Housing and Redevelopment Authority Packet - October 6, 2025
Housing and Redevelopment
Authority
Regular Meeting
&
Work Session
Agenda
Monday, October 6, 2025
5:30 PM
Elk River City Hall
▪ Regular meeting in Council Chambers
▪ Work Session meeting in Upper Town Conference Room immediately following regular meeting
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CONSIDER AGENDA
4. CONSENT AGENDA
Considered to be routine and noncontroversial and will be approved by one motion. There will be no separate discussion of
these items unless there is a request to remove the item from the consent agenda to the regular agenda.
4.1 DRAFT Minutes - September 2, 2025
4.2 Check Register
4.3 Balance Sheet
4.4 Revenue/Expenditure Reports
5. OPEN FORUM
An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum
will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a
future meeting.
6. GENERAL BUSINESS
Items in which the information is presented by city staff or consultants, then deliberation and action occur. General Business
items are not opportunities to receive or provide public input. However, the presiding officer may, at its sole discretion,
solicit public feedback.
6.1 Housing Rehabilitation Loan Program Update
6.2 General Updates
7. MOTION TO ADJOURN REGULAR MEETING
8. WORK SESSION
Work Sessions are less formal meetings to encourage dialog. Official action or votes are not typically taken. At the
conclusion of a discussion, a simple consensus provides staff direction for execution of the item. This portion of the agenda
is audio recorded but not video recorded or broadcast. Work Sessions are open to the public; however, visitors who wish
to provide input must be invited by the presiding officer, assume a seat at the discussion table and provide their full name
and address for the official record.
8.1 Discussion on Property Acquisition
9. MOTION TO ADJOURN
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
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Meeting of the Housing and
Redevelopment Authority
Held at the Elk River City Hall
Tuesday, September 2, 2025
Members Present: Commissioner Dennis Chuba, Commissioner Nate Ovall, Commissioner Lynn
Caswell, Commissioner Mel Beaudry, Mayor John Dietz
Members Absent: None.
Staff Present: Economic Development Director Brent O'Neil, Economic Development Specialist
Joshua Mollan, and Recording Secretary Katie Porath
1. CALL MEETING TO ORDER
Pursuant to due call and notice thereof, the meeting was called to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3. CONSIDER AGENDA
Moved by Commissioner Dietz and seconded by Commissioner Caswell to approve the
agenda. Motion carried 5-0.
4. CONSENT AGENDA
Moved by Commissioner Ovall and seconded by Commissioner Beaudry to approve the
following consent items as outlined in their respective staff reports. Motion carried 5-0.
4.1 DRAFT Minutes - August 4, 2025
4.2 Check Register
4.3 Balance Sheet
4.4 Revenue/Expenditure Reports
5. OPEN FORUM
No one appeared for open forum.
6. GENERAL BUSINESS
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Housing and Redevelopment Authority Minutes
September 2, 2025
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6.1 Presentation - Garden Gem Awards
Mr. Mollan presented the staff report. There were 12 entries and winners in 4 of the 5 categories.
Tracey Sando, winner of the Single-family home built before 2000 award, Sarah Quesenberry,
winner of the Single-family home built 2000 or later award, and Eileen Stombaugh, representing
Handke Center, winner of the Neighborhood award, were present. Chair Chuba presented certificates
to the winners.
Commissioner Ovall thanked staff for initiating the award.
6.2 Housing Rehabilitation Loan Program Update
Mr. Mollan presented the staff report. An $8,151 loan is now being reported for an HVAC system.
A quarter page ad will run in the Star News for the Fall Home Improvement issue in September.
6.3 SAHA Allocation Discussion - Main Street Family Services
Mr. Mollan presented the staff report.
Commissioner Beaudry asked if some of the Statewide Affordable Housing Aid (SAHA) money would
also be given to Habitat for Humanity. Mr. Mollan stated that it would be from the same funding source
but a separate dollar amount.
Mr. Mollan stated the proposed funding for Main Street Family Services (MSFS) was $50,000 through
the end of 2026.
Commissioner Caswell asked if the money would be given in a lump some or as clients have a need. Mr.
Mollan stated the proposal was to give MSFS a payment every 3-6 months.
Commissioner Caswell asked about the process of auditing MSFS. Mr. Mollan responded that they
would report back quarterly and the City needs to report to the State annually.
Commissioner Ovall asked about the size of the overall organizational budget of MSFS and if they had
prepared the information found in the packet. Staff was did not have the total budget for MSFS and
verified that MSFS had prepared the report included in the packet. Ovall indicated the report contained
detailed restrictions.
Moved by Commissioner Dietz and seconded by Commissioner Beaudry to make a
recommendation to the City Council for disbursing Statewide Affordable Housing Aid
(SAHA) funds of $50,000 to Main Street Family Services (MSFS) quarterly in 2026. Motion
carried 5-0.
The agreement will go to the City Council for final approval.
6.4 2026 Budget Approval and Levy Recommendation
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Housing and Redevelopment Authority Minutes
September 2, 2025
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Mr. O'Neil presented the staff report. The Commission noted there were no significant changes from
the August meeting discussion.
Moved by Commissioner Dietz and seconded by Commissioner Caswell to approve
Resolution 25-03 adopting the 2026 HRA budget and recommending $469,450 be included
in the Preliminary Levy. Motion carried 5-0.
7. MOTION TO ADJOURN
Moved by Commissioner Ovall and seconded by Commissioner Beaudry to adjourn the
meeting. Motion carried 5-0.
The meeting adjourned at 6:20 p.m.
