6.0. SR 05-10-1993
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ITEM 6.
TO:
MAYOR & CITY COUNCIL
River
FROM:
PAT KLAERS,
DATE: MAY 5, 1993
SUBJECT: CIP AGENDA MEMO
Following the EDA meeting, a City Council
Program (CIP) Work Session is scheduled.
to the CIP meeting by 8:15 or so, and spend
and one half finishing up our discussion on
Capital Improvement
Hopefully we can get
an hour to an hour
the CIP revenues.
.
Attached for your review is the most recent CIP memo and CIP
minutes. We have not really had an opportunity to discuss the
issues included in the 4/9/93 memo which discusses the goals
for the next CIP meeting and summarizes direction given to the
staff at the 3/30/93 CIP meeting. Please review this material
prior to the 5/10 CIP meeting and we will begin where we left
off with a brief review of revenues discussed on 3/30 and
discuss in more detail the revenue funds that have not been
previously discussed (beginning with the Liquor Store Fund).
1993 and 1994 work projects began to be more clearly identified
when we reviewed available finances on 3/30 and I anticipate
more priorities to be established as we continue to review
finances.
Additionally, it should be mentioned that the 4/24/93,
Saturday, Special City Council Work Session, when City
engineering items were discussed, should most definitely be
considered part of the CIP. Doing transportation, storm
drainage, and Wastewater Treatment System improvements are long
term capital improvements that involve substantial City funds.
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One project that has not been discussed in much detail, but
needs to be discussed as it very well could be a 1993 project,
is the Central Business District sidewalk replacement issue.
The red cobblestone sidewalk was installed in 1988 in response
to a recommendation from the Downtown Beautification
Committee. It is clearly apparent that this sidewalk is not a
success. Also, it is clearly apparent, that the City is going
to have to do something soon to improve the situation. What
action is necessary, and how much City participation is
necessary, is anybody's guess at this point. The bare minimum
expense for a total removal of the sidewalk and replacement
with a flat, gray sidewalk is $105,000. To do something more
decorative with aggregate or brick will certainly be more
expensive. It may be appropriate to seek at least half payment
of this project from benefitted property owners. All in all,
this issue is one that needs Council discussion in the very
near future.
P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
TO: MAYOR AND CITY COUNCIL
FROM: PATRICK KLAERS, CITY ADMINISTRATOR
DATE: APRIL 9, 1993
SUBJECT: CIP WORK SESSION ON 4/13/93
13, 1993, meeting was originally to have
e remaining Annual Reports pr nted the City
Ho ver, due to the work involv with the relocation
of City faci .ties, the two Annual ports that generate the
most discussion ( lice Annual Repo and the Finance Annual
Report) are not ady for pre tation to the Council at this
time. Accordingly, we ill d n Annual Report that generates
a lot of discussion u oing and Zoning Annual Report) and
will hopefully be able some capital improvement program
work.
.
A D.A.R.E. pres tation has added to the agenda so the
Council can ss this issue before ything is made public
at the Apr. 20, 1993, Chamber of mmerce meeting. Also,
please not the list of staff updates at needs Council
discussi As the meeting is scheduled to in at 6:00 p.m.
on Tue ay, April 13, 1993, it is still anticipa d that some
CIP ork can be accomplished. If the City Council believes
t this is not the case, please advise me so that I can
notify the City Engineer and the Finance Director.
At the last CIP work session on 3/30/93, the City Council began
prioritizing the 1993-97 work projects. No projects were
deleted from the previously developed lists but some priorities
on which projects are most important to the Council began to be
established. Mayor Duitsman provided his list of high priority
projects and when we began our discussion on available
finances, it became clear from Council members comments which
projects are high priorities.
At this 4/13/93 meeting, I would like to continue to discuss
available finances for the CIP with the City Council. We can
briefly review the finances presented at the last meeting and,
in more detail, present the remaining financing sources that
are available for the CIP. A concern that must be kept in mind
is how much of the available money should be spent immediately
versus how much should be saved (and added to) for larger scale
projects in the future.
