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6.3. SR 03-08-1993 ITEM 6.3. TO: MAYOR AND CITY COUNCIL FROM: SUBJECT: PATRICK KLAERS, CITY AD~~T~TOR MARCH 5, 1993 ~~ PLANNING POSITION DATE: At the last City Council meeting on 3/1/93, the City Council reviewed the need for some type of planning position within the City organizational structure. At this meeting, I was requested to provide some background information on the options for a planning position. In this regard, the following information is attached for your review: CITY ORGANIZATIONAL CHART - This organizational chart is somewhat outdated and I have penciled in the Economic Development position, the emergency preparedness duties, and the environmental duties. This chart should give you some generalized information on the current organizational structure of the City. . 9/24/90 ORGANIZATIONAL CONCEPT This handwritten attachment outlines the "director" positions or "super department head" positions that would oversee the existing City department heads as outlined by the City Council at the 9/24/90 meeting. The idea of implementing the community development/planning director or super department head position was rejected by the City Council at the last mee~ing on 3/1/93. BUILDING AND ZONING CHART This chart identifies the current general categories under the direction of the Building and Zon,ing Administrator. BUILDING AND ZONING DUITES This chart provides an overview of duties and some examples of duties underneath the categories which are the responsibilities of the Building and Zoning Administrator. A "general" category is added to this page which did not show up on the previous building and zoning chart. This is not an all inclusive list and its is not intended to show all the specific duties. This information is from my point of reference and I am sure Stephen could provide much more detail on the d~ties and categories. . CITY PLANNER AND BUILDING AND ZONING ADMINISTRATOR CHART This chart is identical to the previous one with the concept of wh~t duties would be under the jurisdiction of a City Planne~ and what duties would remain under the jurisdiction of the Building and Zoning Administrator. This assumes the City Planner would report to the City 720 Dodge Avenue N.W., Elk River, Minnesota 55330 (612) 441-7420 . Administrator and not take his/her direction from the Building and Zoning Administrator. ZONING ORDINANCE This attachment is the table of contents from the City Code for the zoning ordinance and the building and land use development ordinance. This table of contents should provide the Council with some generalized information of what work is required within these areas of responsibilities and maybe even the amount of work that is expected to be completed. JOB DESCRIPTIONS Attached are the job descriptions for the Building and Zoning Administrator, the Zoning Assistant, and the Recycling Coordinator. This information should also provide the Council with some background on the different duties of the three positions as they existed in 1991 and 1992. . PLANNING POSITION DESCRIPTIONS - Attached are the brief position descriptions and pay ranges for these positions as identified in the Metropolitan Area Salary Survey and the League of Minnesota Cities Salary Survey for 1992. The salary information is somewhat relevant, but more important are the skill levels, examples of duties, and minimum qualifications information for the various planning positions. As I indicated at the 3/1/93 meeting, the City Council has a wide range of options available to them in establishing a planning position. This includes various degrees of work responsibility, titles, and pay ranges. THE ELK RIVER PAY RESOLUTION - This final attachment is the City of Elk River 1993 wage scale. This is offered in order to provide the City Council with an idea of what pay range they may be looking at if they decide to direct an staff organizational change in the planning and building and zoning areas. At the 3/8 City Council meeting, I will be prepared to discuss each of the attachments in as much detail as desired by the City Council. As you can tell by the attached material, there is no one perfect staff organizational structure and the City Council can adjust the Elk River organizational structure at any time in any manner it feels is most appropriate. 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' - " ~() ~ t V -T" <f ." -. 5 "II t' -t-..!:! sO- .. f ~ ~_ i i: C) \.-\<..J r ~ ~ I: <" '" i~~ ~ -- <:) 4"> s: '- r ~~b O~ d .~ '^ r- .) cS..A .. ~ V' i ~ 4-'~ ... s~.~ -; ,,~ :'! i f- ~~-1l . -;....~.\.~ ~ ~ "r-:1. ..."" .. <.. --.... A ~... 4s~ " :> ~ ~ ... + - <: 1. (J ~ ~ \}1 -;\ r '" ... c '1 () <> ~~ ~ """ 4- - V\ ... ~ 'f' ~, - S; '" s: ..,....~ ~r-.. .... ! o ~ ~ ~.. ~ .. 3 ~ '~~ :... ~ . Q,..~ '" -(~ ~ \-\.1 tJ -<) ... \l '" ~,..;~ \l ~ ~ :~ VI ... c~ V Q .