6 %$77,1*%$77,1* &$*(6&$*(6 6+(/7(56+(/7(5 &29(5('67$',806($7,1*:,7+&29(5('67$',806($7,1*:,7+ &21&(66,2169,(:,1*'(&.&21&(66,2169,(:,1*'(&. $1'672506+(/7(5$1'672506+(/7(5 '5232))'5232)) 3/$=$3/$=$ (;3$1'('(;3$1'(' 321',1*321',1* 67250:$7(567250:$7(5 321',1*321',1* (;,67,1*(;,67,1* 321'321' 0,5$&/(0,5$&/( ),(/'),(/' 3/$<3/$< *5281'*5281' 35(0,(535(0,(5 ),(/'),(/' ,17(50(',$7(,17(50(',$7( ),(/'),(/' <287+<287+ ),(/'),(/' <287+<287+ ),(/'),(/' ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶352&725$9(1:352&725$9(1:6&+22/671:6&+22/671: 3 5 2 &7 2 5 5 '1 : 352 & 7 2 5 5 ' 1 : ¶¶ ¶¶ (;,67,1*321'(;,67,1*321' )8785( 3$5.,1* 67$//6 29(5)/2:29(5)/2: 3$5.,1*3$5.,1* 67$//667$//6 7766666766 )8785)8785( 3$5.1*3$5.,1* 67$//67$//6 ¶¶¶¶ 6281':$//6281':$// ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLANS OAK KNOLL ATHLETIC COMPLEX » Anticipates the removal/relocation of Ivan Sand and the Education Technology Center » Reconfi gures access to Proctor Road and School Street, and creates a connection between the two entries » New, re-oriented full size (90’ basepath) ballfi eld with grandstand seating » Adds miracle fi eld and inclusive playground » Plaza to support the premier fi eld, inclusive play area, and miracle fi eld » Creation of two dedicated youth (60’ basepath) baseball fi elds with grass infi elds » Creation of a dedicated intermediate (70-80’ basepaths) baseball fi eld with grass infi eld » Centralized, elevated plaza with shelter to support the youth and intermediate fi eld » New parking to support expanded ballfi eld program FINAL FIELD ALIGNMENT FINAL FIELD ALIGNMENT TBD ON ELECTRIC LINESTBD ON ELECTRIC LINES » Sound wall to mitigate train noise ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLAN City of Elk River, Minnesota3 Page 65 of 145 ¶¶ 6281':$// %86,1(66&(17(5'51:%86,1(66&(17(5'51: 3$5.,1*3$5.,1* 67$//667$//6 (;,67,1*(;,67,1* 3$5.,1*3$5.,1* (;,67,1*(;,67,1* 3/$<*5281'3/$<*5281' (;,67,1*(;,67,1* 63/$6+3/$< (;,67,1*(;,67,1* 6+(/7(56+(/7(5 1(:1(: 75$,/75$,/ (;,67,1*(;,67,1* 321',1*321',1* (;,67,1*(;,67,1* 321',1*321',1* %$//),(/'%$//),(/' '5$,17,/(72'5$,17,/(72 ,03529('5$,1$*(,03529('5$,1$*( '5$,17,/(72'5$,17,/(72 ,03529('5$,1$*(,03529('5$,1$*( 6+(/7(56+(/7(5 3/$=$3/$=$ %$//),(/'%$//),(/' ¶¶ 08/7,86(08/7,86( ),(/'),(/' ¶¶ ¶¶ ¶¶ (;,67,1*(;,67,1* 32:(532:(5 /,1(6/,1(6 (;,67,1*(;,67,1* '2*3$5.'2*3$5. ¶¶ ¶ ¶¶¶¶¶ ¶¶¶¶ ELK RIVER PARKS & RECREATIONATHLETIC FIELDS MASTER PLANS DAVE ANDERSON ATHLETIC COMPLEX » Removes 2 softball fi elds and replaces them with open fi eld space that can accommodate up to a full sized rectangle fi eld or multiple youth sized fi elds » Improves safety considerations by reducing the number of softball fi elds and having play occur behind spectators » Installation of drain tile in the outfi elds to reduce fl ooding/ponding that is occurring today » Addition of a centralized plaza and shelter to support recreational fi eld use » Creation of new parking to support fi eld programming, as well as Orono Park » Retains fl exibility for potential long term change with adjacent land uses ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLANS ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLAN City of Elk River, Minnesota4 Page 66 of 145 %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' 1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ 1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' 38//%$&.,1),(/'38//%$&.,1),(/' 72$&&2002'$7(72$&&2002'$7( ,17(50(',$7(3/$<,17(50(',$7(3/$< 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7(&$1$&&2002'$7( )%/$;62&&(5,1)%/$;62&&(5,1 <287+$1')8//6,=(),(/'6<287+$1')8//6,=(),(/'6 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7()%/$;62&&(5&$1$&&2002'$7()%/$;62&&(5 ,1<287+$1')8//6,=(),(/'6,1<287+$1')8//6,=(),(/'6 &+$03,216+,3 ),(/'),(/' ¶¶ :¶¶3$5.,1*3$5.,1* 67$//667$//6 3$5.,1*3$5.,1* 67$//667$//6 6725067250 321'321' (;,67,1*(;,67,1* 785%,1(785%,1( 3$5.,1*3$5.,1* 67$//667$//6 6725067250 321'321' (;67,1*(;67,1* 321',1*321',1* ¶¶ ::¶¶ ¶¶ ¶¶ 7+$9(1:7+$9(1: 3/$=$:,7+3/$=$:,7+ 6+(/7(56+(/7(5 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 6725$*(6725$*( 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 ¶¶¶¶ ELK RIVER PARKS & RECREATIONATHLETIC FIELDS MASTER PLANS PLANTS AND THINGS RECREATION COMPLEX » Creates showcase opportunities for Plants and Things at plaza areas in each of the three areas » Relocates softball from DAAC and creates a 4 fi eld dedicated complex with youth sized fi elds » Softball tournaments could incorporate the existing pinwheel for an 8 fi eld schedule » Parking to accommodate extensive fi eld use » Creates a new rectangle fi eld destination that can accommodate football, lacrosse, and soccer with up to 5 full sized fi elds or many youth sized layouts » Each sport area would have concessions/ restroom/storm shelter » Existing ballfi elds would have parking paved » The smaller 90’ fi eld would have infi eld grass pulled back to accommodate intermediate play » New trails incorporated into the park x#FSNJOHGPSUSBJOOPJTFNJUJHBUJPOJOTPVUIXFTU ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLANS BERMINGBERMING BERMINGELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLAN City of Elk River, Minnesota5 Page 67 of 145 %$//),(/'%$//),(/' %$//),(/'%$//),(/' 6725$*(6725$*( %$//),(/'%$//),(/' %$//),(/'%$//),(/' 75$,/75$,/ &211(&7,21&211(&7,21 3$5.,1*3$5.,1* 67$//667$//6 6725067250 321'321' (;,67,1*(;,67,1* 785%,1(785%,1( ¶¶ ¶¶ ¶¶ ¶¶ 7+$9(1:7+$9(1: 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 1(:1(: 75$,/75$,/ 1(: 75$,/ 1(:52$'1(:52$' $1'75$,/$1'75$,/ 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7(&$1$&&2002'$7( )%/$;62&&(5,1)%/$;62&&(5,1 <287+$1')8//6,=(),(/'6<287+$1')8//6,=(),(/'6 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7()%/$;62&&(5&$1$&&2002'$7()%/$;62&&(5 ,1<287+$1')8//6,=(),(/'6,1<287+$1')8//6,=(),(/'6 &+$03,216+,3&+$03,216+,3 ),(/'),(/' ¶¶¶¶3$5.,1*3$5.,1* 67$//667$//6 6725067250 321'321' (;67,1*(;67,1* 321',1*321',1* 3/$=$:,7+3/$=$:,7+ 6+(/7(56+(/7(5 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 6725$*(6725$*( ¶¶ ¶¶¶¶ ¶¶¶¶ ELK RIVER PARKS & RECREATIONATHLETIC FIELDS MASTER PLANS PLANTS AND THINGS RECREATION COMPLEX ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLANS 11(: 75$75$,/ :1(:1(:1(:1(:1(: 75$/75$75$,/,/BERMINGBERMINGBERMINGBERMINGNEWNEW TRAILTRAIL ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLAN City of Elk River, Minnesota6 Page 68 of 145 3$5.,1* '5232)) 3/$=$ %$77,1*%$77,1* &$*(6&$*(6 &29(5('67$',806($7,1*:,7+&29(5('67$',806($7,1*:,7+ &21&(66,2169,(:,1*'(&.&21&(66,2169,(:,1*'(&. $1'672506+(/7(5$1'672506+(/7(5 3/$< *5281' 35(0,(535(0,(5 ),(/'),(/' ¶¶ ¶ ¶ ¶ ¶¶352&725$9(1:352&725$9(1:¶¶ ¶¶ (;,67,1*321'(;,67,1*321' 67$//6 29(5)/2: 67$//6 67$//67$//6 ¶¶ FINAL FIELD ALIGNMENT FINAL FIELD ALIGNMENT TBD ON ELECTRIC LINESTBD ON ELECTRIC LINES 75$,/ 1(: 75$,/ 1(: 75$,/ 1(:1(: 75$,/75$,/ %$//),(/' %$//),(/' %$//),(/' 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7()%/$;62&&(5&$1$&&2002'$7()%/$;62&&(5 ,1<287+$1')8//6,=(),(/'6,1<287+$1')8//6,=(),(/'6 &+$03,216+,3 ),(/'),(/' 3$5.,1* 6725067250 321'321' (;67,1*(;67,1* 321',1*321',1* ¶ ¶ 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 6725$*(6725$*( ¶¶ BERMING %$//),(/' %$//),(/' %$//),(/' &$1$&&2002'$7()%/$;62&&(5¶3$5.,1* 67$//6 3$5.,1*3$5.,1* 67$//667$//6 6725067250 321'321' (;,67,1*(;,67,1* 785%,1(¶¶ ::¶¶ ¶¶ ¶¶ 7+$9(1:7+$9(1: 3/$=$:,7+ 6725$*( 3/$=$:,7+3/$=$:,7+ &21&(66,216&21&(66,216 672506+(/7(5672506+(/7(5 ¶¶ 75$,/75$,/ 1(:1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' 3$5.3$5. ¶¶ ¶¶ ¶ BERMINGBERMING 3$5.,1*3$5.,1* 232))'5232)) 3/$=$3/$=$ 3/$<3/$< 2*5281' ¶¶ ¶¶ ¶¶ 29(5)/2:29(5)/2: 67$//67$//6 $7//67$767$//6 %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' &$1$&&2002'$7()%/$;62&&&$1$&&2002'$7()%/$;62&&(5¶¶3$5.,1*3$5.,1* 67$//67$//6 3/$=$3/$=$:,7+ 725$6725$*( ¶ Project Cost: $5,550,000 Premier Field includes turf option: $3,125,000 Trails and plazas: $365,000 Other costs: $525,000 Soft Costs: $610,000 20% Contingency: $925,000 Softball Area Project Cost: $8,785,000 Fields: $1,750,000 Parking and Roads: $1,660,000 Trails and Plazas: $1,265,000 Other Costs: $1,440,000 Soft Costs: $915,000 25% Contingency: $1,755,000 Rectangle Fields Phase 1 Project Cost: $10,455,000 Fields: $1,165,000 Parking and Roads: $2,850,000 Trails and Plazas: $1,245,000 Other Costs: $2,015,000 Soft Costs: $1,090,000 25% Contingency: $2,090,000 PROJECT PHASES AND ESTIMATES These pages outline the anticipated phases discussed on page 2. All costs are planning level to help the City budget based on observed contractor pricing on similar projects. Additional design will further refi ne the costs. Costs may change based on infl ation, labor & material costs, permitting, timing, and other factors. Costs refl ect current (2025) pricing and may shift in the future. 1 32 ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLAN City of Elk River, Minnesota7 Page 69 of 145 0$,10$,1 3$5.,1*3$5.,1* '5232))'5232)) 3/$=$3/$=$ 6725$*( &$*(6&$*(6 6+(/7(56+(/7(5 (;3$1'('(;3$1'(' 321',1*321',1* 67250:$7(567250:$7(5 321',1*321',1* (;,67,1*(;,67,1* 321'321' 0,5$&/(0,5$&/( ),(/'),(/' 3/$<3/$< *5281'*5281' ,17(50(',$7(,17(50(',$7( ),(/'),(/' <287+<287+ ),(/'),(/' <287+<287+ ),(/'),(/' ¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ ¶¶ 6&+22/671:6&+22/671: 3 5 2 &7 2 5 5 '1 : 352 & 7 2 5 5 ' 1 : ¶ (;,67,1*321' )8785( 3$5.,1* 67$//6 29(5)/2:29(5)/2: 3$5.,1*3$5.,1* 67$//667$//6 7766666766 )8785)8785( 3$5.1*3$5.,1* 67$//67$//6 ¶¶ 6281':$//6281':$// %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' 1(: 75$,/ 1(:1(: 75$,/75$,/ 1(:1(: 75$,/75$,/ 1(: 75$,/75$,/ %$//),(/'%$//),(/' %$//),(/'%$//),(/' %$//),(/'%$//),(/' 38//%$&.,1),(/'38//%$&.,1),(/' 72$&&2002'$7(72$&&2002'$7( ,17(50(',$7(3/$<,17(50(',$7(3/$< 08/7,86(),(/'608/7,86(),(/'6 &$1$&&2002'$7(&$1$&&2002'$7( )%/$;62&&(5,1)%/$;62&&(5,1 <287+$1')8//6,=(),(/'6<287+$1')8//6,=(),(/'6 ¶¶ :¶¶3$5.,1*3$5.,1* 67$//667$//6 67250 3$5.,1* 67$//6 ¶ ¶ ¶ 7+$9(1: 3/$=$:,7+3/$=$:,7+ 6+(/7(56+(/7(5 ¶¶ BERMINGBERMING %86,1(66&(17(5'51:%86,1(66&(17(5'51: 3$5.,1*3$5.,1* 67$//667$//6 (;,67,1*(;,67,1* 3$5.,1*3$5.,1* (;,67,1*(;,67,1* 3/$<*5281'3/$<*5281' (;,67,1*(;,67,1* 63/$6+3/$< (;,67,1*(;,67,1* 6+(/7(56+(/7(5 1(:1(: 75$,/75$,/ (;,67,1*(;,67,1* 321',1*321',1* (;,67,1*(;,67,1* 321',1*321',1* %$//),(/'%$//),(/' '5$,17,/(72'5$,17,/(72 ,03529('5$,1$*(,03529('5$,1$*( '5$,17,/(72'5$,17,/(72 ,03529('5$,1$*(,03529('5$,1$*( 6+(/7(56+(/7(5 3/$=$3/$=$ %$//),(/'%$//),(/' ¶¶ 08/7,86(08/7,86( ),(/'),(/' ¶¶ ¶¶ ¶¶ (;,67,1*(;,67,1* 32:(532:(5 /,1(6/,1(6 (;,67,1*(;,67,1* '2*3$5.'2*3$5. ¶¶ ¶ ¶¶¶¶¶ ¶¶¶ : // 6725067250 .,1*.,1* 67$//67$//6 ¶¶ ¶¶ ¶¶ 7+$9(1:7+$9(1: ¶ ¶¶ ¶¶ ;,67,1*321'(;,67,1*321' Project Cost: $13,385,000 Miracle Field and playground: $1,070,000 Other fi elds: $1,410,000 Parking and roads: $3,800,000 Trails and plazas: $845,000 Other costs (including sound wall allowance): $2,560,000 Soft Costs: $1,450,000 20% Contingency: $2,250,000 Northwest Area Project Cost: $3,800,000 Parking and Roads: $1,650,000 Trails and Plazas: $1,030,000 Other Costs: $325,000 Soft Costs: $300,000 15% Contingency: $495,000 Rectangle Fields Phase 2 Project Cost: $5,095,000 Fields: $775,000 Parking and Roads: $1,095,000 Trails and Plazas: $830,000 Other Costs: $845,000 Soft Costs: $530,000 25% Contingency: $1,020,000 Project Cost: $1,985,000 Parking and Roads: $760,000 Plaza and Trails: $645,000 Other: $235,000 Soft Costs: $165,000 10% Contingency: $180,000 4 65 ELK RIVER PARKS & RECREATIONATHLETIC FIELDS FRAMEWORK PLAN City of Elk River, Minnesota8 Page 70 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 4.6 Meeting Date August 3, 2026 Prepared By Zack Carlton, Community Development Director Item Description Agreement 26-23: Temporary