4.11. SR 10-25-1993
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132& Entrgj' Part Drive
Sl Panl, II~ SSIOS-5202
612.644-4389
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9800 SheIanI Partway, SIt 102
Minneapolis, MN sa44l-6~SI
612-5~6-11432
Fax: 612-544-6398
ITEM 4.11.
October 21, 1993
File: 230-195-20
The Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: Deerfield 3rd Addition Storm Sewer Improvements
Dear Council Members:
On Wednesday, October 20, 1993, we opened bids for the proposed storm sewer
improvement in the Deerfield 3rd Addition. As you recall, this is the project intended to
remedy the flooding experienced by the Poppen property. The apparent low bidder was in
the range of $122,000 vs. our estimated cost of approximately $150,000. However, at this
time, the entire bid tabulation has not been completed. That will be completed and ready for
presentation at Monday night's City Council meeting.
Throughout this project we have been working closely with Mr. Poppen and Mr. Hartman,
who is the landowner in the Royal Oaks Addition from whom we need an easement to
construct these improvements. Mr. Hartman has requested that several items be included in
the project prior to giving the necessary easement. These would include extending the pipe
through his property, replanting of any trees removed, resodding of his yard and repair of
his driveway in accordance with his directions. Mr. Hartman has also requested that the
project construction not take place until the spring of 1994, such that his yard and driveway
not be disrupted through the winter months.
We are currently working with Mr. Hartman and the Contractor to determine the cost of the
requested additional improvements for Mr. Hartman and to determine of some kind of
satisfactory agreement can be reached which would allow the project to start this fall and
complete the work on the Hartman property as quickly as possible.
We are hopeful to have some type of resolution to these issues prior to Monday night's
meeting. We will be prepared at that time to discuss the various options available and
perhaps make a recommendation to the City Council as to the direction to take on this
project.
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The Honorable Mayor and City Council
October 21, 1993
Page Two
I will be in attendance at Monday evening 1 s meeting to discuss this issue further
Sincerely,
MSA, CONSULTING ENGINEERS
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TJM:ds
195-2103.0CI'
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October 25, 1993
File: 230-195-20
The Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: Deerfield 3rd Addition Storm Drainage Improvements
Dear Council Members:
We have tabulated the bids received on Wednesday, October 20, 1993 for the Deerfield 3rd
Addition storm drainage improvements. There were a total of 6 bids received. The
following table provides a list of bidders and their total bid:
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D.B. Miller, Inc.
Northdale Construction, Inc.
Forest Lake Contracting, Inc.
R.P. Utilities, Inc.
R.L. Larson Excavating, Inc.
Bonine Excavating, Inc.
$122,307.00
$124,351.50
$125,945.95
$127,244.50
$128,654.65
$137,021.61
There was no feasibility study prepared for this project; however we have estimated the
construction cost at approximately $150,000. The low bidder is 22 % under this estimate.
We have been discussing these proposed improvements with Mr. Steve Hartman, the owner
of Lots 11 and 12, Block 1 in Royal Oaks Addition. This is the property owner from which
an easement is needed to get the flow from Deerfield 3rd through Royal Oaks to the wetland
and drainage area in the southeast of that addition. Mr .Hartman has provided us with a
listing of conditions he would like to see met in order to provide the necessary easement.
A summary of them is as follows and attached for your review is the actual list provided by
Mr. Hartman.
1. The pipe system is to be extended entirely through Mr. Hartman I s property outletting
directly into the wetland south of his lots.
1326 EneI1Y Park Drive
SUaaI, HN 551118-. 2.
&12.644-438S
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Fax: 612.54(.6398
All areas of Mr. Hartman I s lot which are disrupted by construction are to be restored
to their existing condition which would include sodding, removal and repair of
sprinkler system, reinstallation of rock swale, replanting trees for those that need to
be removed, and repair of his bituminous driveway.
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The Honorable Mayor and City Council
October 25, 1993
Page Two
3. No work is to be accomplished prior to the spring of 1994. Mr. Hartman indicated
that his home is part of a Christmas Parade of Homes for charity and he would prefer
that the driveway and yard not be disturbed prior to that time. Therefore construction
could not be undertaken prior to spring of 1994.
4. The agreement of a fair price for the granting of the easement. Mr. Hartman
indicated this could be either a pro-rata cost based on the area of the easement vs. the
value of his lots or even a reduction in the value of his home, thus lowering his taxes
due to the encroachment of an easement across his property.
We have discussed the potential for a change order to meet Mr. Hartman's conditions with
the low bidder. They have indicated a willingness to pursue such a change order . We,
however, at this point in time, do not have a cost-estimate for the City Council to consider.
Also, the low bidder indicated they would prefer not to construct the project until the spring
of 1994. They are very concerned about 191st Avenue in Deerfield 3rd relative to
restoration. They believe that at this time of year construction of pipe along that alignment
would make it very difficult to provide adequate restoration for people accessing their
properties or driving that particular route. They are also concerned with the portion that goes
downhill between Deerfield 3rd and Royal Oaks. The inability to restore that could lead to
substantial erosion in the spring, which also would impact Mr. Hartman's property.
Given the position of Mr. Hartman relative to the easement and to the contractor's desires
relative to actual construction of the improvement, we would recommend that the City
Council give direction to negotiate the cost of a potential change order and continue
discussions with Mr. Hartman' relative to the easement acquisition. At such time that we
have completed both discussions, we could then present back to the City Council the
construction bid, the cost of the change order, and the potential cost of acquiring the
easement. The City Council then could consider whether or not to proceed with this project
when all costs are known.
I will be in attendance at Monday evening's meeting to discuss this item with you further.
Sincerely,
MSA, CONSULTING ENGINEERS
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Terry J. Maurer, P .E.
TJM:ds
19S-2501.0Cf