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Also, a concern that has previously been discussed is making
sure a realistic project schedule is developed. We do not want
to try to do three years of work in one construction season
based on financial and staff time limitations. An example of
this time limitation concern is all of the work that has been
requested by the City Council that the City staff needs to
present back to the City Council at future meetings. The work
720 Dodge Avenue N.W., Elk River, Minnesota 55330 (612) 441-7420
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load for the Council, in reviewing all the work that has been
requested from the City staff, is getting so large that we are
essentially having two meetings per week with some meetings
beginning at 6:00 p.m. The City staff is not afraid of work
but the City Council should not try to do a two year agenda in
6 months, as this is not feasible or a healthy work situation.
At this meeting on 4/13/93, after all the finances have been
discussed, the City Council will have to again review work
projects and develop an overall game plan on which project
should move forward first based on the available finances. It
is anticipated that at least one more CIP work session will be
needed following the completion of the City Council discussion
on available finances.
Based on the last meeting with the City Council on the eIP and
the City Council/County Board meeting, it appears that some
projects are hoped to move forward in 1993. These projects
include the following:
1.
School Street/Jackson Avenue Intersection Redesign
.
The City Engineer has been directed to investigate
this project. The project would include an expansion
of this intersection to four lanes and possibly a
signal at this intersection. This project will have
ramifications on the expansion of School Street from
Highway 169 to Proctor Avenue. The expansion of this
intersection would certainly necessitate a special
meeting with the School Board and another
neighborhood meeting with adjacent property owners.
If financed with MSA monies, this project would
necessitate using 1994 monies in 1993.
2.
Jackson Square Parking Lot
This project is scheduled to take place in 1993 and
it is anticipated that the HRA will finance the
majority of this project. The City Council may need
to have a meeting with the HRA to discuss the
improvements of Jackson Square and maybe the
improvements of other parking lots.
3.
City Hall Site
I.
The City Hall site is scheduled to be landscaped as
soon as practical so the building will be at its best
for the open house later this summer. Included in
the landscaping is more birming, the installation of
the irrigation system, sodding, seeding, planting
trees, the development of the pathway along Orono
Lake, and improvements between the pathway and the
lake. The City may need to hire out some of this
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work depending on what other projects the Council is
going to require the Street crew to complete in 1993.
4.
Orono Parkway and Joplin Avenue
If the Lakoduc property ownership gets resolved, the
City may see a plat for the area south of the
fairgrounds. If this happens, Orono Parkway may be
extended along with its connection from the Parkway
to Highway 10 (Joplin Avenue). The connection of
Joplin Avenue from this Parkway to County Road 30,
which may be associated with the development of the
property immediately south of the fairgrounds, is
also an issue that needs Council review at the time
of plat, but is not likely to be constructed in 1993.
5. County Fairqround Parkinq Lot
It is
County
fields
Street
anticipated that something will happen with the
Fairground parking lot next to the softball
in 1993. The City Council may desire the
crew make improvements in this area in 1993.
6.
WWTS Expansion
Associated with the WWTS expansion, the City needs to
establish the size of the plant expansion and its
ultimate urban service district. As it is anticipated
that this urban area will include the east Highway 10
area, there may be a need to start advising the large
property owners of their potential assessments.
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7.
Community Center
The Council may want to consider the re-establishment
of the Community Center Task Force in 1994 to
complete the necessary work for a potential bond
issue in 1996.
8. Staff Work
Staff work is scheduled to continue on the following
items:
l.
Library expansion
- Financing and construction of new wells and
towers
- Work on County Ditch #10 and the City Storm
Drainage Plan
- Work on east/west street corridors and the
City Transportation Plan
- Begin investigation on obtaining right of way
for the future improvement of 173 & 175th
.
.
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Streets.
Continue to work and review the Liquor Store
road/Baldwin Avenue improvements
- Continue work with the property owners along
221 Street and Quinn Avenue for improvements
in this area. Hopefully some reconstruction
will happen in 1993.
- Options for the improvements of the the 3rd
Street and Gates Avenue alignment will
continue to be reviewed.
Staff is prepared to discuss the previously reviewed projects,
future projects, and available finances in as much detail as
desired by the City Council. There is still a substantial
amount of work left to do on the CIP. This includes
consideration of whether or not the CIP should add in
assessable projects. Based on the extensive amount of work
done on the CIP this year, I believe we are again looking at a
1994-98 CIP that will basically require only a brief review by
the City Council in January and February of 1994.
