2.0. SR 01-17-1994
r I ~z
II
flk River
TO: MAYOR & CITY COUNCIL
FROM: PATRICK KLAERS, CITY . ADMINISTRATOR
DATE: JANUARY 12, 1994
SUBJECT: CAPITAL IMPROVEMENT PROGRAM (CIP)
WORKSESSION
3. Elk Park Crossing Development Proposal Update
The developers for the southeast corner of Highway 169 and
Main Street (the Earl Hohlen property including the
trailer court area) have requested to come before the City
Council with a general update on the status of their
proposal. There has been some discussion about this
project in the paper in recent months and the City has
received a formal application for this project from the
developers. Additionally, a number of staff meetings have
been held with the developers on this proposal. The
application is not complete at this time and no
application will be forwarded to the Planning Commission
for review until additional information is submitted.
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In order to not circumvent the planning and review
process, the Planning Commission has been invited to
attend this part of the CIP worksession. The intention of
the update is to be general in nature, and to a certain
degree, to put "faces with names" so that everyone can
realize that there are real people behind this development
proposal.
Please see the attached memo from Steven Ach on this
agenda item. It is intended that the discussion will be
somewhat brief (less than one-half hour) and somewhat
general. Staff will take this opportunity to review with
the Planning Commission and Council, some of the
outstanding issues associated with this development
proposal. A fairly accurate overview of the project was
on the front page of the 1/12/94 Star News.
4.
Civic Center Committee Update by Chair Jeff Gonqoll
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Attached for your information is some material that was
provided to us by Jeff Gongoll. Jeff appeared before the
School Board on 1/11/94 in order to update them on the
concepts being discussed by the Civic Center Committee.
It appears now that the Committee is concentrating on a
hockey arena and that discussion is centering around a
location for the facility and finances for the project.
The civic center building part of the project has not been
P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
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at
this
time,
forgotten, but the Committee is,
concentrating on the hockey needs.
Jeff will be at this meeting to present an update to the
City Council on the status of this project. Additionally,
it is anticipated that Jeff will be in attendance at the
joint City Council/School Board meeting on 1/31/94.
5. CIP Discussion
Depending on the length of the discussion on the first two
agenda items, it is anticipated that we will get a start
on the CIP Program for 1994-95, but will not be able to
complete our work. In this regard, a 2/21/94 CIP
worksession for the City Council has already been
scheduled.
On 1/17/94, it is anticipated that we will at least be
able to review the status of ongoing projects and reaffirm
the priorities of the City Council for projects in the
next year or two. Also, these worksessions always allow
the Council an opportunity to add new projects to the work
program.
Staff is still working on updating the CIP finances. Some
of this information is easy to update, while other funds
are more complicated and an accurate year end projection
is more difficult to determine. Depending on how far we
get in our analysis of CIP finances, either some
information will be attached to this memo, or will be
distributed at the CIP meeting.
Attached for your information for preparation for the 1/17
meeting, is some projects information that was discussed
and reviewed last year by the City Council and some of the
elP minutes from last year. These elP meetings are for
work on CIP issues that are in addition to the engineering
topics that were reviewed on 1/8/94.
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JAN 14 '94 10:59
PAGE.002
FROM AIRPORT COMMISSION
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I.
PURPOSE
Tbe purpose of this effort is to produce a viable plan and
establish a new municipal. recreation facility to meet the current
and future increasing demands placed on the city and school
district. The primary use of this facility is to provide an
add! tional ice sheet and. concurrent support space for the qrowinq
hockey programs within the community and surrounding area.
II. BACKGBOmm
In mid-1993, a citizen task force was established to develop
plans for a community civic center to be integrated with the city
hall complex on city property. The initial plan included multi-
I
use activities such as performing arts presentations, trade
shows, community rooms and recreational activities. This plan
included a 2,500 seat ice arena with an Olympic sized ice sheet.
As a result of discussions with task force member~ and residents,
we have now determined that the ice arena portion of the civic
center could be taken out, thus separating it from the original
plan. Although the task force has now focused its effortSiJ <t.11 the
location and development of the ice arena, the civic center
concept is still valid, and will be pursued with city officials
and task force members wi thin the next few weeks.
1:1:1. p~eILITY COKPOHBlfl'S
Enclosed with thi~ briefing paper is a preliminary si~e plan of
the proposed arena:
JAN 14 '94 11: 00
FROM AIRPORT COMMISSION
PAGE.003
e A. site: Adjacent to the Senior High, next to the present
arena on the site of the two out.door rinks. As shown on the
preliminary plan, an additional 39 parking spots are
available.