Minutes prepared by Katie Porath.
_________________
Denny Chuba, Chair
___________________
Tina Allard, City Clerk
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CITY OF ELK RIVER
Balance Sheet
September 30, 2025
Fund 910 - HRA
Assets
910-1000 Cash - HRA 1,556,569.67
910-1190 Loans Receivable 187,536.47
910-1193 Forgivable Loan 75,000.00
910-1194 Allow for Forgivable Loan (75,000.00)
910-1195 Note Receivable 400,000.00
910-1310 Due From Other Funds 148,310.75
Total Assets 2,292,416.89
Fund Equity
910-2400 Fund Balance 2,176,896.63
Revenues over Expenditures - YTD 115,520.26
Total Fund Equity 2,292,416.89
Total Liabilities & Equity 2,292,416.89
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CITY OF ELK RIVER
Revenues with Comparison to Budget
For the Month Ending September 30, 2025
Fund 910 - HRA
Period Actual YTD Actual Budget Unearned PCNT
910-3-0000-3111 Property Taxes - 227,486.37 439,950.00 (212,463.63) 52%
910-3-0000-3621 Interest Income 1,266.19 32,426.39 5,000.00 27,426.39 649%
Total Fund Revenue 1,266.19 259,912.76 444,950.00 (185,037.24) 58%
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CITY OF ELK RIVER
Expenditures with Comparison to Budget
For the Month Ending September 30, 2025
Fund 910 - HRA
Period Actual YTD Actual Budget Unearned PCNT
910-4-6100-4101 Regular Pay 6,726.72 45,977.88 87,200.00 (41,222.12) 53%
910-4-6100-4103 Part-time Pay 375.00 1,125.00 - 1,125.00 0%
910-4-6100-4104 PERA 504.50 3,451.79 6,550.00 (3,098.21) 53%
910-4-6100-4105 FICA 417.06 2,869.36 5,400.00 (2,530.64) 53%
910-4-6100-4107 Medicare 97.54 673.22 1,250.00 (576.78) 54%
910-4-6100-4108 Insurance 963.60 7,465.20 17,000.00 (9,534.80) 44%
910-4-6100-4109 Workers Comp 87.00 261.00 450.00 (189.00) 58%
910-4-6100-4201 Office Supplies - 154.64 50.00 104.64 309%
910-4-6100-4219 Operating Supplies - - 500.00 (500.00) 0%
910-4-6100-4304 Legal Fees - 907.50 6,500.00 (5,592.50) 14%
910-4-6100-4319 Professional Services - - 27,000.00 (27,000.00) 0%
910-4-6100-4322 Postage - - 50.00 (50.00) 0%
910-4-6100-4331 Travel, Conferences & Schools - 30.35 200.00 (169.65) 15%
910-4-6100-4349 Advertising/Marketing 117.86 6,529.86 9,500.00 (2,970.14) 69%
910-4-6100-4359 Publishing - 86.00 300.00 (214.00) 29%
910-4-6100-4401 Bldg Repair/Maint Services 3,001.14 3,001.14 4,000.00 (998.86) 75%
910-4-6100-4404 Software Services - 5,211.00 6,500.00 (1,289.00) 80%
910-4-6100-4409 Contractual Services 138.00 23,648.56 27,000.00 (3,351.44) 88%
910-4-6100-4433 Dues & Subscriptions - - 2,500.00 (2,500.00) 0%
910-4-6100-4440 Miscellaneous - - 200,000.00 (200,000.00) 0%
910-4-6100-4721 Transfer-General Fund - 39,000.00 39,000.00 - 100%
910-4-6100-4735 Transfer-EDA - 4,000.00 4,000.00 - 100%
Total Fund Expenditures 12,428.42 144,392.50 444,950.00 (300,557.50) 32%
Net Revenue Over Expenditures (11,162.23) 115,520.26 - 115,520.26 0%
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
6.1
Meeting Date
October 6, 2025
Prepared By
Joshua Mollan, Economic Development Specialist
Item Description
Housing Rehabilitation Loan Program Update
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Receive updates on the Housing Rehabilitation Loan Program.
Background/Discussion
CEE reports that all accounts are current, and the HRA's portfolio is performing as expected with no
delinquencies or late payments.
There have been no new loans issued during this period. $141,849 remains available for new loan
disbursements in 2025.
Financial Impact
N/A
Mission/Policy/Goal
Improve housing stock by offering incentives or programs to repair or maintain residential properties.
Attachments
1. CEE Monthly Loan Activity Summary
2. CEE Monthly Loan Servicing Report
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CEE Monthly Loan Activity Summary
10/6/25
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
6.2
Meeting Date
October 6, 2025
Prepared By
Brent O'Neil, Economic Development Director
Item Description
General Updates
Reviewed by
Brent O'Neil
Action Requested
This item is presented for information and discussion purposes.
Background/Discussion
This item is an opportunity to discuss relevant topics and other non-action items of the board.
Financial Impact
N/A
Mission/Policy/Goal
The HRA promotes redevelopment and housing projects.
Attachments
None
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
8.1
Meeting Date
October 6, 2025
Prepared By
Brent O'Neil, Economic Development Director
Item Description
Discussion on Property Acquisition
Reviewed by
Cal Portner
Action Requested
This item is presented for information and discussion purposes.
Background/Discussion
Periodically the board discusses strategies and opportunities to acquire property for redevelopment.
Financial Impact
N/A
Mission/Policy/Goal
The HRA leads and promotes redevelopment projects.
Attachments
None
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