~ ~ " <l -.s~~ ~ .~ cCl:S :. ~ -\ c " - ... " - 4- ..... .. .!~ -{; ., ~ 1- ~ \ ~ +...e,r <..t .. ' . . . CITY CODE - TABLE OF CONTENTS Sale by Employee.......................... Principal Part of Business.............. ......... Licens Condition and Unlawful Act.... ........... Fixing "cense and Investigation Fee ............. Financial esponsibility of Licens Beer Licen Required. . . . . . . . . .. ................. Temporary Be License - Condo Beer License strictions a Regulations......... Hours of Beer S Unlawful Acts (Be ) . . .. ......................... Liquor License Requ" e ........................... Liquor License Restr tions and Regulations....... Hours and Days of qu Sales.................... Sunday Sales.... ........ ........................ Unlawful Acts l.quor) . . . . .. ..................... Sports or Con ntion Faciliti License........... Nonprofit 0 anization Tempora icense.......... On-Sale Wi License Required...... .............. On-Sale ne License Restrictions an Regulations. Hours a Days of Sales of Wine by On- e W ne Licensees...................... ul Acts ( Wine) . . . . . . . . . .. . . . . . . . . . . . . .. ..... ional Club Licensee Restrictions and Regulations and Unlawful Acts................ nicipal Dispensary.............................. Violation a Misdemeanor........................... CHAPTER IX - ZONING Section 900 - Zoninq Ordinance Ti tIe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Purpos e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scope and Authority.. . . . . . . . . . . . . .. . . . . . . . . . . . . . . . Interpretation................................... . Definitions...................................... . Zoning Districts.................................. Permitted, Accessory and Conditional Uses by 0 is tr i ct. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Schedule of Dimensional Regulations............... General Regulations............................... Sign Regulations.................................. Parking and Loading Regulations................... Home Occupations.................................. Mobile Home Park Requirements..................... Performance Standards............................. Regulations on Screening, Landscaping, Lighting, Storage and Outdoor Displays................. Excavation, Grading and Filling................... Requirements for Vehicular and Pedestriati Circulation.................................. Nonconforming Uses................................ Zoning Administration............................. Building Permits, Certificates of Occupancy, Fees. Board of Adjustments.............................. Condi tional Use Permits........................... TOC - 10 PAGE # 8.8 8.8 ( 8.9 8.9 8.9 8.11 8.11 8.11 8.12 8.12 8.13 8.13 8.14 8.14 8.15 8.15 8.16 8.16 8.17 8.17 8.17 8.18 8.19 8.19 ( 9.1 9.1 9.1 9.1 9.2 9.15 9.16 9.40 9.45 9.55 9.78 9.88 9.90 9.95 9.99 9.105 9.107 9.110 l 9.113 9.114 9.115 9.118 CITY CODE - TABLE OF CONTENTS PAGE # . Amendmen t Procedures.............................. 9 . 120 Violations, Enforcement, Effect and Validity...... 9.122 Section 902 - Floodplain Manaqement Ordinance Statutory Authorization, Findings of Fact and Purpose.... e, . . . . . . . . . . . . . . . . . . . . . . . . . . . . General Provisions................................ Definitions................................. .'..... Establishment of Zoning Districts................. Floodway District (FW)............................ Flood Fringe District (FF)........................ Subdi vis ions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Public Utilities. . .. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . Manufactured Homes and Manufactured Home Parks and Placement of Travel Trailers and Travel Vehicles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Administration. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . Nonconforming Uses......................... . . . . . . . Penalties for Violation........................... Amendments. . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 904 - Shore land Manaqement Ordinance Statutory Authorization and Policy................ General Provisions and Definitions................ . Administration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Shoreland Classification System and Land Use Districts................................ Zoning and Water Supply/Sanitary Provisions....... Nonconformi ties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Subdivision/Platting Provisions................... Planned Unit Developments (PUD's)................. Section 906 - Wild and Scenic River Manaqement Ordinance Purpose and Authorization......................... Scope and Interpretation.......................... General Provisions................................ Uses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sani tary Facilities............................... Enforcement and Administration.................... Section 908 - Requlation of Animals Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scope. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Definitions. .. . . ....................... ....... .... Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . Administration and Enforcement.................... . CHAPTER X - BUILDING AND LAND DEVELOPMENT 9.125 9.125 9.126 9. 128 9.129 9.133 9.139 9.139 9.140 9.142 9.147 9.148 9.149 9.152 9.152 9.156 9.158 9.161 9.176 9.177 9.178 9.191 9.191 9.191 9.191 9.191 9.192 9.195 9.195 9.195 9.196 9.198 Section 1000 - State Buildinq Code Adoption of State Building Code................... 10.1 TOC - 11 .... ,I CITY CODE - TABLE OF CONTENTS . Section 1002 - Buildinq Code Requlations Enforcement Officer............................... Razing or Demolition of Buildings................. Plans and Specifications.......................... Certificate of Survey............................. Section 1004 - Plumbinq Code Requlations License Required.................................. Bond and Insurance Requirements................... Permit Required for Each Job...................... Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enf orcement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , -" '.' PAGE # 10.2 10.2 10.2 10.3 ( 10.4 10.4 10.5 10.6 10.6 Section 1005 - Water Conditioninq Contractors and Installers License Required.................................. Bond and Insurance Requirements................... Permit Required for Each Job...................... Inspections...................................... . Enforcement.. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . Section 1006 - Gas Fitting and Installation Requlations . Definition of Gas Fitter........................... License Required................................... Classification of Licenses......................... Permit Required.................................... Inspection. . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . Enforcement. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . Section 1008 - Subdivision Ordinance Short Title....................................... Purpose. . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scope and Legal Authority......................... Rules and Definitions............................. Procedure. . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . Data for Preliminary Plat......................... Data for Final Plat.............................~. Subdivision Design Standards...................... Easements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dedication of Land or Contribution of Cash for Public Purpose............................... Maintenance of Common Open Space; Operating and Maintenance Requirements for Residential Subdivision Common Open Space Facilities..... Improvements Required............................. Variances. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . Restrictions on Filing and Recording Conveyances.. Registered Land Surveys........................... Building Permits.................................. Amendments. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . Violations and Penalties.......................... TOC - 12 10.6 10.7 10.8 10.8 10.9 10.9 10.9 10.10 10.11 10.11 10.12 ( 10.13 10.13 10.13 10.14 10.18 10.24 10.27 10.29 10.37 10.37 10.38 10.38 10.43 10.44 10.45 10.46 ( 10.46 10.46 . . " '. Adopted Date: FED .4 1991 Revised Date: " . Position Title -- Building and Zoning Administrator ~ Department -- Building and Zoning FLSA Status -- (X] Exempt ( ] Non-Exempt Summary Description Direct and coordinate the operation of the City's building and zoning department. Supervise enforcement of the City's zoning, subdivision, sign ordinance, and building code. Serve as staff liaison to the City's Planning Commission. Duties/Responsibilities 1.) Code Enforcement -- Manage the implementation and enforcement of the City building code, zoning ordinance, subdivision ordinance, sign ordinance, and development agreements. 2.) Planninq -- Coordinate activities for the Planning Co~~ission, schedule Planning Commission meetings, determine order of business, and assemble agenda. Receive and respond to correspondence for the commission. e 3.) Plan Review -- Review development plans and requests, coordinate plan review meetings, analyze site plans for compliance, perform design review for building plans, check completed projects for compliance with approvals. Analyze and review rezoning, variance, conditional use, special use and subdivision requests to formulate recommendations. 4.) Public Relations -- Disseminate planning information to the. public by responding to questions from developers, citizens, civil groups, and neighborhood groups regarding specific and overall City development plans. 