4.1. SR 08-02-1993
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ITEM 4. 1.
TO:
SUBJECT:
MAYOR & CITY COUNCIL
PAT KLAERS, CIT~ISTRATOR
JULY 19, 1993 P
PARK & RECREATION COMMISSION
ORDINANCE
FROM:
DATE:
On 7/12/93, the City Council decided to review possible changes
in the City Park and Recreation Commission ordinance. Prior to
any changes actually being made in the ordinance, a discussion
between the Commission and the City Council is scheduled for
6:00 p.m., on Monday, 8/2/93. Attached for your review is some
background information on the Commission ordinance.
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Another issue that the City Council should review is the
proposed play area at the Softball Complex. In the past, the
City Council has desired to see proposed construction activity
at this complex prior to the activity taking place. The
attached information has been submitted to the Building
Department and the Commission has recommended approval of the
construction of the play area as outlined in the attached
material.
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P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
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SECTION 216 - PARK AND RECREATION COMMISSION
216.00 - ABOLITION OF PARK BOARD AND RECREATION BOARD
The Park Board and Recreation Board in and for the City of Elk
River heretofore established pursuant to the provisions of
Minnesota Statutes, Section 412.501 to 412.531, is hereby
abolished.
216.02 - ESTABLISHMENT OF PARK AND RECREATION COMMISSION
A City Park and Recreation Commission for the City of Elk River
is hereby established. This Park and Recreation Commission is
established pursuant to the authority given by the Minnesota
Statutes Section 412.
216.04 - PURPOSE OF COMMISSION
The Park and Recreation Commission is established to review and
to make recommendations to the City Council on the development
and organization of the City parks and City recreation
programs. The scope of the Commission shall consist of
advising the City Council regarding matters relevant to the
parks and recreation functions of the City. The Commission
shall participate in the planning for development and
acquisition of parks and recreation programs.
216.06 - MEMBERSHIP AND TERMS
The Park and Recreation Commission shall consist of eight (8)
members appointed by the City Council for terms of three (3)
years each. The terms of the members shall be staggered so
that no more than three (3) terms of office shall expire at one
time. The last day for the term of office shall expire at one
time. The last day for the term of office of each member shall
be December 31, however, all members may continue service until
either reappointed or replaced by the City Council. All
appointments shall be made by the City Council and a vacancy
shall be filled by the City Council for the remainder of the
term. Officers of the Park and Recreation Commission shall
consist of Chair, Vice Chair and Secretary. The Chair shall
preside at all meetings of the Commission if present, and
perform all other duties and functions assigned by the
Commission or the City Council. The Vice Chair shall perform
these duties in absence of the Chair. If a vacancy occurs in
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the Chair Office, the Vice Chair shall assume the Chair's
duties for the remainder of the year and a new Vice Chair shall
be elected by the Commission at the next scheduled Commission
meeting. A quorum shall consist of five of the members. As
the Commission advises on recreation activities that help
determine activities that affect individuals outside of the
City limits, it is, therefore, acceptable for non-city
residents to be members of the Park and Recreation Commission.
At least six members of the Park and Recreation Commission must
be residents of the City of Elk River.
216.08 - COMPENSATION
The members of the Commission shall serve without pay but may
be reimbursed for actual expenses incurred while performing
duties as a Park and Recreation Commission member.
216.10 - TRAINING
The Commission members shall be encouraged to avail themselves
of training courses offered by the City, State, and other
governmental units and agencies and the City Council shall
budget for the reimbursement of expenses incurred in training
each year.
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216.12 - POWERS AND DUTIES
The Commission shall prepare, hold hearings and recommend to
the City Council such plans, programs and policies as it deems
necessary to carry out the purposes of this ordinance. Said
powers shall include, but not be limited to, the studying and
recommending to the City Council on the following:
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1. Land acquisition for Park and Recreation purposes.
2. Plans and major improvements in City parks.
3. Rules and requirements for conduct of and in parks and
recreation facilities.
4. Plans and programs relating to the design and programming
of City parks.
5. Proposed amendments in the recreation section of the City
Growth Management Plan.
6. Development of a comprehensive City park and recreation
plan and make recommendations on the implementation of this
plan.
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7. Assisting in the promotion of City parks.
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8. Conducting periodic inspection of City parks and'review
existing situations and make recommendations on improvements of
City parks and recreation programs.
9.
Discourage the vandalism of City parks.
10. Work with the Community Education Department of School
District 728 in ensuring to offer an appropriate array of
recreation opportunities for the youth and adults of the City
and School Districts.
11. Work with the City Street/Park Superintendent to ensure
the proper maintenance and development of City parks and park
facilities.
12. Work with the City Administrative staff in ensuring that
appropriate park properties are obtained by the City during the
City development platting process.
13. Any other plans and programs as may be assigned by the
City Council from time to time.
14. The Commission shall not be considered a Park Board under
Minnesota Statutes and shall have no powers to acquire or lease
land, employ personnel, enter into contracts or leases, or any
similar powers authorized by a Park Board by Minnesota Statutes.
