6.9. SR 05-15-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
En . eerin Ma 15,2006
Item Description
2006 Bituminous Overlay Improvement - Additional Areas
Item Number
Introduction
At last Monday's City Council workshop, the Council discussed the potential of adding the
Naples Street/186th Avenue neighborhood to the 2006 Bituminous Overlay Project. In addition,
the Street Department (Phil Hals and Mark Thompson) have inquired about adding 191 %
Avenue west of Jackson Street to the project. This area is just north of Schoolview First
Addition, which is part of the proposed 2006 Bituminous Overlay.
Discussion
Adding either or both of these areas to the 2006 Bituminous Overlay Improvement would not
have an adverse effect on the proposed assessment rate. The lots in these two areas are of a
similar size or smaller, than the areas covered in the original feasibility study. Therefore, the
additional cost would easily be covered by the addition of assessable units in these two areas. In
the Naples Street/186th avenue area the project would simply provide a bituminous mat on an
existing gravel road. The City Street Department would corne in and match in the driveways and
shoulder areas with additional gravel after the paving is complete.
If the City Council would like to add these two areas to the 2006 Bituminous Overlay
Improvement, this report will act as an amendment to the approved feasibility study for the
purposes of adding these two areas to the project.
Financial Impact
As with typical overlay projects, only the cost of the bituminous overlay is assessed. Any
preparatory work or repair work of gravel shoulders and/or gravel driveways after the bituminous
overlay is accomplished by the City's Street Department. This is the City contribution towards
the bituminous overlay project in an effort to keep the assessment to the benefited properties as
low as possible.
Attachments
. Exhibit showing 191 % Avenue area
. Exhibit showing Naples Street/186th Avenue area
. Resolution Ordering Preliminary Feasibility Report
. Resolution Receiving Feasibility Report and Ordering Public Hearing
. Resolution Ordering the Preparation of Plans and Specifications
. Resolution Determining Assessed Cost and Ordering Preparation of Assessment Roll
. Resolution Establishing the Date for the Assessment Hearing
. May 10, 2006 Letter to Naples Street/186th Avenue Residents
. Naples Street/186th Avenue Property Owner List
. Email from Miles Knutson
Action Requested
Discussion regarding adding these two areas to the 2006 Bituminous Overlay Improvement. If
the Council would like to add both areas, adoption of the five attached resolutions is requested.
Council Action
Motion by _
Second by _
Vote
Follow Up
S:\EngineerImprovProj\2006 Improvement Projects\2006 Overlay Project\05 1506 memo.doc
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RESOLUTION 06-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION FOR THE CITY OF ELK RIVER
ORDERING A PRELIMINARY FEASIBILITY REPORT AMENDMENT IN THE
MATTER OF THE BITUMINOUS OVERLAY IMPROVEMENT OF 2006
WHEREAS the City has determined that it should consider improving certain property by
providing a bituminous overlay (the Improvement) in the following locations:
. 191 st ~ Avenue west of] ackson Street
. Naples Street/186th avenue area north of1H 10; and;
WHEREAS Council must first secure a preliminary feasibility study in order to consider making
the improvement;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
This matter shall be referred to Teny J. Maurer, City Engineer, who is requested to provide
to the City Council a report advising, in a preliminary way, whether the proposed
improvement is feasible and whether the improvement should thus be made as proposed or
in connection with some other improvement and the estimated cost of the improvement as
recommended.
Passed and adopted this 15th day of May, 2006.
Stephanie A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, City Clerk
S:\EngineerImprovProj\2006 Improvement Projects \2006 Overlay Project \Resolutions \Amendment-order pre! feas.doc
RESOLUTION 06-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION RECEIVING THE FEASIBILITY REPORT AMENDMENT AND
ORDERING A PUBLIC HEARING ON THE IMPROVEMENT IN THE MATTER OF THE
BITUMINOUS OVERLAY AMENDMENT IMPROVEMENT OF 2006
WHEREAS the Feasibility Report ordered by the Council in Resolution 06-_ has been prepared
with reference to the 2006 Bitwninous Overlay Amendment improvement and was received
by the Gty on May 15, 2006; and
WHEREAS the Feasibility Report recommends that the proposed improvement is feasible;
NOW THEREFORE, BE IT RESOLVED by the Gty Council of the Gty of Elk River, Minnesota:
1. The Gty Council will consider the 2006 Bitwninous Overlay Amendment improvements as
described in the Feasibility Report and the assessment of the property abutting this proposed
improvement for all or a portion of the cost of the improvement pursuant to Minnesota Statutes,
Section 429, at an estimated total cost for the improvement of $194,700.
2. A public hearing shall be held before the Gty Council on the proposed improvement on the 19th day
of June, 2006, at 6:30 o'clock p.m. at the Elk River Gty Hall Council Chambers.
