5.0. SR 06-01-1993
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ITEM 5.
.ty of
1!:1
TO:
r
FROM:
MAYOR & CITY COUNCIL ,)
~1)Y
PAT KLAERS, CITY A~~ 'RATOR
MAY 28, 1993 } ;
DATE:
SUBJECT: CIP MEMO
We have been trying to hold a formal ClP Work Session for a
number of months, but due to scheduling problems, this meeting
has not taken place. It now appears that June 1 will be the
next opportunity to follow up on the last formal eIP meeting
that was held on 3/30/93. On June 1, we would like to start
where we left off on 3/30 and discuss available revenues for
desired Capital Improvement Projects. Attached for your review
are some staff memos that you have previously seen, but which
are still relevant for the 6/1/93 elP Work Session.
While we have not had a formal elP Work Session for two months,
this does not mean that we have not been working on City
Council requested capital improvements. In this regard, please
see the attached 5/26/93 memo from the City Engineer on the
status of current projects. Additionally, as the Council is
aware, progress has been made on the School Street/Jackson
Avenue intersection improvement project; an informational
meeting has been scheduled for the East Highway 10 project
which is related to the WWTS Expansion project; and a very good
discussion has taken place on the transportation plan and the
City storm drainage plan.
Additionally, work has taken place on many of the projects
outlined in my attached 4/9 memo and on many of the projects
listed in the 3/30 minutes. Regarding some of these projects,
the Council has indicated that Jackson Square parking lot will
be worked on in the fall; has approved a landscaping plan and an
irrigation system for the city Hall site; work continues on the
purchase of the Fairground parking lot (however, this may be
slow and may not happen until a development proposal
surrounding the Fairground is submitted); the Library expansion
project is being reviewed on 6/1 and work has been taking place
at the Library Board level; a new water tower, well and
treatment building in the northeast is moving forward; and work
is taking place on the improvement of 221st Street. The
attached minutes reviews some ClP projects that are moving
forward.
While we have not completed our discussion on all of the
available finances for capital improvements, we are, as a City,
implementing an informal elP for 1993 that is receiving ongoing
review by the City Council. Additionally, with the budget
process quickly approaching for the General Fund City Budget,
it is unlikely that any formalized ClP document will be able to
be completed this year. After the 6/1 elP Work Session (which
should complete our review of available funds) and maybe one
P.o. Box 490 @) 13065 Orono Parkway e Elk River, MN 55330 e (612) 441-7420 @ Fax: (612) 441-7425
elP Memo
May 28, 1993
Page 2
additional Work Session, we may have to delay any further elP
Work Sessions until 1994 and, at that time, attempt to move
forward in formalizing a elP plan and document. What actually
is happening in 1993 is consistent with how staff has received
direction from the city Council in 1991 and 1992. In general,
the City Council is reviewing projects and giving direction to
staff without an official elP document being adopted.
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ITEM 6.
TO:
MAYOR & CITY COUNCIL
FROM:
PAT KLAERS, CITY
DATE: MAY 5, 1993
SUBJECT: elP AGENDA MEMO
FolloWing he EDA me Cap.tal Improvement
Progra~ (elP) Work Se ion scheduled. Hope ly we can get
to the P meeting by 8: so, and spend an h , to an hour
and <t e h~ finishi up our scussion on th elP revenues.
Attached for your review is the most recent elP memo and elP
minutes. We have not really had an opportunity to discuss the
issues included in the 4/9/93 memo which discusses the goals
for the next eIP meeting and summarizes direction given to the
staff at the 3/30/93 eIP meeting. Please review this material
prior to the 5/10 elP meeting and we will begin where we left
off with a brief review of revenues discussed on 3/30 and
discuss in more detail the revenue funds that have not been
previously discussed (beginning with the Liquor Store Fund).
1993 and 1994 work projects began to be more clearly identified
when we reviewed available finances on 3/30 and I anticipate
more priorities to be established as we continue to review
finances.
Additionally, it should be mentioned that the 4/24/93,
Saturday, Special City Council Work Session, when City
engineering items were discussed, should most definitely be
considered part of the elP. Doing transportation, storm
drainage, and Wastewater Treatment System improvements are long
term capital improvements that involve substantial City funds.
One project that has not been discussed in much detail, but
needs to be discussed as it very well could be a 1993 project,
is the Central Business District sidewalk replacement issue.
The red cobblestone sidewalk was installed in 1988 in response
to a recommendation from the Downtown Beautification
Committee. It is clearly apparent that this sidewalk is not a
success. Also, it is clearly apparent, that the City is going
to have to do something soon to improve the situation. What
action is necessary, and how much City participation is
necessary, is anybody's guess at this point. The bare minimum
expense for a total removal of the sidewalk and replacement
with a flat, gray sidewalk is $105,000. To do something more
decorative with aggregate or brick will certainly be more
expensive. It may be appropriate to seek at least half payment
of this project from benefitted property owners. All in all,
this issue is one that needs Council discussion in the very
near future.
P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-742.5
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TO:
MAYOR AND CITY COUNCIL
FROM:
PATRICK KLAERS, CITY ADMINISTRATOR
DATE:
APRIL 9, 1993
SUBJECT: elP WORK SESSION ON 4/13/93
I 1993 ~ ~eeting was originally s~ed / to h~ve
ema~n~ng Annual Reports prase-" ed to the c~ ty
~I due to the work invoiv~'~h the relocation
-ties, the two Annual~~~ts that generate the
most discussio ( lice Annual Repo~ d the Finance Annual
Report) are not ady for pres~Emtation to the Council at this
time. Accordingly, we ill d~~ Annual Report that generates
a lot of discussion u.&~ing and Zoning Annual Report) and
will hopefully be able ~,. some capital improvement program
work. /
A D.A.R.E. pres~ion has
Council can dis, "55 this issue before
at the Apr: 20, 1993, Chamber of
please not the list of staff updates
discussi '. As the meeting is scheduled to .
on Tue y, April 13, 1993, it is still anticip
elP / rk can be accomplished. If the City Co
t this is not the case, please advise me so
ify the City Engineer and the Finance Director.
added to the agenda so the
nything is made public
erce meeting. Also,
t needs Council
n at 6:00 p.m.
that some
believes
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At the last eIP work session on 3/30/93, the City Council began
prioritizing the 1993-97 work projects. No projects were
deleted from the previously developed lists but some priorities
on which projects are most important to the Council began to be
established. Mayor Duitsman provided his list of high priority
projects and when we began our discussion on available
finances, it became clear from Council members comments which
projects are high priorities.
