01-09-1995 EDA MIN
ANNUAL MEETING OF THE
ELK RIVER ECONOMIC DEVELOPMENT AUTHORITY
HELD AT THE ELK RIVER CITY HALL
MONDAY, JANUARY 9, 1995
Members Present:
President GongolL Commissioners Dwyer, Scheel, Dietz, Duitsman,
Holmgren, and Farber
Members Absent:
None
Staff Present:
Bill Rubin, Executive Director; Sandra Thackeray, City Clerk
1 . Call Meeting To Order
Pursuant to due call and notice thereof, the annual meeting of the Elk River
Economic Development Authority was called to order at 6:00 p.m. by President
Gongoll.
2. Consider January 9, 1995 EDA Aaenda
Bill Rubin added Item 11.1 - Review and Permitting Task Force Update - to the
agenda.
COMMISSIONER DWYER MOVED TO APPROVE THE JANUARY 9, 1995, EDA AGENDA
AS AMENDED. COMMISSIONER FARBER SECONDED THE MOTION. THE MOTION
CARRIED 7-0.
3. Consider December 12, 1994 EDA Minutes
COMMISSIONER DWYER MOVED TO APPROVE THE DECEMBER 12, 1994, EDA
MINUTES. COMMISSIONER FARBER SECONDED THE MOTION. THE MOTION CARRIED
7-0.
4. Open Mike
No one appeared for this item.
5. Consider January EDA Financial Update
Executive Director Bill Rubin updated the EDA with a January financial summary
which was provided by Finance Director Lori Johnson.
Micro Loan Fund - The Micro Loan fund had a cash balance of
$180,680.43 on December 31, 1994.
Block Grant Micro Loan Fund - The Block Grant Micro Loan fund had a
cash balance of $18,814.11, excluding 1994 interest. on December 31,
1994.
Elk River EDA Annual Meeting
January 9, 1995
Page 2
EDA Loan Balances - The Executive Director provided a summary of the Elk
River Economic Development Authority Micro Loans, including the original
loan amount and the outstanding balance for each borrower as of
December 31, 1994.
The Executive Director stated that the Finance Director is recommending a
change in the method in which the checks are paid and approved and the way
financial records are maintained.
Bill Rubin stated that the Finance Director is proposing to submit a check register
for approval on a monthly basis. Bill Rubin further stated that a change would be
beneficial in that both the Executive Director and the EDA Commissioners would
have access to up-to-date, accurate financial information at all times.
COMMISSIONER DUITSMAN MOVED TO APPROVE A CHANGE IN THE METHOD IN
WHICH CHECKS ARE PAID AND APPROVED AND IN THE WAY FINANCIAL RECORDS
ARE MAINTAINED; AND FURTHER, TO PURCHASE THE NECESSARY COMPUTERIZED
CHECKS AND THAT THE EDA TREASURER AND PRESIDENT BE AUTHORIZED AS
SIGNORS. COMMISSIONER HOLMGREN SECONDED THE MOTION. THE MOTION
CARRIED 7-0.
6. Annual Meetina Items
6.a. Election of Officers - President Gongoll stated that. if elected, he would
continue as President for one more term. He further indicated that he
would prefer to see term limits on, at least, the President's position in the
EDA.
Discussion was held regarding the appointment of a new Economic
Development Authority member and the fact that one of the existin~
Councilmembers on the EDA will be resigning. Commissioner Duitsman
indicated that he will be recommending that the City Council approve
the appointment of Tom Bender to the EDA. It was the consensus of the
EDA to appoint the 1994 Slate of Officers for 1995.
COMMISSIONER DUITSMAN NOMINATED THE FOLLOWING EDA
COMMISSIONERS TO THE RESPECTIVE OFFICES FOR 1995:
JEFFREY A. GONGOLL, PRESIDENT
PATRICK DWYER, VICE PRESIDENT
ROGER HOLMGREN, TREASURER
LARRY FARBER, SECRETARY
HANK DUITSMAN, ASSISTANT TREASURER
COMMISSIONER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 7-0.
6.b. Appoint Executive Director
COMMISSIONER GONGOLL MOVED TO APPOINT WILLIAM RUBIN AS THE EDA
EXECUTIVE DIRECTOR. COMMISSIONER DWYER SECONDED THE MOTION.
THE MOTION CARRIED 7-0.
Elk River EDA Annual Meeting
January 9, 1995
Page 3
6.c. Official Newspaper
COMMISSIONER DUITSMAN MOVED TO DESIGNATE THE ELK RIVER STAR NEWS
AS THE EDA'S OFFICIAL NEWSPAPER FOR 1995. COMMISSIONER HOLMGREN
SECONDED THE MOTION. THE MOTION CARRIED 7-0.