5.) Supervisor -- Manage and evaluate the job performance of building and zoning employees, coordinate and assign related work load. Assist in the selection of new employees. Supervisors will be responsible for providing written and oral employee evaluations of employees in their department. 6.) Environmental Coordinate and respond to the City's environmental issues, including municipal solid waste and recycling management. 7.) Other -- The duties and responsibilities enumerated above are not intended to be all inclusive and may be expanded to include other duties and responsibilities that the City of Elk River may deem necessary from time to time. ce ...;; ~ ~his Job Description Does Not Constitute a Contract of Employment. " . (e e ce '. '... 8.) Budqet -- Compile, prepare, and recommend overall budget for the building and zoning department. Monitor and control overall departmental expenditures. Oualifications 1.) Education -- A Bachelor's degree in urban planning public administration. Class II building official's certification desired. 2.) Specific Skills -- Must be capable of interpreting and applying building codes, zoning ordinances, subdivision laws and regulations. Must have a working knowledge of the construction and development industries practices and procedures. Must be capable of applying urban planning principles and practices. Must have strong communication skills, both oral and written. 3.) Experience -- Three years supervisory municipal inspection and zoning administration experience. .' SKM:IU9s 2. - . ' F~o Adopted Date: ..0 Revised Date: 4 1991 -,' Position Title -- Zoning Assistant ~ Department -- Building and Zoning FLSA Status -- [ ] Exempt [x] Non-Exempt Summa~ Description Perform work relating to ensuring compliance with the City Zoning Ordinance which includes processing and reviewing applications and following up on zoning code violations. This position will report to the Building and Zoning Administrator. Duties/Responsibilities . 1.) Zoninq Applications -- Prepare initial reports on zoning applications required to be reviewed by the Planning Commission and the City Council. This includes, without limitation, conditional use permits, variances, rezonings, and administrative subdivisions, and attend meetings to present findings. 2.) Performance Requirements -- Coordinate and assist in the administration of performance requirements, including but not limited to the review of site plans and the inspection of sites for compliance with approved plans. e 3.) General Inquiries and Complaints -- Receive and respond to general inquiries and complaints relating to zoning ordinances. 4.) Reports and Records -- Perform assigned tasks such as coordinating the completion of various required reports and documents and the proper maintenance of departmental records. Periodically prepare and process zoning applications and present recommendations for approval or denial to the Planning Commission and/or City Council. 5.) Administrative Activities -- Assist the Building and Zoning Administrator in activities necessary to ensure enforcement of zoning ordinances. 6.) Research/Preparation of Special Reports -- Perform assigned research, provide background material, and prepare special reports as assigned by the Building and Zoning Administrator. 7.) Ipterpretation of Zoninq Codes -- Work with developers, consultants, community organizers, and private citizens to interpret and ensure understanding of the City's zoning ordinances. 8 . ) Other -- The duties and responsibilities enumerated above not intended to be all inclusive and may be expanded to include other duties or responsibilities that the City of River may deem necessary from time to time. are (,e Elk ~his Job Description Does Not Constitute a Contract of () ff, Employment. ',' . . \. "Oualifications 1.) Education -- Bachelor's degree in Urban Planning or related field with proven writing and public speaking skills.. 2.) E~erience -- Two years experience in planning6:J:'~ol1ing ordinance enforcement preferred. 3.) Specific Skills -- Knowledge of zoning and subdivision'theory and practice. Ability to prepare and manage multiple work programs in an efficient and productive manner. Ability to maintain an effective working relationship with City staff, City officials, and the community. Ability to communicate effectively, both orally and in writing. Ability to effectively review and analyze various applications and permits. Ability to work independently and assume responsibilities with minimal direct supervision. Ability to effectively interpret zoning ordinance requirements. Ability to timely and completely process proposals and to ensure the accuracy and comprehensiveness of recommendations made to developers, the planning commission, and City Council. ." KAT:AXOL . 