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01-11-1999 EDA MIN . MEETING OF THE ELK RIVER ECONOMIC DEVELOPMENT AUTHORITY HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 11, 1999 Members Present: President Dwyer; Commissioners Bender, Gongoll, Klinzing, Thompson, Farber, and Motin Members Absent: None Staff Present: Paul Steinman, Director of Economic Development; Pat Klaers, City Administrator; Sandra Peine, City Clerk; Peter Beck, City Attorney; Joni Pearson, Recording Secretary Also Present: Jim Brimeyer, The Brimeyer Group, Inc. - Executive Search Consultants The following preceded the 1111/99 Economic Development Authority meeting: The swearing in of Mayor Stephanie Klinzing, and Councilmember Ward 4 Paul Motin. 1. Call Meetina To Order e Pursuant to due call and notice thereof, the meeting of the Economic Development Authority was called to order at 6:00 p.m. by Vice President Dwyer. 2. Consider 1/11/99 Aaenda COMMISSIONER FARBER MOVED TO APPROVE THE JANUARY 11, 1999, EDA AGENDA. COMMISSIONER GONGOLL SECONDED THE MOTION. THE MOTION CARRIED 7-0. 3. Consider Consent Aaenda Director of Economic Development Paul Steinman noted that the December 21, 1998, EDA minutes should be amended to reflect that the Joseph and Yvonne Kirkeide property was included in the proposed eminent domain process approved at the last EDA meeting, as per Resolution 98-11 to facilitate the overall commercial/industrial project for T1F District No. 19. COMMISSIONER BENDER MOVED TO APPROVE THE AMENDED CONSENT AGENDA AS FOLLOWS: 3.1. 12/14/98 EDA MINUTES - APPROVED 3.2. 12/21/98 EDA MINUTES - WITH ADDITION OF KIRKEIDE PROPERTY NOTED AS PART OF EMINENT DOMAIN PROCESS - APPROVED 3.3. EDA CHECK REGISTER - APPROVED . COMMISSIONER FARBER SECONDED THE MOTION. THE MOTION CARRIED 7-0. Economic Development Authority Minutes January 11. 1999 Page 2 e 4. Open Mike Kathy Swanberg, P.O. Box 130, Becker, MN, indicated her concern about the issues regarding the Earl Hohlen property located at 169 and Main Street. She stated that the 68 acres referred to in the 10/12/98 EDA minutes is actually 63 acres, and that a portion of this acreage belongs to her. Ms. Swanberg stated that she is uncertain whether or not the two parcels in the eminent domain process include her parcells) or her father's. She further stated her concern regarding the statement on record as to the property owners' unwillingness to sell to Associated Developers, and/or the possibility of holding out for an unreasonable price. Commissioner Dwyer indicated that the only time ownership of land is clear to the EDA is when the Authority is purchasing the property. He stated that since the EDA is not purchasing her land, it is unknown to them who the owner is, and the issue may be one better taken up with the deyeloper. 5. Annual Meetina Items a. Election of Officers COMMISSIONER GONGOLL MOVED TO ELECT COMMISSIONER DWYER AS EDA PRESIDENT. COMMISSIONER FARBER SECONDED THE MOTION. THE MOTION CARRIED 7-0. e COMMISSIONER THOMPSON MOVED TO ELECT COMMISSIONER GONGOLL AS EDA VICE PRESIDENT. COMMISSIONER FARBER SECONDED THE MOTION. THE MOTION CARRIED 7-0. COMMISSIONER BENDER MOVED TO ELECT COMMISSIONER FARBER AS EDA TREASURER. COMMISSIONER KLINZING SECONDED THE MOTION. THE MOTION CARRIED 7-0. COMMISSIONER BENDER MOVED TO ELECT COMMISSIONER THOMPSON AS EDA SECRETARY. COMMISSIONER KLINZING SECONDED THE MOTION. THE MOTION CARRIED 7-0. COMMISSIONER BENDER MOVED TO ELECT COMMISSIONER MOTIN AS EDA ASSISTANT TREASURER. COMMISSIONER KLINZING SECONDED THE MOTION. THE MOTION CARRIED 7-0. b. Appoint Executive Director COMMISSIONER GONGOLL MOVED TO APPOINT PAUL STEINMAN AS EDA EXECUTIVE DIRECTOR. COMMISSIONER BENDER SECONDED THE MOTION. THE MOTION CARRIED 7-0. c. Desianate Official Newspaper . COMMISSIONER GONGOLL MOVED TO DESIGNATE THE ELK RIVER STAR NEWS AS THE EDA'S OFFICIAL NEWSPAPER. COMMISSIONER BENDER SECONDED THE MOTION. THE MOTION CARRIED 7-0. Economic Development Authority Minutes January 11, 1999 Page 3 . d. Desianate Official Depositories COMMISSIONER GONGOLL MOVED TO DESIGNATE THE FOLLOWING BANKS/INSTITUTIONS AS EDA OFFICIAL DEPOSITORIES FOR 1999: THE BANK OF ELK RIVER 4M FUND US BANK FIRST NATIONAL BANK OF ELK RIVER NORWEST BANK COMMISSIONER BENDER SECONDED THE MOTION. THE MOTION CARRIED 6- 0-1. COMMISSIONER DWYER ABSTAINED. e. Consider Commission Appointments/ Assianments Commissioner Dwyer proposed the reappointment of current EDA Finance Committee members, and to bring ba~k a resolution re-nominating (2) candidates to the EDA Finance Committee at the February EDA meeting. Director of Economic Development Paul Steinman indicated that there is a vacancy on the