9.2. SR 12-20-1993
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ITEM 9.2.
TO:
MAYOR & CITY COUNCIL
FROM:
PAT KLAERS, CITY ADM~TRATOR
DECEMBER 15, 1993 ~
DATE:
SUBJECT: 1994 BUDGET
The 1994 Levy Resolution and the 1994 General Fund budget must
be adopted at this City Council meeting.
At the 12/8/93 levy and budget public hearing, the Council
majority directed staff to reduce the tax levy increase from
the proposed 8.66% level (urban rate) to the 6% level. This
means a $43,500 tax revenue reduction from the original 12/8/93
proposal. A 5% tax levy increase means a $60,000 decrease from
the original 12/8/93 proposal.
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The 12/20/93 City Council agenda is rather full and if the
City Council does not want to pinpoint all of the budget
changes, then these decisions can wait until January. If this
is the case, then it is suggested that the City transfers in,
from its designated cash flow reserve, enough funds to cover
the tax reduction that is decided upon by the Council. The
City Council can then identify the exact expenditure and
revenue changes in the budget in January and amend the 1994
budget.
Attached for your review are three tax levy resolutions. All
three tax levy resolutions identify the budget amount as
$3,394,750 which is the amount that was reviewed by the City
Council at its 9/8/93 workshop and is the amount that was
presented at the 12/8/93 budget public hearing. The first
resolution is the one reviewed by the Council at the 12/8/93
budget public hearing. The second resolution reflects a
$43,500 decrease from the first proposal. This is a 6% tax
increase. The third resolution reflects a $60,000 decrease
from the first proposal. This is a 5% tax increase. If the
City Council wants to decrease the General Fund budget at this
meeting, or wants to approve a tax levy that is different than
one of the three resolutions, then we can receive this
direction at this 12/20/93 meeting and the Finance Director can
rerun the resolution during a 10 minute City Council recess.
Once again, some tax levy resolution which identifies the levy
amount and the budget amount must be approved at this meeting.
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Possible changes in the proposed budget are numerous. Staff
could go back and attempt to trim anywhere from $100 to $1,000
from each individual budget...The Council could decrease the
proposed 3% across the board pay adjustments...The City could
increase the Liquor Store and/or equipment reserve funds that
are transferred into the General Fund budget...The City Council
could reduce the seal coating or overlay programs for
P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
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1994...The City Council could eliminate the Personnel/
Administrative Assistant position...The City could increase its
revenues generated by growth activities in the Building and
Planning areas (The 1993 revenues exceed the proposed 1994
amounts. We will want to be careful in this regard as these
revenues fluctuate and we do not want to become too dependent
on this source of funds. Additionally, we may need these
revenue sources to exceed budget projections because if
activity is high, the Council may see a need to hire another
housing inspector that currently is not programmed into the
budget.}...The softball revenue that pays for the softball
lights and improvements which the City has already financed is
not required to be transferred into the Park reserve and this
line item could be removed...and, finally, part or all of the
police radio purchase could be financed from the City Hall
reserve.
Two items that were discussed at the 12/8/93 budget public
hearing were the Fire Department self contained breathing
apparatus (SCBA) purchase for $24,000 and the
Personnel/Administrative Assistant position. Please see the
attached memo from the Fire Chief on the SCBA purchase and the
attached memo from myself on the Personnel/Administrative
Assistant position.
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. RESOLUTION 93 -
111.
RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE FINAL TAX LEVY
FOR CALENDAR YEAR 1994
WHEREAS, the Elk River City Council has reviewed the City's anticipated
expenditures for all funds in 1994; and,
WHEREAS, the Elk River City Council has considered projected revenues for
all funds in 1994; and,
WHEREAS, revenues from sources other than property taxes are insufficient to
meet anticipated expenditures of all funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River
that the final General Fund Budget in the amount of$3,394,750
is hereby adopted.
BE IT FURTHER RESOLVED by the Elk River City Council of the City of Elk River
that the following amounts be levied as property taxes payable in 1994.