2. . , -< ~ , .. . f~B Adopted Date: l.. Revised Date: 4 1991 Position Title -- Recycling Coordinator Department -- Building and Zoning FLSA Status -- [ ] Exempt [x] Non-Exempt Summary Description The primary objective of this position is to provide assistance and report to the Building and Zoning Administrator in order to maintain and improve the quality of the environment as it relates to the health, safety and welfare of the citizens of Elk River. Duties/Responsibilities 2. ) 3. ) . 4. ) 5.) 6 . ) 1.) Development -- Develop and implement landfill abatement program including curbside recycling, yard waste removal and drop-off sites. Develop public information and educational material for landfill abatement program. Coordination -- Coordinate various environmental education efforts within the City. Planning -- Responsible for solid and hazardous waste planning/compliance work. EAW/EIS project involvement and review. Liaison -- Act as liaison for City with regulatory bodies, developers, and project personnel. Complaints -- Initiate investigation and legal action on nuisance and pollution complaints filed with the City. Zoning Assistance/Environmental Officer -- Assist Zoning Administrator in enforcement of City Solid Waste Ordinance and Zoning Or.dinance. This includes, but is not limited to, assisting in waste site monitoring/evaluation work. periodically review and process zoning applications and present recommendations for approval or denial to the Planning Commissioner and/or City Council. 7.) Other -- The duties and responsibilities enumerated above are not intended to be all inclusive and may be expanded to include other duties or responsibilities that the City of Elk River may deem necessary from time to time. Oualifications 1.) Education -- College degree in an environmental discipline. 2.) Experience --Two years governmental experience helpful. (e Iler eJ~ ~his Job Description Does Hot Constitute a Contract of Employment. ~ ',' . '. . '", .. 3.) 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JANUARY 1~ 1993 POSITION STEP 1/2 CITY ADMINISTRATOR FINANCE DIRECTOR POLICE CHIEF STREET SUPERINTENDENT BUILDING & ZONING ADMINISTRATOR WWTP SUPERINTENDENT LI~UOR STORE MANAGER FIRE CHIEF ECONOMIC DEVELOPMENT COORD. BUILDING OFFICIAL CITY CLERK ASSISTANT LIQUOR STORE MANAGER CITY OF ELK RIVER SAlARY/WAGE RANGES EXHIBIT 2 STEP STEP STEP STEP 1 2 3 4 S2~093 55,123 58,153 61~183 43.412 45~9"Sl 48.462 50.987 42.745 45~278 47.811 50.344 42!745 45..278 47,811 Sti.344 42.237 44!739 47,241 49.743 42.2-:::7 44,739 47,241 49,743 37,041 39.790 42.539 45.268 37,041 39.790 42.539 45,288 H'~:~." ,;,'~ ~ _ .,,: "'," ..;....-.iLI ',.. 'rr...... ~_,,,,,,,_c~? .' .,,'" \- '~',,<l~"~~~~'fit~:~ ;--.J._'~":J.;a,-.;....'a:_.....",.~_ ~"\.;:;t~;..~l~~!.;l~* l '.)";~.;J~itr I ."'. .V,....'.ll r . ~:~~r::.ij~'~~l~~.~;tl~ 64, 213 ;;:i':n::"~;,':~"'~!i..f.'~~4.. 53.512 ., ..,c,." ..~>} 52~877 r 52,877 52.245 S2,245 48.037 > ;23.0'1 48.0"Sl 34.445 36,192 37.981 39!894 41,912 33,238 34!736 36,213 37,710 ,39,208 33,238 34,736 36,213 37,710 39!208 20,883 22,422 24:003 25,542 27,102 POLICE SERGEANT* BUILDING INSPECTOR ;. 7,'113 13.42 14.07 14.70 .ZONING ASSISTANT ;'3,17'f 11. 43 12.28 13.13 RECYCLING COORDINATOR 11. 43 12.28 13.13 SR. ACCOUNTING CLERK 10.09 10.88 11.65 TAC OFFICER 9.56 10.36 11.13 SECRETARY 8.31 9.13 9.96 COMMUNITY SERVICE OFFICER 8.31 .9.13 9.96 SENIOR CITIZEN COORDINATOR 7.73 8.35 9.00 SECRETARY RECEPTIONIST .7.73 8.35 9.00 RECEPTIONIST ., . 7. 00 7.65 8.30 FULL TIME LIQUOR CLERK 7.13 7.73 8.31 CLERK TYPIST 6.00 6.70 7.35 WWTS OPERA TOR 10.52 11.06 B.98 12.67 MAINTENANCE III 12.47 13.10 13.75 MAINTENANCE II 11.01 11.33 11.68 12.37 MAINTENANCE I .,9.00 9.55 10.10 10.65 LABORER 7.21 7.47 7.73 8.24 , , " ,-~.'. '. 15.34 13.99 13.99 12.44 11.93 10.73 10.73 9.64 9.64 8.95 8.95 8.05 13. 34 14.44 13.04 11.20 9.01 15.98 14.86 . 14.86 13.24 12.72 11.53 11.53 . 10.28 '10.2S 9.50 9.50 8.75 ,..~,<.,I . .,' ,"::~fl.l~i';[~~. "". ,........,..~. ""'1 . " . ''i02 . ", ..ro"j'S"'v ~:, .,~;if~~%~i " . .,.' .' "';;{~~~};~yc "'2 3 ');.:1 "...."'0. :1 '. ; ..".: ";:,' I ~o C;~~>:"~\: ." . '.'~~~\:;l~{~r':~~~~',~ " (.' '-'Cl"'.~.'l4-iill"W '~~\;3j.~.?";~~:~.~i.!t..~:.~,,[' . _.IA...., . > ,,',. . ~~.::-~.~->~~~./!:<~.. " ", '0. ," 4 ; ,,-,-. .' .' /.':" , , '. " ":"1 - !.~. ~~ ....:..', .-, ~...... . <f .: \~:f~t~~~~~t ~. ".~ .,.".....*'.. fr .? 1I .'-. -4. ;' ,,;"'~~~';-i~Vr.~~lJrr 14.04 <.....,.v...."..l1 15.16 13.74 ','" ", "~.~~~:,, ...-::);:;',i::1::~j~-;j)4~~ "Receive additional holiday pay cC4lPensaticn. . Pay is based an union cDntract~:~ . ." . "~ .... ..... ' ,', .-'::\ ,.~;;\, 'i'".",'.--. ,: ~~..:;.;:o"~~,: '.o"'~ . ::,\,:: ';, ="-T';-< ,~'" .!-.. ~I;,~~~ :;':-';:A-:{::'.:i;t:~~~f~' .iE: I Ho~rly r~.tes indicate position' receives overtime. ',. '.,'.'::-.-k~:'~!L"'>").;"';";:."rJ'~<~~;~~r,;:j\;',