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4.0. SR 01-18-1993 . . TO: MAYOR & CITY COUNCIL LORI JOHNSON, FINANCE DIRECTOR PHIL HALS, STREET/PARK SUPT. TERRY MAURER, CITY ENGINEER FROM: PATRICK D. KLAERS, CITY ADMINISTRATOR DATE: JANUARY 12, 1993 SUBJECT: CAPITAL IMPROVEMENT PROGRAM WORKSESSION A Capital Improvement Program (CIP) worksession is scheduled for 6:00 p.m. on Monday, January 18, 1993, at the Elk River City Hall Conference Room. The City Council and staff should feel free to come dressed casually for this meeting and pizzas will be provided for dinner. If individuals do not favor pizza, and would prefer something on the order of a subway, please notify me and such provisions can be arranged. BACKGROUND In 1990, the City Council had four meetings to develop the draft Capital Improvement Program (see attachment with some PDK notes). The plan has been kept in a draft form in order to retain as much flexibility as possible. The 1990 CIP has always been viewed as a guideline for capital improvements and not something that was "cast in concrete" or inflexible. In 1991, the City Council met twice (January and February) to update the 1990 CIP and to establish a "game plan" for 1991 improvement projects. For the 1992 CIP, the Council met once in October, 1991 (budget meeting) and once in January to update the CIP and to plan out the work projects for 1992. In effect, the City Council minutes from 1991 and 1992 have functioned as the updated informal CIP. This type of documentation has been sufficient to provide guidelines on City Council priorities for work projects. However, as it has been three years since the draft CIP document has been put together, it is anticipated that after discussions in 1993 the document will again be redrafted and provided to the City Council for its consideration. ELK RIVER CIP OUTLINE The CIP is generally a one year and five year work plan for projects that need to be undertaken. Typically, there are a lot of projects listed in the first few years of the five year CIP and fewer projects listed in the later years. This is because projects usually take more than one year to accomplish and, in this manner, projects tend to "slide" into future years. 720 Dodge Avenue N.W., Elk River, Minnesota 55330 (612) 441-7420 CIP Memo January 12, 1993 Page 2 ~ Also, when the CIP is developed, a number of projects are listed as "pending". This classification is used when the timing and financing for these projects are uncertain. However, it is acknowledged that most of the projects on the pending list are high to medium priorities for the City Council and could happen at any time if the appropriate finances are arranged and if the City Council determines that it is necessary to move forward with the project. In general, the "pending" list identifies future needs that should be evaluated annually. ELK RIVER STATUS In Elk River there will always be more needs and desires for projects than funds available to finance the projects. The Council should note that 1990-1992 were very busy years. Funds that were saved up by the City in the late 1980's were spent on projects in 1990-92. It is a fact that there are not too many funds available in 1993 for projects. This is especially true as it relates to street projects. In 1993-94, the City may again be in a mostly savings mode for high priority 1995-96-97 projects. THE 1/18/93 MEETING ~ An important assignment for the staff for this January meeting will be to provide an update on the status of ongoing projects and also to provide information on projects that have been previously discussed but not authorized. The main issues for the City Council will be to add projects to the work schedule, delete or change projects that remain from the 1990 CIP, and to prioritize the work projects into a realistic timeframe. Many new work projects have surfaced in the last eighteen months that need to be incorporated into the CIP. This is appropriate as there have also been many projects from the original 1990 CIP that have been completed. The attached agenda is really a two meeting agenda (at least). For this January meeting, I anticipate that agenda items 4.1., 4.2., 4.3., and 4.4., will be about all that can be accomplished. An elaboration of these agenda items looks something like this: - Review recent projects - Review projects that are authorized or in the process of being completed Review annual projects that have been completed in 1992 and the financing of these annual projects ~ - Review the list of possible future projects that are known from past discussions and begin assimilating the projects into a year by year work plan based on priorities . . . CIP Memo January 12, 1993 Page 3 - Add