Fire Inspection Services Contract Reviewed by Cal Portner Justin Dunford Action Requested Approve, by motion, the contract with Rum River Consultants to provide temporary Fire Inspection Services Background/Discussion Jeff Smith, the city's Fire Marshal and state-designated fire code official, retired on July 31, 2026. The position will be filled at a later date, but the city will need to continue to provide plan review and inspection services for commercial building construction projects. To ensure the city can continue to provide required inspections for these projects, staff recommends contracting with Rum River Consultants through January 2027. Rum River is qualified to be the city's designated official and has the staff and experience for the job. They will work with city staff until the next Fire Chief has had an opportunity to review the needs of their department and organizational structure. The city attorney has reviewed the attached contract, and staff recommends adoption. The contractor will begin reviewing our active projects immediately and conduct inspections in partnership with the building official. Financial Impact Building permit fees charged for the projects will be used to pay the contractor. Mission/Policy/Goal Appropriately govern in an ever-changing environment. Support the growth and development of the community. Attachments 1. Rum River Consultants Cover Letter 2. Rum River Consulants Fire Protection Services Contract Page 71 of 145 23340 Cree Street ~ St. Francis ~ Minnesota ~ 55070 ~ 763-331-7722 www.rumrivercc.com July 29, 2026 Mark Pistulka, Building Official Zack Carlton, AICP City of Elk River City of Elk River 13065 Orono Parkway 13065 Orono Parkway Elk River, MN 55330 Elk River, MN 55330 RE: Fire Delegation Supplemental Services Agreement Dear Mark & Zack, Thank you for considering Rum River Consultants (“RRC”) for temporary fire delegation supplemental services. We appreciate the opportunity to partner with the City of Elk River and support your staff with responsive, professional, and consistent fire code administration services tailored to your needs. RRC is a Minnesota-based professional consulting firm that has provided code administration services to local jurisdictions since 2017. Our team includes exceptional administrative staff, inspectors, plans examiners, and code officials who are state and nationally certified and supported by an experienced leadership team. We currently provide services to jurisdictions through both full-service and varying supplemental models. RRC offers flexible and dependable support, clear communication, and a service approach centered on explaining the reasoning behind the requirements - what we call "the why behind the what" - so that staff, applicants, and the public are well informed. I’ve attached the reviewed agreement for fire delegation supplemental services, and my understanding is this will go before the Elk River City Council on Monday, August 3, 2026. Please let me know if you would like a representative from RRC to attend the August 3 City Council meeting. We appreciate the opportunity to work with the City of Elk River while building a strong relationship by providing services that are professional, responsive, and aligned with your community's needs. Respectfully, Carri Levitski Senior Advisor | Government Relations Rum River Consultants Rev. 26 December 2024 Page 72 of 145 City of Elk River Professional Services Agreement - 1 239754v2 CITY OF ELK RIVER Elk River, Minnesota PROFESSIONAL SERVICES AGREEMENT Fire Protection Services THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made this 3rd day of August, 2026, by and between the CITY OF ELK RIVER, a Minnesota municipal corporation (“City”) and RUM RIVER VENTURES, LLC, DBA RUM RIVER CONSULTANTS, a Minnesota limited liability company (“Contractor”). City and Contractor, in consideration of the mutual covenants set forth herein, agree as follows: 1. Scope of Services. Contractor shall provide the City professional fire protection services as detailed in Exhibit A (the “Services”). Contractor shall exercise the same degree of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional Contractor under similar circumstances. The Services will include serving as the City’s designated fire code official pursuant the Minnesota State Fire Code. Contractor is an independent provider of professional services, responsible for means and methods used in performing Contractor’s services pursuant to this Agreement. No other warranty, express or implied, is included in this Agreement or in any drawing, specification, report, or opinion produced pursuant to this Agreement, except as outlined in Section 9. 2. Effective Date and Term. This Agreement shall be effective upon execution by the City and Contractor, and the term of this Agreement shall be from August 4, 2026, through January 31, 2027. Either party may terminate this Agreement upon thirty (30) days written notice to the other party, except that Contractor’s obligation to render services under this Agreement will extend for a period which may reasonably be required for the completion of any pending work unless released from such obligation by the City in writing. The City shall be obligated to pay for any work provided by Contractor on any pending work Contractor has not been released from performing. Page 73 of 145 City of Elk River Professional Services Agreement - 2 239754v2 3. Payments to Contractor. 3.1 Fee Schedule for Services and Expenses of Contractor. The Fees for Professional Services shall be as specified in Exhibit B. 3.2 Times of Payments. Contractor shall submit monthly statements for Professional Services rendered and billable pursuant to Exhibit B. The statements will be based upon Contractor’s estimate of the proportion of the total services actually completed at the time of billing. City shall make prompt monthly payments in response to Contractor’s monthly statements. Contractor shall comply with Minnesota Statutes § 471.425. Contractor must pay any subcontractor for all undisputed services provided by subcontractor within ten days of Contractor’s receipt of payment from City. Contractor must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 3.3 Financial Records and Audits. Contractor shall keep records pertinent to Contractor’s compensation under this Agreement in accordance with generally accepted accounting principles. Copies will be made available to City at cost on request prior to final payment for Contractor’s services, and shall be subject to inspection and audit by the City or state audit officials. 4. Ownership of Documents. All documents prepared or furnished by Contractor (and Contractor’s independent professional associates and contractors) pursuant to this Agreement are instruments of service and the City will be provided with original record copies. Where the documents exist in electronic format, they shall be provided to the City in that format or converted to a format determined by the City. Any reuse without written verification or adaptation by Contractor for the specific purpose intended will be at City’s sole risk. 5. Minnesota Government Data Practices Act. Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes § 13.08, as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify the City. Prior to the release of any requested data, the City will give Contractor instructions concerning the release of such data. Contractor agrees to defend, indemnify, and hold the City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from any unlawful disclosure and/or use of protected data Contractor’s officers, agents, partners, employees, volunteers, assignees, or subcontractors. The terms of this Section shall survive the cancellation or termination of this Agreement. Page 74 of 145 City of Elk River Professional Services Agreement - 3 239754v2 6. Insurance. Contractor shall secure and maintain such insurance as will protect Contractor from claims under the Worker’s Compensation Act and from claims for bodily injury, death, or property damage which may arise from the performance of the Services under this Agreement. Such general liability insurance shall be written for amounts not less than the following: Bodily Injury General & Automobile $2,000,000 Each Person General & Automobile $2,000,000 Each Occurrence Property Damage General & Automobile $2,000,000 Each Occurrence General $2,000,000 Aggregate The City shall be named as an additional insured on the policy. Professional Liability Insurance. Contractor shall secure and maintain a professional liability insurance policy. Said policy shall insure payment of damages for legal liability arising out of the performance of professional services for the City, in the insured’s capacity as Contractor, if such legal liability is caused by an error, omission, or negligent act of the insured or any person or organization for whom the insured is legally liable. Said policy shall provide minimum limits of $1,000,000 with a deductible maximum of $125,000; and shall state that such insurance cannot be cancelled until thirty (30) days after the City has received written notice (upon request) of the insurer’s intention to cancel this insurance. Before commencing work, Contractor shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to the City. 7. Indemnification. 7.1 Contractor agrees, to the fullest extent permitted by law, to indemnify and hold the City, its officials, officers, agents, employees, and volunteers harmless from any damage, liability, or cost (including reasonable attorney’s fees and costs of defense) to the extent caused by Contractor’s negligent or willful acts, errors, or omissions in the performance of professional services under this Agreement and those of his or her subcontractors or anyone for whom Contractor is liable. No supplemental agreement or work order may reduce or limit this obligation. 7.2 Consistent with the foregoing, Contractor shall have no obligation under this Section with respect to any claim, damage, liability, cost, or expense to the extent caused by any enforcement action or inaction by the City after Contractor has (i) timely provided the City with documented written notice of the applicable code violation and the need for City action, and (ii) performed the enforcement and notification duties within Contractor’s authority under this Agreement. This limitation does not relieve Contractor of responsibility to the extent a claim is caused by Contractor’s negligent or willful act, error, Page 75 of 145 City of Elk River Professional Services Agreement - 4 239754v2 or omission, including a negligent failure to identify or timely report a violation or to take action within Contractor’s delegated authority. 8. Successors and Assigns. 8.1 The City and Contractor each is bound by this Agreement, and the respective partners, successors, executors, administrators, and legal representatives of the City and Contractor are likewise bound to the other party, to this Agreement, and to the partners, successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. 8.2 Neither City nor Contractor shall assign, sublet or transfer any rights under or interest in this Agreement (including, but without limitation, monies that may become due or monies that are due) without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated by law or the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this Section 8.2 shall prevent Contractor from employing such independent professional associates and contractors as Contractor may deem appropriate to assist in the performance of the Services. 8.3 No part of this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Contractor, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Contractor, and not for the benefit of any other party. 