At this 4/13/93 meeting, I would like to continue to discuss
available finances for the eIP with the City Council. We can
briefly review the finances presented at the last meeting and,
in more detail, present the remaining financing sources that
are available for the elP. A concern that must be kept in mind
is how much of the available money should be spent immediately
versus how much should be saved (and added to) for larger scale
projects in the future.
Also, a concern that has previously been discussed is making
sure a realistic project schedule is developed. We do not want
to try to do three years of work in one construction season
based on financial and staff time limitations. An example of
this time limitation concern is all of the work that has been
requested by the City Council that the City staff needs to
present back to the City Council at future meetings. The work
720 Dodge Avenue N.W., Elk River, Minnesota 55330 (612) 441-7420
load for the Council, in reviewing all the work that has been
requested from the City staff, is getting 50 large that we are
essentially having two meetings per week with some meetings
beginning at 6:00 p.m. The City staff is not afraid of work
but the City Council should not try to do a two year agenda in
6 months, as this is not feasible or a healthy work situation.
At this meeting on 4/13/93, after all the finances have been
discussed, the City Council will have to again review work
projects and develop an overall game plan on which project
should move forward first based on the available finances. It
is anticipated that at least one more eIP work session will be
needed following the completion of the City Council discussion
on available finances.
Based on the last meeting with the City Council on the elP and
the City Council/County Board meeting, it appears that some
projects are hoped to move forward in 1993. These projects
include the following:
1. School Street/Jackson Avenue Intersection Redesign
The City Engineer has been directed to investigate
this project. The project would include an expansion
of this intersection to four lanes and possibly a
signal at this intersection. This project will have
ramifications on the expansion of School Street from
Highway 169 to Proctor Avenue. The expansion of this
intersection would certainly necessitate a special
meeting with the School Board and another
neighborhood meeting with adjacent property owners.
If financed with MSA monies, this project would
necessitate using 1994 monies in 1993.
2. Jackson Square Parkinq Lot
This project is scheduled to take place in 1993 and
it is anticipated that the HRA will finance the
majority of this project. The City Council may need
to have a meeting with the HRA to discuss the
improvements of Jackson Square and maybe the
improvements of other parking lots.
3. City Hall Site
The City Hall site is scheduled to be landscaped as
soon as practical so the building will be at its best
for the open house later this summer. Included in
the landscaping is more birming, the installation of
the irrigation system, sodding, seeding, planting
trees, the development of the pathway along Orono
Lake, and improvements between the pathway and the
lake. The City may need to hire out some of this
work depending on what other projects the Council is
going to require the Street crew to complete in 1993.
4. Orono Parkway and Joplin Avenue
If the Lakoduc property ownership gets resolved, the
City may see a plat for the area south of the
fairgrounds. If this happens, Orono Parkway may be
extended along with its connection from the Parkway
to Highway 10 (Joplin Avenue). The connection of
Joplin Avenue from this Parkway to County Road 30,
which may be associated with the development of the
property immediately south of the fairgrounds, is
also an issue that needs Council review at the time
of plat, but is not likely to be constructed in 1993.
5. County Fairqround Parkinq Lot
It is anticipated that something will happen with the
County Fairground parking lot next to the softball
fields in 1993. The City Council may desire the
Street crew make improvements in this area in 1993.
6. WWTS Expansion
Associated with the wwTS expansion, the City needs to
establish the size of the plant expansion and its
ultimate urban service district. As it is anticipated
that this urban area will include the east Highway 10
area, there may be a need to start advising the large
property owners of their potential assessments.
7. Community Center
The Council may want to consider the re-establishment
of the Community Center Task Force in 1994 to
complete the necessary work for a potential bond
issue in 1996.
8. Staff Work
Staff work is scheduled to continue on the following
items:
Library expansion
- Financing and construction of new wells and
towers
- Work on County Ditch #10 and the City Storm
Drainage Plan
- Work on east/west street corridors and the
City Transportation Plan
- Begin investigation on obtaining right of way
for the future improvement of 173 & 175th
Streets.
Continue to work and review the Liquor Store
road/Baldwin Avenue improvements
- Continue work with the property owners along
221 Street and Quinn Avenue for improvements
in this area. Hopefully some reconstruction
will happen in 1993.
- Options for the improvements of the the 3rd
Street and Gates Avenue alignment will
continue to be reviewed.
Staff is prepared to discuss the previously reviewed projects,
future projects, and available finances in as much detail as
desired by the City Council. There is still a substantial
amount of work left to do on the elF. This includes
consideration of whether or not the elP should add in
assessable projects. Based on the extensive amount of work
done on the elP this year, I believe we are again looking at a
1994-98 elP that will basically require only a brief review by
the City Council in January and February of 1994.
Elk River City Council Minutes
May 3, 1993
Page 2
')
The Council discussed the possibility of a second liquor store. Fritz
Dalejs informed~he Council that there will b~ second liquor store in
the future, howev~r, due to current ~~,rrable growth capacity at
Northbound and due~,to concerns abo~~F~he liquor industry, now may not
be a good time to c~~r c~~s~ruction of a second store. He
indicated that it would.~ to purchase property when it is
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available for a future ~;~i?e'6nd store. He ~ ted that vJhen purchasing
property, it woulg,<~.,//'J5e best to look at property av . able on the north
side of HighvJaY..l.g/"with easy on/off access on the west side of the
City. The "cj::~fy Council commended Fritz Dolejs for the job he has done
at Northbo~d Liquor Store.