The Gty Clerk shall provide two published notices (one week apart) in the official newspaper with at
least three days between the last publication date and the hearing, and mailed notice ten days to the
hearing as required by law.
Passed and adopted this 15th day of May, 2006.
Stephanie, A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, Gty Clerk
S:\EngineerhnprovProj\2006 hnprovement Projects\2006 Overlay Project\Resolutions\Amendment-rcv feas order ph.doc
RESOLUTION 06-_
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS IN
THE MATTER OF THE BITUMINOUS OVERLAY AMENDMENT IMPROVEMENT
OF 2006
WHEREAS a public hearing relating to the 2006 Bituminous Overlay Amendment improvement will be
held before the Elk River City Council after ten days mailed notice and two weeks published
notice of the hearing was given; and
WHEREAS the City Council will duly consider the Feasibility Report and those matter presented at the
public hearing by those person desiring to be heard on the matter;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1. Terry J. Maurer, City Engineer is hereby designated as Project Engineer for this improvement. The
Project Engineer is directed to prepare plans and specifications for the making of the improvement
and the solicitation of competitive bids.
Passed and adopted this 15th day of May, 2006.
Stephanie A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, City derk
$: \EngineerImprovProj\2006 Improvement Projects \2006 Overlay Project\Resolutions \Amendment-Order plans&specs.doc
RESOLUTION 06-_
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION DETERMINING ASSESSED COST OF
IMPROVEMENT AND ORDERING PREPARATION OF
PROPOSED ASSESSMENT ROLL IN THE MATTER OF THE BITUMINOUS OVERLAY
AMENDMENT IMPROVEMENT OF 2006
WHEREAS costs have been determined for the 2006 Bituminous Overlay Amendment improvement
consisting of a contract price of $170,550, and expenses incurred or to be incurred by the
Gty in the making of the improvement in the amount of $24,150, for a total cost of the
improvement of $194,150.
NOW, THEREFORE, BE IT RESOLVED by the Gty Council of the Gty of Elk River, Minnesota:
1. Based upon the City Assessment Policies, it is determined that the portion of this improvement to be
paid by the Gty and not assessed to benefited properties is $-0-.
2. The portion of the cost to be assessed against benefited properties pursuant to the Elk River Gty
Assessment Policies shall be $194,700.
3. The assessments shall be payable in equal annual installments and shall extend over a period of five
years, the first of the installments to be payable on or before the first Monday in January, 2007, with
interest at the rate of 5.50% per annum from the date of the adoption of the assessment resolution.
4. The Gty Administrator with the assistance of the Project Engineer shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece, or
parcel of land, without regard to cash valuation, as provided by law, and shall have available at the
Gty Administrator's office a copy of the proposed assessment roll for public inspection.
5. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council
and schedule a public hearing upon the proposed assessment, causing notice of the hearing by
publication and mail to be made at least two weeks prior to the hearing.
Passed and adopted this 15th day of May, 2006.
Stephanie A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, Gty derk
S:\EngineerImprovProj\2006 Improvement Projects \2006 Overlay Project\Resolutions \Amendment-determ cost-order assmt roll.doc
RESOLUTION 06-_
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ESTABLISHING THE DATE FOR THE ASSESSMENT HEARING FOR
THE BITUMINOUS OVERLAY AMENDMENT IMPROVEMENT OF 2006
WHEREAS, by a resolution passed by the Council on May 15, 2006 the City derk was directed to
prepare a proposed assessment roll of the cost of the Bituminous Overlay Amendment
Improvement; and
WHEREAS, the Clerk has notified the Council that such proposed assessment roll will be completed and
filed in the Clerk's office for public inspection by the appropriate time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1. A hearing shall be held on the 19th day of June, 2006, in the City Hall at 6:30 p.rn. to pass upon such
proposed assessment and at such time and place all persons owning property affected by such
improvement will be given an opportunity to be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be
published once in the official newspaper at least two weeks prior to the hearing, and shall state in the
notice the total cost of the improvement. The City derk shall also cause mailed notice to be given to
the owner of each parcel described in the assessment roll not less than two prior to the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the
County Auditor, pay the whole of the assessment on such property, with interest accrued to the date
of payment, to the City of Elk River, except that no interest shall be charged in the entire assessment
is paid within 30 days from the adoption of the assessment. The owner of any property may at any
time thereafter pay to the City of Elk River the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 st of the year in which such payment is made. Such payment
must be made before November 15th or interest will be charged through December 31st of the
succeeding year.
Passed and adopted this 15th day of May, 2006.