new projects to the schedule for CIP years one through five (1993-97) - Review the list of "pending" projects and change and add to this list Establish an overview of Council priorities for projects As outlined by the agenda, all of the above work for the first meeting is planned to be completed without an extensive discussion on available finances. Also, limited information on the expenses for each project will be available for this meeting. These two pieces of the puzzle are anticipated to be put in place at the second meeting which will the lead to a reevaluation of the CIP that is "penciled-in" during the first meeting. (An exception to this schedule may be to discuss the TIF 1/3 projected balance in 1997 and the need for a water tower. TIF 1/3 financed the 1984-85 water tower project.) FOLLOW UP MEETING(S) At the second meeting in February, it is anticipated that the Council will review all the available finances for the CIP. For each reserve fund that the City has available, it is anticipated that we will review the estimated 1/93 balance, add any expenditures that are scheduled to take place in 1993, and include any known revenues that will be received in 1993. Following this step we will then formulate a 1/94 balance and add any anticipated revenues for the next few years. This will provide us with a foundation of what is available to finance capital improvements. We will also list the eligible or possible uses for each fund. This exercise will allow for a project to show up in a few different funding categories and allow the City to develop a "cafeteria plan" for financing improvements. Once all of the available finances have been identified at the second meeting, then we will go back to the CIP priority list identified at the end of the first meeting, elaborate on this list as appropriate, and establish/reestablish dollar estimates/ranges for the projects. The CIP will then be more formally developed as the Council attempts to match the projects to the available dollars. The goal is to end up with a one year (1993-94) CIP, a five year CIP (1993-98), and a list of "pending" projects which will be annually evaluated. PARTIAL LIST OF PROJECTS COMPLETED ~ l73rd RR Crossing (OTR) Fillmore Avenue (OTR) Proctor Avenue Evans Avenue WWTS Land Riverbank Protection Tyler Street (OTR) Street Sweeper ~ Annual Projects Land Purchases Orono Park EDA site RR Parking Lots Industrial Park Purchase ~~. 1/18/93 CIP Meeting 1 of 9 Pages 1/18/93 CIP Meeting 2 of 9 Pages PARTIAL LIST OF PROJECTS COMPLETED AND FINANCES . PROJECTS 173rd RR Crossing (OTR) and Fillmore Avenue (OTR) Proctor Avenue Evans Avenue WWTS Land Riverbank Protection . Tyler Street (OTR) Street Sweeper Annual Projects Land Purchases Orono Park EDA site RR Parking Lots Industrial Park Purchase (Loan) .. TOTALS SOURCES $300,000 MSA - Assessments - Impact Fees - $738,000 MSA - County - Assessments - Utilities - CP & Other $220,000 64,000 16,000 $ 37,000 409,000 192,000 78,000 22,000 $178,000 Assessments $140,000 City (Water & Sewer) 38,000 $266,000 WWTS Reserves $ 30,000 State Grant Capital Projects $546,000 MSA Assessments $ 80,000 Equipment Reserve Landfill Waste Abatement Fund $400,000/yr $ 15,000 15,000 460,500 $ 85,500 $ 40,000 40,000 -SEE ANNUAL PROJECTS LIST- $152,000 112,000 TIF 1/3 TIF 1/3 18,000 Street Reserves $269,000 Utilities Capital Projects NSP Equipment Reserve Liquor Store $ 55,000 29,000 50,000 25,000 110,000 PROJECTS TO BE COMPLETED IN 1993 . Westwood . . Main Street Bridge 193rd Signal Main/Highway 169 West Highway 10 S/W & Street Old City Hall Site City Hall/Police Building Fire Dept. Equipment Van Mapping System Community Ed/City Rec Fields 4th and Holt Western Area Well & Treatment 1/18/93 CIP Meeting 3 of 9 Pages 1/18/93 CIP Meeting 4 of 9 Pages PROJECTS TO BE COMPLETED IN 1993 AND FINANCES TOTALS . PROJECTS Westwood $1,040,000 Main Street Bridge $784,000 193rd Signal $120,000 Main/Highway 169 $750,000 West Highway 10 S/W & Street $2,407,000 . Old City Hall Site (Revenue to be Received) $175,000 City Hall/Police Building $2.3 Million Fire Dept. Equipment Van $120,000 Mapping System $ 5,000 Community Ed/City Rec Fields $259,000 4th and Holt $170,000 . Western Area Well & Treatment $480,000 SOURCES City-Storm Sewer City-Streets City-Sewer Assessments Federal State MSA-City City CP Fund State State/Turnback City-MSA State City-MSA Assessments MSA Funds-City $100,000 205,000 25,000 710,000 $300,500 300,500 181,500 1,500 $ 60,000 30,000 30,000 $100,000 650,000 $1,567,000 840,000 UPA Purchase Agreement Liquor Store NSP Fund Landfill Funds General Fund Liquor Store Utilities General Fund (Over 5 years) General Fund City/NSP Funds School Assessments City/CP Utilities 18 year