B. .I.iI.!l: The lluildinq is approximately 180' x 260' with 2,500
seat. capacity and a maximum size Olympic ice sheet of 100'
x 200'. The present .arena is approximately 110' x 220' with
an ice sheet of 85' x 189'.
c. v.I.: primary use is for ice hockey, with addit.ional use
available for' other ice skatinq functions such as fiqure and
public skatinq; also indoor soccer, tennis, volleyball,
walking, and in-line skatinq.
D. ~a~ria: Although the new facility is larger~ it.s principal
use will be during- the "off peak" hours of the t.ypical
school day; nights and weekends. parking volumes should be
smaller than varsity football qames.
e XV. I'I~CI.G
The task force is pursuing- a Gross Revenue Recreational Facility
Bond issue through the city's EDA at a current estimated cost of
$3 million. payment of the bonds will be made from revenues
re.ceivecl {.rom the facilities' user fees. Such fees would include
ice time rental, concession revenues, advertising, etc. Also,
the present arena's bond debt will be paid in full by October
1995; at which time the revenues from this facility can..be...used
to assist in the debt payment of the new revenue bond.
A meeting with city officials is scheduled for Friday, January 7,
1994. Further information regarding- bonding requirements# EDA
responsibilities, city obliqations and manaqement issues, will be
provided at the school board meetinq.
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JAN 14 · 94 1 1 : 1211
FROM AIRPORT COMMISSION
PAGE. 1211214
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QdlRSII:IP
To accomplish this development, the school district would deed
the land for the present and new arena to the city.
Consequently, the arenas would become municipal facilities
managed. and controlled by the city. An arena advisory board is
recommended to provide ongoing advisory responsibility for the
use of the two arenas.
Disposal of the existing ou1:door rinks and accompanyinq lighting
system would be offered to the city for their recreational use.
VI. TIXBTABLB
.
Meetings with School District and City
January - February
Secure property through deed to city
Karch
Advertise Revenue Bond proposal
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April.
. Begin construction
June
. Open facility
December
VIX. SmDlARY
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our efforts are directly related to the needs of the community
and school district. This facility will be a positive asset, one
that we will all be proud of in being able to meet our current
demands through improved service to our customers and users, as
wellas placing us in a position to effectively and productively
meet our future needs. Through the productive efforts and
cooperation of the school district and city we will provide a
e succeSSful. and winning endeavor for everyone involved.
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JAN 14 '94 11:01
FROM AIRPORT COMMISSION
PAGE.005
A.! ~(
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E ~ River
FROM:
MAYOR, CITY COUNCIL, AND
PLANNING COMMISSION
STEVEN B. ACH, CITY PLANNER~~
TO:
DATE: JANUARY 17, 1994
SUBJECT: PROPOSED DEVELOPMENT FOR THE EARL
HOHLEN PROPERTY (ELK RIVER
CROSSING)
The developers of Earl Hohlen's property have offered to make a
brief presentation to the Planning Commission and City
Council. The purpose behind this meeting is to provide an
opportunity for the developers to introduce themselves and give
a brief overview of their concept plans of how Mr. Hohlen's
property can be developed.
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Staff has reviewed concept plans submitted by the developers
approximately two months ago and have responded with a laundry
list of "big picture" items that need to be addressed as part
of this project. Issues such as wetlands, traffic, storm
drainage, MnDot and County highway approvals, utility
extensions, planning applications, and project design were all
emphasized in the letter. Needless to say, the issues are
comparable to the Elk Park Center project, which can be
overcome with the proper planning process.
The developers are not expecting any action to be taken by the
Planning Commission or City Council, nor does staff have a
recommendation at this point. This meeting is strictly
informational to keep the Planning Commission and City Council
advised to the players involved and the scope of a project that
will have a dramatic facelift for the Main Streett Highway
169 area.
Lastly, the developers have submitted planning applications
(rezoning, land use plan amendment, preliminary plat, and
conditional use permit) to the City for the proposed project.
However, upon review, additional information is needed to
qualify as a complete application. If the proposed project
proceeds forward, the Planning Commission and City Council can
possibly expect to see this in three to four months.
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P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
1/18/93 ClP Meeting
7 of 9 Pages
1993-1997 PROJECTS (From 1990 ClP List)
Railroad Drive & 3rd Street
_Dodge Avenue
Dodge Avenue & 5th Street
Railroad Trail
West Highway 10 SIW & Street
Library Expansion
173rd/175th Street Easements
173rd/175th Street Construction (OTR)
WWTP Expansion
Old Township Road (OTR-SEE MAP)
Possible Projects: 221st
225th
213th
Cleveland
I.