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General Fund
Library
Dam Loan
1977 G.O. Refunding
1989 Fire Equipment
1990 Certificate of Indebtedness
1991 Certificate of Indebtedness
1992 Certificate of Indebtedness
1993 Certificate of Indebtedness
1994 Certificate of Indebtedness
City Special Assessments
TOTAL
Gross
~
$2,069,582
41,700
32,572
30,800
67,143
17,000
25,266
24,550
34,884
28,000
31,300
$2,402,797
HACA
Reduction
$529,194
10,663
8,329
7,876
17,169
4,347
6,461
6,277
8,920
7,160
8,003
$614,399
Net
~
$1,540,388
31,037
24,243
23,297
49,974
12,653
18,805
18,273
25,964
20,840
23,297
$1,788,398
Passed and adopted by the City Council of the City of Elk River this 20th day of
December, 1993.
ATTEST:
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Sandra Thackeray, City Clerk
Henry A. Duitsman, Mayor
RESOLUTION 93 -
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112.
RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE FINAL TAX LEVY
FOR CALENDAR YEAR 1994
WHEREAS, the Elk River City Council has reviewed the City's anticipated
expenditures for all funds in 1994; and,
WHEREAS, the Elk River City Council has considered projected revenues for
all funds in 1994; and,
WHEREAS, revenues from sources other than property taxes are insufficient to
meet anticipated expenditures of all funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River
that the final General Fund Budget in the amount of$3,394,750
is hereby adopted.
BE IT FURTHER RESOLVED by the Elk River City Council of the City of Elk River
that the following amounts be levied as property taxes payable in 1994.
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Gross
~
$2,026,082
41,700
32,572
30,800
67,143
17,000
25,266
24,550
34,884
28,000
31,300
$2,359,297
General Fund
Library
Dam Loan
1977 G. O. Refunding
1989 Fire Equipment
1990 Certificate ofIndebtedness
1991 Certificate of Indebtedness
1992 Certificate of Indebtedness
1993 Certificate of Indebtedness
1994 Certificate of Indebtedness
City Special Assessments
TOTAL
HACA
Reduction
$529,194
10,663
8,329
7,876
17,169
4,347
6,461
6,277
8,920
7,160
8,003
$614,399
Net
~
$1,496,888
31,037
24,243
23,297
49,974
12,653
18,805
18,273
25,964
20,840
23,297
$1,744,898
Passed and adopted by the City Council of the City of Elk River this 20th day of
December, 1993.
ATTEST:
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Sandra Thackeray, City Clerk
Henry A. Duitsman, Mayor
.
RESOLUTION 93 -
#3.
RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE FINAL TAX LEVY
FOR CALENDAR YEAR 1994
WHEREAS, the Elk River City Council has reviewed the City's anticipated
expenditures for all funds in 1994; and,
WHEREAS, the Elk River City Council has considered projected revenues for
all funds in 1994; and,
WHEREAS, revenues from sources other than property taxes are insufficient to
meet anticipated expenditures of all funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River
that the final General Fund Budget in the amount of$3,394,750
is hereby adopted.
BE IT FURTHER RESOL VED by the Elk River City Council of the City of Elk River
that the following amounts be levied as property taxes payable in 1994.
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General Fund
Library
Dam Loan
1977 G. O. Refunding
1989 Fire Equipment
1990 Certificate of Indebtedness
1991 Certificate of Indebtedness
1992 Certificate of Indebtedness
1993 Certificate of Indebtedness
1994 Certificate of Indebtedness
City Special Assessments
TOTAL
Gross
~
$2,026,082
41,700
32,572
30,800
67,143
17,000
25,266
24,550
34,884
28,000
31,300
$2,342,797
HACA
Reduction
$529,194
10,663
8,329
7,876
17,169
4,347
6,461
6,277
8,920
7,160
8,003
$614,399
Net
~
$1,496,888
31,037
24,243
23,297
49,974
12,653
18,805
18,273
25,964
20,840
23,297
$1,728,398
Passed and adopted by the City Council of the City of Elk River this 20th day of
December, 1993.
