7.2. - 7.4. SR 09-27-1993
ITEMS 7.2., 7.3., & 7.4.
~ / } ~ ~ )f ~ CONSUlTING ENGINEERS
->- ~_I Maier Stewart & Associates Inc.
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September 23, 1993
Files: 230-159-58, 230-163-58, 230-164-58
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: NEW DEVELOPMENT PROJECT ASSESSMENTS
Dear Council Members:
This past year, three projects have been undertaken by developers which now need to have the costs of
the improvements assessed against the new developments. They are Heritage Landing, Mississippi Oaks,
and Cherryhill Bluffs 2nd Addition. All three of these projects were petitioned for by the developers
and at the same time the developers have waived their rights to a public hearing and assessment hearing.
Therefore, there is no need to hold a formal assessment hearing before adopting the roll on these projects.
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All that is required to complete the assessment process is the adoption of two resolutions. The fIrst
resolution determines the cost to be assessed and orders the preparation of the assessment roll. The
second resolution adopts the fInal assessment roll. Copies of draft resolutions for each assessment for
each project listed are attached. A brief summary of each of the projects is as follows:
1. Heritage Landing
The final project costs for the Heritage Landing improvements, including the site grading, are
$649,933. This corresponds to a feasibility estimate, not including site grading, of $675,900.
Given the site grading cost of over $60,000, the fInal project cost on this improvement is more
than 10 % under the feasibility estimate.
Attached are two resolutions, one determining the cost to be assessed and ordering the assessment
roll, and the second adopting the fmal assessment roll. We would recommend that the City
Council consider adoption of both of these.
2. Mississippi Oaks
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The fInal project costs for the Mississippi Oaks project have been determined to be $487,017.
As you are aware, this is cost associated with two different projects. A portion of the utility
improvements were installed as part of the Heritage Landing development, and the remaining
utility and street improvements were let under a separate contract specifIcally for the Mississippi
Oaks development. This total project cost once again includes site grading. The feasibility study,
which did not include site grading, estimated the cost to be $452,900. Given the estimated site
1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612-774-6021
9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, tvllNNESOTA 55441 612.546-0432 . Equal Opportunity Employer
159-2310.sep
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Honorable Mayor and City Council
September 23, 1993
Page Two
grading cost of $43,000, the final project cost for this improvement is approximately 2 % under
the amount estimated in the feasibility.
Attached are draft resolutions determining the amount to be assessed and ordering the preparation
of the assessment roll and adopting the final assessment roll. We would recommend that the City
Council consider adoption of these two resolutions.
3. Cherryhill Bluffs 2nd Addition
This development will be assessed for both the internal improvements and for trunk sanitary sewer
and watermain. The trunk sanitary sewer and water are proposed to be assessed at the rate of
$3,800 per acre minus any previous assessment made for sanitary sewer interceptors. There are
two draft resolutions relative to this trunk assessment: the first determines the amount to be
assessed and orders the preparation of the assessment roll; the second adopts the final assessment
roll. We would recommend that the City Council consider adoption of these two resolutions.
The total project cost of the internal improvements for the Cherryhill Bluffs 2nd Addition have
been determined to be $321,860. Again, there are two draft resolutions attached relative to this
assessment. The first determines the amount to be assessed and orders the preparation of the
assessment roll, and the second adopts the fmal assessment roll. We would also recommend the
City Council adoption of these two resolutions.
If you have any questions regarding this assessment process for these new developments, I will be in
attendance at your September 27, 1993, City Council meeting.
Sincerely,
MAIER STEWART & ASSOCIATES, INC.
----/
SIL/?14~&cUV
Terry J. Maurer, P.E.
TJM:tp
Attachments
159.2310.sep
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RESOLUTION 93 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION DETERMINING ASSESSED COST OF
IMPROVEMENT AND ORDERING PREPARATION OF
PROPOSED ASSESSMENT ROLL IN THE MATTER OF
HERITAGE LANDING IMPROVEMENT OF 1993
WHEREAS costs have been determined for the Heritage Landing improvement consisting of a contract
price of $507,760 and expenses incurred or to be incurred by the City in the making of
the improvement in the amount of $142,173 for a total cost of the improvement of
$649,933.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Elk River, Minnesota:
1. Based upon the City Assessment Policies, it is determined that the portion of this improvement
to be paid by the City and not assessed to benefitted properties is $..:.0:.
