6.1. SR 04-11-1994
. rl; ~"-(
( II
.~~YI~b
~ ~ River
ITEM 6. 1.
TO: MAYOR & CITY COUNCIL
FROM: PATRICK KLAERS, CIT~~~NI~TRAToR
'~
DATE: JANUARY 7, 1994 \ ( 1 '
SUBJECT: FINANCE AWARD
It is with great pleasure that I notify the City Council that
the City of Elk River has received the certificate of
Achievement for Excellence in Financial Reporting for the 1992
fiscal year. A plaque will be received within the next two
months. Once this plaque acknowledging the Certificate of
Achievement is received by the City, a formal Mayor
presentation to the Finance Director is planned. In this
manner, the appropriate "photo opportunity" will hopefully
happen and appropriate recognition for the outstanding job our
City Finance Director, Lori Johnson, has done can take place.
.
Attached is some information relating to the Certificate of
Achievement (COA). The attachments include a letter to the
Mayor, a certificate, a news release, and some information from
a booklet that was provided to the City that displays which
gove.rnmental units in Minnesota have received the certificate,
along with some data about Minnesota as compared to all of the
United States.
The Certificate of Achievement is a prestigious national award
recognizing conformance with the highest standards for
preparation of State and local government financial reports.
In order to be awarded a Certificate of Achievement, a
government unit must publish an easily readable and efficiently
organized comprehensive annual financial report whose
components conform to program standards. Such comprehensive
annual financial reports must satisfy both generally accepted
accounting principals and applicable legal requirements.
A Certificate of Achievement is valid for a period of one
year. The City of Elk River has received a Certificate of
Achievement for the last four (4) consecutive years ending on
December 31, 1992.
Lori Johnson, Finance Director, is
primarily responsible for having
certificate. It is also appropriate to
Senior Accounting Clerk Joan Frick as
the background work that was needed in
award.
the individual that is
the City earn this
acknowledge the work of
she has assisted Lori in
order to receive this
.)
It is interesting to note
was only one of 48 cities in
out of approximately 850
River is one of 64 cities in
that in 1989, the City of Elk River
Minnesota that received this award
cities. In 1992, the City of Elk
Minnesota that has received this
P.o. Box 490 . 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
Elk River City Council Meeting
January 10, 1994
Page 2
---------------------
TERM ENDING 12-31-96.
e
--JOHN DIETZ TO THE LIBRARY BOARD FOR A THREE-YEAR TERM ENDING
12-31-96.
--JAMES TACHENY TO THE PLANNING COMMISSION FOR A THREE-YEAR TERM
ENDING 12-31-96.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
5. CONSENT AGENDA
6.5. RESOLUTION 94-5 ADOPTED -- A RESOLUTION APPROVING PREMISE PERMIT
APPLICATION FOR FRATERNAL ORDER OF EAGLES #3264
6.6. APPLICATION FROM EXEMPTION FROM LAWFUL GAMBLING FOR ST. ANDREWS
SCHOOL - APPROVED
6.7. RESOLUTION 94-6 ADOPTED -- A RESOLUTION AUTHORIZING EXECUTION OF
PROXY IN FAVOR OR CERTAIN AMENDMENTS TO THE DECLARATION OF TRUST
OF THE MINNESOTA MUNICIPAL MONEY MARKET FUND
COUNCILMEMBER DIETZ MOVED TO APPROVE THE CONSENT AGENDA WITH THE
EXCEPTION OF ITEM #6.2. COUNCILMEMBER FARBER SECONDED THE MOTION. THE
MOTION CARRIED 4-0.
~ 6.1. Finance Award - Certificate of Compliance
The City Administrator informed the Council that the City of Elk River
has received the Certificate of Achievement for Excellence in Financial
Reporting for the 1992 fiscal year. Pat Klaers commented on the
outstanding performance of the Finance Director for achieving this
recognition for the fourth consecutive year. He also acknowledged Joan
Frick, Senior Accounting Clerk for her assistance in obtaining this
achievement.
COUNCILMEMBER HOLMGREN MOVED TO COMMEND LORI JOHNSON, FINANCE DIRECTOR,
AND HER STAFF FOR OBTAINING THIS CERTIFICATE OF ACHIEVEMENT FOR THE
FOURTH CONSECUTIVE YEAR. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE
MOTION CARRIED 4-0.
6.2. Consider Tax Increment Financing Plan for Tax Increment Financing
District No. 12 (EDA Main Street Project)
The Council received a request, in writing, from the Bruce Company to
delay action on this issue until January 18i the delay would allow the
Bruce Company time to receive further reaction from the Downtown
Corporation and the Elk River Chamber of commerce who would be
discussing the issue on January 11.
.
Mayor Duitsman requested that the Council delay any action on this item
until January 31. He indicated that he would be out of town on January
18 and 25.
e)
--
.
