3.15. SR 04-03-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Consent A ril3, 2006
Item Description
A roval of Pinewood tions
Item Number
3.15.*
Prepared by
Bill Maertz, Parks & Recreation Director
Reviewed by
Lori ohnson, Ci Administrator
Introduction
Approval of Pinewood job descriptions
Discussion
None
Financial Impact
Pinewood personnel are included in the operating budget for Pinewood approved on March 20, 2006.
Attachments
Job descriptions.
Action Requested
Approval of Pinewood job descriptions.
Council Action
Motion by _
Second by _
Vote
Follow Up
C: \Documents and Settings \ tallard\Local Settings \ Temporary Internet Files \ OLKF\5 8 Pinewood.doc
City of Elk River
Seasonal Clubhouse Attendant
Position Description
Department/Division:
Park and Recreation/ Golf Course
Pay Grade: FLSA Status:
to be determined Non-Exem t
Positions Supervised:
Immediate Supervisor:
Golf Course Clubhouse Coordinator
Last Updated: (date)
3/2006
N/A
Position Summary
The Part-time Seasonal Clubhouse Attendant performs a variety of duties including preparing and
selling concession items, handling money, scheduling tee times and making change, and keeping the
facility clean.
Essential Functions
1. Provides maintenance and security of clubhouse and equipment.
A. Performs routine cleaning of clubhouse.
B. Notifies Clubhouse Coordinator of any repairs and/or maintenance requiring
attention from a service contractor.
e. Monitors and maintains security of the facilities when working.
D. Opens the facility to begin the workday or closes it as scheduled.
2. Perform sales and flllancial activities.
A. Rings up sales, receipts payments, gives change, etc.
B. Maintains change/refund fund in accordance with jurisdiction.
e. Prepares bank deposits.
D. Coordinates the receipt and deposit of money.
E. Rents golf carts and golf clubs.
F. Ensures liquor sales are made in accordance with state and local liquor laws.
3. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
e. Participates in safety training.
D. Schedules tee times.
Required Knowledge, Skills, and Abilities
o Skill to communicate effectively with a variety of groups.
o Ability to keep accurate records.
o Ability to work independently and assume responsibilities with minimal direct supervision.
o Ability to operate a cash register, accurately count and record cash received.
o Ability to accurately make change.
o Ability to present a positive and professional image of the City to the public.
o Ability to work a variety of hours including evenings, weekends and holidays.
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Minimum Qualifications
D High school diploma or equivalent.
D Experience cashiering.
D Customer service experience.
D Must be 18 years of age.
Preferred Qualifications
D Retail cashier experience.
D Experience working at a golf course.
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City of Elk River
Golf Course Clubhouse Coordinator
Position Description
Department:
Park and Recreation
FLSA Status:
Non-Exem
Pay Grade:
Immediate Supervisor:
Golf Course Su erintendent
Last Updated: (date)
03/20/06
7
Positions Supervised:
Seasonal Clubhouse Attendant
Position Summary
The Golf Course Clubhouse Coordinator manages all golf course operations and scheduling;
including supervision of the daily operations of the pro shop and clubhouse facilities, golf lessons,
greens fees, cart rental, merchandising, purchasing, display and sales. This position also assists with
promotions and marketing.
Essential Functions
1. Orders inventory and maintains merchandise, materials, supplies, small equipment, and
services.
A. Orders, receives, moves, and maintains inventory merchandise, materials and small
equipment for clubhouse.
B. Supplies and checks out equipment/uniforms/supplies.
2. Provides scheduling, maintenance and security of facilities and equipment.
A. Coordinates schedules to assure proper scheduling and payment procedures.
B. Sets up and maintains clubhouse.
e. Performs routine cleaning and preventative maintenance of equipment.
D. Notifies Golf Course Superintendent of any repairs and/or maintenance requiring
attention from a service contractor.
E. Monitors and maintains security of the facilities.
F. Maintains all licenses and inspections required for operation of the clubhouse.
3. Performs personnel and supervision activities.
A. Delegates work and schedules employees.
B. Works shifts as needed.
e. Assesses employee performance.
D. Reports any potential concerns and/or problems to Recreation Manager.
4. Performs sales and fmancial activities.
A. Rings up sales, receipt payments, give change, etc.
B. Maintains change/refund fund in accordance with jurisdiction.
e. Prepares bank deposits.
D. Coordinates the receipt and deposit of money.
E. Ensures liquor sales are made in accordance with state and local liquor laws.
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5. Designs, plans, organizes, and administers golf programs and activities.
A. Reserves facilities for programs and activities.
B. Manages program fee structure to cover costs and assure affordability.
C. Assures adequate staffIng and supplies for programs and activities.
D. Prepares program descriptions for all promotional material.
E. Actively promotes and publicizes programs offered.
F. Assists with the coordinating of all marketing for these activities.
G. Works various programs as needed.
7. Performs customer service duties.
A. Receives calls and visitors.
B. Answers routine questions.
C. Greets the public.
D. Provides information, explanation, and assistance for golf course services, programs,
policies, and procedures.
E. Registers participants in golf course programs.
9. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in safety training.