9. Contractor’s Warranties and Obligations. 9.1 Contractor and its employees or subcontractors shall comply with all federal, state, and local laws, statutes, ordinances, rules, and regulations now in effect or hereinafter adopted pertaining to the Services, including but not limited to nondiscrimination laws. 9.2 Contractor represents and warrants that Contractor and any subcontractors or employees providing the Services are qualified to provide the Services and possess all required licenses, permits, and certifications to provide the Services. Contractor shall obtain, at its own cost, any required licenses, permits, and certification as may become necessary to provide the Services. 9.3 Contractor’s or Contractor’s employees or subcontractors’ failure to comply with laws, rules, or regulations as specified in Section 9.1, or loss of qualification, licensure, permits or certifications to provide the Services, regardless of the reason, whether or not intentional, or whether or not it results in a criminal conviction of any law, shall constitute a material breach of this Agreement and entitle the City to terminate this Agreement effective as of the date of the violation. The City may terminate the Agreement for a material breach upon ten (10) days written notice to Contractor, who shall have up to ten (10) days to cure the breach from notice. Page 76 of 145 City of Elk River Professional Services Agreement - 5 239754v2 10. Miscellaneous. 10.1 Governing Law; Venue. The laws of the State of Minnesota govern the interpretation of this Agreement. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Sherburne County. 10.2 Severability. Any provision or part of this Agreement that is held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the City and Contractor, who agree that Agreement shall be reformed to replace such stricken provision or part with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. 10.3 Waiver. In the particular event that either party shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Agreement by either party, whether of the same or any other covenant, condition or obligation. 10.4 Entire Agreement. This Agreement represents the entire agreement of the parties and is a final, complete, and all-inclusive statement of the terms agreed upon, and supersedes and terminates any prior agreement(s), understanding(s), or written or verbal representation(s) made between the parties. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and constitute on and the same instrument. 10.5 Notices. Any notice required by this Agreement to be delivered to the other party shall be in writing, and shall be either hand delivered to the other party; deposited in the United States Mail, to be delivered by certified or registered mail, return receipt requests; or deposited with an overnight courier to be delivered to the other party. Notices shall be delivered to the following address for each party: If to the City: City of Elk River ATTN: City Administrator 13065 Orono Parkway Elk River, MN 55330 If to Contractor: Rum River Consultants ATTN: Carri Levitski 23340 Cree Street St. Francis, MN 55070 Each party may designate a new or alternate address by providing the same to the other party in writing. 11. Exhibits; Incorporation. The following Exhibits that are attached to this Agreement are true and correct, and are incorporated into and made part of this Agreement: Exhibit Name Date A Scope of Fire Protection Services B Fee Schedule Page 77 of 145 City of Elk River Professional Services Agreement - 6 239754v2 [Signature page and Exhibits follow] Page 78 of 145 City of Elk River Professional Services Agreement - 7 239754v2 IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the date of the last signature affixed below. CITY OF ELK RIVER BY: _______________________________ John J. Dietz, Mayor BY: _______________________________ Calvin Portner, City Administrator BY: _______________________________ John Kreuser, Deputy Chief Date: _______________________________ CONTRACTOR RUM RIVER VENTURES, LLC, DBA RUM RIVER CONSULTANTS BY: _______________________________ Andy Schreder, Owner BY: _______________________________ Roxanne M. Schreder, Owner ATTEST: ___________________________ Carri Levitski, Senior Advisor Government Relations Date: _______________________________ Page 79 of 145 City of Elk River Professional Services Agreement - 8 239754v2 EXHIBIT A Scope of Services 1. Contractor shall be designated as the fire code official with the powers and responsibilities defined under the Minnesota State Fire Code. 2. Contractor shall specifically be responsible for any inspections, document review, meetings, or other related tasks to perform the following services: a. Reviewing and approving all fire suppression systems for 20 heads or less; b. Reviewing and approving all fire alarm system permits; c. Inspecting all fire suppression systems and fire alarms; and d. Answering contractor questions as needed. Contractor will be also responsible for any necessary and authorized state-delegated inspections, document review, meetings, or other related tasks. Any work the City requires the Contractor to perform that is within the Contractor’s authority as the fire code official but not listed here as a specific responsibility of the Contractor shall constitute services not otherwise identified and shall be billed accordingly. 3. Normal Work Schedule. Contractor’s normal work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding City-observed holidays. The Contractor may agree in advance with the City or a permit applicant, as applicable, to perform a scheduled inspection, meeting, or other service outside those hours. A service scheduled in advance and accepted by the Contractor shall not be considered after-hours or emergency work solely because it is performed outside the Contractor’s normal work schedule. 4. Ongoing Responsibility for Project-Assigned Services. For Project-Assigned Services performed under this Agreement, the Contractor shall remain responsible for required site inspections and documentation through completion of the work and satisfactory final inspection(s), provided the permit remains valid. Page 80 of 145 City of Elk River Professional Services Agreement - 9 239754v2 EXHIBIT B Fee Schedule 1. Billing Timing. Contractor shall bill for the services following permit issuance by the City and/or upon completion of a particular service, as applicable. 2. Minimum Charges. a. Contractor shall bill a minimum of $114.75 for permit administration and inspection for non-residential or multi-family permits. b. Contractor shall bill a minimum of $150.00 for plan review related to any state- delegated project. 3. General Hourly Rate Structure. Contractor shall bill at a rate of $110.00 per hour in one- half (1/2) hour minimum increments of time for the following work: a. Work specifically authorized pursuant to Exhibit A, including but not limited to travel time within City limits to perform the services; and b. Work categorized as services not otherwise identified in Exhibit A, except re- inspections or site inspections requested and not otherwise identified in Exhibit A shall be billed in one-hour minimum increments of time. 4. After-Hours and Emergency Response. Contractor shall bill at a rate of $150.00 per hour, with a minimum charge of two hours, for unscheduled, expedited, or emergency work requested outside the Contractor’s normal work schedule. Notwithstanding the foregoing, a service scheduled in advance and accepted by the Contractor under Exhibit A, Section 3 shall be billed at the otherwise applicable rate and shall not be subject to the after-hours rate solely because of the time at which the service is performed. 5. Staff Meetings. If Contractor receives written approval from the City to attend any City staff meetings, contractor shall bill at a rate of $110.00 per hour. In-person meetings will be billed at a minimum of two (2) hours and virtual meetings will be billed at a minimum of one (1) hour. 6. State-Delegated Projects. For State-Delegated Fire Protection projects requiring an administrative or technical plan review performed by the Contractor, the Contractor shall charge the Jurisdiction in accordance with the following fee schedule (“Fee Table F1”) as determined by the project valuation. State-Delegated Fire Protection projects requiring permit administration and related inspections performed by the Contractor will be billed according to the fee schedule in Fee Table F2. Minimum fees in accordance with Exhibit A(4) shall apply to all State-Delegated Fire Protection projects. FEE TABLE F1 (PLAN REVIEW FEE) Page 81 of 145 City of Elk River Professional Services Agreement - 10 239754v2 Valuation/Project Details Fee Payable to Contractor (Plan Review Fee) $0 to $1,500 $114.75 $1,501 to $2,500 $114.75 for the first $1,500, plus $23.80 for each additional $500 or fraction thereof, to and including $2,500 $2,501 to $5,000 $162.35 for the first $2,500, plus $21.25 for each additional $500 or fraction thereof, to and including $5,000; $5,001 to $25,000 $268.60 for the first $5,000, plus $28.05 for each additional $1,000 or fraction thereof, to and including $25,000; $25,001 to $50,000 $829.60 for the first $25,000, plus $26.35 for each additional $1,000 or fraction thereof, to and including $50,000; $50,001 to $500,000 $1,488.35 for the first $50,000, plus $19.55 for each additional $10,000 or fraction thereof, to and including $500,000; $500,001 to $3,000,000 $2,368.10 for the first $500,000, plus $34.85 for each additional $100,000 or fraction thereof, to and including $3,000,000; and $3,000,001 and over $3,239.35 for the first $3,000,000, plus $28.05 for each additional $100,000 or fraction thereof; 7. Inspection Services. State-Delegated Fire Protection projects are valuation-based and the cost for permit administration and inspections shall be billed in accordance with the following fee schedule (“Fee Table F2”): FEE TABLE F2 (PERMIT FEE) Valuation/Project Details Fee Payable to Contractor (Permit Fee) $0 to $1,500 $114.75 $1,501 to $2,500 $114.75 for the first $1,500, plus $36.55 for each additional $500 or fraction thereof, to and including $2,500; $2,501 to $5,000 $187.85 for the first $2,500, plus $23.80 for each additional $500 or fraction thereof, to and including $5,000; $5,001 to $25,000 $306.85 for the first $5,000, plus $45.05 for each additional $1,000 or fraction thereof, to and including $25,000; $25,001 to $50,000 $1,207.85 for the first $25,000, plus $43.35 for each additional $1,000 or fraction thereof, to and including $50,000; $50,001 to $500,000 $2,291.60 for the first $50,000, plus $39.95 for each additional $10,000 or fraction thereof, to and including $500,000; $500,001 to $3,000,000 $4,089.35 for the first $500,000, plus $51.85 for each additional $50,000 or fraction thereof, to and including $3,000,000; or $3,000,001 and over $6,681.85 for the first $3,000,000, plus $43.35 for each additional $100,000 or fraction thereof; Operational permits $297.50, duration of permit determined by the Fire Code Official or their designee Page 82 of 145 City of Elk River Professional Services Agreement - 11 239754v2 8. Pre-Application Meetings. a. The Contractor may attend up to one (1) pre-application meeting at no charge with prospective permit applicants. Additional meetings shall be billed at $110.00 per hour, with a minimum charge of two (2) hours for in-person meetings and one (1) hour for virtual meetings. The Contractor shall obtain written approval from the Jurisdiction prior to attending any pre-application meetings that would