.
Ii-.
____ _" .__u._.~
_-.----w
~.w_.'._m_.__
= _u.. ._.......
-'-,--,--------
r==- ==-.:;c=.-:=:=.
- -- - _._-.
-- - --"
.----.-
-.----
--~---
-- - -"--
GOVERNMENT FINANCE
OFFICERS MSSOCIATION
180 North Michigan Avenue. Suite 800. Chicago. Illinois 60601
312/977-9700. Fax: 312/977-4806
December 28, 1993
The Honorable Henry Duitsman
Mayor
City of Elk River
P.o. Box 490
Elk River, Minnesota 55330
Dear Mayor Duitsman:
We are pleased to notify you that your comprehensive annual finan-
cial report for the fiscal year ended December 31, 1992 qualifies
for a Certificate of Achievement for Excellence in Financial
Reporting. The Certificate of Achievement is the highest form of
recognition in governmental accounting and financial reporting,
and its attainment represents a significant accomplishment by a
government and its management.
When a Certificate of Achievement is awarded to a government, an
Award of Financial Reporting Achievement is also presented to the
individual designated by the government as primarily responsible
for its having earned the certificate. Enclosed is an Award of
Financial Reporting Achievement for: Lori Johnson,
Finance Director.
The Certificate of Achievement plaque will be shipped under sepa-
rate cover in about eight weeks. We hope that you will arrange for
a formal presentation of the Certificate and Award of Financial
Reporting Achievement, and that appropriate publicity will be
given to this notable achievement. To assist with this, a sample
news release and the 1992 Certificate Program results are enclosed.
We hope that your example will encourage other government offi-
cials in their efforts to achieve and maintain an appropriate
standard of excellence in financial reporting.
Sincerely,
GOVERNMENT FINANC~OFFICERS ASSOCIATION
~~ (2. ~~~
Steph~n J. G1uthier
Director/Technical Services Center
SJG/kas
Enclosures
WASHINGTON OFFICE
1750 K Street. N.W.. Suite 650. Washington. DC 20006
202/429-2750 . Fax: 202/429-2755
.
c:
o
.-
.j...)
~
.-
u
o
tI')
tI')
<
.
tI')
~
~ ~
u
~'"\j
~ ~
o ;
U
>-d
c:
~
v
u
c:
~
c:
.-
~
tI')
v
.j...) .j...)
M ~
- .j...)
~rJ)
E>-d
c: v
~ .j...)
v .-
> c:
o:::J
C,) v
v....c:
~ .j...)
-~
t-; 0
.
.~
..:::
....
~
Z
~
~
~
>
~
I-(
:=
u
<
C-'
Z
I-(
~
~
~
~
~
<
I-(
U
Z
~
I-(
P-c
P-c
o
Q
~
~
~
~
~
tJ
....
~
c
....
H
~ 0
o.w
Ul u
~ ~
..c: .r-!
OQ
IJ
ClJ
.r-! U
H ~
o 10
...:l~
.r-!
~
10
.w
o
Ul
Q)
~
~
.r-!
:E:
H
Q)
:>
.r-!
0::
~
.....-i
lil
~
o
>..
.w
.r-!
C.J
"" -
l:! ~ '<l::].::
;::::bO~~
ii: E.:: ~ t:
-::~~~3
;;;; 0 ~ - t:
;::bO-.t;~-
-....e::-~
E .~ _ E-::
~ -:::.t: t;.~
o - \:j ""..::
l.):: 6 ~~
~ .E .= ..::: -
-:::::Li:S~
~::-~::
..t:> g .~":: ~
""l';:$. :.... ~ :: ...
~Vi\J-~
E':: ~ ~ ~
~::t;E~
_ to) u - -
5.~ t.:J t t;
'': ~ .~ 5 ~
:: t:-2.bet:
~...:: _ t.l""\:
E..g5~~
~S~-Vi
':: ~ .~ .E ::
u ~.s: ~E
'<l::~-:::-eo
be.- '-' :: 0
.:: ~ '<l:: ~ ~
~ .5 '0' ~.E bO
~ 3: .::;.~ ~:2
e::ot:-""....
_ -5':= ::..::: 0
.;:: 0::: ~ ~ ~
u _ ... .: c:s :....
::_toI~O-
~ .Q u .~ ~ .~
L:: .~ .t:""6 ~ E
0- ~ ~"' {O.s
"'2 ~.S 0-.::" '::'
t: ~ .~ ~ ~ ::
s~..::t:it:s:
~to)~~\I')::
"" .~ ._ 1:: E
...::: ~.~ 1: c ~
hosue-6
- be
~ f'i
0')
0')
r-i
co
N
~ H
Q)
..Q
~ E
ClJ
U
ClJ
Q
....