6.1. Consider Purchase of Copy Machine
The City Clerk requested the Council to authorize the purchase of one
high volume and one low volume copy machine. She indicated that she
received quotes from four companies, but considered only two of the
quotes as .the other two did not meet all of the specifications. She
stated she did reference checks on both the Cannon and the Ricoh, which
are the machines under consideration. She recommended that the Council
authorize the purchase of the Ricoh 7870 at $20,659 and a Ricoh 4415 at
$3,482.
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COUNCILMEMBER FARBER MOVED TO PURCHASE A RICOR 7870 COpy MACHINE AT
$20,659 AND A RICDH 4415 COpy MACHINE AT $3,482. COUNCILMEMBER DIETZ
SECONDED THE MOTION. THE MOTION CARRIED 3-0.
.~'::~~~
/~~. 2 ~\ReView of Spr ing/Surnmer Street/Park Department Work Schedule
~)Landscape Plan
Phil Hais, Street/Park Superintendent, reviewed his work schedule for
this summer. The work schedule consisted of the following:
- New City Hall site to be done in May/June
- Orono Park to be done in May/June
- Jackson Square Parking Lot to be done in September
Old City Hall site on Main Street and Highway 10 to be done in
September
- Community Education Fields to be done in May
(Bituminous paving and trails in August)
- Depot Site to be done in June
Liquor Store Improvements to be done in May
- Boulevard Trees to be done in May
Irrigation System start up in spring
- Dispose of silica sand in May
- Grind stumps in June
Street overlays, patches and seal coating to be done in August
"
Phil Hals reviewed his proposed landscaping plan for the Elk River City
facilities. He proposed to seed the front area of the City Hall with
annual rye grass so that the irrigation can be installed. He indicated
that by seeding the rye grass at this time the City Hall property would
look very presentable for the 4th of July Celebration, the County Fair,
and the City Hall Grand Opening. Phil Hals indicated that he
Elk River City Council Minutes
May 3, 1993
Page 3
considered sodding the area, however, the sod would cost $6,000 and to
have a contractor lay the sod would cost another $6,000. He indicated
that if his crew were to lay the sod, other items on the work list
would have to be delayed.
Councilmember Holmgren arrived at 7:20 p.m.
Phil Hals presented the City Council with the City Hall landscape
plan. He requested that the Council consider the purchase of the major
portion of the trees and shrubs for the landscaping. Councilmember
Dietz indicated that he agreed with the landscaping plan and work
schedule. Councilmember Farber stated that he felt the area around
City Hall should be sodded. Councilmember Holmgren indicated that he
also preferred sod.
Phil Hals reviewed the City Hall seed and sod plan once again with the
City Council and suggested that the irrigation could possibly be
contracted out if the City staff would be required to lay the sod. He
further indicated that items that would have to be delayed due to the
Street Department staff laying of the sod would include Orono Park
trail system, boulevard trees, Community Ed fields, and liquor store
improvements. He further stated that if the City Council decides to
sodl it would cost $6-$12,000 extra.
)
It was the consensus of the Council to authorize Phil Hale to begin the
irrigation project for the City Hall complex and to come back to the
city Council for a decision on seed versus sod in the near future.
COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE PURCHASE OF THE TREES AND
SHRUBS FOR THE CITY HALL LANDSCAPING PLAN TOTALING $7,295.25.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
//?:,:='~
t;../ Right-of-way Exchange 221st Avenue
J Phil Hals informed the Council that Mr. Richard Bury, owner of a gravel
pit on 221st Avenue, has contacted the City with a request to locate
221st Avenue north of its present location. He stated that the
relocation would eliminate some curves and very limited site distances,
and further, that Mr. Bury would exchange the property for the new road
alignment at no cost to the City. He further stated that Mr. Bury has
offered to furnish Class 5 road base at no charge.
COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE CITY ENGINEER AND STREET
SUPERINTENDENT TO PURSUE THE RIGHT-OF-WAY EXCHANGE OF 221ST AVENUE AND
TO PURSUE QUOTES FOR DIRT AND GRADING FOR THE PROJECT. COUNCILMEMBER
HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0.
7 . Open 11ike
No one appeared for this item.
City Council Minutes
May 17, 1993
Page 5
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COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 93-21, A RESOLUTION
ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF
THE HERITAGE LANDING AND FRESNO STREET IMPROVEMENT OF 1993.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Consider Ordering
Avenue Intersection
and
Specifications for School Street/Jackson
Plans
Terry Maurer indicated that the use of turnback funds for the Jackson
Avenue/School Street intersection have been approved. He stated that
turnback funds would cover Jackson Avenue improvements and 50% of the
signalization costs and municipal state aid money would be used for
the School street portion of the project. He indicated that after
receiving this information it was apparent that the City would be ready
to move ahead with this project.
COUNCILMEMBER SCHEEL MOVED TO ADOPT RESOLUTION 93-22, A RESOLUTION
ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF
THE SCHOOL STREET/JACKSON AVENUE INTERSECTION IMPROVEMENT OF 1993.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
6.4. Accept Feasibility study and Order Plans and Specifications for
CherryHill Bluffs 2nd Addition
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Terry Maurer reviewed the feasibility study for CherryHill Bluffs
2nd Addition. He requested the council to formally authorize the
feasibility study by resolution as this was not done previously. Terry
Maurer also indicated that the final plat is not ready at this time
because of issues regarding land ownership. He stated that a strip of
land, 661 wide, is owned by MnDOT. He further indicated that the City
has requested release of this property so that it can be contained
within the plat of CherryHill Bluffs 2nd Addition, however MnDOT
has not responded as to the timing of the release of this property.