2. The portion of the cost to be assessed against benefitted properties pursuant to the Elk River City
Assessment Policies shall be $649,933.
3.
The assessments shall be payable in equal annual installments and shall extend over a period of
three years, the first of the installments to be payable on or before the first Monday in January,
1995, with interest at the rate of 5.75% per annum from the date of the adoption of the
assessment resolution.
4. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece,
or parcel of land, without regard to cash valuation, as provided by law, and shall have available
to the City Administrator's office a copy of the proposed assessment roll for public inspection.
5. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council
and schedule a public hearing upon the proposed assessment, causing notice of the hearing by
publication and mail to be made at least two weeks prior to the hearing.
Passed and adopted this 27th day of September, 1993.
ATTEST:
oox
John Dietz, Vice Mayor
Sandra A. Thackeray, City Clerk
159-2310.sep
RESOLUTION 93 -
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A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL
WHEREAS, upon due notice property made as required by law, the Elk River City Council has met
and heard and passed upon all objections to the proposed assessment for the Heritage
Landing improvement and has determined the amount to be assessed against each
individual property as the Council deems just;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1. Final assessment roll, a copy of which is attached hereto and incorporated herein by this
reference, is hereby accepted and adopted and shall constitute the special assessment against the
lands therein named. Each such tract of land in the assessment roll is hereby found to be
benefitted by the improvement in an amount not less than the amount of the assessment levied
against it.
2. Such assessment shall be payable in equal annual installments, including both principal and
interest, amortized in such amount annually as is required to pay the principal with interest as
5.75% over a period of three years.
e 3.
The owner of any property so assessed, may, at any time prior to certification to the County
Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole
of the assessment on such property, with interest accrued to the date of payment; except that no
interest shall be charged if the entire assessment is paid within 30 days after the adoption of this
Resolution. Prepayment may also be made after the certification of the assessment or first
installment thereof by paying to the City Treasurer / Auditor the entire amount of the assessment
remaining unpaid with interest. In the case of a payment made before November 15, interest will
be calculated through December 31 of the next succeeding year.
4. The City Administrator shall transmit to the County Auditor a certified duplicate of the attached
assessment roll to be extended on the property tax lists of the County. Such assessment shall be
collected and paid over in the same manner as other municipal taxes.
Passed and adopted this 27th day of September, 1993.
ATTEST:
~~~~x
John Dietz, Vice Mayor
e Sandra A. Thackeray, City Clerk
159-2310.sep
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RESOLUTION 93 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION DETERMINING ASSESSED COST OF
IMPROVEMENT AND ORDERING PREPARATION OF
PROPOSED ASSESSMENT ROLL IN THE MATTER OF
MISSISSIPPI OAKS IMPROVEMENT OF 1993
WHEREAS costs have been determined for the Mississippi Oaks improvement consisting of a contract
price of $380,482 and expenses incurred or to be incurred by the City in the making of
the improvement in the amount of $106,535 for a total cost of the improvement of
$487,017.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Elk River, Minnesota:
1. Based upon the City Assessment Policies, it is determined that the portion of this improvement
to be paid by the City and not assessed to benefitted properties is $ -0-.
2. The portion of the cost to be assessed against benefitted properties pursuant to the Elk River City
Assessment Policies shall be $487,017.
3.
The assessments shall be payable in equal annual installments and shall extend over a period of
three years, the first of the installments to be payable on or before the first Monday in January,
1995, with interest at the rate of 5.75% per annum from the date of the adoption of the
assessment resolution.
4. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece,
or parcel of land, without regard to cash valuation, as provided by law, and shall have available
to the City Administrator's office a copy of the proposed assessment roll for public inspection.
5. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council
and schedule a public hearing upon the proposed assessment, causing notice of the hearing by
publication and mail to be made at least two weeks prior to the hearing.
Passed and adopted this 27th day of September, 1993.