Lease- Purchase Plan $ 30,000 30,000 60,000 $169,000 90,000 $ 95,000 $ 75,000 ~ Tax Forfeited Lands ~ ~ Sealcoat/Overlays Equipment Lease/Purchase Programs Small Park Improvements Riverbank Protection Mapping System School Loan-Building Gravel Roads 1/18/93 CIP Meeting 5 of 9 Pages ANNUAL PROJECTS 1/18/93 CIP Meeting 6 of 9 Pages ANNUAL PROJECTS AND FINANCES . PROJECTS Tax Forfeited Lands TOTALS SOURCES $10-20,000/yr Capital Projects Reserve Seal coat/Overlays $ 75,000/yr State Street Reserves General Fund-Taxes $ 28,000 21,000 26,000 Equipment $140,000/yr G.F./Eq.Cert-Taxes $109,000 Equipment Reserves 31,000 Lease/Purchase Programs $102,000/yr Liquor Store $ 28,000 General Fund-Taxes 74,000 Small Park Improvements $ 25,000/yr Park Dedication Fund Riverbank Protection $ 20,000 Capital Projects Fund Every 3rd year . Mapping System $ 1,000/yr General Fund-Taxes School Loan-Building $ 13,000/yr Landfill Surcharge Gravel Roads $ 25,000/yr Gravel Tax Summary: TOTAL $209,000 20,000 21,000 31,000 28,000 13,000 25,000 53,000 $400,000 General Fund CP Reserves Street Reserves Equipment Reserves Liquor Store Landfill Surcharge Park Dedication State . 1/18/93 ClP Meeting 7 of 9 Pages 1993-1997 PROJECTS (From 1990 ClP List) . Railroad Drive & 3rd Street Dodge Avenue Dodge Avenue & 5th Street Railroad Trail West Highway 10 S/W & Street Library Expansion 173rd/175th Street Easements 173rd/175th Street Construction (OTR) WWTP Expansion Old Township Road (OTR-SEE MAP) Possible Projects: 221st 225th 213th Cleveland . Edison Jarvis Naples LAWCON Park Grant Water Tower and Wells Storm Sewer Plan Railroad Parking Lots 3rd & Gates 2nd Liquor Store Medium Size Park Projects . 1/18/93 CIP Meeting 8 of 9 Pages NEW 1993-1997 PROJECTS ~ Main Street/Highway 10 School Street/Jackson Avenue Intersection School Street/Freeport Avenue Intersection School Street Joplin Avenue Orono Parkway and County Land County Parking Lot Second Ice Arena Evans Avenue (South of Main Street) ~ ~ 1/18/93 CIP Meeting 9 of 9 Pages PENDING PROJECTS . Sidewalk Replacement Waco Bridge East Highway 10 Sewer, Water and Otsego Sewer Community Center Liquor Store Road Dredging Lake Orono Athletic Complex Fire Department Satellite Station Equipment: Sweeper . Grader Sludge Truck Jet Truck Pumper . .' ;..~ . . n DRAFT gu~mGr lio CAPITAL IMPROVEMENT WORK PROGRAM Based on a review of the projects by the City Council and available finances for each project, plus a discussion on priority and timing of each project, the City Council has developed a Capital Improvement Work Program. The following pages are a year by year summary of activities for the City to undertake in order to accomplish the previously defined goals and objectives (review of the projects). The work plan for each given year is subject to significant change. The work program for year 1991 obviously depends on how much of the work plan projected for 1990 is accomplished. Projects tend to slide from one year to another and many projects take more than one year to complete. Additionally, unforeseen expenditures are ~ometimes required that are not known when the plan is put together. Annual review of the work program should help keep the plan up to date, accurate and a working document that can be implemented. There is an individual work plan provided for each of the next few years and then a number of projects are grouped in the five to ten year category. These five to ten year category projects can be placed into a work plan for any year based on City council priorities and available funding during the annual review of the ClP. Very few projects are planned for 1993 or 1994 based on experience which tells us that the 1990, 1991 and 1992 work plans are ambitious, and as such, some of the projects will "slide" into 1993 or 1994. .' . . DBAFT CITY COUNCIL CIP WORK SESSION March 28, 1990 Page 26 1990 CAPITAL IMPROVEMENT WORK PROGRAM c 173rd Railroad Crossinq Staff was instructed to work with MnDOT regarding the installation of this railroad crossing along with two other railroad crossings. It is anticipated that 173rd railroad crossing would have to be financed by the City while the other two railroad crossings would be financed by other governmental agencies. The anticipated cost of this project is approximately $125,000 and would come from the City MSA Fund. Actual construction of the project would not be a City responsibility. Planning is required now in order for the project to take place no later than 1991. dDYI~ Sidewalk Replacement Staff was instructed to continue the effort started in 1989 regarding the improvement or removal of old sidewalks in the core village area. The development and approval of a sidewalk plan is required by the City Council. The City's participation in the sidewalk replacement project would come from the Capital Projects Fund in an amount not to exceed $30,000. )~/aye.c{ p.e,r ~c.... ~c.