Edison
Jarvis
Naples
LAWCON Park Grant
Water Tower and Wells
Storm Sewer Plan
Railroad Parking Lots
3rd & Gates
2nd Liquor Store
Medium Size Park Projects
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NEW 1993-1997 PROJECTS
1/18/93 CIP Meeting
8 of 9 Pages
e Main Street/Highway 10
School Street/Jackson Avenue Intersection
School Street/Freeport Avenue Intersection
School Street
Joplin Avenue
Orono Parkway and County Land
County Parking Lot
Second Ice Arena
Evans Avenue (South of Main Street)
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C5Al+ J.
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PENDING PROJECTS
1/18/93 CIP Meeting
9 of 9 Pages
Sidewalk Replacement
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Waco Bridge
East Highway 10 Sewer I Water cmd-.Qt.sego SOvJ9X
Community Center
Liquor Store Road
Dredging Lake Orono
Athletic Complex
Fire Department Satellite Station
Equipment:
Sweeper
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Grader
Sludge Truck
Jet Truck
Pumper
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MEETING OF THE ELK RIVER CITY COUNCIL
CAPITAL IMPROVEMENT PROGRAM WORKSESSION
HELD AT THE ELK RIVER CITY HALL
MONDAY, JANUARY 18, 1993
Members Present:
Mayor Duitsman, Councilmembers SCheel, Holmgren, Farber
and Dietz
Members Absent:
None
Staff Present:
Terry Maurer, City Engineer; Pat Klaers, City
Administrator; Phil Hals, Street/Park Superintendent;
Lori Johnson, Finance Director
1. Call Meeting To Order
Pursuant to due call and notice thereof, the Capital Improvement
Program Worksession was called to order at 6:00 p.m. by Mayor Duitsman.
2. Consider 1/18/93 Capital Improvement Program Agenda
Mayor Duitsman requested to be added under Other Business.
COUNCILMEMBER DIETZ MOVED TO APPROVE
IMPROVEMENT PROGRAM AGENDA AS AMENDED.
THE MOTION. THE MOTION CARRIED 5-0.
THE JANUARY 18, 1993 CAPITAL
COUNCILMEMBER HOLMGREN SECONDED
3. Check Register
COUNCILMEMBER DIETZ MOVED TO APPROVE THE CHECK REGISTER.
HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0.
COUNCILMEMBER
4. Capital Improvement Program Discussion
Mayor Duitsman turned the meeting over to Pat Klaers for the Capital
Improvement Program discussion.
Pat Klaers presented an overview of the current Capital Improvement
Program and indicated that the first CIP worksession would involve
discussion which would concentrate on projects and finances would be
addressed at a future meeting. However, due to a request from
Councilmember Holmgren, there was a brief overview of finances
available for improvement projects including an explanation of MSA
funds from Terry Maurer.
Pat Klaers reviewed the projects completed in previous years as
outlined in the handouts which listed some of the projects completed
and the funding sources for each project. There was then discussion on
ongoing projects and the funding for those projects as referenced in
the handouts. Next there was a discussion on annual projects which
included discussion of financing sources as well as the annual
expenditures. This information was also listed on some handouts.
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Capital Improvement Program Worksession
January 18, 1993
Page 2
The City Council recessed at 7:50 p.m. and reconvened at 8:05 p.m.
4.3. New and Pending Projects
Pat Klaers discussed the new and pending projects. Three handouts
listing potential projects were distributed. The Council agreed to
discuss the projects at this meeting and prioritize at a future meeting
after having had an opportunity to review the projects.
Councilmember Scheel and Mayor Duitsman requested that the traffic flow
from Ramsey and Anoka County on the eastern side of the City be
addressed.
Counci1member Scheel suggested that the
traffic pattern to allow for easier access
Park.
City
to
consider changing the
Elk River Industrial
Councilmember Farber requested that the expansion of water
services to east Highway 10 be moved from the pending to the
project list. The Council had a lengthy discussion regarding
water and sewer services to this area of the City and the
joint effort for sewer services with the City of Otsego.
and sewer
1993-1997
extending
proposed
The next CIP meeting was scheduled for February 15.
All nine handouts are attached to these minutes as part of the official
record.
5.
Other Business
Mayor Duit man informed the Council thativersity of Minnesota
had sent proclamation to him requesti that the Council approve
January 30, 19 , as Jenny Cook, Elk River metown Day.
---------------------
Representative
an effort to
COUNCILMEMBER HOLM
JANUARY 30, 1993,
DIETZ SECONDED THE
E THE PROCLAMATION DECLARING
lVER HOMETOWN DAY. COUNCILMEMBER
CARRIED 5-0.
Mayor Duitsman informed
the presentation
30.
that he .would be present to make
the University ceremonies on January
Mayor Duitsman indicated t at he
Stephanie Klinzing rega
accelerate the construct'
ad been contacted
me ting with MnDOT
y 101.
by
in
---------------------
Mayor Duitsman indica d that he had at ended a 2001 Conference where
School officials d' cussed the forma ion of a Community Youth Task
Force which would c 'rdinate school act vities other than music and
athletics. Mayor Duitsman felt that the group may request funding from
the City Council in the future.