D. Performs other tasks during the off season.
Required Knowledge, Skills, and Abilities
o Knowledge of state and local liquor laws.
o Skilled in interpersonal and public relation skills.
o Ability to work as a team member under stress.
o Skilled in paying attention to detail.
o Ability to adapt to and introduce change.
o Ability to present a positive and professional image of the City to the public.
o Ability to read, write, and comprehend basic instruction.
o Skilled in developing, promoting, and managing programs that attract participants and
contribute to their well-being.
o Ability to relate to all ages.
o Ability to motivate people.
o Ability to maintain a cheerful, positive attitude.
o Ability to keep accurate records.
o Ability to work independently and assume responsibilities with minimal direct supervision.
o Skill to communicate effectively with a variety of groups.
o Ability to operate a cash register, accurately count and record cash received.
o Ability to plan, supervise, and evaluate the work of others.
o Ability to follow all City safety policies.
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Golf Course Clubhouse Coordinator
Minimum Qualifications
D High school diploma or equivalent.
D Two years supervision experience.
D One year golf course clubhouse management experience.
D Inventory management experience.
D Must be at least 18 years of age.
D Valid driver's license.
Preferred Qualifications
D Experience giving golf lessons.
D Post secondary education in management, business, or marketing.
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Golf Course Clubhouse Coordinator
City of Elk River
Golf Course Superintendent
Position Description
Pay Grade:
FLSA Status:
Exem t
Immediate Supervisor:
Park and Recreation Director
Last Updated: (date)
3/15/06
Department:
Park and Recreation
8
Positions Supervised:
Golf Course Clubhouse Coordinator and Seasonal Park Laborer
Position Summary
The Golf Course Superintendent maintains and improves Pinewood Golf Course and grounds,
including all buildings, structures and landscaping; to supervise subordinate workers in maintenance
activities at the golf course; and to perform related duties as assigned.
Essential Functions
1. Creates, maintains, and operates a golf course in a healthy, modern, and competitive state.
A. Creates and maintains golf course putting greens, tees, fairways, roughs, bunkers,
roads, ponds, streams, and related areas.
B. Plants and maintains trees, grasses, and ornamental plantings, including fertilizing,
mowing, irrigating, spraying, trimming, and composting.
C. Inspects and treats plants and greases for disease.
D. Implements a maintenance program for cart paths, bridges, benches, signs, dams,
spillways, ponds, and creeks.
E. Supervises services provided to the golf course by contractors.
F. Builds and maintains automatic irrigation systems, pumps, and drainage systems.
G. Plans and arranges the purchase and maintenance of equipment and supplies used in
golf course maintenance.
H. Responds to and resolves complaints made by golf course patrons.
I. Determines when golf course and clubhouse needs to close due to inclement
weather.
2. Organizes and directs the activities of assigned personnel.
A. Determines priorities, assigns work, and coordinates schedules of assigned
personnel.
B. Assists in the hiring, transfer, suspension, or discharge of assigned personnel.
C. Establishes work standards and perform employee evaluations.
D. Establishes work standards and perform employee evaluations.
E. Monitors work sites to ensure compliance with established methods, guidelines,
standards, procedures, and laws
F. Trains personnel in correct and safe methods and procedures necessary to
accomplish their assigned work.
G. Disseminates information to employees through bulletins and other means of
communication.
H. Maintains records and MSDS relating to the chemicals used on the golf course.
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3. Performs other essential job duties.
A. Performs other tasks during the off season.
B. Assists with preparations for special events and activities.
C. Keeps Park and Recreation Director informed of progress and job status.
D. Regular and timely work attendance.
E. Follows all safety procedures.
F. Participates in safety training.
Required Knowledge, Skills, and Abilities
o Ability to operate light motorized park maintenance equipment.
o Ability to perform light equipment maintenance.
o Ability to lift SO pounds unassisted.
o Ability to safely complete minor electrical, plumbing, and carpentry work utilizing power
hand tools.
o Ability to work independently and to complete daily activities according to work schedule.
o Ability to lift heavy objects, walk and stand for long periods, and to perform strenuous
physical labor under adverse environmental conditions.
o Ability to communicate orally and in writing.
o Ability to understand and follow written and oral instructions.
o Ability to establish and maintain effective working relationships with employees, supervisors,
and the public.
o Ability to train others in their jobs.
o Ability to diagnose causes of problems related to plants, grasses, and the equipment used in
golf course maintenance.
o Extensive knowledge of turf grasses and other common golf course plants and their diseases
and maintenance.
o Extensive knowledge of soils and other landscape materials and their characteristics and
uses.
o Extensive knowledge of the equipment used in golf course maintenance and the operation
and maintenance of that equipment.
o Knowledge of landscape and golf course design.
o Knowledge of the game of golf and the relation of course design and maintenance to the
game.
o Knowledge of automatic irrigation systems, pumps, and drainage systems and their
maintenance.
Minimum Qualifications
o High school diploma or equivalent.
o Completion of a two-year golf management program or equivalent.
o Five years related work experience. Additional education in turf management or related field
may substitute on a year-for-year basis for up to two years of the required experience.
o Valid driver's license.
o Ability to obtain and maintain a Minnesota Pesticide Applicator's License.
o One year supervision experience.
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Golf Course Superintendent