+toV\ School Street Sidewalk v-ej ed-eJ c..Q... Staff was instructed to proceed with a feasibility study to examine the possibility of installing a sidewalk along the south side of School Street. This project may expand to include the east side of County Road #1. The majority of the sidewalk would be assessed out to benefitted property owners and limited City participation is anticipated. Any City participation is anticipated to be from the MSA Fund. fN ~(..c..-t- b.t Mo., b~ ~OP"t b"fleJ W 1T1, Sn-ce+ r'roJed- It\ Cu.-tuV"e.. Waco Street Staff was instructed to begin review of this proposed bridge and street connection north of Highway 10 and to attempt to purchase right-oi-way property of approximately 50 acres for less than $125,000. The City Engineer will be working with MnDOT to finalize the timing and financing of this project. Various reports and feasibility studies may be authorized in 1990 to move this project ahead in a timely manner for construction in approximately 1;::~.s Ii r ~ ,d- t9 be. ve r-1 d; ~'ol.!l+) i.., poss ibl e. l)Jf&cd-e- 1 \\ I I T II N~~ still exists ) ~+ ~ro~ev+ 15 C1 ~J 51)0 '" ,,\) "- +0 fe~ ~; ~"J lisT I D" 1- 5 ~,' 1/ w " k · " f". ~ec-T .' . . DRAFT CITY COUNCIL CIP WORK SESSION March 28, 1990 Page 27 Westwood Addition This project calls for street, water, storm sewer and sanitary sewer improvements. The majority of the project would be assessed to benefitted property owners. Staff was instructed to update the 1985 feasibility study on this project in later 1990 and plan for the project to take place in 1991. "Dam" Bridqe Staff was instructed to continue current efforts to receive Federal financing for this project. Preliminary work has been completed by the City Engineer. Once financing is approved, plans and specifications can be developed. Construction is anticipated in approximately 1992. The majority of the financing for this project would be non-City monies. 193rd Siqnal The City Engineer is to work with MnDOT to ensure that this project takes place in either 1991 or 1992. MnDOT has indicated its willingness to the City to install this signal. The City's share for this project is approximately $30,000 and would come from the MSA fund. Railroad Drive and 3rd Avenue Staff was instructed to do preliminary work on this project in anticipation of the improvement project taking place in 1992. This project will take place in a commercial district on the \ '~. north side of the railroad tracks. As no benefitted property owners lie between the street and railroad tracks, a significant amount of City MSA funding is necessary. Additional beautification projects would need to be planned into this project. Extensive engineering work is anticipated in 1991. Dodqe Avenue and 5th Street Staff was instructed to review this project in a preliminary / fashion. Some engineering field work may be conducted in 1990. The City will wait until it receives a valid petition from the affected property owners along Dodge Avenue prior to proceeding with this project. The City's maximum share for Dodge Avenue is anticipated to be $100,000 and the City will examine use of MSA Funds. The scope of the 5th Street project is uncertain at this time and could be a relatively minor project or an extensive road and utility improvement project. Limited funds have been set aside for the 5th Street part of this improvement project. ctOY\~ ) ~ \ e,.. J'\l\(), \ 1 " y., , q 3 JOYl e.- ) --- f""'t:il,-~ J' () \ 9. 3 ~J ~\. Vl~ \ ( -z, .(... '\ V\ \ Cl3 NO o..c-t\ 01'\ "'/ eT " \ " ov\ ~ 1+1 ~ " 'poo. rex '.h..i ~ " ~,\iC~\' I V\'ttJ5 \J. V\lA -11 rl\ , . I .L \ \ ~-fI oV\ ~t- ~\)A u. .' DRAFT CITY COUNCIL CIP WORK SESSION March 28, 1990 Page 28 School Street/County Road #1 Intersection Staff was instructed to proceed with this project in 1990. This project will take a coordinated effort between the City, School District, Municipal Utilities Department and County. Traffic counts have been taken and a feasibility report resolution has been approved by the City Council. The City expense for this project is anticipated to be less than $25,000. This project would be financed through the Street Reserve Fund financed by the Landfill monies. Due to the extensive coordination between governmental agencies for this project, it must be acknowledged that this project may not be completed until 1991. Additionally, County Road #1 may see additional sidewalk and storm sewer improvements which may need to be coordinated with this project. Tax Forfeited Properties Main Street/Hiqhwav 169 Intersection As