ATTEST:
xbJXJut<<~~May.mt
John Dietz, Vice Mayor
Sandra A. Thackeray, City Clerk
159-231O.sep
RESOLUTION 93 -
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A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL
WHEREAS, upon due notice property made as required by law, the Elk River City Council has met
and heard and passed upon all objections to the proposed assessment for the Mississippi
Oaks improvement and has determined the amount to be assessed against each individual
property as the Council deems just;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1. Final assessment roll, a copy of which is attached hereto and incorporated herein by this
reference, is hereby accepted and adopted and shall constitute the special assessment against the
lands therein named. Each such tract of land in the assessment roll is hereby found to be
benefitted by the improvement in an amount not less than the amount of the assessment levied
against it.
2. Such assessment shall be payable in equal annual installments, including both principal and
interest, amortized in such amount annually as is required to pay the principal with interest as
5.75 % over a period of three years.
e 3.
The owner of any property so assessed, may, at any time prior to certification to the County
Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole
of the assessment on such property, with interest accrued to the date of payment; except that no
interest shall be charged if the entire assessment is paid within 30 days after the adoption of this
Resolution. Prepayment may also be made after the certification of the assessment or first
installment thereof by paying to the City Treasurer / Auditor the entire amount of the assessment
remaining unpaid with interest. In the case of a payment made before November 15, interest will
be calculated through December 31 of the next succeeding year.
4. The City Administrator shall transmit to the County Auditor a certified duplicate of the attached
assessment roll to be extended on the property tax lists of the County. Such assessment shall be
collected and paid over in the same manner as other municipal taxes.
Passed and adopted this 27th day of September, 1993.e
ATTEST:
~.~~
John Dietz, Vice Mayor
e Sandra A. Thackeray, City Clerk
159-2310.sep
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RESOLUTION 93 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION DETERMINING ASSESSED COST OF
IMPROVEMENT AND ORDERING PREPARATION OF
PROPOSED ASSESSMENT ROLL IN THE MATTER OF
CHERRYHILL BLUFFS 2ND ADDITION IMPROVEMENT OF 1993
WHEREAS costs have been determined for the Cherryhill Bluffs 2nd Addition improvement consisting
of a contract price of $251,453 and expenses incurred or to be incurred by the City in the
making of the improvement in the amount of $70,407 for a total cost of the improvement
of $321,860.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Elk River, Minnesota:
1. Based upon the City Assessment Policies, it is determined that the portion of this improvement
to be paid by the City and not assessed to benefitted properties is $...1l=.
2. The portion of the cost to be assessed against benefitted properties pursuant to the Elk River City
Assessment Policies shall be $321,860.
3.
The assessments shall be payable in equal annual installments and shall extend over a period of
three years, the first of the installments to be payable on or before the first Monday in January,
1995, with interest at the rate of 5.75% per annum from the date of the adoption of the
assessment resolution.
4. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece,
or parcel of land, without regard to cash valuation, as provided by law, and shall have available
to the City Administrator's office a copy of the proposed assessment roll for public inspection.
5. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council
and schedule a public hearing upon the proposed assessment, causing notice of the hearing by
publication and mail to be made at least two weeks prior to the hearing.
Passed and adopted this 27th day of September, 1993.
ATTEST:
:Eiooqc.:*xD~itMl!al'lJf~x
John Dietz, Vice Mayor
Sandra A. Thackeray, City Clerk
159-2310.sep
RESOLUTION 93 -
e
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL
WHEREAS, upon due notice property made as required by law, the Elk River City Council has met
and heard and passed upon all objections to the proposed assessment for the Cherryhill
Bluffs 2nd Addition improvement and has determined the amount to be assessed against
each individual property as the Council deems just;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1. Final assessment roll, a copy of which is attached hereto and incorporated herein by this
reference, is hereby accepted and adopted and shall constitute the special assessment against the
lands therein named. Each such tract of land in the assessment roll is hereby found to be
benefitted by the improvement in an amount not less than the amount of the assessment levied
against it.
2. Such assessment shall be payable in equal annual installments, including both principal and
interest, amortized in such amount annually as is required to pay the principal with interest as
5.75% over a period of three years.
e 3.
The owner of any property so assessed, may, at any time prior to certification to the County
Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole
of the assessment on such property, with interest accrued to the date of payment; except that no
interest shall be charged if the entire assessment is paid within 30 days after the adoption of this
Resolution. Prepayment may also be made after the certification of the assessment or first
installment thereof by paying to the City Treasurer I Auditor the entire amount of the assessment
remaining unpaid with interest. In the case of a payment made before November 15, interest will
be calculated through December 31 of the next succeeding year.