Stephanie A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, City derk
S:\EngineerImprovProj\2006 Improvement Projects\2006 Overlay Project\Resolutions\Amendment-establ date assess hearing.doc
13065 Orono Parkway
Elk River, MN 55330
May 10, 2006
File: 226-107F
Dear Naples Street/186th Avenue Resident:
The feasibility study for sewer and water and permanent street improvements in your
neighborhood has been presented to the City Council. The City Council has expressed some
concern regarding the fact that those property owners in favor of sewer and water and street
improvements and those against appear to be unchanged from several years ago. The City
Council is also concerned about the estimated cost of the improvements and the affect that
an assessment may have on property owners, even if the City were to subsidize a portion of
the cost. Therefore, the City Council took no action relative to the presented feasibility
study.
However, at last Monday's meeting, the City Council had a general discussion about whether
or not your neighborhood of Naples Street and 186th Avenue should be included in the 2006
Street Overlay Improvement. Inclusion in this project would get a bituminous surface of 24
- 28 feet wide on the existing gravel roads in your area. There would be no concrete curb
and gutter installed nor would there be any significant changes to the drainage. It would
simply eliminate the gravel road and the washboard effect and dust that is associated with
that gravel. The proposal for typical overlay projects is that assessments are on a per unit
basis. This year we are anticipating those assessments to be $2,300 - $2,500 per unit.
The City Council will be continuing this discussion at the Monday, May 15th City Council
meeting. If you are included in this project, you will receive a further notice inviting you to a
public hearing/assessment hearing in mid-June. If you have any thoughts regarding this
proposal, please contact me before Monday evening (phone # 763/635-1051), or you can
certainly contact your City Council Members or attend the meeting, which starts at 6:30 p.m.
at City Hall.
Sincerely,
~p;;1~
Terry J. ~:urer, PE
City Engineer
Phone: 763.635.1000
Fax: 763.635.1090
. lk . S:\EngineerImprovProj\2006 Improvement Projects\Nap1es St-186thAve\OS 10 061tr prop owners.doc
WWW.C1.e-flver.mn.liS
Gerald P Waite
13679 US Hwy 10 NW
Elk River MN 55330
Donald F & Donna Rahn
13665 US Hwy 10 NW
Elk River MN 55330
Loren & Teresa Chocoine
18588 Naples St NW
Elk River MN 55330
Jeffy Wayne Evjen
13651 US Hwy 10 NW
Elk River MN 55330
James A & Patti Swanson
13701 US Hwy 10 NW
Elk River MN 55330
James Waite
18560 Naples St NW
Elk River MN 55330
Frank & Bernice Guck
18591 Naples St NW
Elk River MN 55330
Joseph Bickman A-Et AI
18707 Hwy 10 NW
Elk River MN 55330
Joseph & Richard T Bickman
18707 Hwy 10 NW
Elk River MN 55330
Thomas & Marjorie Goenner
13701186th Ave NW
Elk River MN 55330
Gary Olson
131653 186th Ave NW
Elk River MN 55330
Miles & Karen Knutsen
13631186th Ave NW
Elk River MN 55330
Marcella E John
13690 186th Ave NW
Elk River MN 55330
Thomas E & Sara S Hartman
18684 Lander Drive NW
Elk River MN 55330
Maurer, Terry
From:
Sent:
To:
Subject:
Miles Knutsen [milesknutsen@msn.com]
Tuesday, May 09,20069:11 AM
Maurer, Terry
RE: Naples/186th
Hello Terry,
Thanks for the update. I would be extremely pleased if the Council would include the
overlay project with the 2006 Overlay Project. In light of the SO/50 acceptance of a full
sewer and water upgrade, I can sympathize with those who would endure hardships. An
overlay would certainly give an ugraded appearance of the neighborhood and eliminate the
dust caused by the gravel road. The summer southerly breezes have never allowed us to
open windows because of the road dust.
I certainly appreciate yours and John's efforts and look forward to the paving rigs soon.
Miles
From: "Maurer, Terry" <TMaurer@ci.elk-river.mn.us>
To: <miles@knutsen.com>
Subject: Naples/186th
Date: Tue, 9 May 2006 08:19:06 -0500
Miles,
At last night's City Council workshop John Dietz brought up your's and Teresa C's email
regarding at least getting the streets paved. There may not be the votes to proceed with
a sewer and water project because of the SO/50 split of the neighborhood that hasn't
changed in several years. John actually made motion to not hire an appraiser but to add
your area to the 2006 Overlay Project. The motion got tabled to next week with City
Council direction that I should send a letter to all property owners telling them of the
Council's proposed action. I'd like to hear from you what you think of this idea and what
others may think.
An overlay of the streets without curb and gutter would likely run $2300-2500 per parcel.
Please let me know your thoughts.
Terry Maurer
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