development proposals are received staff was instructed to take into consideration future safety improvements at this intersection. Such safety improvements may include the expansion of Main Street which will require the purchase of additional right-of-way and working with MnDOT regarding realignment of the signals. City finances for this project would come from the MSA Fund. Street Overlay and Seal Coatinq Projects Staff was instructed to evaluate the condition of the City streets and to present information regarding needed overlays and seal coating areas in early 1990. Most of these improvements would be financed through the City General Fund. Some assessment of overlay projects may take place depending upon the need and direction from the City Council. . ~o'(\~ ~ )O~e ~ d tJll e" ) :::.:--- ().~~ \ i te "\"'. \'13 I~ ~n~ .' . . D FiAFT CITY COUNCIL CIP WORK SESSION March 28, 1990 Page 29 East or West Hiqhwav 10 Utilities Land use planning studies are anticipated to be received and approved by the City Council in 1990 for planned development in these two areas. A decision to extend utilities into one area or the other is anticipated in later 1990. Planning for the project will take place in 1991 and actual construction may begin in 1992. Fillmore Street Staff was instructed to try to delay this project until at least 1992~or 1993 if possible. A feasibility study has been completed. This study would need to be updated and reevaluated depending upon the design standards desired for this road by the City Council. To reconstruct only Fillmore Street (and not 173rd) to MSA Standards would cost approximately $200,000. The City has received approximately $15,000 in impact fees for this project and could assess out another approximately $15,000 for this project. It is possible that, as Fillmore Street and 173rd is a MSA route, that Fillmore gets reconstructed in one year and 173rd get reconstructed the following year; therefore, creating a 2 year construction schedule. Annual Eauipment Purchases and Lease/Purchase Payments The City spends approximately $340,000 per year on purchase of smaller equipment items and payment of lease/purchase plans. Items purchased include police cars, emergency preparedness sirens, copy machines, administration vehicles, street and park trucks, park mowers, street building lease/purchase plan, City Hall lease/purchase plan and Woodland Trails purchase agreement; This amount annually is received through taxes and .this amount is anticipated to remain steady for the next five years. Smaller Park Improvements The City annually uses approximately S25,000 of park dedication funds for minor parkland purchases or improvements of existing parks. Expenditure of funds are recommended by the Park and Recreation Commission to the City Council. Railroad Trail Staff was instructed to work with the Park and Recreation Commission on development and improvement of the recently purchased railroad trail. The development in 1990 would be financed through the Capital Project Fund ($15,000). Bituminous surface on the trail is not anticipated for this amount of money. wast ~o"i"l ~Qot'vJ<>-"'& ~ no\~ t tl" ~.()~ ~O"~ \ 'M,\-e~ work. \ ...... j 0'" e...- o. (\ 'to 1\\ l\ e.eDl. eX II ~ --\ .()'fO ~ e "~o ()..., .' ~~....... ~ ~- ; J ~=! "~~ .~ j :~.J :_~~".: ; CITY COUNCIL CIP WORK SESSION March 28, 1990 Page 30 Purchase of Sanitarv Sewer Prooertv Staff was instructed to attempt to purchase adequate land for the long term future use by the Waste Water Treatment Plant. The land is needed in order to "spread the sewer sludge" that is accumulated at the treatment plant. An outright purchase or a purchase calling for annual payments is acceptable. Funding for the project would be from the Waste Water Treatment Plant Reserves. Old Citv Hall Tvler Street The City Engineer will have to ensure that this construction project, which started in 1989, gets completed. Remaining completion cost of the project is $150,000. Financing for this project will come from MSA monies. Communitv Center Task Force (tC iF') Staff was instructed to continue to work with this Task Force in order for a recommendation to be received by the City Council regarding the need for a community center. Following the recommendation of the Task Force, staff would await City Council direction on how to proceed in accomplishing the recommendations from the Task Force. cd Otl e, ~ d~) .Q!l'\~ \ \ ~~ . \q3 IV' Jon~ :.----- c~lf \~t JOV\€.