6.d. Official Depositories
COMMISSIONER SCHEEL MOVED TO DESIGNATE THE FOLLOWING BANKS AS
THE OFFICIAL DEPOSITORIES FOR THE EDA FUNDS IN 1995:
THE BANK OF ELK RIVER
FIRST NATIONAL BANK OF ELK RIVER
METROPOLITAN FEDERAL BANK (ELK RIVER)
NORWEST BANK
FIRST BANKS
MARQUETTE BANK
COMMISSIONER DWYER SECONDED THE MOTION. THE MOTION CARRIED 7-
O.
6.e. Consider Committee Appointments/ Assiqnments
The Executive Director provided the EDA with a roster of the existing
Committees which include the Finance Committee; Marketing
Committee; and R&D Committee. Bill Rubin indicated that past practice
has been to reappoint the same persons on these Committees assuming
that the members desire to remain and serve in an as-needed basis.
Commissioner Scheel suggested that it may be advisable to seek new
members to these Committees as there are new people in the community
who would have much to offer.
COMMISSIONER DWYER MOVED TO APPOINT THE EXISTING MEMBERS TO THE
FINANCE COMMITTEE, MARKETING COMMITTEE AND R&D COMMITTEE FOR
1995. COMMISSIONER DUITSMAN SECONDED THE MOTION. THE MOTION
CARRIED 7-0.
Commissioner Dwyer suggested that the City advertise for members for
these committees prior to 1996.
6.f. Bylaw and Enablinq Resolution
It was the consensus of the EDA that no changes be made to the EDA
Bylaws or the Enabling Resolution.
7. Addendum to Tescom TIF Aqreement
The Executive Director stated that the Commissioners had previously authorized
the preparation of an addendum to the Contr -Jct for Private Agreement by and
between the EDA and Tescom Corporation. Bill Rubin provided the addendum to
the Contract for Private Development for EDA consideration.
Elk River EDA Annual Meeting
January 9, 1995
Page 4
COMMISSIONER DUITSMAN MOVED TO APPROVE AN ADDENDUM TO THE
CONTRACT FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE EDA AND TESCOM
CORPORATION. COMMISSIONER DWYER SECONDED THE MOTION. THE MOTION
CARRIED 7-0.
8. Update on Business Park Issues
The Executive Director updated the EDA on the development progress of the
Business Park. He indicated that the City Planner is in receipt of three applications
for the Business Park which will be considered by the Planning Commission at its
meeting in January.
The Executive Director stated that in order for the City to be competitive, some
decisions must be made on the level of incentives and financing which the City is
willing to offer to light manufacturing companies. Commissioner Dwyer
suggested that a workshop be held to discuss this issue.
9. 1995 Work Proqram
President Gongoll indicated that the Executive Director has provided potential
topics for future EDA workshops. President Gongoll suggested that the workshops
be held on a quarterly basis as a minimum, or on an as-needed basis. He further
suggested that topics such as riverfront development and downtown
redevelopment be added to the list.
COMMISSIONER DWYER MOVED THAT WORKSHOPS TO DISCUSS EDA TOPICS BE
HELD, AS A MINIMUM, ON A QUARTERLY BASIS. COMMISSIONER HOLMGREN
SECONDED THE MOTION. THE MOTION CARRIED 7-0.
10. Chanqe February/March Meetinq Dates
COMMISSIONER SCHEEL MOVED TO CHANGE THE TIMES OF THE FEBRUARY 13 AND
MARCH 13 MEETINGS TO 5:00 P.M. COMMISSIONER FARBER SECONDED THE
MOTION. THE MOTION CARRIED 7-0.
COMMISSIONER DWYER MOVED TO CALL A SPECIAL MEETING OF THE EDA ON
JANUARY 30, 1995, AT 5:30 P.M., TO HOLD AN EDA WORKSHOP. COMMISSIONER
DUITSMAN SECONDED THE MOTION. THE MOTION CARRIED 7 -0.
11 . Other Business
Commissioner Dietz suggested that the Executive Director use a consent agenda
for noncontroversial items.
11.1. Update on Review and Permitting Task Force
The Executive Director updated the EDA on the progress of the review and
permitting process.
Elk River EDA Annual Meeting
January 9, 1995
Page 5
12. Adiournment
There being no further business, COMMISSIONER HOLMGREN MOVED TO ADJOURN
THE MEETING. COMMISSIONER FARBER SECONDED THE MOTION. THE MOTION
CARRIED 7-0.
The meeting of the Elk River Economic Development Authority was adjourned at
6:45 p.m.
Respectfully submitted,
~~~
City Clerk