ATTEST:
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Sandra Thackeray, City Clerk
Henry A. Duitsman, Mayor
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INFORMATIONAL MEMO
TO:
Pat Klaers
FROM:
DATE:
SUBJECT:
Russ Anderson
December 10, 1993
S.C.B.A. (Self Contained Breathing
Apparatus) Replacement
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In order to ensure the safety and health of our firefighters
in hazardous atmospheric conditions (heat, smoke, toxic gases
and oxygen deficient conditions), I am requesting replacing
our S.C.B.A. with new improved S.C.B.A. We now use 20 units
and half of these units were rebuilt about 12 years ago to
meet OSHA regulations on positive pressure compliance (constant
flow of air). With the new technology available now, these units
have become obsolete; also, equipment does wear out or deteriorate
to make them unsafe for use. The average life of these units is
about 8 to 10 years.
Because of the training involved in wearing and operating
S.C.B.A., we do not mix brands or styles because they all
operate differently and under physical, stressful and life-
threatening situations, you don't have the time to figure out
which brand you are using. Usually departments replace all
units at the same time, but with the City having financial
concerns, I think we can get by with changing 12 in 1994 and
12 in 1995 (increasing our total to 24 units) and still maintain
safe and workable conditions for members.
I hope this request is not removed from the 1994 budget. I
will attach a copy of our S.C.B.A. program.
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P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
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I.
ELK RIVER FIRE DEPARTMENT
WRITTEN RESPIRATORY PROTECTION PROGRAM
Purpose:
To provide protection and a working knowledge of the Self
Contained Breathing Apparatus, (herein and after known as
the "SCBA") for each member of the Elk River Fire Department,
when entering work areas with hazardous atmospheres.
II. Hazardous Atmospheres:
There are four (4) basic hazardous atmospheric conditions
that a firefighter may encounter, and they are:
(1) Heat
(2) Smoke
(3) Toxic Gases
(4) Oxygen Deficient
III.
Requirements:
(1)
A firefighter, or member of the Elk River Fire Department
when entering one of the four hazardous areas listed in
Section II will wear a pressure or pressure demand SCBA.
No other type of respirator will be allowed.
(2)
Firefighters will not remove the SCBA while in one of the
hazardous work areas listed under Section II, unless
authorized by the officer in charge.
(3) Firefighters using the SCBA and working in a hazardous area
as described in Section II will ahve the SCBA in the pressure
position, if the SCBA is a Scott Model II A.
(4) The Elk River Fire Department has all Scott II A and Scott
2.2 SCBA's. The Scott II A is equipped with two modes,
a demand mode and a pressure. The Scott 2.2 is a one mode
mask, and that being a pressure mode only.
(5) Beards will not be allowed. Mustaches and side burns will
be permissible as long as they do not interfere with the
sealing of the face piece.
IV. Ratings & Limitations:
(1)
(2)
(3)
Cylinders hold 45 cubic feet of air at 2216 PSI.
Cylinders weigh about 31 lbs. when full.
Approved working temperatures of the cylinder is from-25F
to in excess of +160 F.
Fully charged tanks will last approximately 30 minutes under
mild labor conditions and approximately 20 minutes under hard
labor.
(4)
-CON'T NEXT PAGE-
IV.
Ratings & Limitations (continued)
(5) While wearing a (SCBA) the user will have:
(a) Limited Visibility.
(b) Poor Communications.
(c) Approximately 35 lbs. additional weight to carry.
(d) Be cumbersome.
(6) Duration of the air supply is affected by the following
conditions:
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(a) Physical condition of user.
(b) Degree of physical exertion.
(c) Emotional stability.
(d) Condition of apparatus.
(e) Cylinder pressure before use.
(f) Training and experience.
V. Donning & Operation:
(1) Donning of the SCBA will be in accordance of the Minnesota
State Apprenticeship Program, Firefighter I - II - III,
currently in practice in the Elk River Fire Department.
(3) References will be in accordance to IFSTA Book 108 entitled
Breathing Appartus.
VI. Assignment of SCBA's:
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(1) No one member of the Elk River Fire Department has his own
specific SCBA.
(2) Each man on duty will have a designated position in which
to ride. Each position has respiratory protection available,
either in that position or in a compartment nearby.