-- . yr-oJ€ ~ to p~ ~ t>oV'\ J V'e,~, ;<( L{ e, ~\)pli c .0 . . DRAFT CITY COUNCIL C!P WORK SESSION March 28, 1990 Page 31 Lonq Term Citv Hall Facilitv A decision on where the long term City Hall facility should be located and the scope of the project will depend somewhat on the recommendation from the Community Center Task Force. The City Council is expected to reach a decision for a long term City Hall facility in later 1990. The financing and design,of the project should take place in 1991 with construction in 1992. J~) ~'I\tl.ll ~e.- . \q?' l" .' CITY COUNCIL CIP WORK SESSION March 28, 1990 f) i~i.~\ F 7~ Page 32 1991 CAPITAL IMPROVEMENT WORK PROGRAM 173rd Railroad Crossinq Plans should be approved prior to 1991 for this project. City financing for this project will come from the MSA Fund. Construction is anticipated in 1991. No City role is anticipated in the construction project. Sidewalk Replacement If this project was not completed in 1990, then the project(s) would need to be finalized in 1991. All of the older sidewalk sections in the core village of the City should be evaluated and appropriate action taken. School Street Sidewalk If construction of a School Street sidewalk (and" maybe County Road #1 sidewalk) project is not authorized by the City Council in 1990, then such action could take place in 1991. This project would be mainly an assessment to benefitted property owner project. . Waco Street Efforts should continue by the staff to move this project forward for construction in 1994. If right-of-way property for the project has not been purchased, such action should be taken in 1991 by the City. The City Engineer should finalize financing and timing with MnDOT for this project. Westwood Addition Plans and specifications are anticipated to be approved in 1990 and an assessment hearing is anticipated in early 1991. Construction is anticipated in 1991. Almost the entire project will be assessed out to benefitted property owners. Limited City participation is anticipated in the storm sewer aspect of this project. City participation would come from the Capital Projects Fund and the Landfill Street Reserve Fund. "Dam" Bridqe Staff will continue to work with State and Federal Officials in an effort to receive financing for this project. If preliminary approval for financing has been received, then plans and specifications for this project are anticipated to be done in 1991. Earliest construction date is projected to be 1992. Limited City funding participation is anticipated. '\. ~-o . .. . . DRAFT CITY COUNCIL ClP WORK SESSION March 28, 1990 Page 33 193rd Siqnal If a petition is received from a developer in this vicinity, then this project may take place in 1991. If not, then this project should be scheduled by the City Engineer with MnDOT for 1992. City participation for this project will come from the MSA Fund. Railroad Drive and 3rd Avenue Public informational meetings with affected property owners are anticipated in 1991. This will be an assessment project with City participation from MSAmonies. Anticipated construction date is 1992 and will include beautification aspects similar to what took place in 1988 in the Central Business District on the south side of Highway 10. Dodqe Avenue and 5th Street If a petition is received for the improvement of Dodge Avenue by the benefitted property owners, then construction may take place in 1991. If no petition is received the City may still authorize the feasibility study for this project. The scope of the 5th S~reet part of this project is unknown and could develop i~to a major street and utility project. Funding for Dodge Avenue has been identified as Capital Projects or MSA monies, but funding for the improvement of 5th Street has not been identified. School Street and County Road #1 Intersection Construction should take place in 1991. Coordination of this improvement project with the County, School District and Municipal Utilities Department should have been completed in 1990. City financial participation for this project will come from the City Landfill Street Reserve. Evans Avenue If this project was not completed in 1990, then such activity should take place in 1991. Almost the entire project should be assessed to benefitted property owners. Main Street/Hiqhwav 169 If development plans are received, staff has been instructed to attempt to purchase additional right-oi-way for improvement of this intersection. ~~s ~O ~~o ~~ ..' . . CITY COUNCIL CIP WORK SESSION March 28, 1990 :JJqAFJf Page 34 street Overlay and Seal Coatin~ Proiects Staff was instructed to evaluate the condition of the City streets and to present information regarding needed overlays and seal coated areas in early 1990. Most of this project would be financed through the City General Fund. Some assessment of overlay projects may take place depending upon the need and direction from the City Council. East and West Hiqhwav 10 Utilities Direction should be received in early 1991 by