216.14 - MEETINGS AND PROCEDURES
The Commission shall meet regularly each month. Special
meetings may be held at any time upon the call of the Chair.
Notice of the time and place of a special meeting shall be
communicated to the members and publicly noticed at least three
(3) days prior to the meeting except in event of emergency.
All Commission meetings shall be open to the public except as
provided herein. The Commission shall be governed and operate
pursuant to Roberts Rules of Order as most recently advised.
216.16 - REPORTS OF THE COMMISSION
The Commission's reports, conclusions and recommendations shall
be made to the City Council, City Administrator, Community
Education Director of School District 728, and City Street/Park
Superintendent as may be requested or to any or all of them as
the Commission deems appropriate in the light of the matter
under consideration. Its reports, conclusions and
recommendations are purely advisory and the final determination
and responsibility shall be with the City Council. The
Commission shall be aided and assisted in every possible way by
the City Administrator who shall be appointed by the City
Council.
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3 YEAR TERM
PARK AND RECREATION COMMISSION
COMMISSION MEMBER
TERM
DAVE ANDERSON, Chairman
14845 County Road #30
Elk River, MN 55330
12/31/93
ROLFE ANDERSON, Vice Chair
19411 Irving Circle
Elk River, MN 55330
12/31/94
JOSEPH ST. DENNIS
21275 York Street
Elk River, MN 55330
12/31/94
MIKE O'BRIEN
821 Gates Avenue
Elk River, MN 55330
12/31/94
SUE DALEIDEN
19243 Lowell Street NW
Elk River, MN 55330
12/31/93
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CLAIR OLSON
10476 205th Avenue NW
Elk River, MN 55330
12/31/93
CLETE LIPETZKY
19796 York Street NW
Elk River, MN 55330
12/31/95
DANA ANDERSON
8720 Ohland Avenue
Elk River, MN 55330
12/31/95
PHONE #
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JEFF ASFAHL, 728 Area Recreation Coordinator 241-3523 W
CHARLIE BLESENER, Community Education Director 241-3522 W
1230 School Street
Elk River, MN 55330
PHIL HALS, Street Superintendent 441-7420 W
PAT KLAERS, City Admininstrator 441-7420 W
Elk River City Hall
720 Dodge Avenue NW
Elk River, MN 55330
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J Joint City Council/Park
( . April 12, 1993
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& Recreation Commission .
Page 5
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property owners and new families coming into the community should be
required to contribute to the park system.
Mayor Duitsman indicated that this issue should be referred to the
Planning Commission. The City Administrator indicated that during the
Building and Zoning Administrator's Annual Report on Tuesday, 4/13/93,
this issue could be discussed and direction could be given for this
issue to be placed on a future Planning Commission agenda.
10. Discussion on Outdoor Ice Facilities
Councilmember Farber expressed his concern that there was a need in the
community for more outdoor ice facilities during the winter season. A
number of alternatives were discussed including using Lake Orono,
flooding existing parking lots, and locating ice facilities in
neighborhood parks. The Commission and Council both agreed that this
is a need that should be addressed and that this issue will be
discussed at future Park & Rec Commission meetings.
11.
Adopt a Park Program
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Chair Dave Anderson discussed with the Council the proposal as reviewed
by the Commission at its 3/3/93 meeting. The Commission supported the
concept of a "Adopt a Park" program and that details on such a program
should be coming to the Commission from the Street/Park Superintendent,
Phil Hals. Dave indicated that this program would not be a cost
savings to the City and would not relate to use of equipment or
maintenance of the parks, but would be modeled after the Adopt a
Highway program and would relate mainly to clean up responsibilities.
The City Council stated its support for such a program and concurred
with the Commission that an "Adopt a Park" program would be beneficial
to the Elk River community.
12. Terms of Office for Commission Members
The Commission and Council briefly reviewed the problem of getting
qualified applicants to apply for vacancies on the Park and Recreation
Commission during the Christmas season. The Council and Commission
both agreed that advertising for vacancies in the fall after Labor Day
was a better time frame to get interested citizens involved on the
Commission. In this regard, no change in the City ordinance is
required and the City would simply advertise for Commission vacancies
earlier in the year before winter.
13. Other Business/Staff Updates
No items were presented at this time.
14. Adjournment
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There being no further business, COUNCILMEMBER
ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED
MOTION CARRIED 5-0.
HOLMGREN MOVED
THE MOTION.
TO
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Elk River City
'~UIY 12, 1993
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Council Minutes ~I
Page 5
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11. Staff Updates
The City Administrator informed the Council that the health insurance
rates have increased by 18%.
The City Administrator informed the Council that the MnDOT tour has
been cancelled.
The City Administrator informed the Council that the street
Superintendent is requesting authorization to hire Bauerly Brothers for
the following jobs:
--Paving the parking lots in the Oak Knoll Fields - $20,950
--Overlay of Boston Street - $2,400
--Overlay of Concord Street - $3,500
COUNCILMEMBER HOLMGREN MOVED TO AWARD THE PROJECTS OF
BOSTON STREET AND CONCORD STREET TO BAUERLY BROTHERS.
DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0.
OAK KNOLL,
COUNCILMEMBER
Councilmember Holmgren suggested that the Council consider an ordinance
amendment which would allow only City residents to serve on the Park
and Recreation Board. He indicated that because of the 728 Areawide
Recreation Program, there is no need for a City Recreation Board. He
suggested that the Park and Recreation Commission be changed to Park
Board.
COUNCILMEMBER HOLMGREN MOVED TO DIRECT STAFF TO DRAFT AN ORDINANCE
AMENDMENT TO REFLECT THE ORIGINAL PARK BOARD ORDINANCE WHICH REQUIRES
THAT MEMBERS BE RESIDENTS OF THE CITY. COUNCILMEMBER SCHEEL SECONDED
THE MOTION. THE MOTION CARRIED 3-1-1. Councilmember Dietz opposed and
Mayor Duitsman abstained.
Councilmember Farber informed staff that he received a complaint
regarding traffic on 4th Street and Morton Avenue west of the Dairy
Queen. He indicated the complaint was that of excessive speeding and a
request for a stop sign. The City Administrator indicated he would
bring the matter to the Police Chief's attention.
Mayor Duitsman suggested that the Council consider designing a City
Flag.
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// Elk River City Council
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to set the public hearing so that the Council would be allowed public
input on the request.
COUNCILMEMBER FARBER MOVED TO SCHEDULE A PUBLIC HEARING FOR AUGUST 16,
1993, TO CONSIDER THE PROPOSED AMENDMENT TO TIF PLANS NO. 1 AND NO.3.
COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0.
7.S. Consider Code of Ethics
The City Council reviewed the proposed ordinance amendment dealing with
Conflict of Interest. Councilmember Scheel indicated that she would
like to see language in the ordinance specifying who employees should
report to if they think that the City Administrator is involved in any
issues relating to Conflict of Interest. The City Attorney stated that
he would amend the ordinance proposal to include language addressing
Councilmembers Scheel's concern.
It was the consensus of the Council not to take any action on this
issue at this time.
7.6. Consider City Frequent Flyer Policy
The City Administrator indicated that after checking with a local
travel consultant, he received confirmation that local airlines will
not provide frequent flyer cards to cities instead of to individual
city employees.
COUNCILMEMBER FARBER MOVED TO ADOPT THE
COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
FREQUENT FLYER POLICY.
THE MOTION CARRIED 4-0.
10. Staff Updates
The City Administrator informed the Council that the Park and
Recreation Commission reviewed the proposed ordinance amendment being
requested by the City Council and have requested to discuss this issue
with Council prior to adoption.
Councilmember Scheel stated that she would not be available for the
next Council meeting and offered her opinion on the ordinance
amendment. She stated that the City makes the appointments to the Park
and Recreation Commission, therefore, she feels this would eliminate
the need to adopt an ordinance amendment allowing only residents of Elk
River being appointed to the Commission.
The Council indicated that the Park and Recreation Commission could
meet with them on August 2 to discuss this issue.
VICE MAYOR DIETZ MOVED TO DESIGNATE THE CAPITAL PROJECTS FUND FOR THE
SOURCE OF FINANCES FOR 221ST AVENUE IMPROVEMENTS. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
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DRAFT
7.c. Children's Play Area - Softball Complex
Chair Anderson explained a plan for a covered and fenced children's
play area at the softball complex. The plan is attached along with a
cost breakdown. All expenses will be paid by the Softball Association,
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Elk River Park & Recreation Commission Meeting
July 14, 1993
Page 3
the Umpire's Association, and Boy Scout Troop 99. All labor will be
volunteer.
COMMISSIONER LIPETZKY MOVED TO RECOMMEND THAT THE CITY COUNCIL APPROVE
THE CONSTRUCTION OF A CHILDREN'S PLAY AREA AT THE SOFTBALL COMPLEX.
COMMISSIONER O'BRIEN SECONDED THE MOTION. THE MOTION CARRIED 8-0.
8. Adjournment
There being no further business, COMMISSIONER LIPETZKY MOVED TO ADJOURN
THE MEETING. COMMISSIONER O'BRIEN SECONDED THE MOTION. THE MOTION
CARRIED 8-0.
The meeting of the Elk River Park & Recreation Commission adjourned at 10:00
p.m.
Respectfully submitted,
OJ-! ~
Phil Hals
Street/Park Superintendent
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CHILDREN'S PLAY AREA AT
THE ELK RIVER SOFTBALL COMPLEX
Elk River Softball Association is proposing to construct a
children's play area at the Elk River Softball Complex.
As requested by the Council, I am submitting a copy of the plans
for this building prior to construction.
Funding for this structure will be 100% paid by Elk River Softball
Association, Boy Scout Troop 99 and Three Rivers Umpires
Association.
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Proposed construction is Fall, 1993
Material cost is $2,500.00
All labor will be donated
Building will be maintained by Elk River Softball
as are all other buildings
Plans attached
Dave Anderson
DEA:pq
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