6.14. SR 04-17-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
En ineerin A ril17, 2006
Item Description
School Street/High School Parking Lot Signalization Bid Award
Introduction
Based upon City Council direction, plans were prepared and competitive bids received for the
construction of a traffic signal at the intersection of School Street and the High School parking
lot.
Discussion
This project was initiated in cooperation with the School District in an attempt to provide better
traffic control at this intersection during peak flow times at the start and end of the school day. It
also is an attempt to get the community service officers who direct traffic every evening out of the
street proper.
Financial Impact
The School District has committed to funding one-half of the project cost. The low bid received
was from Design Electrical Contractors in the amount of $147,077. Overhead on this project has
been estimated at 20 percent, resulting in a total project cost estimated at $176,492.40. The cost is
to be split between the City of Elk River and the School District in the amount of $88,246.20 for
each party.
Attachments
- Letter dated March 30, 2006 to Brent Orr of Elk River School District detailing the costs
of the project
- Resolution Accepting Bid and Authorizing the Execution of the Contract
Action Requested
City adoption of the attached Resolution Accepting the Bid and Authorizing the Execution of the
Contract.
Council Action
Follow Up
Motion by _
Second by _
Vote
S: \EngineerlmprovProj\2006 Improvement Projects \School St Signalization \03 30 06 CC memo.doc
13065 Orono Parkway
Elk River, MN 55330
March 30, 2006
File: 226-074D
Mr. Brent Orr
Director of Schools and Operations
Elk River Area School District # 728
815 Highway 10
Elk River, MN 55330
RE: smOOL S1REET/HIGH smOOL DRIVEWAY SIGNAIlZATION
Dear Mr. Orr:
As you are aware, the Gty of Elk River has proceeded with the design and bidding of a
traffic signal to be located at the intersection of ,School Street, Lions Park Drive, and the
High School parking lot driveway. The Gty Council has proceeded based on the School
District's commitment to fund one-half of the total project cost. Bids were opened last
Tuesday, and the low bid was received from Design Electrical Contractors in the amount of
$147,077. Typical overhead on Gtyprojects is estimated at 28 percent. Since this project
does not include some of the typical overhead items, we are lowering that estimate to 20
percent, making the total project cost estimated $176,492.40. Based on a commitment to
fund half of this project cost, the School District's share would be $88,246.20.
It is my understanding that the School Board has already committed to this funding and that
you have had discussions with Lori Johnson, Gty Administrator, regarding the method of
payment. Therefore, this letter is intended to provide you specific information now that the
project has been bid. We are intending to present the contract to the GtyCouncil for award
and execution at their April 17, 2006 meeting. Should you have any concerns regarding the
School District's share or method of payment for this project, please contact LoriJohnson
or myself before the Gty Council meeting on the 17th.
Sincerely,
~PJ7!~
Terry J. Maurer, PE
Gty Engineer
cc: Lori Johnson, Gty Administrator
Phone: 763.635.1000
Fax: 763.635.1090
. lk . S:\EngineerImprovProj\2006 Improvement Projects\School St Signalization \03 30 061tr Ocr.doc
WWW.Cl.e-rIVer.mn.liS
RESOLUTION 06-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
SCHOOL STREET /HIGH SCHOOL PARKING LOT SIGNALIZATION
IMPROVEMENT OF 2006
WHEREAS pursuant to a City Council Resolution 06-22 passed at the February 21, 2006 meeting,
competitive bids were solicited and received for the School Street/High School Parking Lot
Signalization Improvement of 2006; and
WHEREAS the City Council has considered the amount of the bids and the responsibility of the bidders
and determined that Design Electrical Contractors, is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1. The Mayor and City Administrator are authorized and directed to execute, on behalf of the City, such
contract with Design Electrical Contractors, as is approved by the City Attorney, for the completion
of the School Street/High School Parking Lot Signalization according to the approved plans and
specifications designed by City Council Resolution.
2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits
made with their bids upon execution of the contract specified above.
Passed and adopted this 17th day of April, 2006.
Stephanie A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, City Clerk
S:\EngineerImprovProj\2006 Improvement Projects\School St Signalization\Res accept bid-authorize contract.doc