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Capital Improvement Program Minutes
February 15, 1993
Page 3
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6:00 P.M. COUNCILMEMBER FARBER SECONDED THE MOTION.
CARRIED 4-0.
THE MOTION
4.5. Ma or Duitsman
Mayor Duitsman 'nformed the Council th
Relief Associatio meeting. He expl
Association is c sidering switching
defined contributio retirement plan.
the City's benefit.
review the investment
responsibility over th
he had attended the Fire
that the Fire Relief
rom a defined benefit to a
e indicated that would be to
was concerned that the Council
Association as the City has
Finance Director, gave a brief history on the changes
that have been made in t east several years in the Fire Relief
Association's investments She noted that the Fire Relief Association
now meets State requiremen whereby less than 75% of their investments
are held in mutual fu s Lori further indicated that much progress
has been made in gettin the ire Relief Board to more closely review
its investments and ch ge its investment procedures.
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Mayor Duitsman ind' ated had spoken with the Fire Chief
regarding a satelli station whi may be located in Otsego. A brief
discussion took p ce on financing the Fire Relief Association and fire
expenditures.
4.6.
Pat Klaers, Administrator, updated t e the Highway 101
project. e bid letting for Highway accelerated. Pat
indicated t original completion was sche led for fall, 1995, and
this has een moved to fall, 1994, for the tretch of road between the
Mississip River to County Road 42. Pat stated that the rest of the
project w 11 remain on schedule.
4.7.
COUNCILMEMBER SCHEEL MOVED TO APPROVE THE CHECK REGISTER.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
5. Discussion on Capital Improvement Program
Mayor Duitsman turned the meeting over to Pat Klaers for discussion on
the Capital Improvement Program.
_
It was agreed that the City Council would pick up where it had left off
at the last CIP meeting. The City Administrator reviewed the 1990
Capital Improvement Plan to update the City Council on projects
remaining from that list. There was a discussion on the western area
utility and road improvement project including a discussion regarding
the fairgrounds property and the need for the City to acquire
approximately 2 acres from the County for road and utility purposes.
Capital Improvement Program Minutes
February 15, 1993
Page 4
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There was further discussion on the possibility of the City purchasing
a portion of the fairgrounds parking lot.
The City Administrator continued his review of the 1990 Capital
Improvement Project list. There was discussion on the sale of the UPA
property and the possibility of a Chamber Office locating on this
parcel. Councilmember Scheel questioned whether the City was gaining
anything by selling this property to UPA or if it would be better off
selling the property to someone else. Councilmember Dietz indicated
that the previous City Council did not want to sell the property for
retail or commercial use because the Council did not want more traffic
on an already congested corner.
Councilmember Scheel opened a discussion on the road from the Liquor
Store through Rons Food's parking lot. She felt that the road was not
functioning properly and requested that something be done to improve
the situation. Pat Klaers indicated that staff and previous Councils
had discussed this project before, however the options for improving
the situation were very expensive, therefore no major changes had been
made.
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Mayor Duitsman requested that east/west traffic patterns connecting to
Anoka County #22 be added to the list of future projects. He felt that
the City should designate a roadway for east/west traffic at this
time. Terry Maurer indicated that the traffic study should be complete
in mid March and at that point the City Council can change the MSA
designation and redesignate a portion of the MSA mileage for an
east/west traffic route. Mayor Duitsman indicated that he would like a
road location planned some time this year.
The City Administrator went over the 1993-97 projects and described
each project.
The City Council recessed at 8:00 p.m. and reconvened at 8:10 p.m.
There was discussion on the Wastewater Treatment System expansion.
Terry Maurer reviewed his February 3 and February 8 memos with the City
Council. He indicated that the revised plan shows a 3 million gallon
per day capacity. Terry stated that in order for the City to use this
capacity, it would need to grow 5% for the next twenty years and the
current service area would need to be expanded slightly. There was
discussion on the size of the plant and the City of Otsego's request
for use of the City's Wastewater Treatment Plant. Mayor Duitsman said
that economics will dictate whether this is a 2.2 million or 3 million
gallon per day expansion. It was the consensus of the City Council
that Terry proceed with the expansion plans.
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Terry Maurer updated the City Council on the variance request to the
MPCA which would allow the City to possibly increase its discharge into
the Mississippi River. He estimated that the cost to apply for the
variance would be approximately $1,000. However, if the variance was
approved, there would be substantial savings on the construction of a
new facility because the cost of treating the sewage to meet the MPCA
standards would be decreased.
Capital Improvement Program Minutes
February 15, 1993
Page 5
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COUNCILMEMBER SCHEEL MOVED TO
REQUESTING A VARIANCE FROM MPCA.
