5.3. A & B. SR 04-03-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
En ineerin A ril 3, 2006
Item Description
Dodge Avenue Improvement -Assessment Hearing
A. Resolution Adopting Final Assessment Roll
B. Resolution Acce tin Bid and Authorizin Execution of Contract
Introduction
The Dodge Avenue Assessment Hearing for the reconstruction of the roadway is scheduled for
April 3, 2006. Bidding of the project has been authorized and bids will be received earlier that
day. Bids will be presented at the City Council meeting.
Discussion
I will have a brief presentation for the assessment hearing regarding the project and the proposed
assessment. After the presentation and conducting the assessment hearing, it would be
appropriate to consider the attached resolutions.
Financial Impact
It is estimated in the feasibility study that the portion of the project that will not be assessed and
will be funded by the City is $168,000.
Attachments
. Resolution Adopting the Final Assessment Roll in the Matter of the Dodge Avenue
Reconstruction Improvement
. Resolution Accepting the Bid and Authorizing the Execution of the Contract in the
Matter of the Dodge Avenue and Waco Street Reconstruction Improvements
Action Requested
After closing the Assessment Hearing, it would be appropriate for the City Council to consider
passage of the Resolution Adopting the Final Assessment Role for the Dodge Avenue
Improvement. If there are no objections to the proposed assessment, the City Council could also
consider the adoption of the Resolution Accepting the Bid and Authorizing Execution of the
Contract for both the Dodge Avenue and Waco Street Improvements. (Bids will be available that
evening). If any objections to the proposed assessments are received at or before the Assessment
Hearing, there is sufficient time in the contract for the City Council to allow the 30-day appeal
period to elapse before considering award of the contract.
Council Action
Motion by _
Second by _
Vote
Follow Up
RESOLUTION
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL IN THE MATTER OF
THE DODGE AVENUE IMPROVEMENT OF 2006
WHEREAS upon due notice properly made as required by law, the Elk River City Council has
met and heard and passed upon all objections to the proposed assessment for the
Dodge Avenue improvement and has determined the amount to be assessed against
each individual property as the Council deems just;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
1. The final assessment roll, a copy of which is attached hereto and incorporated herein by this
reference, is hereby accepted and adopted and shall constitute the special assessment against
the lands therein named. Each such tract of land in the assessment roll is hereby found to
be benefited by the improvement in an amount not less than the amount of the assessment
levied against it.
2. Such assessment shall be payable in equal annual installments, including both principal and
interest, amortized in such amount annually as is required to pay the principal with interest at
5.50% over a period of 15 years.
3. The owner of any property so assessed may at any time prior to certification to the County
Auditor of the assessment or the first installment thereof, pay to the City Treasurer the
whole of the assessment on such property, with interest accrued to the date of payment;
except that no interest shall be charged if the entire assessment is paid within 30 days after
the adoption of this Resolution. Prepayment may also be made after the certification of the
assessment or first installment thereof by paying to the City Treasurer/County Auditor the
entire amount of the assessment remaining unpaid with interest. In the case of a payment
made before November 15, interest will be calculated through December 31 of the year in
which payment is made. If payment is made after November 15, interest will be calculated
through December 31 of the next succeeding year.
4. The City Administrator shall transmit to the County Auditor a certified duplicate of the
attached assessment roll to be extended on the property tax lists of the County. Such
assessment shall be collected and paid over in the same manner as other municipal taxes.
Passed and adopted this 3rd day of April, 2006.
ATTEST:
Stephanie A. Klinzing, Mayor
Joan M. Schmidt, City Clerk
S:\EngineerImprovProj\2006 Improvement Projects\Dodge Avenue\Res adopt assess roll. doc
RESOLUTION 06-~
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
WACO STREET AND DODGE AVENUE MPROVEMENTSOF 2006
WHEREAS pursuant to a City Council Resolution 06-25, passed at the March 6, 2006 meeting,
competitive bids were solicited and received for the Waco Street and Dodge Avenue
Recon~ruction;and
WHEREAS the City Council has considered the amount of the bids and the responsibility of the bidders
and determined that is the lowe~ responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1. The Mayor and City Administrator are authorized and directed to execute, on behalf of the City, such
contract with as is approved by the City Attorney, for the completion of the
according to the approved plans and specifications designed by City
Council Resolution.
2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits
made with their bids upon execution of the contract specified above.
Passed and adopted this 3rd day of April, 2006.
Stephanie A. Klinzing, Mayor
ArrEST:
Joan M. Schmidt, City Clerk
S:\EngineerImprovProj\2006 Improvement Projects\Dodge Avenue\Res accept bid authorize contract.doc