the City Council to extend, municipal utilities (sewer and water) into either the east Highway 10 or west Highway 10 corridors. Following - direction to proceed, a feasibility study will be finalized, plans and specifications authorized, bids received, and assessment hearings held. Construction for either project is anticipated in 1992. Fillmore Street If staff was not successful in attempting to delay this project then construction should take place in 1991. MSA Funds will be needed for this project. Some assessments to benefitted property owners will also be needed. It is the desire of the City to coordinate this project with the improvement of 173rd and the railroad crossing. If Fillmore Street is delayed until 1992 or 1993 an update of the 1988 feasibility study will be needed. City Engineer field work will be required on 173rd in order for this project to take place in 1992. Assessment hearings will need to be held during the winter of 1991-92. Street Sweeper Staff is instructed to bid out a new street sweeper in 1991. Financing for this street sweeper will come from the Equipment Reserves and Landfill Waste Abatement monies. Annual E~uipment Purchases and Lease Purchase Payments The City anticipates spending approximately $340,000 in these areas. Typical expenditures are listed under this item in the 1990 work plan. Funds are received through the annual City levy. Smaller Park Improvements The City typically spends approximately $25,000 from Park Dedication Funds on smaller park improvement projects. Expenditures are recommended by the Park and Recreation Commission to the City Council. ,~o jo~~ - ~e~ 'i\O .' . . i'J RAF>>r CITY COUNCIL CIP WORK SESSION March 28, 1990 Page 35 Waste Water Treatment Plant Property If property is not purchased in 1990, staff will continue to attempt to locate adequate property for the long term placement of sewer sludge. Funding for this project will come from Waste Water Treatment Plant Reserves. Old City Hall Removal of this structure depends upon the identification and purchase of a site for the long term city Hall facility. Ideally, removal of this structure would take place in conjunction with a project from a private developer. '. Riverbank Protection The City will submit a riverbank protection grant for continued rip rapping of the riverbank in the Central Business District. Matching funds for grants are required and the City will use its Capital Project Fund for this expenditure. Community Center A recommendation is anticipated to be received regarding the need and financing techniques for a community center from the Community Center Task Force in later 1990. Direction from the City Council is anticipated on this project in 1991. Future City Hall Following a recommendation from the Community Center Task Force, the City Council is anticipated to give staff direction .on priorities for a future City Hall site. If a site is already purchased, then staff anticipates direction from the City Council to proceed with arranging financing and development of preliminary plans for this project. Construction is desired in 1992. 0.0 ~eS '(\0 .' . . -co, -R ~ ... ...,., :" -,r . .. -1 L.J .J. j j CITY COUNCIL CIP WORK SESSION March 28, 1990 Page 36 . 1992 CAPITAL IMPROVEMENT WORK PROGRAM Waco Street It is anticipated by this time that right-of-way property will have been purchased and financing arranged with MnDOT. Development of plans and specifications are anticipated. Construction is desired in 1994 for a bridge over the Elk River north of Highway 10 at Waco Street. "Dam" Bridqe Financing is anticipated to be arranged for this project prior to this construction season. Plans and specifications are anticipated to be approved. Construction is desired in 1992. 193rd Siqnal Construction is anticipated in 1992 for this improvement. City participation would come from the MSA Fund. It is desired to receive a petition for this improvement from a developer and also to use State turn back funds that are available from the 1988 project. Railroad Drive and 3rd Avenue Construction is anticipated if the feasibility study is accepted, plans and specifications approved, and the assessment hearing held after bids were received. Dodqe Avenue and 5t~ Street If a petition is received for this project, this improvement could take place in 1992. A feasibility study is anticipated to be received and accepted in 1991 for this project. The City Council then would finalize the scope of the 5th Street project. Funding for this improvement would come from MSA or Capital Project monies. Total funding for the 5th Street improvement is unknown but should be clarified in 1991. Street Overlav and Seal Coatinq Proiects Staff was instructed to evaluate