Terry Maurer suggested that it may be necessary to plat the 2nd
Addition with the elimination of the MnDOT property.
COUNCIL~iliMBER DIETZ MOVED TO ADOPT RESOLUTION 93-23, A RESOLUTION
DECLARING THE ~~EQUACY OF THE PETITION FOR IMPROVEMENT A~D ORDERING THE
PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE CHERRYHILL BLUFFS
2ND ADDITION IMPROVEMENT OF 1993. COUNCILMEMBER HOLMGREN SECONDED
THE MOTION. THE MOTION CARRIED 5-0.
COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 93-24, A RESOLUTION
RECEIVING THE FEASIBILITY STUDY AND ORDERING THE IMPROVEMENT AND
PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF THE
CHERRYHILL BLUFFS 2ND ADDITION IMPROVEMENT OF 1993. COUNCILMEMBER
HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0.
6.5. Correction to Gospodor1s Orono Lake Addition No. 1 by the City of
Elk River
Terry Maurer indicated that an error was found
Gospodor's Orono Lake Addition No.1 and stated that
Correction must be approved by the City Council.
on the plat
a Certificate
of
of
SPECIAL WORK SESSION OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL - CONFERENCE ROOM A
SATURDAY, APRIL 24, 1993
Members Present:
Mayor Duitsman, Councilmembers Dietz{ Farber, Holmgren
(8:07 a.m.), and Scheel (8:09 a.m.)
Members Absent:
None
staff Present:
Pat Klaers, City Administrator; Terry Maurer, City
Engineeri Darrell Mack, WWTS Superintendent (10:25 a.m.)
Also Present:
Earl Hohlen, George Deschenes, and Waddy Schultz
1. Call Meeting To Order
Pursuant to due call and notice thereof, the special Work Session of
the Elk River City Council was called to order at 8:05 p.m. by Mayor
Duitsman.
2. Consider 4/24/93 Special City Council Work Session Agenda
COUNCILMEMBER DIETZ MOVED TO APPROVE THE 4/24/93 SPECIAL CITY COUNCIL
WORK SESSION AGENDA AS PRESENTED. COUNCILMEMBER FARBER SECONDED THE
MOTION. THE MOTION CARRIED 3-0.
3. Review and Discuss Comprehensive Storm Drainage Proposal
City Engineer, Terry Maurer, reviewed the Comprehensive storm Drainage
Plan as outlined in his April 21, 1993, memo to the Mayor and City
Council. Terry indicated that the discussion at this meeting would
concentrate on the specific storm drainage area affecting the George
Deschenes, Waddy schultz, and Earl Hohlen properties. This area is
going to be discussed as an example of how the City would develop a
plan city wide. This area has been selected as it currently is the
area of most immediate need and additional development is anticipated
in this area. However, components for a plan for this area are
relevant to a city wide proposal.
.J
Terry indicated that the overall plan is to provide a system of pipes
and drainage ditches that ultimately get storm water from this
watershed district-into the Mississippi River. Under ideal conditions,
the system would be built from lithe bottom on up", but that is not
anticipated to be how development will take place. In this regard, the
City will have to phase in the ultimate drainage system and will have
to use some temporary solutions that are available at a lower cost
until the ultimate system can be constructed. In the long run, the
City may need to work with the County in utilizing the County ditch
system. Additionally, the City may eventually end up taking over part
of the County ditch system that affects this and other storm drainage
areas.
Special City Council Work Session Minutes
April 24, 1993
Page 2
A number of short term solutions were discussed by Terry that would
help relieve the immediate storm drainage problem in this area. Some
of these solutions included redirecting the existing storm drainage
pipes in the vicinity of 5th Street and installing new storm drainage
pipes underneath County Road 12, the railroad tracks, and the soon to
be reconstructed Highway 101 in order to provide better storm drainage
flow to the river. Additionally, a temporary solution and part of the
ultimate system includes regional storm drainage retention ponds that
can temporarily hold water to provide for a more even flow of storm
drainage water through the system of ditches and pipes. These storm
drainage ponds are going to be needed on a permanent basis in order to
keep the size of the pipes smaller and costs lower.
Discussion took place on how to finance the storm drainage improvements
that are necessary. The City Engineer and City Administrator both
reviewed how other communities have approached this issue. No matter
what approach is taken, it ends up being a charge to all of the
property owners in the City either through a tax or a fee on utility
bills. The Council was in agreement that the city wide storm drainage
system must be financed city wide, but that developers who cause
additional water run-off must be responsible for financing their share
of the solution.
)
Specific areas discussed in this storm drainage watershed included
Tyler street, County Road 12, County Road 13, Highway 169, 5th Street,
the culvert underneath the railroad crossing, and future storm drainage
pipe underneath the Highway 101 and Highway 10 intersection. Comments
included the fact that Highway 169 actually splits this watershed into
two different drainage areas and that the area of most concern at this
time is east of Highway 169. Also discussed was the fact that the pipe
underneath County Road 12 is undersized and that this pipe should be
increased at this time as a temporary solution to the water problems.
A larger pipe would have to be installed at a later time when the area
to the north further develops.
The Council was in overall agreement that the City Engineer is moving
in the right direction in formulating a city wide Comprehensive Storm
Drainage Plan and that he should continue his efforts in putting
together the final document.
George Deschenes indicated that he will not be available during the
summer and that, if the City needs easements from him to do work
relating to storm drainage in this vicinity, he should have these
easements available to review in the next few weeks. George indicated
that he was willing to provide the City easements in order to have the
City make storm drainage improvements. The Council discussed the
finances for the project and questioned how much of an assessment, a
fee, or a city wide tax would be necessary in order to generate enough
money to payoff a long term bond to finance some improvement
projects. It was noted that the assessment or tax would most likely be
different for property that is used in different manners. The Council
indicated that they needed more financial information in order to make
a decision on how to generate funds for financing storm drainage
improvements.
