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08-02-1982 PC MIN ELK RIVER PLANNING COMMISSION MEETING HELD AT THE ELK RIVER PUBLIC LIBRARY August 2, 1982 Members Present: Chairman Tracy, Commissioners Pearce, Gunkel, Kreuser, and Tralle Members Absent: None Staff Present: Rick Breezee, Building and Zoning Administrator 1. Call Meeting to Order Chairman Tracy called the meeting to order at 7:30 p.m. 2. Agenda Item #4, Conditional Use Permit, Fred Watts, was tabled to the next regularly scheduled Planning Commission meeting to be held at the end of August. Item 119, Consider Zone Change Possibility, was also tabled to the next meeting in August. Item #9~, Discussion: The addition of additional items to the agenda, was added to the August 2, 1982 Planning Commission agenda. Rick Breezee indicated that the City Council, at their July 19, 1982 meeting, had requested that the Barthel development group go back to the Planning Commission at their July meeting. Rick Breezee also indicated that the Barthel development group would explain their concept to the Planning Commission. Rick Breezee further indi- cated that at tonight's meeting, Barthel was presenting just the footprint; it has nothing to do with the preliminary plat. Rick Breezee also indicated that a new phasing plan would also be presented tonight. Commissioner Gunkel indicated that the Planning Commission had already made recom- mendations to the City Council. Cornm.issioner Gunkel alscindicatedher confusion- as to why this item was sent back to the Planning Commission. Rick Breezee indicated that the Planning Commission agenda was written on Wednesday and that the Barthel group had not turned in their material for the meeting tonight until late Thursday afternoon, which was why they were not on the written agenda. Discussion followed regarding the Planning Commission putting Barthel on the agenda as Item 9. The members expressed the problem of discussing this item without having enough preparation time before having to make a recommendation. Commissioner Pearce indicated that he felt he did not want to make any recommendation to the City Council tonight nor until the preliminary plat was completed. Rick Breezee indicated that the City Council, at the last meeting, told the Barthel group that the Council would take care of the water studies, storm sewer study, street study, etc. Marlin Hutchinson, Barthel development group, indicated that tonight's discussion was not a new concept, but it was regarding 55,000 square feet during the first phase. Mr. Hutchinson further indicated that the City Council wanted a mall, and that there Planning Commission Minutes August 2, 1982 Page Two are three phases: houses, shopping center, final (more houses). Commissioner Pearce indicated that possibly Barthel could be added to the end of the agenda, but no motion would be made tonight. Ken Barthel indicated his displeasure with being put on the end of the agenda, stating he had another meeting to attend tonight. Gary Santwire voiced his objection that Barthel was being put on the agenda. Mr. Santwire indicat'ed the Barthel should go through the proper route to be put on the agenda. Chairman Tracy indicated that Barthel would be added as Item 9 of the August 2nd. Planning Commission meeting. 3. Minutes Commissioner Pearce indicated that there was a question of a double motion on Item #9 of the minutes from the June meeting. Rick Breezee indicated that he would look into that motion. MOTION BY COMMISSIONER PEARCE TO APPROVE THE MINUTES OF THE JUNE 24, 1982 PLA1~ING COMMISSION MEETING WITH THE MODIFICATION OF ITEM 9. MOTION SECONDED BY COMMISSIONER GUNKEL. MOTION PASSED 5-0. 4. Consider Conditional Use Permit -Fred Watts Tabled to the August meeting. 5. Consider Correction to Section 900.18(2) - Accessory Use Setbacks Rick Breezee read through the previous wording of the section as mentioned in his memo to the Planning Commission. Rick Breezee further indicated that the mistake was typographical. Rick Breezee further indicated that the intent was that a 24' x 24' wood frame be set back as with required uses. Discussion followed regarding the correction to the Section 900.18(2) regarding the accessory use setbacks. MOTION BY COMMISSION GUNKEL TO APPROVE THE WORDING AS SUBMITTED TO THE CORRECTION OF CITY CODE, SECTION 900.18(2) - ACCESSORY USE SETBACKS. MOTION SECONDED BY COM- MISSIONER KREUSER. MOTION PASSED 5-0. 6. Consider Conditional Use Request - Patti Swanson Ms. Patti Swanson and Mr. Dick Huseth, representing Electrolux, were present to discuss the request by Ms. Swanson. Mr. Huseth indicated that Ms. Swanson was re- questing to have an Electrolux office out of her home located at 13651 Highway 10. Mr. Huseth further indicated that there was a question regarding the 2' x 2' square Planning Commission Minutes August 2, 1982 Page Three sign that was required by City Code. Discussion followed regarding various aspects of the proposed business. Discussion also followed regarding the five standards of a conditional use and Ms. Swanson being able to meet all five of the standards. Mr. Huseth indicated to the Planning Commission that this conditional use would be only for 3 to 6 months as this was just temporary at this time. COMMISSIONER PEARCE MADE A MOTION TO RECOMMEND APPROVAL OF THE CONDITIONAL USE PERMIT FOR MS~ PATTI SWANSON, 13651 HIGHWAY"IO, TO OPERATE AN ELECTROLUX OFFICE OUT OF HER HOME AND THIS PERMIT BEING ONLY FOR A 6 MONTH PERIOD PER THE REQUEST OF MS. SWANSON, WITH A 2' X 2' SIGN ON HER HOME. MOTION SECONDED BY COMMISSIONER KREUSER. MOTION PASSED 5-0. 7. Consider Variance Request - Robert Hastings This item was tabled until later in the meeting since Mr. Hastings was not yet present for this request. 