MOTION. THE MOTION CARRIED 4-0.
AUTHORIZE TERRY MAURER TO PROCEED WITH
COUNCILMEMBER FARBER SECONDED THE
Pat Klaers indicated that the City Council had received an old East
Highway 10 feasibility study. There was discussion on that feasibility
study including the fact that the sewer cost is only one-half of the
water cost, the timing of the water project, that extra sewer capacity
would not be available in 1996, and the issue of how to finance the
$1.2 million incurred to extend utility lines before reaching any
assessable property.
The City Administrator discussed the Jackson Avenue/Highway 169
feasibility study indicating that a water tower and well are necessary
and that financing a water tower would be a major item of discussion at
the joint City Council/Utilities Commission meeting.
Discussion took place on the Elk Park Center development including the
traffic study and EAW. Councilmember Farber questioned the numbers in
the traffic study, wondering whether the information presented at the
neighborhood meeting was accurate.
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The City Administrator informed the City Council that he had given
special assessment estimates to the Elk Park Center developers which
would include both the internal and external development costs.
Terry Maurer indicated that the County had agreed that improvements
should be made to CSAH #1. He provided a resolution which would allow
the City to proceed. The resolution includes a statement that Maier
stewart and Associates would provide interim financing for the
engineering portion of the project and those charges would be billed at
a later date when the project proceeds. This project would be funded
totally by County funds.
COUNCILMEMBER DIETZ MOVED TO APPROVE RESOLUTION 93-4, A RESOLUTION
REQUESTING SHERBURNE COUNTY PROGRAM THE UPGRADING OF COUNTY STATE AID
HIGHWAY 1 (CSAH #1) FROM THE INTERSECTION OF COUNTY ROAD #77 TO THE
INTERSECTION OF COUNTY ROAD #32 FOR 1994. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
The City Administrator updated the City Council on the Lake Orono
dredging issue. He indicated that there is a homeowners meeting on
Thursday, and Mayor Duitsman would be in attendance. There was
discussion regarding the fact that Lake Orono is a river and not a
lake. Terry Maurer gave the Council some history on the project.
Councilmember Scheel indicated that she did not feel that this was a
City issue. Terry Maurer indicated that he would work with Street/Park
Superintendent, Phil Hals, to establish a base to see if there really
is a sediment problem.
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Discussion took place regarding the sale of the City's property on
Highway 169. The Council agreed that it is appropriate to sell that
property and authorized staff to negotiate the sale of that property.
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Capital Improvement Program Minutes
February 15, 1993
Page 6
There was discussion on the storm drainage plan.
indicated that he would like to have it on the March 1
Hals stated that Phase II of the storm drainage plan to
Maier stewart would be a very useful tool for both his
the Building and Zoning department.
Mayor Duitsman
agenda. Phil
be completed by
department and
Councilmember Farber indicated that he would like to attend the "Beyond
the Basics" planning workshop. The City Administrator will register
Councilmember Farber for the April 8, session.
The City Administrator discussed the letter from Bob and Ann Oster
regarding their assessment for the western area improvement. The
letter will be published in the star News. The City Administrator
pointed out to the Council several errors in the letter. First, City
Hall did not drive the project. This project had been planned for
several years. Second, the road which Ann Oster is referring to was
not redone two years ago, that was simply an overlay in order to hold
the road together until a major reconstruction project was completed.
Third, assessments are always done in open meetings. Fourth, the
previous assessment of $800 that the letter refers to was a sewer trunk
assessment. Fifth, it is not necessary to have an attorney in order to
appeal an assessment.
There was a brief discussion on the special assessment process.
Councilmember Scheel was concerned that all property owners be aware of
the process they need to go through to appeal an assessment. Staff
indicated that a letter goes out to each property owner outlining the
steps necessary to appeal an assessment and further that the City
Attorney reiterates that information at the special assessment hearing.
6.
Adjournment
COUNCILMEMBER FARBER MOVED TO ADJOURN THE MEETING. COUNCILMEMBER DIETZ
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
The meeting of the Elk River City Council Capital Improvement Program Work
Session adjourned at 10:10 p.m.
Respectfully submitted,
7/, ~ (1/1A1~~'Yl 0<.
Lori JoK~son 1I0
Finance Director
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MEETING OF THE ELK RIVER CITY COUNCIL
CAPITAL IMPROVEMENT PROGRAM WORK SESSION
HELD AT ELK RIVER CITY HALL
TUESDAY, MARCH 30, 1993
MEMBERS PRESENT:
Mayor Duitsman, Councilmembers Scheel, Farber, Dietz,
and Holmgren
Members Absent:
None
Staff Present:
Pat K1aers, City Administrator; Terry Maurer, City
Engineer; and Lori Johnson, Finance Director
Pursuant to due call and notice thereof, the meeting of the City Council
Capital Improvement Program Work Session was called to order at 6:20 p.m. by
Mayor Duitsman.
