9.3. SR 12-20-1993
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ITEM 9.3.
TO:
MAYOR & CITY COUNCIL
FROM:
LORI JOHNSON, FINANCE DIRECTOR
DATE: DECEMBER 16, 1993
SUBJECT: 1993 BUDGET AMENDMENTS
Each December, as part of the annual budget process, the City
Council is asked to approve budget amendments. The budget
amendments are intended to reflect significant changes in
revenues and to acknowledge and include any expenditures not
included in the original budget which were approved by the
Council throughout the year. Budget amendments also offer the
opportunity for the Council to increase expenditures if
increased revenues are available. Budget amendments are not
intended to reflect actual revenues or expenditures, but, as I
stated earlier, to acknowledge significant changes in the
budget.
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Budget Amendment detail is attached for your review. General
Fund revenues for 1993 will exceed the 1993 budgeted level of
$3,006,400. The majority of this increase is due to increased
building and development activity. The City Council has the
option of increasing 1993 expenditures for items such as
stockpiling operating supplies including salt/sand, street
materials, street signs, office supplies, and other general
supplies. These increases in expenditures can be offset by
increased revenues. The amendments as presented will be
discussed in detail at the Council meeting prior to adoption.
Finally, it is also important that the General Fund cash flow
reserve balance continue to increase in order to keep pace with
the increased budget proposed for the upcoming year. It is
recommended that the fund balance be maintained at a level
equivalent to 35% of the upcoming year's operating budget. The
General Fund balance on December, 1992, was approximately 27%
of the 1993 budget. In order to maintain the 27% level, the
cash flow reserve balance would need to increase $100,000 in
1993.
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P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
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1993 BUDGET AMENDMENT DETAIL
REVENUES
General Property Tax
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Intergovernmental Revenues
Solid Waste Surcharge
Police Aid
10 State Tree Grant
(9,000)
1 2,700
9,000
Charges for Services
Plan Check Fees
Special Assessment Searches
Street Services
38,000
4,500
(2,500)
Fines and Forfeits
Court Fines
(17,000)
Licenses & Permits
Building Permits
Plumbing & Heating Permits
47,000
1 2,000
Other Revenues
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Transfers In 1 NSP Reserve
Equipment Reserve Undesignated
Street Reserve
29,700
(31,000)
(21 ,000)
7Z,)I.QQ
1"QmAl..R~'v'~Nl.J~AMf2NQMf2N1"$>.. .
EXPENDITURES
Administration & Finance
2 Professional Services (3,000)
Office Supplies 1,500
3 Operating Supplies 5,000
Travel Conferences & Schools (2,000)
Operating Supplies 4,500
4;7 Personal Service 10,500
Office Supplies 2,000
9 Capital Outlay 16,000
9 Personal Service 3,500
4 Other Retirement Benefits 1 9,000
Capital Outlay 3,500
11 Personal Services 5,000
Operating Supplies 2,900
Planning
Planning Commission
City Hall/Government Buildings
Police
Police Reserve
Fire Department
Emergency Preparedness
Streets
Street Maintenance Materials 3,000
e Street Signs 2,500
6 Uniforms 1,000
6 Capital Outlay 7,000
Equipment Repair & Maintenance 11 Personal Services 5,000
Snow Removal Street Maintenance Materials 3,400
Equipment R & M Supplies 1,200
Shade Tree 10 Operating Supplies 9,000
Recreation/Ballfields 11 Personal Services (10,000)
(;Clntingel1c;Y............................................................... ....12 (65,000)
mqT~4~XR~Npel:qR~AiMgNQM~Nm$25;$Q()
Notes:
1. Reimbursement for Street Labor and Equipment Rental for 1 992 and 1993
for work completed on Oak Knoll (Community Education Field Development) project.
2. Encumber for ADA study ($4000) and consulting services.
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3. Half-Section Maps
4. Previously approved Contingency expenditures.
5. Winter protective coveralls
6. Bobcat trailer - $2000; Sander - $2000; Materials to build a Roller Trailer - $1000;
Fuel Pump - $2000.
7. Addition of two officers in late October.
8. Workers Compensation for volunteeer hours.
9.Th r~e~qu~d. c;aryideCl. .carTlera~ .($5900e~~~)fort~eprirnary. .squa~~~. ..... ....... ........
?~!!eMt9Jj~j~gf'ffl~#~..#jm~rj~...wjll.f~P!f~Q9Hijqnijpp[9Y~'i!~.~..............................................
Replace stolen repeater ($1000).
10. Trees purchased for Westwood and City Hall with State Tree Grant funds.
11. Reallocation of Street Department time.
12. DARE House expenses of $12,586.28 charged to Contingency in 1993.
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1993 BUDGET AMENDMENT SUMMARY
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REVENUES
GENERAL PROPERTY TAX
INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES
FINES & FORFEITS
LICENSES & PERMITS
OTHER REVENUES
TRANSFERS
TOTAL
1993
ADOPTED
$1,323,600
873,650
281,100
95,000
136,700
111 ,700
184,650
$3,006,400
$0
1 2,700
40,000
(17,000)
59,000
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(22,300)
$72,400
1993
AMENDED
$1,323,600
886,350
321,100
78,000
195,700
111 ,700
162,350
$3,078,800
1993 1993
EXPENDITURES ADOPTED AMENDED
MAYOR & COUNCIL $57,550 $0 $57,550
ECONOMIC DEVELOPMENT 53,850 0 53,850
ELECTIONS 7,000 0 7,000
e ADMINISTRATION & FINANCE 325,450 (1,500) 323,950
LEGAL 33,000 0 33,000
BUILDING & ZONING 249,900 0 249,900
DATA PROCESSING 17,000 0 17,000
PLANNING COMMISSION 3,850 (2,000) 1,850
PLANNING 2,000 5,000 7,000
ENGINEERING 28,000 0 28,000
GOVERNMENT BUILDINGS 68,900 4,500 73,400
POLICE 1,101,800 28,500 1,130,300
FIRE 184,850 19,000 203,850
POLICE RESERVES 12,900 3,500 16,400
EMERGENCY PREPAREDNESS 14,300 3,500 1 7,800
e STREETS 403,250 21 ,400 424,650
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e EQUIPMENT REPAIR & MAINT. 59,950 5,000 64,950
SNOW REMOVAL 79,700 4,600 84,300
STREET LIGHTING 1,500 0 1,500
SHADE TREE 9,150 9,000 1 8,150
PARKS 74,650 0 74,650
RECREATION 110,150 (10,000) 1 00,1 50
SR. CITIZEN PROGRAMS 29,700 0 29,700
CONTINGENCY 78,000 (65,000) 13,000
TOTAL $3,006,400 $25,500 $3,031,900
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