7.0. SR 04-13-1993
TO: MAYOR AND CITY COUNCIL
FROM: PATRICK KLAERS, CITY ADMINISTRATOR
DATE: APRIL 9, 1993
SUBJECT: CIP WORK SESSION ON 4/13/93
The April 13, 1993, meeting was originally scheduled to have
all of the remalnlng Annual Reports presented to the City
Council. However, due to the work involved with the relocation
of City facilities, the two Annual Reports that generate the
most discussion (Police Annual Report and the Finance Annual
Report) are not ready for presentation to the Council at this
time. Accordingly, we will do an Annual Report that generates
a lot of discussion (Building and Zoning Annual Report) and
will hopefully be able to do some capital improvement program
work.
.
A D.A.R.E. presentation has been added to the agenda so the
Council can discuss this issue before anything is made public
at the April 20, 1993, Chamber of Commerce meeting. Also,
please note the list of staff updates that needs Council
discussion. As the meeting is scheduled to begin at 6:00 p.m.
on Tuesday, April 13, 1993, it is still anticipated that some
CIP work can be accomplished. If the City Council believes
that this is not the case, please advise me so that I can
notify the City Engineer and the Finance Director.
At the last CIP work session on 3/30/93, the City Council began
prioritizing the 1993-97 work projects. No projects were
deleted from the previously developed lists but some priorities
on which projects are most important to the Council began to be
established. Mayor Duitsman provided his list of high priority
projects and when we began our discussion on available
finances, it became clear from Council members comments which
projects are high priorities.
At this 4/13/93 meeting, I would like to continue to discuss
available finances for the CIP with the City Council. We can
briefly review the finances presented at the last meeting and,
in more detail, present the remaining financing sources that
are available for the CIP. A concern that must be kept in mind
is how much of the available money should be spent immediately
versus how much should be saved (and added to) for larger scale
projects in the future.
.
Also, a concern that has previously been discussed is making
sure a realistic project schedule is developed. We do not want
to try to do three years of work in one construction season
based on financial and staff time limitations. An example of
this time limitation concern is all of the work that has been
requested by the City Council that the City staff needs to
present back to the City Council at future meetings. The work
720 Dodge Avenue N.W., Elk River, Minnesota 55330 (612) 441-7420
4It load for the Council, in reviewing all the work that has been
requested from the City staff, is getting so large that we are
essentially having two meetings per week with some meetings
beginning at 6:00 p.m. The City staff is not afraid of work
but the City Council should not try to do a two year agenda in
6 months, as this is not feasible or a healthy work situation.
At this meeting on 4/13/93, after all the finances have been
discussed, the City Council will have to again review work
projects and develop an overall game plan on which project
should move forward first based on the available finances. It
is anticipated that at least one more CIP work session will be
needed following the completion of the City Council discussion
on available finances.
Based on the last meeting with the City Council on the CIP and
the City Council/County Board meeting, it appears that some
projects are hoped to move forward in 1993. These projects
include the following:
1 .
School Street/Jackson Avenue Intersection Redesiqn
4It
The City Engineer has been directed to investigate
this project. The project would include an expansion
of this intersection to four lanes and possibly a
signal at this intersection. This project will have
ramifications on the expansion of School Street from
Highway 169 to Proctor Avenue. The expansion of this
intersection would certainly necessitate a special
meeting with the School Board and another
neighborhood meeting with adjacent property owners.
If financed with MSA monies, this project would
necessitate using 1994 monies in 1993.
2.
Jackson Square Parking Lot
This project is scheduled to take place in 1993
it is anticipated that the HRA will finance
majority of this project. The City Council may
to have a meeting with the HRA to discuss
improvements of Jackson Square and maybe
improvements of other parking lots.
and
the
need
the
the
3.
City Hall Site
4It
The City Hall site is scheduled to be landscaped as
soon as practical so the building will be at its best
for the open house later this summer. Included in
the landscaping is more birming, the installation of
the irrigation system, sodding, seeding, planting
trees, the development of the pathway along Orono
Lake, and improvements between the pathway and the
lake. The City may need to hire out some of this
.
work depending on what other projects the Council is
going to require the Street crew to complete in 1993.
4.
Orono Parkway and Joplin Avenue
If the Lakoduc property ownership gets resolved, the
City may see a plat for the area south of the
fairgrounds. If this happens, Orono Parkway may be
extended along with its connection from the Parkway
to Highway 10 (Joplin Avenue). The connection of
Joplin Avenue from this Parkway to County Road 30,
which may be associated with the development of the
property immediately south of the fairgrounds, is
also an issue that needs Council review at the time
of plat, but is not likely to be constructed in 1993.