Discussion was held on the upcoming informational meeting with the Orono
Lake 3rd Addition neighborhood. Terry Maurer briefly updated the Council on
the proposed handout and format of the meeting. Because of the possibility
of more than two Councilmembers attending the meeting, the Council agreed
that it would be appropriate to call this as a special City Council meeting.
COUNCILMEMBER HOLMGREN MOVED TO CALL A MEETING OF
THURSDAY, APRIL 1, AT ELK RIVER CITY HALL AT 7:00 P.M.
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
THE CITY COUNCIL ON
COUNCILMEMBER FARBER
Pat Klaers gave an overview of the progress at the past CIP meetings. He
indicated that the plan for this meeting was discussion on new projects,
Council prioritization of projects, and a discussion on CIP finances.
Mayor Duitsman listed his priorities for projects for the years 1993 to 1997.
1. Library expansion - If the Great Regional River Library system will
support additional staff and materials.
2. Expansion of the Waste Water Treatment Plant.
3. Water towers and wells.
4. Jackson Square/parking lots It was indicated that the HRA has
committed funds for improving parking lots, including Jackson Square.
5.
Storm sewer plan and Ditch #10 - Discussion was held regarding Ditch
#28, and the feeling that this was a County issue. However, the City
should review Ditch #10 as the Council felt that it was the City's
responsibility to do so with urban and commercial development using
this ditch for storm water drainage to the river. The City Council
directed the City Engineer to review the drainage culvert under the
railroad tracks.
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Capital Improvement Council Minutes
March 30, 1993
Page 2
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6.
East/west roadways Mayor Duitsman requested that easements and
corridors be placed on the official map.
7. 173rd/175th street improvement - The Council had a lengthy discussion
on the transportation study and agreed that a special work session
should be held to discuss the transportation study.
8. Purchase property from the County for Orono Parkway extension.
9. Liquor Store road/Baldwin Avenue.
10. East Highway 10 water and sewer.
Councilmember Farber questioned
towers in the City. Terry Maurer
compared to suburban communities.
why there
explained
was
the
a need for so many water
City's water system as
Councilmember Holmgren stated that he felt the Highway 10 and Main Street
intersection should be a high priority.
Councilmember Dietz indicated that the EDA downtown site was a high priority
for him as well as Joplin and Orono Parkway.
Councilmember Farber concurred that Joplin and
priorities. Mayor Duitsman felt that Orono Parkway
last places that MSA funds were used.
Orono
should
Parkway were high
be one of the
Councilmember Holmgren questioned why Mork clinic patients were parking in
the True Value parking lot. He felt that they should not be allowed to park
there and that Mork Clinic may not be meeting the parking ordinance
requirement. Pat Klaers indicated that he has received no complaints
regarding this issue and that it was his understanding that Mork Clinic met
parking requirements as required by the ordinance; however, he would have
staff check into the situation.
Councilmember Farber questioned the time frame on constructing the community
center and felt that it should be on the 1993-97 project list.
Councilmember Holmgren agreed. The City Council concurred that the plan
presented by the Community Center Task Force was too big for the community
to support, but there was a need for meeting rooms. Councilmember Scheel
felt that some parts of the Community Center were not needed if the City
were to work with a private sector.
Councilmember Scheel felt that an alternate transportation route to
Industrial Park, as previously discussed, should be high priority.
Councilmember Farber felt that the School Street expansion, the Jackson and
School intersection, and the Freeport and School Street intersection should
be on the priority list.
COUNCILMEMBER HOLMGREN MOVED TO CALL AN EXECUTIVE SESSION OF THE ELK RIVER
CITY COUNCIL TO DISCUSS POLICE UNION NEGOTIATIONS. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
.i
*
.
Capital Improvement Council Minutes
March 30, 1993
Page 3
----------------------------------------
Mayor Duitsman recessed the regular meeting of the City Council at 8:30 p.m.
for the Executive Session.
The City Council reconvened at 9:00 p.m.
Pat Klaers began the review of available finances for projects and indicated
MSA funds have been used extensively in the last several years and that
limited funds are available for projects in 1993 and 1994. Councilmember
Holmgren indicated that the School Street and Jackson Avenue intersection is
high on his priority list and felt that it should be expanded to four lanes
with a signal by September 1, 1993. The City Council agreed to have Terry
Maurer examine the feasibility of this project and report back to the
Council on April 19. Terry Maurer indicated that there is a possibility
that remaining State turn back funds could be used for this intersection.
