5.4. SR 04-05-1993
ITEM 5.4.
TO: MAYOR AND CITY COUNCIL
FROM: SANDRA THACKERAY, CITY CLERK
DATE: APRIL 1, 1993
SUBJECT: FACSIMILE PURCHASE
The Police Department and City Administration have both
budgeted for the purchase of a facsimile machine. City
Administration and the Police Department have been sharing the
use of the existing fax machine located in the Administration
Office.
Because of the number of faxes sent and received on a daily
basis, and the amount of confidential information the Police
Department deals with, it is important to have a fax machine at
both City Hall and the Police Department. The existing fax at
City Hall is a thermal paper fax machine. The new technology
is plain paper. A plain paper fax will pay for itself in a
very short time if the time involved in copying the faxes and
the price of thermal paper versus regular paper is considered.
.
TAC Officer, Kathy Anderson, and myself have thoroughly
searched and studied the "fax market." The City received
quotes on eight fax machines. Three of these machines are
being considered for purchase. The reason for narrowing the
decision to three is because of the limited space area in the
Police Department to fit a fax machine and the "gray area"
which determines the clearness of the photos being received.
Please review the fax machine comparisons which are attached to
this memo. Staff is recommending the purchase of the Canon
which is the lowest in price of those being considered. Aside
from the cost factor, the other reason for recommending the
Canon is the cost per copy which is less than the Ricoh because
of the type of toner being used. The fax uses a toner
cartridge which eliminates the need to replace the drum.
RECOMMENDATION
Staff is recommending the purchase of two Canon L775 Laser Fax
machines at a price of $2,582.00 each.
.
720 Dodge Avenue N.W., Elk River, Minnesota 55330 (612) 441-7420
.
.
.
STYLE
BASE
PRICE
GRAY
AREA
LEGAL
TRAY
FAX MACHINE COMPARISONS
MEMORY
TONER
PHONE
TRANS
SPEED
SERVICE
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RICOH $2,095
(Direct)
64
362
14 pgs $80/3000
($297 upgrade to 1 meg)
($2,754) - TOTAL PRICE INCLUDING OPTIONS REQUIRED
RICOH $2,697
(metro Sales)
64
262
1 meg
$84/3,000
($2,959) - TOTAL PRICE INCLUDING OPTIONS REQUIRED
CANON $2,582
(Cyberstar)
64
inc.
1 meg
$110/4,000
($2,582) - TOTAL PRICE INCLUDING OPTIONS REQUIRED
32
50
inc.
10 sec 375/yr
30,000
each
10 sec 370/yr
36,000 cps
both
9 sec
349/yr
unlimited
both