5. County Fairqround Parkinq Lot
It is
County
fields
Street
anticipated that something will happen with the
Fairground parking lot next to the softball
in 1993. The City Council may desire the
crew make improvements in this area in 1993.
6.
WWTS Expansion
.
Associated with the WWTS expansion, the City needs to
establish the size of the plant expansion and its
ultimate urban service district. As it is anticipated
that this urban area will include the east Highway 10
area, there may be a need to start advising the large
property owners of their potential assessments.
7 .
Community Center
The Council may want to consider the re-establishment
of the Community Center Task Force in 1994 to
complete the necessary work for a potential bond
issue in 1996.
8. Staff Work
Staff work is scheduled to continue on the following
items:
.
Library expansion
- Financing and construction of new wells and
towers
- Work on County Ditch #10 and the City Storm
Drainage Plan
- Work on east/west street corridors and the
City Transportation Plan
- Begin investigation on obtaining right of way
for the future improvement of 173 & 175th
.
.
-
Streets.
Continue to work and review the Liquor Store
road/Baldwin Avenue improvements
- Continue work with the property owners along
221 Street and Quinn Avenue for improvements
in this area. Hopefully some reconstruction
will happen in 1993.
- Options for the improvements of the the 3rd
Street and Gates Avenue alignment will
continue to be reviewed.
Staff is prepared to discuss the previously reviewed projects,
future projects, and available finances in as much detail as
desired by the City Council. There is still a substantial
amount of work left to do on the ClP. This includes
consideration of whether or not the ClP should add in
assessable projects. Based on the extensive amount of work
done on the ClP this year, I believe we are again looking at a
1994-98 elP that will basically require only a brief review by
the City Council in January and February of 1994.
04/12/93 13:48
612 774 0838
MAIER STEWART
00l/001
. _ ,/ P ~ ~ ~ ~ J CONSUIJ"ING ENGINEERS
.",__ Maier Stewart & Associates Inc.
.
.
FAX 10: ~t TCI~~. City of PIle River
FAX FROM: 'lerry Maurer
# OF PAGES: 1
(INCLUDING COVER SHEET)
MESSAGE: Here's some information on lo~ ~i7P.S as requestecJ by the Mayor. If he needs
additional infonnatjon let me know.
Minimum lot sizes for single family residential sewered lots:
Area (SF)
Ed!h
Champlin
Centerville
Prior Lake
Ramsey
Rosemount
Lakeville
Coon Rapids
Blaine
10,000
11,500
10,000
10,800
10,500
11,000 *
10,800
10,000
80
80
80
80
80
85
80
80
* Will be going to 15,000
90' for
corner
lot
1959 SLOAN PLACE, SUITE 200. ST. PAUL. MINNESOTA 55117 612.774-6021
9800 SHELARO PARKWAY, SUITE 102. MINNEAPOLIS. MINNESOTA 55441 612-546-0432 . Equal Opportunity Employer
.
.
.
::; .~~ ~~ ~ \'1 t \) ~PR - 2 \99i
March 31, 1993
Elk River City Hall
720 Dodge Avenue NW
Elk River, Minnesota 55330
To Whom It May Concern,
I contacted my council represenative (
ago and have not heard'back from I called.
the new shopping center developement.
over a month
in regards to
I am in favor of the shopping center for many reasons.
We need it for the tax base.
We need it for the citizens of Elk River, for shopping convience,
and it will be cheaper prices for citizens. Also they won't have
to go out of town for the cheaper prices.
The shopping center should attract business from the surrounding
communities. currently I go to Coon Rapids Cub Foods and do my
grocery shopping there, along with other Elk River citizens.
I feel just because our council members are not in favor of the
shopping center that it means a block in the progress. The council
memebers are suppose to be representing the citizens of Elk River
and what the citizens want and not what the city council members
want.
Sincerely,
!
A Concerned Elk River citizen
.
.
.
/-~/
~EIVI:;' APR 12 1993
ELK RI\;"ER lYIUNICIP.~L UTILITIES
3:: King :h<:nt1~
Elk River. '\,Iinnt:sm:l 553311
?:'on~ 16i:i .4i-:O:O
UTILITIES COMMISSION MINUTES
April 6, 1993
3:00 P.M.
Present Were:
James Tralle
James Simpson
George Zabee
Bill Birrenkott
Glenn Sundeen
Don Heinzman
Terry Maurer
Pat Klaers
President
Vice Chairman
Trustee
Others present:
General Manager
Line Superintendent
Elk River Star News
Maier Stewart & Assoc
City Administrator
1) The meeting was called to order at 3:00 P.M. by President Tralle.