4. The City Administrator shall transmit to the County Auditor a certified duplicate of the attached
assessment roll to be extended on the property tax lists of the County. Such assessment shall be
collected and paid over in the same manner as other municipal taxes.
Passed and adopted this 27th day of September, 1993.
ATTEST:
fle:Jxyn~x~t&um1CMayJllR3John Dietz, Vice Mayor
e Sandra A. Thackeray, City Clerk
159-2310.sep
e
.
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RESOLUTION 93 -
RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL
WHEREAS,
upon due notice properly made as required by law, the Elk River
City Council has met and heard and passed upon all objections to the
proposed assessment for the Trunk Sanitary Sewer and Water
Improvement for CherryHill Bluffs 2nd Addition and has determined the
amount to be assessed against each individual property as the Council
deems just.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Elk River,
Minnesota:
1. Final assessment roll, a copy of which is attached hereto and
incorporated herein by this reference, is hereby accepted and adopted and
shall constitute the special assessment against the lands therein named.
Each such tract of land in the assessment roll is hereby found to be
benefitted by the improvement in an amount not less than the amount of
the assessment levied against it.
2. Such assessment shall be payable in equal annual installments, including
both principal and interest, amortized in such amount annually as is
required to pay the principal with interest as 5.75% over a period of
three years.
3.
The owner of any property so assessed, may, at any time prior to
certification to the County Auditor of the assessment or the first
installment thereof, pay to the City Treasurer the whole of the
assessment on such property, with interest accrued to the date of
payment; except that no interest shall be charged if the entire
assessment is paid within 30 days after the adoption of this Resolution.
prepayment may also be made after the certification of the assessment or
first installment thereof by paying to the City Treasurer/Auditor the
entire amount of the assessment remaining unpaid with interest. In the
case of a payment made before November 15, interest will be calculated
through December 31 of the next succeeding year.
4. The City Administrator shall transmit to the county Auditor a certified
duplicate of the attached assessment roll to be extended on the property
tax lists of the county. Such assessment shall be collected and paid
over in the same manner as other municipal taxes.
Passed and adopted by the City Council of the City of Elk River this 27th day
of September, 1993.
John Dietz, Vice Mayor
ATTEST:
Sandra A. Thackeray, City Clerk
.
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RESOLUTION 93 -
RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION DETERMINING ASSESSED COST OF
IMPROVEMENT AND ORDERING PREPARATION OF
PROPOSED ASSESSMENT ROLL IN THE MATTER OF
TRUNK SANITARY SEWER AND WATER IMPROVEMENT OF 1993
FOR CHERRYHILL BLUFFS 2ND ADDITION
WHEREAS,
costs have been determined for the Trunk sanitary Sewer and Water
Improvement for CherryHill Bluffs 2nd Addition consisting of a
contract price of $38,750.00 and expenses incurred or to be incurred
by the City in the making of the improvement in the amount of
$10,840.00 for a total cost of the improvement of $49,590.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Elk River,
Minnesota:
1. Based upon the City Assessment policies, it is determined that the
portion of this improvement to be paid by the City and not assessed to
benefitted properties is $0.
2. The portion of the cost to be assessed against benefitted properties
pursuant to the Elk River Assessment Policies shall be $49,590.00.
3.
The assessments shall be payable in equal annual installments and shall
extend over a period of three years, the first of the installments to be
payable on or before the first Monday in January 1994, with interest at
the rate of 5.75% per annum from the date of the adoption of the
assessment resolution.
4. The City Administrator, with the assistance of the project Engineer,
shall forthwith calculate the proper amount to be specifically assessed
for such improvement against every assessable lot, piece, or parcel of
land, without regard to cash valuation, as provided by law, and shall
have available to the City Administrator's office a copy of the proposed
assessment roll for public inspection.
5. upon completion of the proposed assessment roll, the City Administrator
shall notify the Council and schedule a public hearing upon the proposed
assessment, causing notice of the hearing by publication and mail to be
made at least two weeks prior to the hearing.
Passed and adopted by the City Council of the City of Elk River this 27th day
of September, 1993.
John Dietz, Vice Mayor
ATTEST:
. Sandra A. Thackeray, City Clerk