3.1. SR 08-14-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Consent Au st 14,2006
Item Description
Consider Rivers Ed e Downtown Block P
Item Number
3.1.
Prepared by
Scott Clark
Reviewed by
Introduction
Rivers Edge is requesting Council approval for a downtown block part to be held on Saturday, August 26,
2006 from 3:00 p.m. to 12:00 a.m. This event would be held in conjunction with a sidewalk sale and the
overall purpose of the event is to bring visibility to the downtown area. The anticipated attendance is 250
to 350 for the dance and band event which will be staged in the north end of Rivers Edge Commons (the
Parks and Recreation Commission granted approval of the same on August 9,2006). At this time, it has
been planned to have a snow fence boundary for the dance area and the other downtown restaurants will
have the ability to sell their wares outside of their stores as part of the sidewalk sale. Based on having a
specific dance area, were liquor is being served, and then having other food outside of the fence area,
allows for family activities especially during late afternoon and/or early evening. All pertinent staff
members have reviewed the event and consulted with Rivers Edge coordinator, Fred McCoy. The City's
HRA has agreed that as part of the downtown marketing efforts they will contribute $2,000 towards the
event which will cover the costs of police security, street crew sign set-up, street cleaning and portable
sanitation.
Discussion
Based on internal discussions staff is recommending approval of the event based on:
1) Adequate police security as approved by Chief Behan (at this time the Chief anticipates two
full time officers in addition to reserves).
2) Main Street and Jackson will be closed from Saturday starting at 3:00 p.m. until Sunday at
6:30 a.m. Closure signs will be posted at Parrish and Main, Jackson Street at Highway 10 and
Main Street easterly of the alley that is behind the Brick Block.
3) Street crews will provide final clean-up but petitioner shall have adequate garbage containers
to handle the majority of waste.
4) Five portable sanitation units
5) Securing permission from the owners of the alley located on the east side of the Sunshine
Depot to close off the same.
6) On Monday petitioner shall be responsible for properly securing access and cleaning any
garbage located in the adjacent construction sites.
7) A certificate of insurance indicating that the applicant has a policy of public liability
insurance in the amount of $1,000,000 must be provided to the City of Elk River 10 days
prior to the event.
8) Securing approval from the City Council for outside liquor license extensions for any
business that plans sell on the street.
Financial Impact
The HRA has contributed $2,000 towards the event.
Attachments
. Special Event Form and map as presented by petitioner.
Action Requested
Staff recommends the event based on the recommendations as presented.
Council Action
Follow Up
Motion by _
Second by _
Vote
S:\Community Development\Scott Clark\Request Council Action 81406 block party.doc
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City of
Elk ---
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1. ~ed--el'l\ck iJeJ1nJ~ !J1t"Ccr7
(Full name of applicant including first, middle, last, and~aiden)
2.1J1(?('~~, fJh(~;l/~r7b*"FjJ"t!~ ~~) 7~5 '-It:fl 0'101
(ApplicaKt's business name) (Applicant's business phone number)
6,)/ fJ1;;; fJ1 s::/ .Elk Rt 'v -e r
(Applicant's business address)
4. ,V(ju.rYJ t-du..J >1 P (Ie tf/v e r
(Name of business where event will be located)
c5/Jll1e
(Address where event will be located
.--..--
CITYOF'ELKRIV.ER
SPECIAL EVENT FORM
3.
5.
6.
(Dates e ent will take place)
7. PUblic/Private~ Prope~(circle one)
8. Written permission of property owner attached DYes ~ No
9. Registered with State of :Minnesota D Yes
*10. Certificate ofInsurance attached DYes
)ZJ No
~No
11. Contact Planning Department for information regarding temporary signs.
12. If applicable, contact the :Minnesota Department of Health regarding itinerant food license(s) at
651-201-4505
* A certificate of insurance indicating that the applicant has a policy of public liability insurance in the amount of
$1,000,000 must be provided to the City of Elk River 10 days prior to the event.
I certify that the answers given herein are true and complete to the best of my knowledge and I have not omitted
any information. I further nnderst=d that false, mislea~.. e~ m, forman,' on, . in my application form may
disqualify me from liolding this event ff) 1JJ~
Date: l~ ;?~ ,;0-oh Signed: , ·
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This form is to be used for carnivals, Chamber of Commerce 4th of] ufy Celebration, and Art Soup Celebration.
Submit Application to: City of Elk River
Joan Schmidt, Ci!JI Clerk, 13065 Orono Parkwqy,Elk River, MN 55330
Question regarding this application mqy be addressed to the City Clerk at (763) 635-1000
S:\CLERK\LI CENSES\Special Events \SpEV entapplica tion.doc
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