He also stated that 1994 MSA funds could be encumbered for the School Street
and Jackson Avenue intersection.
Discussion on the Capital Project Fund finances was held.
requested that staff pursue getting the right-of-way for
improvement project so that when finances become available,
begin this project.
Mayor Duitsman
the 173rd/175th
the City could
Councilmember Scheel .indicated that she had received complaints from
residents on the condition of Concord Street and that the residents wanted
the street improved. Pat Klaers indicated that the City would do the
project if the residents requested it. Currently, Concord Street is a
private road.
Street Reserve fund finances were discussed. The Council indicated that the
first priority from this fund was 221st Street, the liquor store road was
second, and Third Street and Gates Avenue was the third priority.
City Hall Reserve finances
was acceptable for $50,000 of
Hall site to UPA be placed
Council concurred.
were discussed. Mayor Duitsman stated that it
the revenues from the sale of the old City
back into the City Hall Reserve fund. The City
Equipment Reserve and Park Dedication finances were briefly discussed.
COUNCILMEMBER DIETZ MOVED TO ADJOURN
COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
THE CITY COUNCIL MEETING.
THE MOTION CARRIED 5-0.
Xhe meeting of the Elk River City Council adjourned at 9:50 p.m.
Respectfully submitted,
.:/ l!AL- ~1L1~ (dzk)
Lori Johnson
Finance Director
.
.
.
City Council Minutes
April 13, 1993
Page 6
10. COUNCILMEMBER HOLMGREN MOVED TO CALL AN EXECUTIVE SESSION OF THE
ELK RIVER CITY COUNCIL TO DISCUSS POLICE UNION NEGOTIATIONS.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Mayor Duitsman recessed the special meeting of the City Council at 9:35 p.m.
for the Executive Session.
The City Council meeting reconvened at 9:50 p.m.
7. Capital Improvement Program
Due to the lateness of the hour, limited discussion took place on the
Capital Improvement Program. The City Administrator indicated that if
possible, he would like to discuss capital improvements with the City
Council at a future meeting when the agenda is light and allows for an
hour to two hours discussion. A discussion for 1-2 hours should
complete a review of the available CIP finances. Once this step is
completed, it is anticipated that only one additional meeting will be
required to finalize the Elk River CIP.
Brief discussion took place regarding the extension of utilities to
East Highway 10 and the trunk costs to the property owners for these
extensions. It was hoped by the Council that these costs would be
similar (in 1992 dollars) to the $3,800 per acre that was charged to
Hillside Estates and in the western area of the City. Discussion
continued regarding City assistance for some of the expenses for this
East Highway 10 project and whether or not Liquor Store funds should be
used to underwrite this project in order to help provide utilities
beyond the Highway 101-169 intersection.
Discussion took place regarding the School Street/Jackson Avenue
intersection improvement project that was reviewed at the last CIP
meeting. A handout from the City Engineer dated 4/8/93 was reviewed.
It was the consensus of the City Council that the City Engineer should
do preliminary work associated with this project in order to see if it
is feasible for this project to move forward in 1993. It was the
desire of the City Council to have an improvement project completed
before school starts in the fall. Discussion took place regarding the
financing of this project and it was indicated that the investigative
work from the City Engineer on this issue will help the City Council
decide the appropriate financing mechanism for this project.
8. Adjournment
There being no further
ADJOURN THE MEETING.
MOTION CARRIED 5-0.
business, COUNCILMEMBER HOLMGREN MOVED
COUNCILMEMBER DIETZ SECONDED THE MOTION.
TO
THE
The special meeting of the Elk River City Council was adjourned at 10:15 p.m.
Respectfully submitted,
n~~
Patrick Klaers
Special City Council/ClP Work Session
June 1, 1993
Page 4
_I
The City Administra or
Commerce Fourth of JuI
anticipating to use
Council felt that the p
the Fourth of July unde
lots in the vicinity.
reviewed with the City Council the Chamber of
parking plans and t fact that the Chamber is
he City Hall pa ing lot. The majority of the
king lot at C' Hall should be available for
the same t s and conditions as other parking
Councilmember d with the City Council a concern over the
condition of bulk fuel t s along the railroad tracks west of Proctor
Avenue. Additionally, C nci member Farber discussed with the City
Council a citizen stion regarding snow removal and the no parking
restrictions along Pr tor Ave e.
The Finance Dir tor requested Coun '1 approval for the Liquor Store to
add two addit' nal part time employee.
HOLMGREN MOVED TO IZE THE
GUILDEN AND JEAN BURANDT S PART
COUNCILMEMBER DIETZ SECONDED THE
LIQUOR STORE TO HIRE
TIME LIQUOR STORE
MOTION. THE MOTION
.)
COUNCILMEMB
MICHAEL V
EMPLOYEE
CARRIED 5-0.
