7.1. SR 05-01-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Administration Ma 1,2006
Item Description
Re lacement of 1b.ree Overhead Doors at Fire Station 1
Item Number
7.1.
Prepared by
Bruce A. West, Fire Chief
Reviewed by
Introduction
As part of the addition to Fire Station #1, new overhead garage doors were installed and four of the
original garage doors from the station's original construction in 1972 were replaced. There are three
overhead garage doors remaining that were tlot part of this replacement and I would like City Council
approval to replace these remaining three garage doors.
Discus_ion
The Elk River Fire Department Fire Station #1 is nearing completion of the new addition which will
house the two ambulances, offices, storage, and day room. Fire Station #1 was originally built in 1972
with a 1989 addition atld now the most current 2006 addition. As part of the construction process for the
new addition, four overhead doors on the original 1972 addition were replaced. This is the third set of
overhead doors during the life of the 1972 original fire station building.
The rem~ining three overhead doors on the 1989 addition to Station #1 have been examined by our
maintenance staff, St. Cloud Overhead Door Company, and the Garage Door Store as to the condition
and life expectancy of the 17 -year old doors. All three of the doors are recommended for replacement
due to the age of the doors, the windows are in need of replacement, and the middle door has already
started to delaminate. With the replacement of the remaining three overhead doors, all of the StatiOtl #1
overhead doors will have been replaced and the need for future maintenance or future replacement will
be alleviated at this time. I have requested bids from St. Cloud Overhead Door Company (the supplier of
the doors for the addition to Station #1) and the Garage Door Store to ensure a competitive price for the
replacement of the three overhead doors at Fire Station #1. The difference in price between the two
quotes for the exact door and window style as the recently installed doors is $105.00. It should be noted
that the Garage Door Store will not be able to exactly match the color of the existittg doors at Station #1.
Financial Impact
I have discussed the overhead door replacement with City Administrator Lori Johnson and the funding
will come from the 2005 fund balance reserve for capital outlay.
Attachments
· Quote from St. Cloud Overhead Door Company
· Quote from the Garage Door Store
· Pictures of existittg garage doors at Fire Station #1
C:\Documents and Settings\bwest\Local Settings\Temporary Internet Files\OLK3BD\St.ation 1 Garage Doors.doc
Action Requested
I am requesting Council approval of the quotation from St. Cloud Overhead Door Company in the
amount of $6,655 which includes three overhead garage doors for Fire Station #1 and installation. I will
be in attendance at the May 1, 2006 Council meeting to answer any questions you may have referencing
this issue.
Council Action
Motion by _
Second by _
Vote _
Follow Up
c: \Documents and Settings \bwest\Local Settings\ Tempotary Internet Files \OLK3BD\Station 1 Garage Dootll.doc
ST. CLOUD OVERHEAD DOOR COMPANY
2150 DIVISION STREET, WAITE PARK, MN 56387
PH (320)253-1310 FAX (320)253-0649
(800 )2S~-1~10 WWW.SCOHD.COM
PROPOSAL
=
Attn: Bruce West
Proposal Submitted To
Elk River Fire De artment
Street
415 Jackson Avenue
City, State, Zip
Elk River, Mn 55330
Phone
Job Name
Location
We will use the same door and window style as installed recently on you new and existing station.
Two (2) 12-2 x 14-0 doors with two full view window sections. New hinges, rollers, weather strip and
new spnngs.
One (1) 14-2 x 14-0 doors with two full view window sections. New hinges, rollers, weather strip and
new spnngs.
*Installed as listed above in existing construction............................................... .$6,655.00*
Same as above but complete door replacement including new tracks. (because ofthe style of existing
track and the existing door is 3" thick. The new door sections may not reach the existing door jamb and
the weather strip may not seal the door.
*Installed as listed above in existing construction............................................... .$8,539.00*
Removal of existing weather strip and reinstall new vinyl weather on each 12 x 12 door.