8. Consider Nonconforming Uses Chairman Tracy indicated that the Planning Commission was looking for wording that is easier and inquired if this wording has answered the questions of the Commission. Commissioner Pearce indicated that this item was discussed at a special meeting of the Planning Commission and the City Council earlier this month. Rick Breezee indicated in regard to this, that it should be noted that if someone applies for a conditional use and it is approved, they still must meet the variance standards. MOTION BY CO~lISSIONER GUNKEL TO APPROVE THE ORDINANCE AS WRITTEN. MOTION SECONDED BY CO~MISSIONERTRALLE. MOTION PASSED 5-0. Discussion followed regarding how many times a person could come back and request this. It was the general consensus of the Planning Commission that it should not exceed 25% of the original structure value. 9. Consider Footprint and New Phasing for Barthel PUD - Concept Rick Breezee indicated to the Planning Commission that he was informed by the City Administrator that when Barthel presented their concept to the City Council at the last Council meeting, the Council requested a mall be put in their project. Rick Breezee further indicated that the Council directed Barthel to come up with a mall and when they had done that, they were to bring this concept to the Planning Commis- sion. Chairman Tracy indicated that he wanted clarification as to what exactly the City Council wanted the Planning Commission to do. Chairman Tracy further indicated that he understood the request by the City Council was for the Planning Commission Planning Commission Minutes August 2, 1982 Page Four to say, that yes, the mall was okay and that no other items would be dis- cussed except for the phasing. Rick Breezee indicated that the Barthel group needed to know if the Planning Commission liked this idea of a mall, they would present a formal preliminary plat. Discussion followed regarding the size of the mall and the various sizes that have been approved. It was indicated that there was a change in size at the City Council level from the Planning Commission's recommended size to a larger size of 75,000 square feet with a mall. Mr. Gary Santwire discussed the sizing and phasing and indicated that it was dif- ferent from the original proposal. Chairman Tracy indicated that the Planning Commission was looking at two things: the physical appearance and the phasing. Chairman Tracy indicated that he felt the mall was fine; 55,000 square feet of shopping center, 5,000 square feet of restaurant~ Parcel C, 2,000 square feet of bank was also okay. Chairman Tracy indicated he saw nothing different in Phase 1 than what the Planning Commission had already recommended. Phase 2, Parcel B (4 units of housing) was also the same. Chairman Tracy indicated that the phasing seemed to be the same as pre- sented previously. Rick Breezee indicated that in the new phasing, Phase 1, Parcel A would be to construct 55,000 square feet of shopping center, Parcel B, construct 5,000 square feet of restaurant, Parcel C, construct 2,000 square feet of bank facility, and the buffers. Phase 2, Parcel D, construct 40 units of housing. Phase 3, construct the housing units on Parcel D and E and Phase 5, complete either Parcel A or con- struct Parcel F, whichever was not completed during Phase 3, with City Council and Planning Commission approval based upon a review of growth in the trade area and market conditions and the finding that such improvements in Phase 5 can be sup- ported without negative impact to the City. Rick Breezee further indicated that the size is still going to be 75,000 square feet, but before they can add on an additional 20,000 to the mall, all the housing has to be done and it has to be marketable. It also has to be approved by the City Council and the Planning Com- mission. Discussion followed regarding sequence of conditions and guidelines relating to Barthel. Discussion also followed regarding various studies to be done by the City. MOTION BY COMMISSIONER PEARCE THAT THE LAYOUT, WITH THE SCHEDULE OF PHASES AS PRE- SENTED ON AUGUST 2,1982, BE ACCEPTED BY THE PLANNING COMMISSION, WITH THE CONDITIONS OF THE ORIGINAL MOTION OF THE PLANNING COMMISSION OF JUNE 28, 1982 ALSO BEING ACCEPTED, AND THAT WHEN ALL OF THE INFORMATION IS PUT TOGETHER, THAT THIS PUD BE RETURNED TO THE PLANNING COMMISSION FOR APPROVAL. MOTION SECONDED BY COMMISSIONER GUNKEL~ MOTION PASSED 4-1, 'COMMISSIONER TRALLE ABSTAINING. 9k 2. Consider Addition of Additional Items on Planning Commission Agenda It was the general consensus of the Planning Commission that items should not be added to the agenda at a late date because of the preparation time involved in an item. Planning Commission Minutes August 2, 1982 Page Five Rick Breezee indicated that packets usually go out on Wednesday afternoon pre- ceeding the meeting on the following Monday. Commissioner Pearce indicated that he felt three working days before the meeting, including the meeting date, that the agenda be locked in and that after that, items could only be added to the agenda on the approval of the Planning Commission by a unanimous vote. MOTION BY COMMISSIONER PEARCE THAT THE PLANNING COMMISSION AGENDA BE LOCKED IN THREE (3) WORKING DAYS, INCLUDING THE MEETING DATE, AND THAT ANYTHING THAT IS TO BE ADDED TO THE AGENDA AFTER THAT, MUST MEET THE APPROVAL OF THE COMPLETE PLANNING COMMIS- SION. MOTION SECONDED BY COMMISSIONER KREUSER. MOTION PASSED 5-0. 7. Consider Variance Request - Robert Hastings Because Mr. Hastings was not present at the meeting, it was the general consensus of the Planning Commission that this item not be discussed. MOTION BY COMMISSIONER KREUSER TO TABLE THIS ITEM TO THE NEXT SCHEDULED PLANNING COMMISSION MEETING. THE MOTION WAS SECONDED BY COMMISSIONER TRALLE. MOTION PASSED 5-0. 10. Adjournment There being no further business, MOTION BY COMMISSIONER PEARCE TO ADJOURN THE MEETING. MOTION SECONDED BY COMrlISSIONER GUNKEL. MOTION PASSED 5-0. The meeting was adjourned at 8:48 p.m. Respectfully submitted, /2tl:~ Rick Breezee Building and Zoning Administrator RB:cml