Special City Council Work Session Minutes
April 24, 1993
Page 3
COUNCILMEMBER HOLMGREN MOVED TO DIRECT STAFF TO PUT TOGETHER CITY WIDE
TAX FEES OR ASSESSMENT OPTIONS AND PROPOSALS TO FINANCE THE SHORT TERM
AND ULTIMATE STORM DRAINAGE SYSTEM FOR THE ENTIRE CITY. COUNCILMEMBER
FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
4. Review and Discuss Comprehensive Transportation Plan
City Engineer, Terry Maurer, indicated that the Transportation Plan is
a complex document that includes a lot of statistical information.
Terry indicated that the plan is a long range, 40 years or more,
transportation plan to meet the ultimate needs of the City. The plan
does not discuss specific intersections or work that needs to be done
to improve residential streets, but deals with an overall plan and
major transportation routes and links.
The most important parts of the document include Figure 5, The system
deficiencies and the work that needs to done on the system (Page
28-30); Figure 6, Proposed minor arterial additions to the network and
the narrative describing these additions (Page 31-34); and the
narrative on Page 36-41 that discusses the proposed transportation plan
recommendations for improvements and how the transportation plan can be
implemented.
-:..
J
Terry reviewed in detail with the city Council the areas of deficiency
on the system (Figure 5) and the Council was in general agreement that
these areas are, or will be, deficient in the transportation system if
traffic continues to increase in the manner the City has experienced in
the past few years.
In review of Figure 6, proposed additions, the Council asked that the
City Engineer get more site specific with the link identified as C and
also that Terry identify whether or not D or E is more reasonable
before the document is revised and submitted for council approval.
The Council discussed how the plan would be implemented and how some of
the projects would be financed. It was indicated that an official map
may need to be approved by the City Council, that the city would have
to work with the County in improving roads and maybe exchanging roads,
that the City would have to work with developers to ensure that major
collectors are located in appropriate locations, and that the City
would have to finance some improvements through MSA funds and designate
roads as MSA routes.
The City Council_was in general agreement that the City Engineer is
moving in the correct direction in putting together this plan and
directed him to work on Road C, D, and E before the plan is submitted
for final.approval.
5 .
Discuss and Review Wastewater Treatment Plant Expansion Proposal
')
City Engineer, Terry Maurer, and WWTS Superintendent, Darrell Mack,
discussed with the City Council the design capacity for plant
expansion, the capacity needs for including the City of Otsego into the
plant expansion, and the project schedule. City Administrator, Pat
Special city Council Work Session Minutes
April 24, 1993
Page 4
Klaers, indicated that one of his concerns that also needs to be
discussed at this meeting is the finances for the plant expansion.
Terry reviewed with the City Council the material included in his April
19, 1993, memo to the City Administrator that was included in the
agenda packet.
After review and discussion of the issues related to the plant
expansion, the Council agreed that the City 8.hould pursue the trickling
filter/solids contact system. Additionally, based on available
finances and a concern over the problems caused by low sewage flows,
the City should pursue the plant expansion to the 2.2 million gallons
per day (mgd) capacity. Regarding the city of Otsego, it was indicated
that the figures provided by the city Engineer generally show that the
City of otsego would be better off financially to construct their own
sewer system (lagoon system). By having the City of Otsego construct
their own system, it would keep the annual operating and maintenance
expenses much lower than what would be charged by the city of Elk
River. Additionally, Otsego would be able to control the use of the
sewer system and not be under any restrictions imposed by the City of
Elk River.
~
.J
Terry and Darrell reviewed with the City council the concerns outlined
in the 4/15/93 memo to the City Administrator regarding the Highway 10
lift station. Terry indicated that the improvement of this lift
station was originally planned to take place in conjunction with the
plant expansion, however, it appears that the lift station improvement
should take place now and not wait until the plant expansion
construction takes place in 1995-96.
In review of the 4/15/93 memo, Terry indicated that the total costs of
$350,000 are not in the cost estimates provided in the 4/19/93 memo
that reviews the cost for a plant expansion. Work needed to improve
the lift station includes an upgrade of the lift station, force main,
and trunk line.
COUNCILMEMBER FARBER MOVED TO AUTHORIZE THE IMPROVEMENTS TO THE LIFT
STATION, FORCE MAIN, AND TRUNK LINE RELATED TO THE HIGHWAY 10 LIFT
STATION AS OUTLINED IN THE 4/15/93 MEMO FROM THE CITY ENGINEER TO THE
CITY ADMINISTRATOR. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
The City Engineer was directed to prepare a memo addressed to the City
of Otsego outlining the costs associated with the City of otsego being
part of the City of Elk River Wastewater Treatment System. The city
Council indicated that it desired to review this letter before it was
sent.
Councilmember Dietz discussed the options outlined in Exhibit 1 for the
expansion of the Wastewater Treatment Plant that was included in the
4/19/93 memo. He indicated that he preferred Option #5 due to the
cost, available finances for the project, and the concern over low
sewage flow.
Special City Council Work Session Minutes
April 24, 1993
Page 5
COUNCILMEMBER HOLMGREN MOVED TO ACCEPT OPTION #5 AS LISTED IN EXHIBIT 1
IN THE 4/19/93 MEMO FROM THE CITY ENGINEER TO THE CITY ADMINISTRATOR AS
THE PREFERRED WASTEWATER TREATMENT PLANT EXPANSION PROGRAM. THIS
OPTION CALLS FOR EXPANSION OF THE PLANT TO 2.2 MGD, USES THE TRICKLING
FILTER/SOLIDS CONTACT SYSTEM, AND HAS AN ESTI~ffiTED TOTAL COST OF $5.3
MILLION DOLLARS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
The city Engineer briefly reviewed the project schedule that calls for
the bids to be opened in September, 1994. This time frame calls for
construction to begin in late 1994 or early 1995. The project takes
about eighteen months to construct.