(3) Off duty personnel of the Elk River Fire Department respond-
ing to a fire where respiratory protection is needed may
find SCBA's on anyone of the fire trucks.
(4) There is not enough SCBA's in the Elk River Fire Department
for each member. No one should enter a hazardous atmosphere
unprotected.
VII. Cleaning:
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(1) When a SCBA has been placed in use, it shall be cleaned. The
following procedure will be used for cleaning of the units:
(a) Separate the breathing tube and face piece from remainder
of the unit.
(b) Wash face piece and breathing tube in clean disinfectant
or detergent solution.
(c) Rinse completely in clean, warm water.
(d) Air dry in clean area.
(2) While cleaning an SCBA, inspection of the unit will be done at
this time for worn parts or physical damage. If a unit
is found to be defective it is repaired.
(3) After cleaning, inspecting and drying the SCBA, the unit will
be tested for proper operation before being placed back on
the fire truck or trailer for more use.
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(4) All tanks have a date stamped on the tank that indicates
the last test date. No tank will be filled when it exceeds
the limitations listed.
(5) All tanks when sent in to be hydrostatic tested, shall be
sent with no pressure in the tank.
XII. Employees:
(1) All new employees when hired by the City of Elk River to
perform fire fighting duties, shall be trained in the use
of the SCBA and be knowledgeable to hazardous atmospheres
they may encounter.
(2) Employees at the time and date that this policy is instituted,
have been trained in the proper usage of the SCBA and under-
stand this policy, and have indicated so by signing it.
(3) Once each year thereafter, a review of this policy, changes
or modifications in the operation of the SCBA's or related
information received from the manufacturer shall be passed
on to all personnel of the Elk River Fire Department.
.
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VIII .
IX.
X.
XI.
Storage
All SCBA's are stored in boxes within compartments, or are mounted
in brackets on the fire truck for easy access.
Weekly Inspections:
(1) Tanks will be inspected each Monday for the following:
(a) Clean.liness
(b) Damage
(c) Gauge Work
(d) Alarm Work
(e) Hose connection work
(f) Face piece seals
(g) Shoulder harnesses and straps
(h) By-pass, main line, and purge valves operational
(i) By-pass, and purge valve closed
(j) Made ready for emergency use
Recharging:
(1) Cylinders shall be checked before recharging for the following:
(a) Evidence of exposure to high heat and flames.
(b) Gauge lens melted, broken or stuck.
(c) Physical damage to cylinder
(d) Retest date is within cylinder limitations.
(e) Amount of pressure the cylinder will hold.
(2) Capacity:
(a) Steel type 3AA cylinders that bear a plus (+) sign after
the latest retest date, may be recharged to a pressure
10% greater than stamped service pressure. A cylinder
stamped 3AA 2015 with a plus (+) sign may be recharged to
2116 PSI. Steel cylinders must be hydrostatically tested
once each 5 years.
(b) Aluminum cylinders bearing DOT exemption E6498-2116 may
be recharged to 2216 PSI. Always check to be sure hydro-
static test date is within five year period and that the
cylinder is properly labeled.
(c) Composite cylinders bearing DOT exemption E7235-2216 may be
recharged to 2216 PSI. Always check to make sure the
hydrostatic test date is within a three year period and
the cylinder is properly labeled.
(d) Filling a cylinder should be done at a rate of less than
1500 PSI per minute. Terminate filling cylinder, when
cylinder reaches service pressure. Always go by the gauge
on the cascade system.
Testing of Cylinders:
(1) All cylinders constructed of metal and fiberglass components
will be tested every three (3) years.
(2) All cylinders that are made of strictly metal components shall
be tested once every five (5) years.
(3) Cylinders that have been used for training or emergency
conditions that show visible damage, such as scorched paint
or gouging in the metal shall be tested before returning to
service.
