5.9. SR 02-28-1994
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AGENDA ITEM 5.9.
MEMORANDUM
TO:
FROM:
PAT KLAERS
STEVE ACH ~.
DATE:
FEBRUARY 28, 1994
SUBJECT: REQUEST TO PURCHASE PIN AND
POST FILE CABINET FOR STORING
AERIAL PHOTOS.
Recently, the last shipment of aerial photographs were received from
MARKHURDS Office completing our purchase order of aerials for the entire
community. As we have already found out, these aerials are going to be a
useful resource for everybody's planning and informational needs. The one
problem we have at this point is lack of a file cabinet to properly store the
aerials so they are not damaged and mishandled.
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Contact has been made with a few office supply companies to receive quotes
on the type of file cabinet that will best accommodate our needs for storing
the aerials as well as recorded plat drawings and other various engineered
drawings. The lowest quote received to purchase a file cabinet was
$1,479.80. I would like to request use of the money we saved on purchasing
the aerials by including Terry Maurer's request for a set of aerials, to
purchase the file cabinet. The following is a breakdown of the expenditures
for purchasing the aerials, money saved from the original quote, and the
price of the requested file cabinet.
AERIAL PHOTOGRAPH COST
. Original quote of $55.00 per sheet times 92 sheets
$ 5,060.00
. Actual cost as a result of including Terry Maurer's
request to purchase a set of aerials at $36.00 per
sheet times 92 sheets
$ 3,312.00
. Cost savings to the City from the original quote
$ 1,748.00
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P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
e COST OF MASTER FILE CABINET
. 502MF-2436 24x36 Master File 2 Cabinet
$ 1,147.30
. Carrier strips for supporting hanging documents
($52.25 each)
104.50
. Freight charge
137.68
Total
$ 1,389.48
. Tax
90.32
Grand Total
$ 1,479.80
In summary, the money saved by including Terry Maurer's order for the
aerials with the City's, is enough to purchase a file cabinet to store the
aerials and various planning and engineering documents that we have within
the office. Therefore, authorization is requested to purchase the file cabinet
as outlined above.
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