Discussion took place regarding digester work at the plant and the
analysis of the system. It was indicated that the best time for this
work is in the spring after the sludge has been removed and spread on
the property that the City owns. It was indicated that the cost for
this analysis is included in the total plant expansion estimates and
that this work would not be above the cost estimates or be a
duplication of effort or expenses.
COUNCILMEMBER SCHEEL MOVED TO AUTHORIZE WORK IN MAY, 1993, TO ANALYZE
THE WWTS DIGESTER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE
MOTION CARRIED 4-0.
)
6.
Adjournment
There being no further business, COUNCILMEMBER HOLMGREN MOVED TO
ADJOURN THE 4/24/93 SPECIAL CITY COUNCIL WORK SESSION. COUNCILMEMBER
DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
The special work session of the Elk River city Council was adjourned at
approximately 11:15 a.m.
Respectfully submitted,
~-I2cLUS
-r {).:; (~
Patrick D. Klaers
City Administrator
i)
City Council Minutes
April 13, 1993
Page 6
10. COUNCILMEMBER HOLMGREN MOVED TO CALL AN EXECUTIVE SESSION OF THE
ELK RIVER CITY COUNCIL TO DISCUSS POLICE UNION NEGOTIATIONS.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Mayor Duitsman recessed the special meeting of the City Council at 9:35 p.m.
for the Executive Session.
The City Council meeting reconvened at 9:50 p.m.
7. Capital Improvement Program
Due to the lateness of the hour, limited discussion took place on the
capital Improvement Program. The City Administrator indicated that if
possible, he would like to discuss capital improvements with the City
Council at a future meeting when the agenda is light and allows for an
hour to two hours discussion. A discussion for 1-2 hours should
complete a review of the available CIP finances. Once this step is
completed, it is anticipated that only one additional meeting will be
required to finalize the Elk River CIP.
Brief discussion took place regarding the extension of utilities to
East Highway 10 and the trunk costs to the property owners for these
extensions. It was hoped by the Council that these costs would be
similar (in 1992 dollars) to the $3,800 per acre that was charged to
Hillside Estates and in the western area of the City. Discussion
continued regarding City assistance for some of the expenses for this
East Highway 10 project and whether or not Liquor Store funds should be
used to underwrite this project in order to help provide utilities
beyond the Highway 101-169 intersection.
Discussion took place regarding the School Street/Jackson Avenue
intersection improvement project that was reviewed at the last CIP
meeting. A handout from the City Engineer dated 4/8/93 was reviewed.
It was the consensus of the City Council that the City Engineer should
do preliminary work associated with this project in order to see if it
is feasible for this project to move forward in 1993. It was the
desire of the City Council to have an improvement project completed
before school starts in the fall. Discussion took place regarding the
financing of this project and it was indicated that the investigative
work from the City Engineer on this issue will help the City Council
decide the appropriate financing mechanism for this project.
8. Adjournment
There being no further
ADJOURN THE MEETING.
MOTION CARRIED 5-0.
business, COUNCILMEMBER HOLMGREN MOVED
COUNCILMEMBER DIETZ SECONDED THE MOTION.
TO
THE
The special meeting of the Elk River City Council was adjourned at 10:15 p.m.
Respectfully submitted,
n~~
Patrick Klaers
MEETING OF THE ELK RIVER CITY COUNCIL
CAPITAL IMPROVEMENT PROGRAM WORK SESSION
HELD AT ELK RIVER CITY HALL
TUESDAY, MARCH 30, 1993
MEMBERS PRESENT:
Mayor Duitsman, Councilmembers Scheel, Farber, Dietz,
and Holmgren
Members Absent:
None
staff Present:
Pat Klaers, City Administrator; Terry Maurer, city
Engineer; and Lori Johnson, Finance Director
Pursuant to due call and notice thereof, the meeting of the city Council
Capital Improvement Program Work Session was called to order at 6:20 p.m. by
Mayor Duitsman.
Discussion was held on the upcoming informational meeting with the Orono
Lake 3rd Addition neighborhood. Terry Maurer briefly updated the Council on
the proposed handout and format of the meeting. Because of the possibility
of more than two Councilmembers attending the meeting, the Council agreed
that it would be appropriate to call this as a special city Council meeting.
COUNCILMEMBER HOLMGREN MOVED TO CALL A MEETING OF
THURSDAY, APRIL 1, AT ELK RIVER CITY HALL AT 7:00 P.M.
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
THE CITY COUNCIL ON
COUNCILMEMBER FARBER
Pat Klaers gave an overview of the progress at the past ClP meetings. He
indicated that the plan for this meeting was discussion on new projects,
Council prioritization of projects, and a discussion on ClP finances.
Mayor Duitsman listed his priorities for projects for the years 1993 to 1997.
1. Library expansion - If the Great Regional River Library system will
support additional staff and materials.
2. Expansion of the Waste Water Treatment Plant.
3. Water towers and wells.
4. Jackson Square/parking lots It was indicated that the HRA has
committed funds for improving parking lots, including Jackson Square.
5. Storm sewer plan and Ditch #10 - Discussion was held regarding Ditch
#28, and the feeling that this was a County issue. However, the city
should review Ditch #10 as the Council felt that it was the City's
responsibility to do so with urban and commercial development using
this ditch for storm water drainage to the river. The City Council
directed the City Engineer to review the drainage culvert under the
railroad tracks.
Capital Improvement Council Minutes
March 30, 1993
Page 2
~~~-~~-~~-~~~-~~~--~~--~~~~---~~~---~~~~
6. East/west roadways Mayor Duitsman requested that easements and
corridors be placed on the official map.
7. 173rd/175th Street improvement - The Council had a lengthy discussion
on the transportation study and agreed that a special work session
should be held to discuss the transportation study.