-continued-
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TO:
MAYOR & CITY COUNCIL
SUBJECT:
PAT KLAERS, CITY ADM~~TOR
DECEMBER 15, 1993 ~
PERSONNEL/ADMINISTRATIVE ASSISTANT
FROM:
DATE:
This position is still in the proposed 1994 budget and I am not
sure if this position will be cut or eliminated at this 12/20
meeting, or in January, or if the position will remain and be
filled in 1994. I know that some Councilmembers have strong
feelings regarding this proposed position. The City has
functioned without this position and clearly can continue to do
so if this position is not authorized. However, I am still
recommending that this position be filled based on our need,
requests from department heads, and experience on how similar
communities handle this responsibility and function.
During the summer worksessions on the budget, I presented the
Council with some information on the Personnel/Administrative
Assistant position. (The more appropriate title for personnel
is now "Human Resources Coordinator".) In this memo I have
outlined some of the possible work responsibilities of this
position. These duties included:
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- Ensuring compliance to the Americans with
(ADA) and other handicap accessibility
laws including updating our affirmative
job descriptions.
disability act
state and federal
action plan and
Assisting in the development of a written employee
evaluation system including training for the evaluators
(department heads and City Administrator).
Evaluating the City employee insurance and benefits
package and recommending appropriate changes.
- Ensuring compliance with the state comparable worth law.
- Coordinating the recruitment and hiring process of new
employees to ensure compliance with state and federal
discrimination laws and data privacy laws.
Monitoring and recommending improvements
wellness/fitness program and the WIP
offered to union employees)
in the
(currently
City
only
- Improving the City employee training program.
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- Improving the City employee assistance program.
- Developing and implementing an employee safety program.
P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
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- Updating the City personnel ordinance as appropriate.
- Monitoring proposed and new state and
laws and legislation and ensuring
these laws...i.e., family leave law,
law, employee benefits for partner law,
federal personnel
compliance to all of
sexual preference
etc.
In order to get more information as to whether or not this
proposed position is unique to Elk River, I referred to the
Twin City Metropolitan Area Salary Survey. A copy of all of
the cities included in the survey is attached. Almost all of
the larger population cities have a Personnel Director and this
is not a surprise as the need for the position increases with
the number of employees and typically the size of the
community. I was mainly interested in cities that have a
population similar to Elk River (last column of the group five
suburbs). In this regard, a "quick and dirty" telephone survey
was completed. The results of this survey are indicated in the
second attachment to this memo. The survey results show that a
number of communities in our population range have personnel
directors. Also, a number of cities in our population range
have the Assistant to the City Manager position in charge of
all the personnel work for the City. Finally, the cities
without any notation on the attached page, had the personnel
work completed by a variety of city employees. The cities of
Andover, Stillwater, North St. Paul, and Chaska had the
personnel function completed by the City Administrator (or
manager), a Senior Accounting Clerk, or by each individual
department head. As with most government functions, no two
cities are identical and this seems to be true with personnel
work.
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1992 METRO SURVEY
UNITS OF GOVERNMENT - GROUPINGS AND POPULAnON*
listed below, In logical groupings for survey reporting purposes, are the units 01 state, metropolitan-wide, county and munlcIpaJ governments In the Twin Cities
Metropolitan area. Of these, 109 reported data In the 1992 survey.