*Installed as listed above in existing construction........................EACH DOOR......$ 115.00*
TERMS & CONDITIONS:
\-)~ L~
AUTHORIZED SIGNATURE: Dennis Wentland
Commercial Sales
>- OUR QUOTE INCLUDES MATERIAL, TAX & INSTALLATION.
>- OPENING PREPARATION & ELECTRICAL WIRING BY OTHERS.
>- THIS PROPOSAL IS BASED ON WORKING OFF CONCRETE
FLOORS & OPENING CLEAR OF ANY OBSTRUCTIONS.
>- TERMS: NET 10 DAYS
THIS PROPOSAL IS VALID FOR 30 DAYS.
ACCEPTANCE OF PROPOSAL:
THE ABOVE PRICES, SPECIFICATIONS & CONDITIONS
ARE SATISFACTORY & ARE HEREBY ACCEPTED.
SIGNATURE
Fax To
SIGNATURE
Attn: Bruce West
# Pages 1
Fax # 763635 1117
DATE OF ACCEPTANCE
GARAGE DOOR STORE
" .~,...,l""r
, iJ ,i Ijlje
\lM~R "~ ,~..
Shipping Address
900 West Division St
Waite Park MN 56387
Telephone: Same
(~ v()iV
./ sPf":t-- '7(0
~ Proposal#: 1-1558
900 West Division St
Waite Park MN 56387
Telephone 320-251-7000
Toll Free 800-864-3816
Fax: 320-251-0945 Fax: Same J' ~
~
PROPOSAL SUBMITTED TO: Date ( IAttention )
City of Elk River 3/7/2006 Bruce West
STREET Job Name \.... ~
13065 Orono Parkway Elk River Fire - n
City State IZiPcode Job Location
Elk River MN 55330 Elk River
Phone Number Fax Number Job Phone
763-635-1115 763-635-1117 763-635-1115
ITEM # QTY SERIES DOOR WIDTH DOOR HEIGHT OPENING OPENING OPERATION HEAD ROOM JAMB
WIDTH HEIGHT TYPE
1 2 3"ES 12'2" 14'1 " 12'0" 14'0" electric standard steel
2 1 3"ES 14'2" 14'1" 14'0" 14'0" electric standard steel
FURNISH AND INSTALL:
Doors are Midland's 3" Energy Savers White
Two full vision sections with insulated glass each door
Furnish new weatherseals at perimeter
Furnish new hardware as needed
Re use track, springs, hardware and electric operators
Remove existing doors and haul away
All material, tax and labor included
If we change out the existing doors to 3" Energy Savers White with two full vision sections we will not need
to change springs. They will match the new door on the south face of the building exactly with slight
variance in color because of the standard white from two different manufacturers having slight hue
differences. If we change out the existing 3" thick doors to 1 5/8" thick doors, the color will match but we
need to change springs because of differences in door weights.
AL T 1 Furnish Upward TX450 1 5/8" thick doors in leiu of Midland 3" thick doors.
Remove and replace springs so doors will balance
Add $1,460.00
We hereby propose to complete in accordance with above specification, for the sum of:
Six Thousand Five Hundred Fifty Dollars and No Cents
6,550.00
Signature
Thomas Prody
Direct Dial: 800-864-3816
TERMS AND CONDITIONS
Payment to 'be made as follows: net 30 days
Prices subject to change if not accepted in 45 days.
BY OTHERS: Jambs, spring pads, all wiring to motors and control stations, unless otherwise stated above, are not
included. Purchaser agrees that doors shall remain in Seller's posession until paid in full. In the event Purchaser breaches or
defaults under the terms and provisions of this Agreement, the Purchaser shall be responsible for the costs of collection, including
reasonable attorneys' fees. There shall be a 1 1/2% service charge per month for all payments due and owing after 30 days.
(Agreements are contingent upon strikes, accidents, or delays beyond our control.)
ACCEPTANCE: Terms, Price, and specifications on all pages of this proposal are hereby accepted and the work authorized.
Purchaser:
Signature
Title
Date of Acceptance
Pa e 2 of 2
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