8. Purchase property from the County for Orono Parkway extension.
9. Liquor Store road/Baldwin Avenue.
10. East Highway 10 water and sewer.
Councilmember Farber questioned
towers in the city. Terry Maurer
compared to suburban communities.
why there
explained
was
the
a need for so many water
city's water system as
Councilmember Holmgren stated that he felt the Highway 10 and Main Street
intersection should be a high priority.
Councilmember Dietz indicated that the EDA downtown site was a high priority
for him as well as Joplin and Orono Parkway.
Councilmember Farber concurred that Joplin and
priorities. Mayor Duitsman felt that Orono Parkway
last places that MSA funds were used.
Orono
should
Parkway were high
be one of the
Councilmember Holmgren questioned why Mark clinic patients were parking in
the True Value parking lot. He felt that they should not be allowed to park
there and that Mark Clinic may not be meeting the parking ordinance
requirement. Pat Klaers indicated that he has received no complaints
regarding this issue and that it was his understanding that Mark Clinic met
parking requirements as required by the ordinance; however, he would have
staff check into the situation.
Councilmember Farber questioned the time frame on constructing the community
center and felt that it should be on the 1993-97 project list.
Councilmember Holmgren agreed. The City Council concurred that the plan
presented by the Community Center Task Force was too big for the community
to support, but there was a need for meeting rooms. Councilmember Scheel
felt that some parts of the community Center were not needed if the City
were to work with a private sector.
Councilmember Scheel felt that an alternate transportation route to
Industrial Park, as previously discussed, should be high priority.
Councilmember Farber felt that the School Street expansion, the Jackson and
School intersection, and the Freeport and School Street intersection should
be on the priority list.
COUNCILMEMBER HOLMGREN MOVED TO CALL AN EXECUTIVE SESSION OF THE ELK RIVER
CITY COUNCIL TO DISCUSS POLICE UNION NEGOTIATIONS. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Capital Improvement Council Minutes
March 30, 1993
Page 3
Mayor Duitsman recessed the regular meeting of the City Council at 8:30 p.m.
for the Executive Session.
The city Council reconvened at 9:00 p.m.
Pat Klaers began the review of available finances for projects and indicated
MSA funds have been used extensively in the last several years and that
limited funds are available for projects in 1993 and 1994. Councilmernber
Holmgren indicated that the School street and Jackson Avenue intersection is
high on his priority list and felt that it should be expanded to four lanes
with a signal by September 1, 1993. The City Council agreed to have Terry
Maurer examine the feasibility of this project and report back to the
Council on April 19. Terry Maurer indicated that there is a possibility
that remaining State turn back funds could be used for this intersection.
He also stated that 1994 MSA funds could be encumbered for the School Street
and Jackson Avenue intersection.
Discussion on the Capital Project Fund finances was held. Mayor Duitsman
requested that staff pursue getting the right-of-way for the 173rd/175th
improvement project so that when finances become available, the City could
begin this project.
Councilmember Scheel indicated that she had received complaints from
residents on the condition of Concord Street and that the residents wanted
the street improved. Pat Klaers indicated that the City would do the
project if the residents requested it. Currently, Concord street is a
private road.
street Reserve fund finances were discussed. The Council indicated that the
first priority from this fund was 221st street, the liquor store road was
second, and Third Street and Gates Avenue was the third priority.
city Hall Reserve finances were discussed. Mayor Duitsman stated that it
was acceptable for $50,000 of the revenues from the sale of the old city
Hall site to UPA be placed back into the City Hall Reserve fund. The City
Council concurred.
Equipment Reserve and Park Dedication finances were briefly discussed.
COUNCILMEMBER DIETZ MOVED TO ADJOURN
COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
THE CITY COUNCIL MEETING.
THE MOTION CARRIED 5-0.
The meeting of the Elk River city Council adjourned at 9:50 p.m.
Respectfully submitted,
j ,j,,^-~f1-1~'-. (&/:.",-)
Lori Johnson
Finance Director
i= ' \( I,; l..l ~vlAY 2 8 1093
.i-I \ LL il:""il /
CONSULTING ENGINEERS
Maier Stewart & Associates Inc.
May 26, 1993
File: 230-000-00
Mr. Pat Klaers, Administrator
City of Elk River
P.O. Box 490
13065 Orono Parkway
Elk River, MN 55330
RE: STATUS OF CURRENT PROJECTS
Dear Mr. Klaers:
As requested, we have put together the following summary of the status of current projects in
the City. This list gives just a brief summary of where each project is at, and is in no specific
order.
1. ELEVATED WATER TOWER
The contract for the 500,000 gallon water tower in the northeast part of the City has been
awarded to CBI Na-Con. The tower is currently being manufactured. We anticipate
within three to four months delivery of the material to the site and actual erection of the
tower to begin. Final painting and completion of the tower will be approximately one
year from now.
2. WELL
The plans and specifications for a well in the northeast area of the City have been
authorized by the Municipal Utilities Commission. These plans are currently being
prepared. We would anticipate the well being bid in 45 to 60 days, with construction this
fall.
3. WATER TREATMENT
The authorization for the well in the northeast part of the City by the Municipal Utilities
Commission also included plans and sp,ecifications for a water treatment facility. These
plans and specifications cannot proceed until the well is actually constructed and the water
tested. Therefore, the actual preparing of these documents will happen sometime this
fall. Bidding will be during the winter months and actual construction will be in 1994.
1959 SLOAN PLACE, SUITE 200. ST. PAUL, MINNESOTA 55117 612-774-6021
9800 SHELARD PARKWAY1 SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612..546-0432. Equal Opportunity Employer
OOQ-2604.may
Mr. Pat Klaers, Administrator
May 26, 1993
Page Two
4. WATER TREATMENT FACILITY (WESTERN AREA)
Bids have been received for the water treatment facility in the Western Area. These bids
will be considered by the Utilities Commission at their June 8th meeting. We would
anticipate that the bid will be awarded at that time and construction will proceed.
s. MAIN STREET BRIDGE
As you are aware, the construction of the Main Street Bridge is nearing completion. We
anticipate that the approaches to the bridge from either side, which are the last major item
to be completed, will be worked on over the next couple of weeks. We anticipate the
bridge will be open sometime between June 13th and June 20th.