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MEETING OF THE ELK RIVER CITY COUNCIL
CAPITAL IMPROVEMENT PROGRAM WORK SESSION
HELD AT ELK RIVER CITY HALL
TUESDAY, MARCH 30, 1993
MEMBERS PRESENT:
Mayor Duitsman, Councilmembers Scheel, Farber, Dietz,
and Holmgren
Members Absent:
None
Staff Present:
Pat Klaers, City Administrator; Terry Maurer, City
Engineer; and Lori Johnson, Finance Director
Pursuant to due call and notice thereof, the meeting of the City Council
Capital Improvement Program Work Session was called to order at 6:20 p.m. by
Mayor Duitsman.
Discussion was held on the upcoming informational meeting with the Orono
Lake 3rd Addition neighborhood. Terry Maurer briefly updated the Council on
the proposed handout and format of the meeting. Because of the possibility
of more than two Councilmembers attending the meeting, the Council agreed
that it would be appropriate to call this as a special City Council meeting.
COUNCILMEMBER HOLMGREN MOVED TO CALL A MEETING OF
THURSDAY, APRIL 1, AT ELK RIVER CITY HALL AT 7:00 P.M.
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
THE CITY COUNCIL ON
COUNCILMEMBER FARBER
Pat Klaers gave an overview of the progress at the past CIP meetings. He
indicated that the plan for this meeting was discussion on new projects,
Council prioritization of projects, and a discussion on CIP finances.
Mayor Duitsman listed his priorities for projects for the years 1993 to 1997.
1. Library expansion - If the Great Regional River Library system will
support additional staff and materials.
2. Expansion of the Waste Water Treatment Plant.
3. Water towers and wells.
4. Jackson Square/parking lots It was indicated that the HRA has
committed funds for improving parking lots, including Jackson Square.
5.
Storm sewer plan and Ditch #10 - Discussion was held regarding Ditch
#28, and the feeling that this was a County issue. However, the City
should review Ditch #10 as the Council felt that it was the City's
responsibility to do so with urban and commercial development using
this ditch for storm water drainage to the river. The City Council
directed the City Engineer to review the drainage culvert under the
railroad tracks.
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Capital Improvement Council Minutes
March 30, 1993
Page 2
6. East/west roadways Mayor Duitsman
corridors be placed on the official map.
requested
that
easements
and
7. 173rd/175th street improvement - The Council had a lengthy discussion
on the transportation study and agreed that a special work session
should be held to discuss the transportation study.
8. Purchase property from the County for Orono Parkway extension.
9. Liquor store road/Baldwin Avenue.
10. East Highway 10 water and sewer.
Councilmember Farber questioned
towers in the City. Terry Maurer
compared to suburban communities.
was
the
a need for so many water
City's water system as
why there
explained
Councilmember Holmgren stated that he felt the Highway 10 and Main Street
intersection should be a high priority.
Councilmember Dietz indicated that the EDA downtown site was a high priority
for him as well as Joplin and Orono Parkway.
Councilmember Farber concurred that Joplin and
priorities. Mayor Duitsman felt that Orono Parkway
last places that MSA funds were used.
Parkway were high
be one of the
Orono
should
Councilmember Holmgren questioned why Mork clinic patients were parking in
the True Value parking lot. He felt that they should not be allowed to park
there and that Mork Clinic may not be meeting the parking ordinance
requirement. Pat Klaers indicated that he has received no complaints
regarding this issue and that it was his understanding that Mork Clinic met
parking requirements as required by the ordinance; however, he would have
staff check into the situation.
Councilmember Farber questioned the time frame on constructing the community
center and felt that it should be on the 1993-97 project list.
Councilmember Holmgren agreed. The City Council concurred that the plan
presented by the Community Center Task Force was too big for the community
to support, but there was a need for meeting rooms. Councilmember Scheel
felt that some parts of the Community Center were not needed if the City
were to work with a private sector.
Councilmember Scheel felt that an alternate transportation route to
Industrial Park, as previously discussed, should be high priority.
Councilmember Farber felt that the School street expansion, the Jackson and
School intersection, and the Freeport and School street intersection should
be on the priority list.
COUNCILMEMBER HOLMGREN MOVED TO CALL AN EXECUTIVE SESSION OF THE ELK RIVER
CITY COUNCIL TO DISCUSS POLICE UNION NEGOTIATIONS. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
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Capital Improvement Council Minutes
March 30, 1993
Page 3
Mayor Duitsman recessed the regular meeting of the City Council at 8:30 p.m.
for the Executive Session.