the condition of the City streets and to present information regarding needed overlays and seal coated areas in early 1990. Most of this project would be financed through the City General Fund. Some assessment of overlay projects may take place depending the need and direction from the City Council. '" C( Q ~e;, '(\0 . . .' . . CITY COUNCIL CIP WORK SESSION March 28, 1990 DRAF-r Page 37 East or West Hiqhwav 10 Utilities Construction could be taking place in 1992 for either an east or west Highway 10 corridor utility improvement project. Funding for the project should be finalized and assessment hearings already held. Fillmore Street Construction for the improvement of Fillmore Street and 173rd is anticipated in 1992 or 1993. A feasibility study and assessment hearing should have been held prior to the construction season in 1992 for this project to take place during this season. Equipment and Lease Purchase Pavments Approximately $340,000 will be spent on smaller equipment items and lease purchase payments. An example of the projects is listed in the 1990 project year. Park Improvements Approximately $25,000 is anticipated to be spent from the Park Dedication Fund for smaller improvements to existing parks and minor parkland purchases. The recommendation for expenditure of these funds will come from the Park and Recreation Commission to the City Council. Waste Water Treatment Plant Propertv If property has not been purchased per description in the 1990 work plan, then efforts for this should continue. Old Citv Hall If a future City Hall site is purchased and plans are proceeding for the construction of a long term permanent facility, then removal of this structure may take place. Removal of this structure may also depend upon a private developer proposal being received. City funding for this project would come from the Landfill City Hall Reserve. Communitv Center City Council action on a 1990 recommendation from the Community Center Task Force is anticipated. Staff will be following up on City Council direction for this endeavor. ",\0 /l~ ((.eS '{\O ... .' 'uRAF1~ CITY COUNCIL CIP WORK SESSION March 28, 1990 Page 38 Lonq Term City Hall Facilitv Staff will be continuing to work on implementing City Council direction for this project. The most optimistic time frame calls for this project to be constructed in 1992. Park Improvements Staff is anticipated to have submitted a LAWCON Grant for the improvement of the Woodland Trails Park or the Hillside Park. Local matching funds are required and the source of these funds need to be identified in 1991. ~ Librarv Expansion This project may take place in 1994 or 1995. Staff has been instructed to place Landfill Funds into rOserves for this ~ expenditure. ) . . Fire Department Equipment Van Staff will be needing to work with the City Council in placing funds into reserve for this purchase in 1993 or 1994. Liquor Store Road Monies should have been reserved in the MSA Fund for the completion of this project. Design should have taken place prior to 1993 so that construction can take place. Construction may include the removal of a garage at the apartment complex site and alignment with a future road on the south side of County Road #12. ~e \ q() f10fe", ~ ft, l> e... e.va )l,(4fe4 ~ c.~ '" ''13 Cl~~OV " z,~d +c, Do( f'lA\fChA~e d i~ \ q 3 pe-;.. A l'" j - very eJl.f~n$llI<- ..' . . 1 . - --. :\ ";;m""'t'" :J f{.'\ r ~ Page 39 CITY COUNCIL CIP WORK SESSION March 28, 1990 1993 AND 1994 CAPITAL IMPROVEMENT WORK PROGRAM Staff will be adding projects to these two work years as activities take place in 1991, 1992 and 1993. It is anticipated that work will continue in these two years on: Waco Street project Fillmore and 173rd Street project Ongoing purchase of equipment and payment of lease purchase plans Improvement of Dodge Avenue and 5th Street "Dam" Bridge Major Utility extension projects Improvement of Railroad Drive and 3rd Street Construction of future City Hall Removal of Old City Hall Community Center 1'13 11...,5 '3+, \ 'V'IG> # '-h=> he ff'iot,'+iztJ ~ ~ c. c...- 1995-99 CAPITAL IMPROVEMENT WORK PLAN All projects listed in the earlier capita ~mprovement projects list that have not been completed or that are ongoing will continue to be worked on during this time frame. Tentative projects include the expansion of the library, continue the work for riverbank protection, purchase of a City or County . mapping system, dredqin9 of Lake Orono, expansion of the Liquor Store, expansion of Waste Water Treatme~t Plant facility, pursuing a Jarge parkland pur~hase and ~mprovement projF!ct, thE' possible ~onstruct~on of a fire department satellite st~ti0n! and ongoing work for the improvement of the olJ township roads.