2) Motion by Mr. Simpson seconded by Mr. Zabee to approve the
agenda. The motion carried.
3) Motion by. Mr. Simpson seconded by Mr. Zabee to approve the minutes
of the previous meeting as distributed. The motion carried. ,
4) The General Manager presented the Commissioners with several
scenarios to finance future tower expansion and wells for the
water department. The variables which were discussed were the
Water Connection Fee, the percentage of rate generated cash to be
applied to tower and well construction, impact fees, and length of
loan financing. Pat Klaers presented a case in which the there
would be no "impact fees" which was discussed to some degree.
Motion by Mr. Simpson, seconded by Mr. Zabee, to request the City
Council to pass an ordinance requiring an "impact fee" to
developers of $300.00 per residential lot to be assessed at time
of lot closing. The motion carried unanimously.
The Commissioners also agreed that the Utilities Commission would,
at future dates, raise the Water Connection Fee 5% per year until
a fee of $1,200 is reached. The Commissioners also agreed that a
philosophy of applying 20% of rate generated cash would be used to
fund future tower and well improvments. The Commissioners also
agreed that all bonds to be issued would carry a term of 30 years
with a "call priviledge".
5) Glenn Su~deen presented the Commissioners with a suggested change
to the Safety Manual.' Motion by Mr. Simpson, seconded by Mr.,
Zabee, to incorpo~ate the suggested change to be attached to and
become a part of these minutes. The Motion carried.
6) Developer fees for underground residential developments were
discussed., Motion by Mr. Simpson, seconded by Mr. Zabee, to
charge developers for underground electricity to lot corners
$320.00 for lots with sewer and water and $420.00 for lots without
sewer and water. The Motion carried. The Commissioners also
instructed staff to review these charges annually.
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_ / j ~ ~ :. ~ CONSUl:TlNG ENGINEERS
""_1 Maier Stewart & Associates Inc.
April 8, 1993
File: 230-000-00
Mr. Pat Klaers, Administrator
City of Elk River
P.O. Box 490
13065 Orono Parkway
Elk River, MN 55330
ftEe~- \ V t U APR t 21991
RE: SCHOOL STREET/JACKSON AVENUE INTERSECTION
Dear Mr. Klaers:
As requested by the City Council at the last CIP meeting, we have reviewed the work which
would be necessary to pursue an intersection/signalization improvement at Jackson Avenue and
School Street. I assume, based on current and projected traffic flows, the intersection would be
reconstructed to accommodate two lanes in each direction for each leg. Reconstruction would
likely be 300-500 feet in each direction from the intersection. A signal system would be
installed which would provide four phases plus pedestrian crossings. It, of course, would be
expandable to additional phases if needed in the future.
Funding for such an improvement could come from at least four different sources: Federal Aid
Urban (FAU), MnDar tumback, Municipal State Aid (MSA), or local. Each of these are
briefly discussed below:
1. FAll
Federal Aid Urban funding is available to the City in an amount of approximately
$55,000. It can be used for specific projects, one of which is signal improvements. It
is administered through MnDar.
2. Thmback
Since Jackson Avenue was tumbacked from MnDar to the City less than 10 years ago,
we can request MnDar participation on the Jackson Avenue portion of any
improvements. If they agree to participate, this funding is similar to Municipal State Aid
monies but does not reduce the City's MSA fund balance.
3. MSA
The City could advance encumber from future years' Municipal State Aid allotments for
any portion of this project, including any necessary land acquisition.u
1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612-n4-6021
9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612-546-0432 · Equal Opportunity Employer
Mr. Pdt Klaers, Administrator
April 8, 1993
Page Two
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4. ~
Local monies would be the only other likely source of funding since it is unlikely these
types of improvements could be assessed.
To proceed with this project, the following tasks would need to be undertaken:
1. Prepare FAU report requesting funding dedicated to this project.
2. Preparp. writte~ request for turn~~Jc.: f1~t:1ding1 inchldW.g geom~tric layout and C03t
estimate.
3. Prepare Signal Justification Report (SJR) and submit for MnDOT review and approval.
4. Prepare plans and specifications.
5. Agency review of plans and specifications for funding purposes.
6. Land acquisition (if necessary)
7. Construct improvements.
To have any opportunity to get this project under construction and possibly substantially
complete in 1993, we should begin immediately. Please let us know how you would like us to
proceed on this issue.
Sincerely,
.
MAIER STEWART & ASSOCIATES, INC.
_ZU:;fW!~~
Terry 1. ~aurer, P.E.
TIM:tp
000-0811.apr
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