incur additional charges. b. Pre-application meetings for projects for which the Contractor will not perform the plan review or administer the permit due to the timing of application and conclusion of this Agreement, shall be billed at $110.00 per hour, with a minimum charge of two (2) hours for in-person meetings and one (1) hour for virtual meetings. Page 83 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 4.7 Meeting Date August 3, 2026 Prepared By Lauren Wipper, Human Resources Manager Item Description Severance Agreement and Waiver of Claims Reviewed by Cal Portner Justin Dunford Action Requested Approve, by motion, the Separation Agreement and Release with retired Patrol Sergeant Brian Boos. Background/Discussion Brian Boos' last day with the city was July 28, 2026. As part of the Severance Pay requirements, a release of claims must be executed. Sgt. Boos returned his signed Agreement after he completed his shift on July 28, 2026. Financial Impact As per the Severance Policy. Mission/Policy/Goal The Elk River Mission Statement. Attachments 1. B Boos Agreement Page 84 of 145 Page 85 of 145 Page 86 of 145 Page 87 of 145 Page 88 of 145 Page 89 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 4.8 Meeting Date August 3, 2026 Prepared By Cal Portner, City Administrator Item Description 2026 City Council Goals Reviewed by Justin Dunford Action Requested Adopt, by motion, the Elk River City Council's Short-term, Mid-term, and Long-term goals. Background/Discussion Each year, the City Council and key staff meet for a retreat to discuss strategic planning, goal setting, and visioning. At the retreat, held on June 22, 2026, the Council updated its short-, mid-, and long-term goals. The Council reviewed the goals in its Regular Meeting Work Session on July 20, 2026, Following approval, staff shall initiate efforts needed to accomplish these goals. Financial Impact N/A Mission/Policy/Goal Elk River Mission and Vision Attachments 1. 2026 Goals FINAL Page 90 of 145 Current Adopted Goals Approved August 3, 2026 Short-term (2026-27) ▪ Commercial Development ▪ Budget and sinking fund for building repair. o Transition of PW Facility bond to general levy (ongoing) ▪ Craft a Cost Participation Policy for Trail and Street Improvement Projects ▪ Fire Station #1 Construction ▪ 193rd Ave NW Cul-de-sac ▪ Implement Police Attrition Plan ▪ Park Asset Review – Neighborhood Playground Replacement ▪ Babcock Park parking lot improvements ▪ Assess availability of NorthStar Park and Ride Property Acquisition ▪ Review Impact of Street Reconstruction on business – Economic support ▪ Traffic Control Measures – School St./TH 169 during high-volume travel periods ▪ Industrial/Business Park Property Mid-term (2031) ▪ Acquire business park land. o Assist developers with private acquisition as needed. ▪ Commercial development o CRT Zoning District o Hotel/Hospitality Growth ▪ Oak Knoll/Hale’s Field improvement - collaboration with ISD #728 ▪ Parks and Rec app – directions, ads, amenities, park features ▪ Communitywide Strategic Planning Implementation (downtown district) ▪ Implementation of Athletic Field Framework Plan ▪ Implementation of new Housing Study recommendations (workforce housing) ▪ Electronic Billboard Planning and Development ▪ Implement Police Attrition Plan ▪ Gravel Road Paving Plan Long-term (2036) ▪ Urban Service Area expansion ▪ C/I development ▪ Trail connections ▪ Pedestrian Trail Connection downtown over/under the railroad and TH10. ▪ More retail development in western Elk River ▪ Riverwalk from Orono Park to City of Ramsey ▪ Highway 10 safety and mobility improvements, 165th Ave to Jarvis St. ▪ TH169 and 225th Avenue Safety Improvements ▪ Implementation of Downtown Small Area Study recommendations ▪ County Fairgrounds Development ▪ CRT Zoning review/update ▪ Implement Athletic Field Framework Plan ▪ Consider Wapiti Campground acquisition if available Page 91 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 4.9 Meeting Date August 3, 2026 Prepared By Cal Portner, City Administrator Item Description 2026 City Mission and Vision Statement Update Reviewed by Justin Dunford Action Requested Approve, by motion, the 2026 update to the City of Elk River Mission and Vision Statements. Background/Discussion The City Council and key staff meet each year to review and update Council goals and review the mission, vision, and values for the community. At the Council/Staff Retreat on June 22, 2026, and at the July 20, 2026, Regular Meeting Work Session, the Council discussed and crafted an update to both the Mission Statement and Vision Statement. The Council will approve the new statements, and city communication staff will update city documents. Financial Impact N/A Mission/Policy/Goal City Mission and Vision Statements Attachments 1. 2026 Mission Vision Update Page 92 of 145 13065 Orono Parkway Elk River, MN 55330 763.635.1000 ElkRiverMN.gov Vision Statement A resilient, welcoming, and thriving community that leads through innovation, meaningful engagement, exceptional service, and responsible planning for future generations. Mission Statement Through partnership with our citizens, council and staff commit to responsible leadership and strategic investment that preserve Elk River’s character while supporting a strong and successful future. Through transparent communication and shared accountability, we thoughtfully manage change and create a community where people can put down roots, pursue opportunity, and thrive. Approved by City Council on August 3, 2026 Page 93 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 4.10 Meeting Date August 3, 2026 Prepared By Lauren Wipper, Human Resources Manager Item Description Interim Fire Chief Pay Reviewed by Cal Portner Justin Dunford Action Requested Approve, by motion, an interim pay increase for Deputy Chief John Kreuser for additional duties and responsibility in the absence of a fire chief. Background/Discussion Fire Chief Mark Dickinson retired July 31, 2026. Hiring to fill this position has not been completed. In the interim, before the replacement chief is on board, Deputy Chief John Kreuser will be handling the additional duties and responsibilities. The city has typically adjusted the wages of individuals temporarily filling the role of a leadership position to reflect the additional responsibility, decision-making, and accountability. The rate, historically, has been 10% of current pay. Financial Impact The interim increase can be absorbed in the General Fund in the absence of the budgeted fire chief. Mission/Policy/Goal The Elk River Mission Statement Attachments None Page 94 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 6.1 Meeting Date August 3, 2026 Prepared By Jolene Richter, Deputy Clerk Item Description Heritage Preservation Commission Candidate Interview Reviewed by Cal Portner Justin Dunford Action Requested The Council will interview a candidate for the Heritage Preservation Commission. Appointments will be made at a later meeting. Background/Discussion There is currently one vacancy on the Heritage Preservation Commission with a term ending 02/28/27. Sam Carley will be in attendance for an interview. Financial Impact NA Mission/Policy/Goal Elk River Mission Attachments 1. HPC Application Page 95 of 145 From:noreply@civicplus.com To:Jolene Richter Subject:Online Form Submittal: Board and Commission Application Form Date:Friday, July 10, 2026 7:34:38 PM Board and Commission Application Form Residency Information Residency Requirements Must be an Elk River resident for the following Economic Development Authority (EDA) Heritage Preservation Commission Housing and Redevelopment Authority (HRA) Planning Commission Utilities Commission Residency not required for the following: Community Event Center Commission EDA Beautification and Public Art Committee Joint Finance Committee Parks and Recreation Commission Select the Commission applying for Heritage Preservation Commission First Name Sam Last Name Carley Are you an Elk River resident? Yes Address 19195 Carson St NW City Elk River State MN Zip 55330 Home Phone Number Field not completed. Page 96 of 145 Cell Phone Number Field not completed. Email Address Public Contact Information Email Address Employer St. Cloud Area School District 742 Occupation Teacher Employer Address 1201 2nd St S Employer City Waite Park Employer State MN Employer Zip 56387 Employment Status Full-time Why are you interested in serving on a city commission? My interest in genealogy and family history began when I was 11 years old and found my late great-grandmother’s American Bicentennial Bible, with our family tree handwritten in the front. That discovery inspired me to begin researching the names and stories she had recorded, and family-history research has remained a deep interest of mine ever since. Over time, that interest has grown into a broader appreciation for the ways communities document, preserve, and share their stories. I am the person who stops to read every historical plaque while on vacation. I also read the history section on Wikipedia for nearly every place I visit and often buy the local Images of America book so I can better understand how the community developed over time. I recently visited the Oliver Kelley Farm for its Old-Fashioned Fourth of July celebration with my family, including my young son. Watching him experience a historic place helped me reflect on our responsibility to leave meaningful connections to the past for the next generation. Preserving local history gives children growing up in our community the opportunity to understand the people, places, and events that shaped it before they arrived. Other recent experiences have reinforced that sense of responsibility. The nation’s 250th anniversary, a visit to Lion John Weicht Park and its moving tribute to John Weicht, and community conversations about development and change in Elk River have all made me think more seriously about the importance of documenting and preserving our local history while the people, places, and stories connected to it can still be Page 97 of 145 identified. One area of particular interest to me is the identification, documentation, and preservation of local cemeteries and burial sites. Through my family-history research, I have visited cemeteries and searched for older family graves. Those experiences have shown me how much community history can be preserved in these places and how easily it can be lost. I would also be interested in broader efforts to document historic places, share local stories, and make Elk River’s history more accessible to residents and future generations. Serving on the Heritage Preservation Commission would allow me to turn a lifelong personal interest into meaningful community service and help ensure that Elk River’s history remains visible as the city continues to grow and change. What skills, training, and experience would you bring to the commission for which you seek appointment? I would bring many years of experience in genealogical and family-history research, including locating, comparing, and evaluating vital records, cemetery information, historical newspapers, maps, photographs, and other primary and secondary sources. This work has taught me to be patient, persistent, detail-oriented, and careful about distinguishing documented facts from assumptions. I would also bring skills developed through my work as an educator and former school administrator. I have experience researching complex topics, communicating information clearly, managing projects, working collaboratively, and helping people understand material that may initially seem distant or unfamiliar. I would be especially interested in finding ways to involve