Finance Committee, possibly for one (1) EDA member. Paul Steinman stated that there is a vacancy on the EDA Business Incubator Advisory Committee, which is hoped to be filled by an EDA member to replace Hank Duitsman. e Commissioner Thompson nominated Commissioner Klinzing to the EDA Business Incubator Advisory Committee. COMMISSIONER MOTIN MOVED TO REAPPOINT ALL CURRENT MEMBERS OF THE EDA FINANCE COMMITTEE AND THE EDA BUSINESS INCUBATOR ADVISORY COMMITTEE; AND TO APPOINT COMMISSIONER KLINZING TO THE EDA BUSINESS INCUBATOR ADVISORY COMMITTEE, WITH THE TWO (2) VACANCIES ON THE EDA FINANCE COMMITTEE TO BE BROUGHT BACK AT THE FEBRUARY EDA MEETING. THE MOTION WAS SECONDED BY COMMISSIONER FARBER. THE MOTION CARRIED 7-0. f. Discuss Enablina Resolution/Bylaws for Suaaested Chanaes Commissioner Motin requested that the publication of the enabling resolution/bylaws include the addition of Assistant Treasurer to Article 3.1 . COMMISSIONER GONGOLL MOVED TO RECOMMEND A CHANGE BE MADE TO THE BYLAWS TO REFLECT THE ADDITION OF ASSISTANT TREASURER TO ARTICLE 3.1. COMMISSIONER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 7-0. 6. Discussion Reaardina Establishina Business Incubator Marketina Advisory Group . Commissioner Gongoll discussed the concept of establishing a third EDA subcommittee titled Business Incubator Marketing Advisory Group. He indicated that the committee would be available to provide marketing expertise and direction to tenants in the incubator. He further suggested that included in the Economic Development Authority Minutes January 11, 1999 Page 4 e lease would be a statement making it mandatory for tenants to meet with the advisory group in order to move on. Commissioner Bender recommended that the committee be a part of the Business Incubator Advisory Group that is already established. Economic Development Director Paul Steinman stated that this could be a "niche" service provided to incubator companies by the advisory board. Commissioner Motin expressed concern regarding requirements within their lease to meet with this board. Commissioner Klinzing concurred, questioning the tenants expectations and concerns regarding consultation requirements in a lease. Commissioners Motin and Klinzing indicated they would like more information on this issue prior to making a decision. No action was taken on this item at this time. 7. Update on Position Profile for Economic Development Assistant - Jim Brimever e Jim Brimeyer, The Brimeyer Group, Inc., was in attendance of the meeting. Mr. Brimeyer explained that the search for the Economic Development Assistant is a long process and a tough market. He indicated that the position is being advertised in the upper Midwest for recruitment. He further indicated that he will be available by fax or phone to answer any questions from the EDA regarding the Economic Development Assistant position. In addition, both Pat Klaers and Economic Development Director Paul Steinman may be contacted for information. 8. Other Business a. Update East Business Park/Hohlen Development Economic Development Director Paul Steinman indicated that City A ttorney Peter Beck and staff are continuing working toward a draft development agreement for redevelopment of the Earl Hohlen and Vandenberg properties. An update will be presented at the February EDA meeting. b. Update West Business Park Prospect e Economic Development Director Paul Steinman updated the EDA on the T1F District No. 21, (a Rogers company to locate in the West Business Park). He informed the EDA that at this time, it appears that the project is not going to happen, as the company has determined it is best to purchase the facility within which they are currently located. Paul Steinman indicated that staff will determine whether it is best to proceed with creation of TIF District 21 since it is 90 percent of the way through the process. Upon approval by the Council, staff would simply wait to certify this TIF District until the time when another developer would step forward to propose a West Business Park project. The remaining TIF District Economic Development Authority Minutes January 11, 1999 Page 5 e schedule includes publishing a hearing notice, having the EDA approve the TIF Plan on February 8, 1999, and subsequently having the City Council hold a public hearing on February 8, 1999. No action was taken on this item at this time. 9. Adiournment There being no other business, COMMISSIONER BENDER MOVED TO ADJOURN THE MEETING. COMMISSIONER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. The meeting of the Elk River Economic Development Authority adjourned at 6:53 p.m. Joni Pearson Recording Secretary e .