---------------------------------------------------Group One - StatAl Agencle..---------------------_-______________________
State of Minnesota
University of Minnesota
----------------------------------Group Two - Metropolltan-wlde Agenclee - (Seven County Area)------------------------_____________
Metropolitan Airports Commission
Metropolitan CouneR
Metropolitan Waste Control Commission
Metropolitan Transit Commission
---------------------------------Group Three - Hennepin County, Rarneey County, Twin ClUee--------------------_______________________
Hennepin County
Ramsey County
1,039,099
488,363
MlnneapoHs
St. Paul
368,993
272,537
--------------------------------------------Group Four - Selected COuntles-------------------_____________________
Dakota County
Anoka County
282,461
248,553
St. louis County
Washington County
198,213
150,653
Olmstead County
Scott County
Carver County
106,470
59,785
49,312
---------------------------------------------Group Five -- Suburt. Over 10,000---------____________________
Bloomington 86,453 Brooklyn Center 28,741 Champlin 17,771
Brooklyn Park 57,359 Fridley 28,313 Anoka 17.218
Coon RapIds 54,518 Lakevlfte 26.408 Hopkins 16,391
Plymouth 52,492 Shorevlew 24,912 Andover 16,047
BurnsVlRe 51,743 White Bear Lake 24,865 Hastings 15,722
Eagan 49,158 Crystal 23,771 RobblnSdale 14,406
Mlnnetonka 48,658 Cottage Grove 23,715 StHlWater 13,970
EdIna 46,079 Inver Grove Heights 23,370 Ramsey 12,767
St. louis Park 43,781 New Brighton 22,253 North St. Paul 12,607
Eden Prairie 40,091 New Hope 21,715 Mounds VIew 12,590
Maple Grove 39,980 Woodbury 21,392 Chanhassen 12,339
Blaine 39,757 GOlden Vatley 20,889 Shakopee 11,966
'Apple Valley 35,879 South St. Paul 20,123 Prior Lake 11,730
Richfield 35,544 Oakdale 19,735 Chaska 11,727
Rosevllle 33,493 West St. Paul 19,144 Vadnais Heights 11.267
Maplewood 31,365 Columbia Heights 18,816 Savage 10,851
-----------------------------------------Group Six - Suburbs Under 10,000----------_______________________________
Mendota Heights
Mound
Arden Hlfts
Llno Lakes
Rosemount
Ham Lake
Lmle Canada
East Bethel
St. Anthony
Orono
Spring Lake Park
Farmington
Shorewood '
Forest Lake
Lake Elmo
Mahtomedl
Falcon Heights
Corcoran
Sl. Paul Park
Circle Pines
Hugo
Dayton
Wayzala
Newport
Deephaven
Oak Park Heights
Waconla
Mlnnetrfsta
North Oaks
9,650
9.586
9,496
9.273
9,129
9,047
9,028
8,233
7,802
7,303
6,561
6,136
6,135
6,007
5,900
5,679
5,376
5,300
4,995
4,710
4,621
4,507
3,820
3,728
3,669
3,583
3,582
3,501
3,456
Medina
SeRe PlaIne
Bayport
Jordan
Independence
Lauderdale
Alton
Osseo
St. Francis
Victoria
Watertown
New Prague
Excelsior
Lexington
Maple PlaIn
Lakeland
Long Lake
CenterVIRe
Spring Park
Greenfield
Tonka Bay
Young Amertca
Norwood
St. Bonlfaclus
Lake St. Croix Beach
Blrchwood
DeHwood
Carver
Hlmop
3.219
3,166
3,121
2,958
2,878
2,698
2,683
2,652
2,615
2.497
2,429
2,402
2,378
2,289
2,049
1,997
1,985
1,819
1,524
1,476
1,472
1,374
1,344
1,191
1,086
1,035
885
756
749
Rogers
Landlall
Marine on St. Croix
Greenwood
WBlernte
Mlnnetonka Beach
Cologne
VermRHon
Ulydale
Woodland
Hamburg
Mayer
Gem Lake
RocIdord
Pine Springs
Loretto
Bethel
Medicine Lake
Hampton
New Germany
St. Mary's Point
Randolph
Hanover
Lakeland Shores
Elko
New Market
Coates
Mlesvlfte
707
667
602
602
584
571
564
510
501
495
492
483
440
438
434
419
416
386
373
358
338
331
302
293
227
224
184
135
. Population figures based on 411/92 popUlation census counts provided by MetropoHtan Counell.
___Stanton Group
5
Champlin
Anoka
Hopkins
Andover
Hastings
Robbinsdale .
Stillwater
Ratnsey .
North St. Paul
+ - Mounds View
+ Chanhassen
v Shakopee-
Prior Lake
Chaska
Vadnais Heights.
Savage
.. v
.V/
-.V.
V
../
v/
.
+
.,..
...
+
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. . ,,: ~ 17,n1
.-.....17 218 . .
. - . t _ ._' .
;. .. - ..
- ':<.'16,391 '.
: 16047. .
. ,
15,722 .
14 406 :.'
J .
13,970 _~ ~
12,767 '.-'
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