schools, families, community organizations, and longtime residents in documenting and sharing local history. My professional background has also required me to review policies, organize information, facilitate discussions, listen to different perspectives, and balance immediate practical considerations with long-term community needs. These skills would be valuable because heritage preservation involves more than appreciating historic buildings or artifacts. It requires thoughtful documentation, public engagement, cooperation with property owners and community partners, and careful consideration of how preservation fits within a growing city. I would bring curiosity, enthusiasm, strong research and communication skills, and a willingness to do the detailed work necessary to support the commission. I would also bring a strong interest in making local history accessible and meaningful so that it is preserved not only in records, but also in the knowledge and experiences passed on to future generations. Page 98 of 145 Conflict of Interest No If yes, explain:Field not completed. How did you hear about this vacancy? City Website Electronic Signature Agreement Agree Electronic Signature Samantha Carley Email not displaying correctly? View it in your browser. Page 99 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 6.2 Meeting Date August 3, 2026 Prepared By Item Description Volunteer of the Year Reviewed by Cal Portner Cal Portner Justin Dunford Action Requested Item 6.2 was added to the agenda at the meeting by Mayor Dietz. Background/Discussion Financial Impact Mission/Policy/Goal The City of Elk River Mission Statement. Attachments None Page 100 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 7.1 Meeting Date August 3, 2026 Prepared By Zack Carlton, Community Development Director Item Description Conditional Use Permit: Municipal Liquor Store, City of Elk River - 19417 Evans St NW Reviewed by Cal Portner Justin Dunford Action Requested Approve, by motion, the Conditional Use Permit adding liquor establishments, off-sale (municipally owned) as an allowed use in the Hillside Crossing PUD, and approving a municipally owned liquor store at 19417 Evans St. NW. Background/Discussion The City of Elk River is requesting approval of a Conditional Use Permit (CUP) to amend the Hillside Crossing Planned Unit Development (PUD) to allow “Liquor establishments, off sale (municipally owned)” as a conditional use within the development. Concurrently, the city is requesting a CUP to construct a new 16,500-square-foot municipal liquor store on the subject property. The property is one of only two remaining vacant parcels within the area, which includes a fully developed commercial center that includes a grocery store, home improvement retailer, restaurant, and numerous other commercial businesses. Established residential neighborhoods are located east of the subject site. The city's existing municipal liquor store, located across Evans Street from the proposed site, was originally approved as a Governmental, Business and Professional Office or retail use. Since that time, the city's zoning ordinance has been amended to specifically identify liquor establishments, off-sale (municipally owned), as a CUP within the Highway Commercial (C3) zoning district. The Hillside Crossing PUD predates the proposed use classification, and the requested PUD amendment maintains consistency with the zoning ordinance and the approved PUD. The proposed project includes a new 16,500-square-foot municipal liquor store with access from Evans Street through an existing shared access easement. The primary public entrance will be located on the north side of the building, while service functions, including the loading dock, dumpster enclosure, and screened refuse area, will be located on the east side of the building. The dumpster enclosure includes a masonry privacy wall with an opaque gate. Planning Commission The Planning Commission held a public hearing on July 28, 2026. No one spoke during the hearing, and the commission unanimously recommended approval of the request. Page 101 of 145 Financial Impact Construction of the new northbound liquor store will be funded by the city. Mission/Policy/Goal Responsible for every dollar - good stewards. Attachments 1. Planning Commission Memo dated July 28, 2026 2. Conditional Use Permit 3. Liquor Store Presentation Page 102 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Planning Commission Item Number 5.5 Meeting Date July 28, 2026 Prepared By Chris Leeseberg, Senior Planner Item Description Conditional Use Permit: Municipal Liquor Store, City of Elk River - 19417 Evans St NW Reviewed by Zack Carlton Action Requested Recommend, by motion, approval of the Conditional Use Permit as the standards set forth in Section 30-654 are satisfied. Background/Discussion The City of Elk River is requesting approval of a Conditional Use Permit (CUP) to amend the Hillside Crossing Planned Unit Development (PUD) to allow “Liquor establishments, off sale (municipally owned)” as a conditional use within the development. Concurrently, the city is requesting a CUP to construct a new 16,500-square-foot municipal liquor store on the subject property. The subject property is one of only two remaining vacant parcels within the area, which includes a fully developed commercial center that includes a grocery store, home improvement retailer, restaurant, and numerous other commercial businesses. Established residential neighborhoods are located to the east of the development. The city's existing municipal liquor store, located across Evans Street from the proposed site, was originally approved under the "Governmental, Business and Professional Offices" use classification. Since that time, the city's zoning ordinance has been amended to specifically identify "Liquor establishments, off-sale (municipally owned)" as a CUP within the Highway Commercial (C3) zoning district. Because the Hillside Crossing PUD predates this ordinance amendment, the requested PUD amendment is necessary to maintain consistency between the zoning ordinance and the approved PUD. The proposed development includes a new 16,500-square-foot municipal liquor store with vehicular access provided from Evans Street through an existing shared access easement. The primary public entrance will be located on the north side of the building, while service functions, including the loading dock, dumpster enclosure, and screened refuse area, will be located on the east side of the building. The dumpster enclosure includes a masonry privacy wall with an opaque gate. Page 103 of 145 A total of 59 parking stalls are proposed, exceeding the minimum ordinance requirement of 51 stalls. The building will be constructed using a non-combustible steel frame with EIFS and Nichiha siding to provide a high-quality architectural appearance consistent with surrounding commercial development. Applicable Regulations 1. The proposed use will not endanger, injure, or detrimentally affect the use and enjoyment of other property in the immediate vicinity or the public health, safety, morals, comfort, convenience, or general welfare of the neighborhood or the city. The proposed municipal liquor store is compatible with the surrounding commercial development and represents a continuation of existing commercial land uses within the Hillside Crossing PUD. The site is surrounded by established commercial businesses, with the city's existing municipal liquor store located directly across Evans Street. The development has been designed with appropriate building placement, parking, access, loading facilities, and screening to minimize impacts on neighboring properties. The proposed use should not adversely affect surrounding properties or the general welfare of the area. Staff do not see a need to impose specific conditions to satisfy this standard. 2. The proposed use will be consistent with the Comprehensive Plan. The Comprehensive Plan guides the property as Highway Business, which is intended to accommodate regional commercial uses serving both residents and visitors. A municipal off-sale liquor establishment is consistent with this land use designation and complements the existing commercial uses within the PUD. The request is consistent with the goals and policies of the Comprehensive Plan. Staff do not see a need to impose specific conditions to satisfy this standard. 3. The proposed use will not impede the normal and orderly development and improvement of surrounding vacant property. The subject property is one of only two remaining undeveloped parcels within the area. Development of this site completes an intended commercial pad within the overall development and is consistent with the established pattern of commercial growth. The proposal will not hinder the future development of the remaining vacant parcel or surrounding properties. Staff do not see a need to impose specific conditions to satisfy this standard. 4. The proposed use will be served adequately by and will not adversely affect essential public facilities and services, including streets, police and fire protection, drainage, refuse disposal, water and sewer systems, parks and schools; and will not create traffic congestion or interfere with traffic on adjacent and neighboring public thoroughfares. The property is fully served by existing public infrastructure, including municipal water, sanitary sewer, stormwater facilities, streets, police, and fire protection. Access is provided through an existing shared access easement from Evans Street, which has been designed to accommodate commercial traffic within the development. The site provides 59 parking spaces, exceeding the minimum parking requirement of 51 spaces. The existing public infrastructure has sufficient capacity to serve the proposed development and the project will not create undue traffic congestion or negatively impact adjacent roadways. Staff do not see a need to impose specific conditions to satisfy this standard. 5. The proposed use will not involve uses, activities, processes, materials, equipment, or conditions of operation that will be detrimental to any persons or property because of excessive traffic, noise, smoke, fumes, glare, odors, dust, or vibrations. The proposed use is a retail commercial establishment operating within an established commercial center. Activities associated with the use are consistent with other retail businesses located within the PUD and are not expected to generate excessive traffic, noise, smoke, fumes, glare, odors, dust, or vibration beyond what Page 104 of 145 is typical for commercial development. Service activities have been located on the east side of the building and include screened loading and refuse facilities to minimize visual impacts. Staff do not see a need to impose specific conditions to satisfy this standard. 6. The proposed use will not result in the destruction, loss, or damage of a natural, scenic, or historic feature of major importance. The subject property is a vacant commercial lot within an existing PUD and does not contain any identified natural, scenic, or historic resources of major importance. Development of the site will not result in the destruction or loss of significant environmental or historic features. Staff do not see a need to impose specific conditions to satisfy this standard. 