5. Capital Improvement Work Session
Mayor Duitsman indicated that it was his goal to complete the 1993 CIP
at this Work Session. The Mayor also indicated that it was his strong
feeling that the City should function with an informal ClP Work Plan
and that this document should not be formally adopted by the City
Council at this time. The City Administrator indicated that he is
comfortable with this approach to accomplishing capital improvements
and stated that this is how the City has operated for the past few
years. In this manner, the City Council reviews potential new projects
and recently completed work projects in the first few months of each
year and then determines the appropriate work plan for the upcoming
year along with some goals for the next few years. The Council
concurred that it would not formally adopt a ClP in 1993 and it would
continue to function with an informal plan.
-
The City Administrator briefly reviewed the available CIP financing
mechanisms that were presented on 3/30/93. These finance mechanisms
included Municipal State Aid monies, the Capital Projects Fund, the
Landfill Fund (designated for the Library, the City Hall/Police
Department facility, and the Streets Department), the Equipment
Reserves Fund, and the Park Dedication Fund. The handouts for these
funds that were distributed on 3/30/93 were distributed again for
review by the Council.
The City Administrator reviewed in more detail the
available to finance capital improvement projects. These
other
other
funds
funds
Special City Council/CIP Work Session
June 1, 1993
Page 5
e
included the Liquor Store Fund, the Self-Insurance Fund, the NSP
Contributions, TIF, and a variety of miscellaneous funds (including
grants, special assessments, bond referendums, and HRA/EDA monies).
These funds were also outlined in handouts distributed by the City
Administrator.
Additional discussion took place regarding the following funds:
Liquor Store Fund - Discussion took place regarding the future
need for a second municipal liquor store. There was no agreement'
reached on when this store would be needed, however, a great deal
of discussion took place regarding the need to obtain the property
for a second liquor store in the near future before all the best
locations are sold or redeveloped. Concern was also expressed
regarding whether or not enough funds would be accumulated to
construct a future building without going into debt, or whether or
not some of the existing liquor store reserves would be used to
supplement other projects, specifically the East Highway 10
project. It was the general consensus of the majority of the
Council that the City should at least investigate land options
around key intersections of the City for a future second liquor
store.
.
- Self Insurance Fund - With limited additional funds being able to
be added to this category, and with expenditures being unknown at
this time, the Council had a very limited discussion on this
fund. The City Administrator noted that if the City health
insurance plan changes in the future and that if the City gets
into a type of self insurance for City employees, this fund may be
used to offset expenses.
- NSP Contribution It was noted that funds are committed through
at least part of 1995, but that beginning in 1996, approximately
$90,000 per year would be available to be allocated on projects.
The Council took no action on allocating these funds at this time.
- TIF Funds - It was noted that the funds from TIF No. 4 are
available for a water tower on the west side of the City and that
without any official designation or allocation of these funds, the
Council has committed them for this project to the Utilities
Commission. It was noted that there are available funds in TIF
Districts No. 1 and No.3, but that the funds are going to be in
demand and that the amount available has already been reduced
based on the library project commitment the City made earlier in
the evening. Typically, these funds are used for economic
development projects, but they could also be used for park
projects including the purchase of land from the County for
parking for the softball complex.
-
- Bond Referendum - Limited discussion took place on this
tool and the Council understood that it may be necessary
forward with the bond referendum in 1994 for some
community center or park issue. If this is to take place
financing
to move
type of
in 1994,
e:
-,
.
Special City Council/CIP Work Session
June 1, 1993
Page 6
the Community Center Task Force needs to reconvene or the City
Council needs to appoint a new Task Force.
The City Administrator reviewed with the City Council the 5/26/93 memo
from the City Engineer on the status of current projects.
Additionally, the City Administrator distributed a 6/1/93 East Highway
10 property owner letter inviting these individuals to a 6/15/93
informational meeting on the possibility of extending sewer and water
into this area.
The City Council directed staff to
outlined in the 3/30/93 minutes and
Council meetings.
continue to work on 1993 projects as
as discussed at subsequent City
The City Administrator indicated that he would try to put together some
type of summary documentation on the issues discussed on the 1993 and
the 1993-97 CIP. This material would serve as the starting point for
the 1994 CIP work scheduled in January/February, 1994.
7. Adjournment
There being no further business, COUNCILMEMBER DIETZ MOVED TO ADJOURN
THE CITY COUNCIL/CIP MEETING. COUNCILMEMBER FARBER SECONDED THE
MOTION. THE MOTION CARRIED 5-0.
The special meeting of the Elk River City Council/CIP Work Session was
adjourned at 10:00 p.m.
Respectfully submitted,
~ c/(J~-S
(~-J
Patrick D. Klaers
City Administrator