The City Council reconvened at 9:00 p.m.
Pat Klaers began the review of available finances for projects and indicated
MSA funds have been used extensively in the last several years and that
limited funds are available for projects in 1993 and 1994. Councilmember
Holmgren indicated that the School Street and Jackson Avenue intersection is
high on his priority list and felt that it should be expanded to four lanes
with a signal by September 1, 1993. The City Council agreed to have Terry
Maurer examine the feasibility of this project and report back to the
Council on April 19. Terry Maurer indicated that there is a possibility
that remaining State turn back funds could be used for this intersection.
He also stated that 1994 MSA funds could be encumbered for the School Street
and Jackson Avenue intersection.
Mayor Duitsman
the 173rd/175th
the City could
Discussion on the Capital Project Fund finances was held.
requested that staff pursue getting the right-of-way for
improvement project so that when finances become available,
begin this project.
Councilmember Scheel indicated that she had received complaints from
residents on the condition of Concord Street and that the residents wanted
the street improved. Pat Klaers indicated that the City would do the
project if the residents requested it. Currently, Concord Street is a
private road.
Street Reserve fund finances were discussed. The Council indicated that the
first priority from this fund was 221st Street, the liquor store road was
second, and Third Street and Gates Avenue was the third priority.
City Hall Reserve finances
was acceptable for $50,000 of
Hall site to UPA be placed
Council concurred.
were discussed. Mayor Duitsman stated that it
the revenues from the sale of the old City
back into the City Hall Reserve fund. The City
Equipment Reserve and Park Dedication finances were briefly discussed.
COUNCILMEMBER DIETZ MOVED TO ADJOURN
COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
THE CITY COUNCIL MEETING.
THE MOTION CARRIED 5-0.
The meeting of the Elk River City Council adjourned at 9:50 p.m.
Respectfully submitted,
Q/\,L. ~Ivt~"\.. (~lV.i_)
Lori Johnson
Finance Director
City Council Minutes
April 13, 1993
Page 6
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10. COUNCILMEMBER HOLMGREN MOVED TO CALL AN EXECUTIVE SESSION OF THE
ELK RIVER CITY COUNCIL TO DISCUSS POLICE UNION NEGOTIATIONS.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Mayor Duitsman recessed the special meeting of the City Council at 9:35 p.m.
for the Executive Session.
The City Council meeting reconvened at 9:50 p.m.
7. Capital Improvement Program
Due to the lateness of the hour, limited discussion took place on the
Capital Improvement Program. The City Administrator indicated that if
possible, he would like to discuss capital improvements with the City
Council at a future meeting when the agenda is light and allows for an
hour to two hours discussion. A discussion for 1-2 hours should
complete a review of the available CIP finances. Once this step is
completed, it is anticipated that only one additional meeting will be
required to finalize the Elk River CIP.
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Brief discussion took place regarding the extension of utilities to
East Highway 10 and the trunk costs to the property ownerd for these
extensions. It was hoped by the Council that these costs would be
similar (in 1992 dollars) to the $3,800 per acre that was charged to
Hillside Estates and in the western area of the City. Discussion
continued regarding City assistance for some of the expenses for this
East Highway 10 project and whether or not Liquor Store funds should be
used to underwrite this project in order to help provide utilities
beyond the Highway 101-169 intersection.
Discussion took place regarding the School Street/Jackson Avenue
intersection improvement project that was reviewed at the last CIP
meeting. A handout from the City Engineer dated 4/8/93 was reviewed.
It was the consensus of the City Council that the City Engineer should
do preliminary work associated with this project in order to see if it
is feasible for this project to move forward in 1993. It was the
desire of the City Council to have an improvement project completed
before school starts in the fall. Discussion took place regarding the
financing of this project and it was indicated that the investigative
work from the City Engineer on this issue will help the City Council
decide the appropriate financing mechanism for this project.
8. Adjournment
There being no further
ADJOURN THE MEETING.
MOTION CARRIED 5-0.
business, COUNCILMEMBER HOLMGREN MOVED
COUNCILMEMBER DIETZ SECONDED THE MOTION.
TO
THE
The special meeting of the Elk River City Council was adjourned at 10:15 p.m.
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Respectfully submitted,
n~~
Patrick Klaers