7. The proposed use will fully comply with all other requirements of the City Code, including any applicable requirements and standards for the issuance of a license or permit to establish and operate the proposed use. Subject to approval of the requested PUD amendment and CUP, the proposed development will comply with all applicable provisions of the Elk River Zoning Ordinance, building code requirements, engineering standards, and all other applicable regulations. The proposed parking, access, building design, and site layout meet the applicable ordinance requirements, and any required permits and approvals will be obtained prior to construction. The proposed amendment aligns the Hillside Crossing PUD with the current zoning ordinance, and the request satisfies the CUP standards contained in the City Code. The proposed municipal liquor store is compatible with the surrounding commercial development, consistent with the Comprehensive Plan, adequately served by public infrastructure, and not expected to create adverse impacts on neighboring properties or the public. Financial Impact None. Mission/Policy/Goal Meet changing needs - agile. Responsibly grow. Attachments 1. Location Map 2. Narrative 3. Site Plan 4. Staff Site Plan 5. Floor Plan 6. Rendering 7. Loading Area Page 105 of 145 Page 106 of 145 Legal Description of Property The narrative is your opportunity to describe, promote, and sell your proposal to the Planning Commission and/or City Council before the meeting(s). Please fill in the following information explaining your request in detail (type N/A if not applicable). Describe the scope of your project (what is being proposed)? For example: we are proposing the construction of a new daycare facility or, to allow for a motor vehicle sales office with motor vehicle repairs in X-square feet of the existing building. We are proposing the construction of a new municipal liquor store at an adjacent site to our existing store. Hours of Operation Monday: 9 AM–10 PM Tuesday: 9 AM–10 PM Wednesday: 9 AM–10 PM Thursday: 9 AM–10 PM Friday: 8 AM–10 PM Saturday: 8 AM–10 PM Sunday: 11 AM–6 PM Number of Employees 7 FT and 20 PT Number of parking stalls required by ordinance: City Ordinance Section 30- 903 outlines these requirements. 49 stalls and 2 handicap stalls w/ PUD parking easement agreement Number of existing and proposed parking stalls 57 stalls and 2 handicap stalls If screening, not associated with outdoor storage, is being proposed, what will it consist of? Privacy block wall w/ gate screening trash enclosure What are the proposed building materials? The required building materials vary from zoning district to zoning district. Non-Combustable steel frame structure w/ EFIS and Nichiha siding. Is outdoor storage being proposed? If yes, detail what is being stored, how much/many, and what is the proposed screening? City Ordinance Section 30- 807 outlines these requirements. N/A Page 107 of 145 1 (1 :6 :/ 5 + / 5 + 6 (1 ( (OHF %R[ 7 6 &+ 6 & 6 (OHF %R[&&+ & 6 & 6 DQWPFCT[ DQWPFCT[ DQWPFCT[ DQWPFCT[ DQWPFCT[ DQWPFCT[ §TR DQWPFCT[ DQWPFCT[ DQWPFCT[ DQWPFCT[ §TR UFSLQY UFSUFSLQYX LQYO UFSLQYX LQYO UFSLQYX LQYO ZDWHUPDLQ UFSLQYX LQYO 5HWDLQLQJ:DOOW\SLFDO 32 1 ' %LWXPLQRXV3DUNLQJ/RW &KDLQOLQN)HQFH&KDLQOLQN)HQFH&KDLQOLQN)HQFH &KDLQOLQN)HQFH&KDLQOLQN)HQFH'UDLQDJH 8WLOLW\(DVHPHQW 1 : 1 :6 :1 :6 :6 ( '5$,1$*( 87,/,7<($6(0(17 UG$YHQXH1:(YDQV6WUHHW1:3RUWLRQ'UDLQDJH 8WLOLW\(DVHPHQWWREHYDFDWHG+DWFKHG$UHD7+(1257+(5/<(;7(16,212)7+(:(67/,1(2)/276287+/,1(2)/27($67/,1(2)/271257+/,1(2)/27 6LJQ6LJQ 6LJQ 6LJQ 6LJQ 6LJQ 6LJQ 6LJQ 6LJQ 6LJQ6LJQ 6LJQ6LJQ 6LJQ 6LJQ 6LJQ 6LJQ 6LJQ 6LJQ 6LJQ 6LJQ6LJQ 6LJQ6LJQ 6LJQ 6LJQ 6LJQ 6LGHZDON6LGHZDON6LGHZDON *DWH9DOYH *DWH9DOYH *DWH9DOYH *DWH9DOYH *DWH9DOYH *DWH9DOYH *DWH9DOYH *DWH9DOYH 6DQLWDU\0DQKROHULP 6DQLWDU\0DQKROHULP 6DQLWDU\0DQKROHULP 6DQLWDU\0DQKROHULP 6DQLWDU\0DQKROHULP )(6LQY )(6LQY )(6LQY )(6LQY ZHLULQY /27/2 7 LQY1 LQY( LQY( UFSLQY6 UFS WSHG /LJKW 3ROH /LJKW 3ROH FSHG +DQGKROH FSHG FSHG FSHG +DQGKROH LQY LQY /LJKW 3ROH /LJKW 3ROH /LJKW 3ROH FSHG )ORRG /LJKW /LJKW 3ROH /LJKW 3ROH /LJKW 3ROH FSHG )ORRG /LJKW :D W H U (O H Y D W LRQ &DWFK%DVLQULP &DWFK%DVLQULP &DWFK%DVLQULP &DWFK%DVLQULP &DWFK%DVLQULP &DWFK%DVLQULP &DWFK%DVLQULP &DWFK%DVLQULP &DWFK%DVLQULP WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WFF WZEZ WZEZ WZ EZ WZEZ WZEZ WZEZ LQY LQY LQY LQY LQY 83 $ $ $ $ 3523(57</,1( ($6(0(17/,1( %8,/'$%/($5($ 5$03#6/23( 6(59,&($&&(66 3$7,2 6,'(:$/. 6(59,&('5,9( 75$16)250(5/2&$7,21 /$1'6&$3,1* /$1'6&$3,1* 1(:3$5.,1*/2763$&(6 3/$=$ 6,'(:$/. 3529,'(:$//%/2&.,1*)25$//:$//6833257(',7(06,1&/8',1*%87127/,0,7('72:$//&$%,1(76 75,06:,1'2:675($70(176)$67(1,1*6'2256723672,/(7$&&(6625,(69,68$/',63/$<%2$5'6(7& 6((6758&785$/)25$//&21&5(7()/2255(&(66(63529,'(326,7,9(6/23(72$//)/225$1'75(1&+ '5$,16 5()(572&2'(6+((76)25/2&$7,2162)$//),5(5$7('%8,/',1*:$//63529,'(),5(5$7('$66(0%/< )25$//3(1(75$7,216$1'23(1,1*6720((77+(5(48,5('),5(5$7,1*6 $//&$6(:25.,6127('21,17(5,25(/(9$7,216 $//,17(5,25:$//6$5($8125()(5726758&785$/'5$:,1*6)257+,&.(1(')/2256/$%6 &2175$&72568%&2175$&725729(5,)<$1'&225',1$7(7+(,167$//$7,212)$//(48,30(17$1'2:1(56833/,(',7(06%$&.,1*6528*+,16$1'),1$/+22.836$5(72%(&225',1$7('%<*(1(5$/ &2175$&725 &2175$&72568%&2175$&725,6723529,'(%$&.,1*$65(48,5(')2502817,1*2)$//:$//&(,/,1*$1' 3$57,7,2102817(',7(0668&+$66+(/9,1*63(&,$//,*+7,1*7$%/(%5$&.(76(48,30(17$1' 7(/(9,6,216/2&$7,216$1'5(48,5(0(176$5(72%(&225',1$7(':,7+3/80%,1*0(&+$1,&$/(/(&75,&$/)22'6(59,&(68%&2175$&725$1'2:1(5 65(35(6(17$7,9( &2175$&72568%&2175$&7256+$//9(5,)</2&$7,2162)$//)22'6(59,&((48,30(17$1'&225',1$7(/2&$7,2162))/2256,1.6)/225'5$,167528*+'5$,166/$%'(35(66,2165$,6('&85%6 (/(&75,&$/3/80%,1*678%2876$1'$//27+(5:25.81'(57+(6&23(2)5(63216,%,/,7,(65(/$7('72 7+,6(48,30(175()(572'5$:,1*6$1'63(&,),&$7,216)25&/$5,),&$7,21 *(1(5$/&2175$&7256+$//9(5,)<:,7+0(&+$1,&$/&2175$&7256$//0(&+$1,&$/'8&76+$)76%2,/(5 67$&.72,/(7(;+$867'8&76:$7(5&/26(775$36)/225'5$,16(7&%()25(6(77,1*$1<)/2256 ),5(5$7(':$//6$1'(1&/2685(6%<*(1(5$/&2175$&7259(5,)<$//3(1(75$7,216%<27+(575$'(6 $//&2175$&725668%&2175$&7256$5(5(63216,%/()25),5(67233,1*$65(48,5(' 7232*5$3+</,1(6$5(86('725(35(6(17'(6,*1,17(1721/<5()(5726859(<&,9,/'5$:,1*6)25 *5$',1*,1)2 *(1(5$/127(6 &RS\ULJKW/6($UFKLWHFWV,QF 3URMHFW 'DWH 'UDZQE\ &KHFNHGE\ 'UDZLQJ1XPEHU 1R 'DWH 5HYLVLRQ'HVFULSWLRQ .H\3ODQ 7KHVHGUDZLQJVLQFOXGLQJDOOGHVLJQGHWDLOVVSHFLILFDWLRQV DQGLQIRUPDWLRQDUHWKHVROHFRS\ULJKWRI/6($UFKLWHFWV,QFDQGDUHIRUXVHRQWKLVVSHFLILFSURMHFWDQGVKDOOQRWEHXVHGRQDQ\RWKHUZRUNZLWKRXWDJUHHPHQWDQGZULWWHQ SHUPLVVLRQRI/6($UFKLWHFWV,QF30 $XWRGHVN'RFV1RUWKERXQG&DQQDERXQG1RUWKERXQGB$5UYW 0D\WK 6(3 %7 $ 6,7(3/$1 1RUWKERXQG/LTXRU 5HWDLO (YDQV6WUHHW1: (ON5LYHU01 &216758&7,21'2&80(176 $ 6,7(3/$1 Page 108 of 145 Page 109 of 145 Page 110 of 145 Page 111 of 145 Page 112 of 145 CITY OF ELK RIVER SHERBURNE COUNTY CONDITIONAL USE PERMIT Case No. CU 26-08 Permit. Subject to the terms and conditions set forth herein, the City of Elk River hereby grants a Conditional Use Permit (“Permit”) requested by Joe Stremcha for the following use: Conditional Use Permit to amend the Hillside Crossing Planned Unit Development (PUD) to allow “Liquor establishments, off-sale (municipally owned)” as a CUP in the PUD and a CUP to construct a municipal liquor establishment at 19417 Evans St NW Property. The Permit is for the following described property (“Subject Property”) in the City of Elk River, Sherburne County, Minnesota: Lot 2, Block 2, Hillside Crossing, Sherburne County, Minnesota Owner. Owner of the Subject Property at time of the approval of the Permit: City of Elk River, owner Termination of Permit. The Permit shall remain in effect only for so long as the conditions set for the herein are complied with. The City may revoke the Permit following a public hearing for violation of the terms and/or conditions set forth in the Permit. Lapse. If within two (2) years of the issuance of the Permit the proposed work described in a conditional use permit has not been substantially completed, the permit shall expire and become void, except that the council may, following recommendation of the planning Page 113 of 145 commission, extend the permit for an additional period determined by the council on the receipt of a request for a permit extension prior to its expiration. A conditional use permit authorizes only the use specified in the permit and shall expire if, for any reason, the authorized use ceases for more than six (6) months. Criminal Penalty. Both the owner and any occupant of the Subject Property are responsible for compliance with the permit. Violation of the terms of the Permit is a criminal misdemeanor. Recording. The Permit shall be recorded against the title to Subject Property. Dated: August 3, 2026. CITY OF ELK RIVER By: ___________________________________ Mayor John J. Dietz By: ___________________________________ City Clerk Justin Dunford STATE OF MINNESOTA ) ) ss. COUNTY OF SHERBURNE ) The foregoing instrument was acknowledged before me this 3 day of August, 2026, by John J. Dietz and Justin Dunford, respectively, the Mayor and City Clerk of the City of Elk River, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by the City Council. ____________________________________ Notary Public DRAFTED BY: City of Elk River 13065 Orono Parkway NW Elk River, MN 55330 Phone: 763.635.1000 Page 114 of 145 City of Elk River Conditional Use Permit Page 115 of 145 Page 116 of 145 Background §Ordinance identifies Liquor establishments, off-sale (municipally owned) as an allowed use in C-3. §Updating the PUD to reflect current language as the area is guided for highway business uses Page 117 of 145 Background §New municipal liquor store §16,500 sqft §Access off Evans Street via shared access §Main entrance on north side §Loading dock on east side of building §51 parking stall required §59 proposed Page 118 of 145 Page 119 of 145 Page 120 of 145 Page 121 of 145 Planning Commission §PC held public hearing on July 28, 2026 §No one spoke during PH §No additional comments have been received §Unanimously recommended approval Page 122 of 145 Action Requested §Approve, by motion, the conditional use permit for a municipally owned, off-sale liquor store. Page 123 of 145 Page 124 of 145 Page 125 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 7.2 Meeting Date August 3, 2026 Prepared By Zack Carlton, Community Development Director Item Description Conditional Use Permit: Data Center, Michael Margulies - 19178 Industrial Blvd NW Reviewed by Cal Portner Justin Dunford Action Requested The application has been withdrawn, and no action is required. Background/Discussion On July 10, 2026, the applicant formally withdrew their ordinance amendment and Conditional Use Permit applications. As the applicant has chosen to remove these items from consideration, no action, discussion, or public hearing is required. Including this item on the agenda is a formality of the public hearing process. Financial Impact None Mission/Policy/Goal Reflect the culture of citizens and what is important. Attachments 1. Withdrawal Email 7-10-2026 Page 126 of 145 Page 127 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 8.1 Meeting Date August 3, 2026 Prepared By Zack Carlton, Community Development Director Item Description Ordinance 26-17: Data Center Moratorium Reviewed by Cal Portner Justin Dunford Action Requested Adopt, by motion, Ordinance 26-17 establishing a one-year moratorium on the review, approval, and development of data centers in the City of Elk River. Background/Discussion On July 6, 2026, the City Council directed staff to prepare a one-year moratorium ordinance prohibiting the review and development of data centers within the city. The City Council cited concerns about long-term environmental impacts, a lack of clarity on noise regulations, and the rapid growth in technology as reasons for requesting a temporary hold on data center development. City staff, along with the city attorney's office, have prepared the attached moratorium ordinance placing a one-year prohibition on data center development. It also directs staff to conduct a review of the potential impacts of data centers in the city and what standards the city could or should place on their location and construction. Staff will begin the review immediately and schedule additional discussions with the Planning Commission and City Council in the future. Financial Impact None Mission/Policy/Goal Work with citizens to achieve goals. Attachments 1. Data Center Moratorium Ordinance Page 128 of 145 Ordinance 26-17 An Interim Ordinance Establishing a Moratorium on Land Use Approvals for Data Centers for One Year from the Date of This Ordinance The City Council of the City of Elk River does hereby ordain as follows: SECTION 1. BACKGROUND. 