6.5. SR 10-25-1993
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E I\. River
ITEM 6.5.
TO:
FROM:
MAYOR & CITY COUNCIL
LORI JOHNSON, FINANCE DIRECTO~~~
DATE: OCTOBER 21, 1993
SUBJECT: REVIEW SUMMARY OF EXPENDITURES
FOR CITY HALL/POLICE DEPARTMENT
BUILDING PROJECT
In September, the City Council requested a summary on the City
Hall financing and actual costs in relation to the project
budget. It has been difficult until now to make those
projections because not all of the costs associated with the
entire project had been paid. At this point, the majority of
those invoices have been paid and the few that are outstanding
can be closely estimated.
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I will have a summary prepared for distribution to the Council
on Monday showing the project budget, bid, and actual cost. I
think the Council will be pleased to note that the project came
in very close to the budget amount even though additional items
which were not in the original budget were added after the
budget was developed and after bonds were issued. Again, I
will have additional detail for the Council outlining the
entire project at Monday's meeting and will be available to
answer any questions at that time.
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P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
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ELK RIVER CITY HALL/POLICE FACILITY
PROJECT COST SUMMARY
as of October 19, 1993
Project Budget
Original Budget
Additional 800 sq.ft. Admin. Offices
Council request for higher quality project & other addns.
Final Eos Building Construction Budget
2,225,000
75,000
??
2,308,478
Financing for the project was arranged based on the original budget and was in place
prior to revising the budget; no additional financing was programmed in with the
thought that the project could still be completed with under the original budget.
Building Construction
Eos Estimate/Budget *
Bor-Son Bid
Actual Const.
2,130,084
2,1 82,500
2,168,193
*Project Budget of $2,308,478 less Sitework of $178,394
Construction Cost Under Bid By $14,307
(Excluding additional electrical additions yet to be completed of approx. $5,000)
Sitework
Eos Estimate/Budget
Actual Construction
178,394
87,302
Sitework Construction Cost Under Estimate by $91,092.
(Sitework was included in Western Area contract with Arcon Construction)
(A portion of the original Eos estimate was assessed and not intended to be charged
to the project)
e Total Budget Compared to Actual
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Construction & Contingency
Architect
Legal & Bond Issuance
Testing/Site Prep/Other Fees
Landscaping
Moving
Capitalized Interest/Bid Discount
Allowance for Interest Income
Budget
2,225,000
210,000
60,000
69,500
100,000
10,000
335,500
(70,000)
Actual (1)
2,260,617
216,270
67,297
10,819
64,647
2,359
332,840
89,601
Variance
(35,617)
(6,270)
(7,297)
58,681
35,353
7,641
2,660
1 9,601
Total
2,940,000
Project Surplus (Deficit)
2,865,249
74,751 I
(1) Expenditures to date plus known payables including + /- $5,000 electrical
Budget allocation: Bond Issue of $2,740,000 and available funds of $200,000
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ELK RIVER CITY HALl/POLICE FACILITY
FURNITURE, FIXTURES AND EQUIPMENT SUMMARY
as of October 19, 1993
The following is a summary of F F & E expenditures for the City Hall/Police
Facility. Whenever possible the expenditures are detailed by department.
Furniture
Phone and Voice Mail System
(This system also serves WWTP, Fire and Public Works)
Voice and Data Cabling
Cable TV and Audio System (Council Chambers)
(The Cable Commission contributed $45,000 toward this purchase)
Filing Systems
Security System
(This contract is not final)
Wellness Room Equipment
Radio System
Other
Rekey
Janitorial Equipment
Storage Room Shelves (Police & City Hall)
Cigarette & Outdoor Trash Containers
Signs
Plants/Flowers
Picture Frames & Framing
Plaques
Outdoor Display Board
Washer/Dryer (Police)
Police Computer Relocation
Subtotal Furniture, Fixtures and Equipment
Less items funded by other sources
Radio lease payments (General Fund)
Cable TV (Cable Commission)
TOTAL F F & E FROM CITY HALL RESERVE
Open House Expense
3
175,581
57,456
25,249
51,935
21,688
41,589
1 5,661
66,048
597
1,244
4,586
554
1,557
1,138
1,059
635
513
947
1,216
469,254
(44,032)
(45,000)
380,222 I
3,818