6. HERITAGE LANDING
The contract for Heritage Landing has been awarded to LaTour Construction. A
preconstruction meeting was held on Tuesday, May 25th. Construction is anticipated to
begin on Tuesday, June 1st. Construction will begin south of County Road 30 within the
Heritage Landing and Mississippi Oaks platted areas. Construction north of County Road
30 in the Fresno Street area will not begin until sometime after June 21st, and will be
completed within the time lines set out by the County for being through their property by
July 10th.
7. MISSISSIPPI OAKS
Plans and specifications for the fIrst phase of Mississippi Oaks are currently being
prepared. As you are aware, part of the improvements for this project are included in
the Heritage Landing project. The additional improvements needed to complete the
project are included in this set of plans and specifications. We anticipate plans and
specifications will come back to the City Council at their June 7th meeting for approval
and authorization to advertise for bids.
8. CHERRYHILL BLUFFS 2ND ADDITION
Plans and specifications for the fust phase of Cherryhill Bluffs 2nd Addition are being
prepared. We are currently working with MnDOT relative to the releasing of a strip of
land through this parcel. As was discussed with the Council previously, we would
anticipate the developer will just leave about five lots out of the fmal plat where this
MnDDT property is being worked on for turn back. This would then be platted at a later
date as phase 2. The plans and specifications should be ready for the City Council at
their June 7th meeting for approval and authorization of advertisement for bidding.
000-2604.may
NIT. PatKJaers, Admrnustr~or
May 26, 1993
Page Three
9. l\ffiADOWV ALE HEIGHTS
Plans and specifications for the frrst phase of Meadowvale Heights are currently being
prepared. We are working with the developer and his engineer on this. This project will
be funded by the developer and is not a 429 improvement project. The developer
anticipates beginning construction sometime after July 4th.
10. l\ffiADOWVALE HEIGHTS TRUNK IMPROVEMENTS
Plans and specifications for the trunk sanitary sewer and watermain to serve the
Meadowvale Heights development are currently being prepared. We are working with
the Nord family and the school district relative to acquiring easements for the trunk
utilities to extend westerly to the Meadowvale Heights development. We anticipate that
the plans and specifications will be fInished sometime around the fITst of July. Bidding
would occur and construction would happen in August and September.
11. BRUCE ADDITION
We are in the process of preparing plans and specifications for the sanitary sewer and
water extension for Bruce Addition. This is the replatting of an area originally contained
in Barrington Place. This is a project that contains about 12 townhomes and two single
family homes just south of A Street. This will be a developer-funded project. We are
preparing plans and specifications based on an escrow account placed by the developer.
12. SCHOOL STREET/JACKSON AVENUE INTERSECTION
We are working on the plans and specifications for the geometric improvements and the
signalization of the School Street and Jackson Avenue intersection. We have been in
contact with the utility companies and MnDOT. We will be meeting with the school
district tomorrow to discuss issues relative to their property . We would anticipate having
something for the City Council's review and comment relative to alignment at their June
7th City Council meeting.
13. TH 10 LIFT STATION/TRUNK SEWER
We are working on the plans and specifications for the upgrading of the lift station and
the extension of an 1811 trunk line in the vicinity of old City Hall adjacent to Trunk
Highway 10. We are currently working with Darrell Mack relative to this project. This
project, as you know, also concerns issues relative to East Highway 10 and future sewer
and water extensions in that direction, so we do not anticipate the plans and specifications
, being completed for approximately 60 days. We would then anticipate bidding this fall
and construction to begin yet this year.
0OO-2604.may
Mr. Pat Klaers, Administrator
May 26, 1993
Page Four
14. WASTEWATER TREATMENT PLANT
We have completed the design report which is being submitted to the MPCA. We are
beginning the process of preliminary design for the improvements. We will then follow
with final design. We would anticipate the design process lasting the remainder of this
year and into the beginning of 1994, at which time the plans and specifications will be
submitted to the MPCA for review and comment. Once they are approved, the project
can be advertised for bids. After bids are received, construction is expected to begin in
late 1994 or early 1995.
15. COMPRRHRNSIVE TRANSPORTATION PLAN
The City Council has previously reviewed the draft of the Comprehensive Transportation
Plan. Based on City Council direction, we have completed sketches of road alignments
for a couple of the proposed road improvements contained within that report. Whenever
appropriate, we are prepared to discuss those with the City Council and, after that, will
be able to finish the fmal report.
16. COMPREHENSIVE DRAINAGE PLAN
We are currently working on completing the draft Comprehensive Drainage Plan. That
plan should be available for City Council in June. After review of the draft plan, we will
then put it into [mal form. At that time, we will have to discuss proceeding with
improvements in the drainage area east of Trunk Highway 169.
17. ELK PARK CENTER
We are in the process of reviewing the submittals for the Elk Park Center development
and preparing comment letters relative to the public hearing scheduled before the Planning
Commission in June.
18. TRUNK WATERMAIN TO NEW WATER TOWER
This item is one that has not been formally brought before the City Council to authorize
plans and specifications, but, within the next several weeks, we will be before the City
Council asking for authorization to begin work on plans and specifications to connect the
new water tower and well in the northeast part of the City to the existing water system
which currently ends in Hillsides Estates Phase 1.
000-2604.may
Mr. Pat Klaers, Administrator
May 26, 1993
Page Five
This concludes the brief summary of projects we are currently working on. If you have any
questions regarding any of these or would like detailed information on any of them, please call.
Sincerely,
MAIER STEWART & ASSOCIATES, INC.
/ 1
-- ;Z::r-r~l~)j)/
Terry J. Maurer, P. E.
TJM:tp
000- 2604. may