1. Minnesota Statutes, Section 462.355, Subd. 4 authorizes a city to enact an interim ordinance for the purpose of considering the adoption or amendment of official controls as defined in chapter 462. 2. Minnesota Statutes, 412.221, subd. 32 empowers the city to enact an interim ordinance under its general police powers to protect the public health, safety, and welfare. 3. The city’s zoning ordinance does not currently define data centers, nor does it explicitly allow them in any zoning district. 4. For the purposes of this ordinance, data centers will be defined as follows: A facility used primarily for the storage, management, processing, and transmission of digital data, which houses computer or network equipment, systems, servers, appliances, and other associated components related to digital data operations. The facility may also include air handlers, power generators, cooling or temperature-control systems, utility substations, and other associated infrastructure necessary for sustained operations. SECTION 2. FINDINGS. 1. Due to the protentional for significant environmental impacts, the evolving needs of data center technologies, and the lack of clarity with the city’s zoning ordinances, there is need for a thorough review of their potential impacts on the community. 2. The city will benefit from establishing its own standards and regulations related to data centers to establish community standards for the review of future data center applications. SECTION 3. MORATORIUM. 1. A moratorium is hereby imposed throughout the city on data centers, which during the term of this ordinance shall be considered a prohibited use within the city. During the period of the moratorium, all property within the city is subject to the following as it relates to data centers: Page 129 of 145 a. No building permits shall be issued for the construction, reconstruction, alteration, or expansion of any structure in support of a data center. b. No proposal for rezoning (which includes planned unit developments) or Comprehensive Plan amendment for a data center shall be reviewed. c. No application for the establishment or expansion of a data center shall be accepted, processed or approved. SECTION 4. STUDY 1. The Community Development Department is directed to conduct a review to evaluate the impacts of data centers within the community and prepare a draft zoning ordinance regarding their location and development standards. 2. The draft ordinance will be brought to the Planning Commission for their review and recommendation to the City Council. SECTION 5. ENFORCEMENT. The city may enforce this Ordinance by mandamus, injunctive relief, or other appropriate civil remedy in any court of competent jurisdiction. The City Council hereby authorizes the City Administrator, in consultation with the City Attorney, to initiate any legal action deemed necessary to secure compliance with this Ordinance. SECTION 6. TERM. Unless earlier rescinded by the City Council, the moratorium established under this Ordinance shall remain in effect until twelve (12) months from its effective date, at which point, it will automatically expire. SECTION 7. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage by the City Council and publication. Passed and adopted by the City Council of the City of Elk River this 3rd day of August, 2026. ______________________________ John J. Dietz, Mayor ATTEST: _________________________________________ Justin Dunford, City Clerk Page 130 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 8.2 Meeting Date August 3, 2026 Prepared By Jolene Richter, Deputy Clerk Item Description Discuss Work Session Items Reviewed by Cal Portner Justin Dunford Action Requested Review work session items listed below and identify future work session topics. Background/Discussion Work sessions will be added to the end of regular meetings on the first and third Mondays as needed. At the first Council meeting of each month, staff will present a list of future work session topics for the Council to review. Proposed work session topics are as follows: • Public Safety grant expenditure update • Review of zoning north of 197th Ave and the gravel mining area following Highway 169 construction • Update of traffic light timing along Highway 169 • Education on the controversy over data centers • Joint meeting with Sherburne County • Deer hunting firearms (August 17) • Update on yard waste program (August 17) • Financial impact of construction projects on businesses • Review of new residential housing developments and impact on public works services Financial Impact N/A Mission/Policy/Goal Responsibly grow, meet changing needs (agile), and ethical, efficient, and responsible. Attachments None Page 131 of 145 Page 132 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 9.1 Meeting Date August 3, 2026 Prepared By Jolene Richter, Deputy Clerk Item Description Council Liaison Updates Reviewed by Cal Portner Justin Dunford Action Requested Councilmembers to provide liaison updates. Background/Discussion The Mayor and Councilmembers serve as liaisons to multiple committees and commissions. The first meeting of the month provides an opportunity for the Council to provide updates on the work of those committees and commissions. ▪ Community Event Center Commission – CM Beyer ▪ Heritage Preservation Commission – CM Calva ▪ Parks and Recreation Commission – CM Grupa ▪ Planning Commission – CM Wagner ▪ Housing and Redevelopment Authority - Mayor Dietz ▪ Utilities Commission – Mayor Dietz ▪ Region 7W – Mayor Dietz Other Committees, Commissions, etc. Financial Impact None Mission/Policy/Goal The City of Elk River Mission Statement. Attachments None Page 133 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 11.1 Meeting Date August 3, 2026 Prepared By Justin Dunford, City Clerk Item Description Administration Offices and Cubicles Reviewed by Cal Portner Justin Dunford Action Requested Receive information, discuss, and provide staff direction for the addition of two cubicles in City Hall. Background/Discussion Currently, half of the Communications Division works in the cable/recording area of City Hall, while the other half works in the Administration area of City Hall. To facilitate team cohesion and more efficient workflow, it is best to have all four members of Communications working in the same area. To accomplish this, two cubicles would be created in the Records Area of City Hall, which is currently not in use, to house the Deputy City Clerk and Records Specialist. Financial Impact $19,841.94 from the Building Reserve Fund. Mission/Policy/Goal Meet changing needs - agile. Attachments 1. Fluid Interiors Quote 2. Two Workstation Designs Page 134 of 145 Fluid Interiors 100 North 6th Street Suite 100A Minneapolis, MN 55403 Phone: 612-746-8700 Fax: 612-746-8701 Email/Web: www.fluidinteriors.com Quotation Page: 1 of Project: 46888 46888.001 Status: New Sold To:2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Elk River AP 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski Bill To: Date Entered Customer PO Salesperson FOB Terms 07/23/2026 Kris Root D Net 35 Days 1 2 3 4 5 6 7 8 10 11 12 01 01 01 01 01 01 01 01 01 01 01 TARIFF - COMMENT DISCLAIMER - PRODUCT DESIGN/SPECIFICATION - FLUID EUER-153P-GS0S J2HG-6424-SSJR J2HJ-6424-SSJR JLPD-0236-SJA JPAH-24-SJ LUTN-0017-19ULDN UZFS-1630-PML UZSN-0848-PM TARIFFS & RELATED SURCHARGES NOT KNOWN OR INCLUDED AT TIME OF PRICING WILL BE INVOICED SEPARATELY. PLEASE BE AWARE THAT FLUID CANNOT CONTROL MANUFACTURERS ABILITY TO FULFILL ORDERS PER ORIGINAL LEAD TIMES DESIGN/SPECIFICATION - FLUID TRIPLEX RECEPTACLE,15 AMP, 332, CM X SERIES PST,HNGDDR,64.5HX24WX24D,F/F,VALET,RH,PTDDW R,PTD/STLDR,J PULL STL,REG TOP,GLIDE X SERIES PST,HNGDDR,64.5HX24WX24D,F/F,VALET,LH,PTDDW R,PTD/STLDR,J PULL STL,REG TOP,GLIDE X SERIES,27.5"H X 36"W,LATERAL FILE,FILE,PTD DRAWER FRONT,PROUD,PTD LOCK BAR,ATTACHED,J PULL,GLIDES X SERIES,PEDESTAL,ATTACHED,B/B/F,24"D,PTDDRWFR T, STL LKRL,J PULL LIGHT, TASK, LED,ADAPT,17", STAND ALONE,18 WATT,9 CORD COMPOSE ,UPPER STORAGE,30"W,PAINTED FRONT,PANEL MOUNT,HINGE,LOCKING COMPOSE,SHELF,STD MOUNT,48W 0 0 1 1 1 1 2 2 4 4 4 0.00 0.00 500.00 103.65 1,610.28 1,610.28 631.21 348.12 137.85 366.31 132.23 0.00 0.00 500.00 103.65 1,610.28 1,610.28 1,262.42 696.24 551.40 1,465.24 528.92 PRODUCTION CAPABILITIES. PLEASE REFER TO THE DELIVERY SECTION OF THE TERMS AND CONDITIONS FOR DISCLAIMERS. Fluid Design Services of:¿Furniture Approval Plans. Preliminary Interior Fit Planning LAYOUTS, Field Site Verification, Furniture/Finish Specification, 3D VISUALS, Proposed Power Plan, and Installation Plans. 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD Options: Options: Options: Options: Options: Options: ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,LR-BL-BLACK, GRADE A ,TR-K-CHARCOAL, GRADE A ,LR-BL-BLACK, GRADE A ,TR-K-CHARCOAL, GRADE A ,LR-BL-BLACK, GRADE A ,TR-K-CHARCOAL, GRADE A ,LR-BL-BLACK, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,LR-BL-BLACK, GRADE A Ship To: Quote: City Hall Workstation addsProj Desc: Line Loc Item Number Description Order Qty Unit Price Extended Email: (763) 635-1127 bpelarski@ElkriverMN.gov Phone: 6 Page 135 of 145 Fluid Interiors 100 North 6th Street Suite 100A Minneapolis, MN 55403 Phone: 612-746-8700 Fax: 612-746-8701 Email/Web: www.fluidinteriors.com Quotation Page: 2 of Project: 46888 46888.001 Status: New Sold To:2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Elk River AP 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski Bill To: Date Entered Customer PO Salesperson FOB Terms 07/23/2026 Kris Root D Net 35 Days 13 14 15 16 17 18 19 20 21 22 23 24 25 26 01 01 01 01 01 01 01 01 01 01 01 01 01 01 VZAD-0000-R VZAL-6600 VZAR-0000 VZAT-6600 VZCC-0024-HS VZCC-0030-HS VZCC-0048-HS VZCC-0096-HS VZCE-6600-H VZCT-6600-H VZCW-0000-P VZEB-0000-3 WUCC-0004 WUCD-4860-LJSAL4 ELEC COMP, DATA BLANK COVER COMPOSE, VERTICAL LIGHT BLOCK, 66IN ELEC COMP, RECEPTACLE BLANK COVER, COMPOSE/PREMISE COMPOSE,WALL TRACK,11 HOLES,66IN.HIGH COMPOSE,TOP TRIM 24IN.W,STL, PNL FRAME COMPOSE,TOP TRIM 30IN.W,STL, PNL FRAME COMPOSE,TOP TRIM 48IN.W,STL, PNL FRAME COMPOSE,TOP TRIM 96IN.W,STL, PNL FRAME COMPOSE,PANEL TRIM,END-OF-RUN 66IN.H, STEEL COMPOSE,CONNECTOR TRIM,CORNER,3-WAY 66IN.H, STEEL COMPOSE,WALL MOUNT,FITS ALL HEIGHTS COMPOSE,BASE FEED MODULE,3CIR,332 CASEGOODS, CONVERGENT SUPPORT COLUMN WORKSURFACE,CORNER 90 DEG WRAP D- SHAPE,48DX60W,LAM,EDGEBAND,STD CORE,NOTCHED,LEFT,24 8 2 1 6 2 2 1 1 4 1 3 1 2 1 3.20 2.94 3.20 52.13 23.86 26.20 33.21 62.36 36.14 124.02 40.54 183.29 145.07 518.76 25.60 5.88 3.20 312.78 47.72 52.40 33.21 62.36 144.56 124.02 121.62 183.29 290.14 518.76 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD Options: Options: Options: Options: Options: Options: Options: Options: Options: Options: Options: Options: ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,H-E15-RIVER CHERRY GRD A ,HP-E15-RIVER CHERRY GRD A Ship To: Quote: City Hall Workstation addsProj Desc: Line Loc Item Number Description Order Qty Unit Price Extended Email: (763) 635-1127 bpelarski@ElkriverMN.gov Phone: 6 Page 136 of 145 Fluid Interiors 100 North 6th Street Suite 100A Minneapolis, MN 55403 Phone: 612-746-8700 Fax: 612-746-8701 Email/Web: www.fluidinteriors.com Quotation Page: 3 of Project: 46888 46888.001 Status: New Sold To:2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Elk River AP 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski Bill To: Date Entered Customer PO Salesperson FOB Terms 07/23/2026 Kris Root D Net 35 Days 27 28 29 30 31 32 33 34 35 36 37 38 39 01 01 01 01 01 01 01 01 01 01 01 01 01 WUCD-4860-LJSAR4 WURA-2448-LJSA WURA-2478-LJSA ZUBF-0000-PN ZZBA-0000-PL ZZBA-0000-PR ZZBD-1600-PP VZAL-0024 VZFF-6624-NNBNNR VZTI-3224-DNN VZTI-3224-FNN VZTI-5624-FNN VZAL-0030 WORKSURFACE,CORNER 90 DEG WRAP D- SHAPE,48DX60W,LAM,EDGEBAND,STD CORE,NOTCHED,RIGHT,24 WORKSURFACE, RECT,24DX48W,LAM,EDGEBAND,STD CORE,NOTCHED WORKSURFACE, RECT,24DX78W,LAM,EDGEBAND,STD CORE,NOTCHED FLUSH MOUNT PLATE SIDE/CORNER BRACKET,LH SIDE/CORNER BRACKET,RH COMPOSE, CNTLVR BRKT,16IN.D,BH COMPOSE, ALIGNER/LIGHT BLOCK, 24IN COMPOSE, FRM,66HX24W,BS NOPWR,BSTRM/NOBSTRM,NO BLT PWR,STD COMPOSE,SINGLE TILE,32IN.HX24IN.W,LAMINATE,STD CORE,NO TECH COMPOSE,SINGLE TILE,32IN.HX24IN.W,FABRIC/TACKABLE,STD CORE,NO TECH COMPOSE,SINGLE TILE,56IN.HX24IN.W,FABRIC/TACKABLE,STD CORE,NO TECH COMPOSE, ALIGNER/LIGHT BLOCK, 30IN 1 2 2 4 1 1 5 2 2 2 2 2 2 518.76 200.02 275.19 11.96 10.32 10.32 54.41 25.05 194.92 166.13 68.98 104.73 26.22 518.76 400.04 550.38 47.84 10.32 10.32 272.05 50.10 389.84 332.26 137.96 209.46 52.44 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD Options: Options: Options: Options: Options: Options: Options: ,H-E15-RIVER CHERRY GRD A ,HP-E15-RIVER CHERRY GRD A ,H-E15-RIVER CHERRY GRD A ,HP-E15-RIVER CHERRY GRD A ,H-E15-RIVER CHERRY GRD A ,HP-E15-RIVER CHERRY GRD A ,TR-K-CHARCOAL GRD A ,TR-K-CHARCOAL GRD A ,H-E15-RIVER CHERRY GRD A ,HP-E15-RIVER CHERRY GRD A (PY)-TAILORED ,PY-BU-TAILORED - BUTTONS, GRADE A (PY)-TAILORED ,PY-BU-TAILORED - BUTTONS, GRADE A Ship To: Quote: City Hall Workstation addsProj Desc: Line Loc Item Number Description Order Qty Unit Price Extended Email: (763) 635-1127 bpelarski@ElkriverMN.gov Phone: 6 Page 137 of 145 Fluid Interiors 100 North 6th Street Suite 100A Minneapolis, MN 55403 Phone: 612-746-8700 Fax: 612-746-8701 Email/Web: www.fluidinteriors.com Quotation Page: 4 of Project: 46888 46888.001 Status: New Sold To:2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Elk River AP 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski Bill To: Date Entered Customer PO Salesperson FOB Terms 07/23/2026 Kris Root D Net 35 Days 40 41 42 43 44 45 46 47 48 49 01 01 01 01 01 01 01 01 01 01 VZFF-6630-NNBNNR VZTI-3230-DNN VZTI-3230-FNN VZTI-5630-FNN VZFF-6648-N3HHNR VZTI-5648-FNC VZFF-6648-NNBBNR VZTI-5648-FNC SURCHARGE - FLUID NU LABOR - QUOTED COMPOSE, FRM,66HX30W,BS NOPWR,BSTRM/NOBSTRM,NO BLT PWR,STD COMPOSE,SINGLE TILE,32IN.HX30IN.W,LAMINATE,STD CORE,NO TECH COMPOSE,SINGLE TILE,32IN.HX30IN.W,FABRIC/TACKABLE,STD CORE,NO TECH COMPOSE,SINGLE TILE,56IN.HX30IN.W,FABRIC/TACKABLE,STD CORE,NO TECH COMPOSE, FRM,66HX48W,BS 3CIR,BS CVHL/CVHL,NO BLT PWR,STD COMPOSE,SINGLE TILE,56IN.HX48IN.W,FABRIC/TACKABLE,STD CORE,NO TECH COMPOSE, FRM,66HX48W,BS NOPWR,BSTRM/BSTRM,NO BLT PWR,STD COMPOSE,SINGLE TILE,56IN.HX48IN.W,FABRIC/TACKABLE,STD CORE,NO TECH FLUID LOGISTICS MANAGEMENT Labor assumes Non-Union to receive, deliver and installduring Regular Hours, No Stair Carry, FLOOR 1 INSTALL. 2 2 2 2 2 4 1 2 1 1 203.30 186.95 76.66 117.73 351.13 156.72 241.45 156.72 157.89 3,395.00 406.60 373.90 153.32 235.46 702.26 626.88 241.45 313.44 157.89 3,395.00 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD 2 WS ADD Existing furniture product is removed by other/client. space is free & clear for new furniture. Scope of work details per attached approval plans: Options: Options: Options: Options: Options: Options: Options: Options: ,TR-K-CHARCOAL GRD A ,TR-K-CHARCOAL GRD A ,H-E15-RIVER CHERRY GRD A ,HP-E15-RIVER CHERRY GRD A (PY)-TAILORED ,PY-BU-TAILORED - BUTTONS, GRADE A (PY)-TAILORED ,PY-BU-TAILORED - BUTTONS, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A ,TR-K-CHARCOAL, GRADE A (PY)-TAILORED ,PY-BU-TAILORED - BUTTONS, GRADE A ,TR-K-CHARCOAL GRD A ,TR-K-CHARCOAL GRD A ,TR-K-CHARCOAL GRD A (PY)-TAILORED GRD A ,PY-BU-BUTTONS GRD A Ship To: Quote: City Hall Workstation addsProj Desc: Line Loc Item Number Description Order Qty Unit Price Extended Email: (763) 635-1127 bpelarski@ElkriverMN.gov Phone: 6 Page 138 of 145 Fluid Interiors 100 North 6th Street Suite 100A Minneapolis, MN 55403 Phone: 612-746-8700 Fax: 612-746-8701 Email/Web: www.fluidinteriors.com Quotation Page: 5 of Project: 46888 46888.001 Status: New Sold To:2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Elk River AP 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski Bill To: Date Entered Customer PO Salesperson FOB Terms 07/23/2026 Kris Root D Net 35 Days TOTAL AMOUNT - USD 19,841.94 Ship To: Quote: City Hall Workstation addsProj Desc: 0.00Total Tax Project Notes: Workstation adds to City Hall open office Line Loc Item Number Description Order Qty Unit Price Extended Deposit Required : 9,920.97 Subtotal 19,841.94 Email: (763) 635-1127 bpelarski@ElkriverMN.gov Phone: 6 Page 139 of 145 Fluid Interiors 100 North 6th Street Suite 100A Minneapolis, MN 55403 Phone: 612-746-8700 Fax: 612-746-8701 Email/Web: www.fluidinteriors.com Quotation Page: 6 of 6 Project: 46888 46888.001 Status: New Sold To:2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Elk River AP 2140-01 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Attention: Butch Pelarski Bill To: Date Entered Customer PO Salesperson FOB Terms 07/23/2026 Kris Root D Net 35 Days Ship To: Quote: City Hall Workstation addsProj Desc: August 07, 2026This Quote will expire on: _________________________________________________________________________________________________________________________ Signature Title Date Email: (763) 635-1127 bpelarski@ElkriverMN.gov Phone: Page 140 of 145 REVDATEREVISION DESCRIPTIONDWN105/23/2026ML207/16/2026MLKey Plan - Workstation AddsNTS DW.VAULT VAULT DN UAS UASUASUASUAS UASUAS UASUASJ2HJ-6324-SSJRF/F5HLSET-5 48" 48"28"144"96"227" 118"48"479"105" 48"36"42"24"44"44"42"24"105"SIGNATURE612-746-875755330APPROVED DRAWING PACKAGEREVISED, RESUBMITCity of Elk River - City HallDATEElk River612-741-7125JENNA VICK612-237-3878MARYA LOPRINT NAMEAPPROVED, AS NOTED1/3MN100 NORTH 6TH STREET SUITE 100A MINNEAPOLIS, MN 55403 FLUIDINTERIORS.COM 13065 Orono ParkwayCLIENT APPROVAL46888KRIS ROOT1/4'' = 1'-0''PROJ MNGR NO:PROJECT NO:DESIGNER:5/23/26ACCT EXEC:PAGE NO:DESIGNER NO:ACCT EXEC NO:SCALE:DATE:PROJ CORD:c:\Users\maryal\OneDrive - Fluid Interiors\Project Files - 46888_City Hall Workstation adds\01_Drawing_AutoCAD_CET\46888_ElkRiver_CityHall_r1.cmdrw Key Plan - Workstation AddsFurniture Proposal: (2) Haworth - Compose Workstaions Page 141 of 145 REVDATEREVISION DESCRIPTIONDWN105/23/2026ML207/16/2026MLWorkstation Add 1/4" = 1' F/FF/F B/B/F B/B/FF/F64.4HF/F64.4HStd 3Std 328"48" 105" 48"42"42"24"44"44"24"105" UZFS-1630-PML LUTN-0017-19ULDNUZSN-0848-PMPRR J2HG-6424-SSJRJPAH-24-SJ PRWUCCWURA-2448-LJSAUZFS-1630-PML WURA-2478-LJSA ZUBFLPRZUBFWUCD-4860-LJSAR4 LUTN-0017-19ULDN WUCD-4860-LJSAL4 PLZUBFWUCCWURA-2478-LJSAJ2HJ-6424-SSJRPRPL UZSN-0848-PMUZSN-0848-PMWURA-2448-LJSAUZFS-1630-PML JLPD-0236-SJA ZUBFPLJLPD-0236-SJA UZFS-1630-PML PLPRLUTN-0017-19ULDN UZSN-0848-PMPLLSET-6LSET-6 JPAH-24-SJ LUTN-0017-19ULDN VAULT VAULT DN 612-746-8757MARYA LOCity of Elk River - City Hall46888PRINT NAME612-741-7125612-237-3878100 NORTH 6TH STREET SUITE 100A MINNEAPOLIS, MN 55403 FLUIDINTERIORS.COM APPROVED, AS NOTEDKRIS ROOTAPPROVED DRAWING PACKAGESIGNATURE55330JENNA VICKDATE2/3MNCLIENT APPROVALElk River13065 Orono ParkwayREVISED, RESUBMITPROJECT NO:ACCT EXEC NO:DATE:DESIGNER:1/4'' = 1'-0''5/23/26PROJ MNGR NO:PAGE NO:PROJ CORD:DESIGNER NO:SCALE:ACCT EXEC:c:\Users\maryal\OneDrive - Fluid Interiors\Project Files - 46888_City Hall Workstation adds\01_Drawing_AutoCAD_CET\46888_ElkRiver_CityHall_r1.cmdrw Furniture Proposal: (2) Haworth - Compose Workstations (2) 24" x 24" x 64" Personal Storage Tower, Locker, File/File, Storage Combo Unit (2) 48" x 60" P-shaped Worksurfaces (2) 24" x 48" Worksurfaces (2) 24" x 78" Worksurfaces (2) File/File Lateral Files, 36" (2) Box/Box/File Pedestals (4) 48" Shelves, Panel Mounted (4) 30" Overhead Storage Units with LED task light, Wall mounted (4) Flush mount plates (2) Lockset-6 66"H Powered Panels down the center spine (3) Triplex receptacles per user (1) Basefeed Whip Wall mounted panels Wall track for the back wall & overhead storage WS Adds - Proposed LayoutPage 142 of 145 REVDATEREVISION DESCRIPTIONDWN105/23/2026ML207/16/2026MLWorkstation Add 1/4" = 1' Panel Type Elevation1/4" = 1' 3066FN 4866GN4866B33066FN2466FN 4866B32466FN Std 3Std 315A1RW15A1RW315A1RW15A1RW15A1RW15A1RW66 T- 66 E- 66 E- 66 E- 66 E- 66 W- 66 E- 66 W- VZAT-6600VZCW-0000-P VZCC-0024 VZAT-6600VZAT-6600 VZCC-0030 VZAT-6600VZAT-6600 VZCC-0024 VLB-66VLB-66VZCW-0000-P VZAT-6600 VZCW-0000-P VZCC-0030 VZEB-0000-365"66",PY-0BU VZTI-56XX-FNC Side 'A'65",PY-0BU VZTI-56XX-FNC Side 'B' Panel Type 'B'65"66",PY-0BU VZTI-56XX-FNN Side 'A'33"65",PY-0BU VZTI-32XX-FNN ,0H-0AM VZTI-32XX-DNN Side 'B' Panel Type 'F'65"66",PY-0BU VZTI-56XX-FNC Side 'A'65",PY-0BU VZTI-56XX-FNC Side 'B' Panel Type 'G' Panel Types - Compose (TAGS: 2 WS Add) VAULT VAULT DN APPROVED DRAWING PACKAGEAPPROVED, AS NOTEDCity of Elk River - City HallMARYA LO3/3Elk RiverKRIS ROOTJENNA VICKREVISED, RESUBMITMNSIGNATURE100 NORTH 6TH STREET SUITE 100A MINNEAPOLIS, MN 55403 FLUIDINTERIORS.COM CLIENT APPROVAL55330PRINT NAME46888612-746-8757612-237-387813065 Orono Parkway612-741-7125DATEDATE:1/4'' = 1'-0''ACCT EXEC:PROJ CORD:ACCT EXEC NO:PROJ MNGR NO:DESIGNER NO:PROJECT NO:PAGE NO:SCALE:DESIGNER:5/23/26c:\Users\maryal\OneDrive - Fluid Interiors\Project Files - 46888_City Hall Workstation adds\01_Drawing_AutoCAD_CET\46888_ElkRiver_CityHall_r1.cmdrw WS Adds - Proposed LayoutPage 143 of 145 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 11.2 Meeting Date August 3, 2026 Prepared By Zack Carlton, Community Development Director Item Description Home Occupations and Cottage Food Producers Reviewed by Cal Portner Justin Dunford Action Requested Provide staff with direction regarding possible changes to the city's home occupation ordinance as it relates to the Minnesota Cottage Food Law. Background/Discussion In 2015, the state established the Minnesota Cottage Food Law, which allowed people to make and sell baked goods, jams, and canned goods directly to consumers without a commercial food license. The law was expanded in 2021 to allow producers to sell homemade pet food and treats and, in addition to selling at farmers' markets, allowed producers to sell out of their homes where local ordinances allow. Cottage food producers must register with the Minnesota Department of Agriculture and complete food safety training. There are currently 73 registered cottage food producers in the city. Over the last few years, we have had a handful of residents ask if they could sell cottage food products from their home. The city's current home occupation ordinance prohibits retail sales, and staff has applied that prohibition to cottage food sales made directly from the home. Retail sale prohibitions are common in municipal home occupation ordinances, but some communities have made exceptions for cottage food producers. Is the City Council interested in creating an exemption to the home occupation retail prohibition for cottage food producers? Financial Impact None Mission/Policy/Goal Reflect the culture of citizens and what is important. Attachments None Page 144 of 145 Page 145 of 145