.s:
'-'
""
c5
.~
.:::
a
~
""
8
BJ~
r--:---- . .--.~ -.."
~:~_.~:.
=-_:c ......:.:...
--...-.-..-.............
~:ff7-O ~~2
.
GOVERNMENT FINAN,-:;E
OFFICERS ASSOCIATION
180 North Michigan Avenue, Suite 800. Chicago. Illinois 60601
312/977-9700. Fax: 312/977-4806
December 28, 1993
NEWS RELEASE
For information contact:
Stephen Gauthier (312) 977-9700
(Chicago)--The Certificate of Achievement for Excellence in Finan-
cial Reporting has been awarded to:
CITY OF ELK RIVER
by the Government Finance Officers Association of the United States
and Canada (GFOA) for its comprehensive annual financial report
(CAFR). The Certificate of Achievement is the highest form of
recognition in the area of governmental accounting and finan-
cial reporting, and its attainment represents a significant
~ accomplishment by a government and its management.
An Award of Financial Reporting Achievement has been awarded
to the individual designated as primarily responsible for
preparing the award-winning CAFR. This has been presented to:
LORI JOHNSON, FINANCE DIRECTOR
The CAFR has been judged by an impartial panel to meet the
high standards of the program including demonstrating a construc-
tive "spirit of full disclosure" to clearly communicate its
financial story and motivate potential users and user groups
to read the CAFR.
The GFOA is a nonprofit professional association serving
12,625 government finance professionals with offices in Chicago,
Illinois, and Washington, D.C.
.
- 30 -
WASHINGTON OFFICE
1750 K Street. N.W.. Suite 650. Washington. DC 20006
202/429-2750 . Fax: 202/429-2755
" CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN
FINANCIAL REPORTING
.:....,,..~::.:>~.;,
#.,. '.. ...-.....~
. :. Government Finance Officers Association
.. '.~ 5.;;;:.L ~::'.~:~ ~.::::: . " ,.
::-:'.~\,,",~'.~i ~':-::~< :/~:: :'.~'
.... ,.;.' '1992 RESULTS' .:':-
....,.:...,..,........ " ,.':
.;.;,,1..,......:,..-....:.-.... ",', '""- ", ,,"
~ :'.. ~:,~~:-'::;.~ ~:::~.;:3.:~.::2~:.:::.; '.-"X+:: ::~~ 7;-'~\' .~..- .' ~:: ':: ~;_ ~_'." . _. .
The Certificate. of Achievement for Excellence in Finan~
cial Reporting is ,maward designed to recognize and en-
courage e,xcellence in financial reporting by state ana.
local governments.,.The attainment of a Certificate of
Achievement represents a significant accomplishment
for a gove~ent and its. management. . .
The Certificate of Achievement for Excellence in Finan-
cial Reporting Program (Certificate Program) was estab-
lished by the Government Finance Officers Association
(GFOA) in 1945. The GFOA instituted the program to
encourage all government units to prepare and publish
an easily re~dable and understandable comprehensive
annual financial report/component unit financial report
(CAFRICUFR) covering all funds and financial transac-
tions of the government during the fiscal year. The
GFOA believes that governments have a special respon-
sibility to provide the public with a fair presentation of
their financial affairs. CAFRs/CUFRs go beyond the re-
quirements of generally accepted accounting principles
(GAAP) to provide the many users of government fi-
nancial statements with a wide variety of information
useful in evaluating the financial condition ofa govern-
ment.
To be eligible for a Certificate of Achievement, a report
must be the published CAFRlCUFR of a unit of govern-
ment or a public employee retirement system. Eligible
CAFRs/CUFRs must include general purpose financial
statements presented in conformity with GAAP. These
reports are also required to have been audited in accor-
. dance with generally accepted auditing standards, with
the auditor taking at least "in relation to" responsibility
for combining, individual fund and account group pre-
sentations. To earn a Certificate of Achievement, a
CAFRICUFR should give a clear and thorough view of
the government's finances. Award-winning reports
should enhance the reader's understanding of the infor-
mation required by GAAP for fair presentation of the fi-
nancial statements, be efficiently organized and adhere
to certain generally accepted terminology and formatting
conventions. The Certificate Program provides partici-
pants with extensive technical reference material on gov-
ernmental accounting and financial reporting theory.
This material provides fmance officials with the tools
they need to improve their financial reporting tech-
niques.
To participate in the Certificate Program, government
units must complete an application form and submit four
copies of their CAFR/CUFR, with the appropriate fee, to
the GFOA for review by the Certificate Program's Spe-
cial Review Committee. Applications can be obtained
from the GFOA's Certificate Program staff in Chicago
(3121977-9700). Submissions must be postmarked
within six months of the government's fiscal year end.
AWARD WINNERS FOR FISCAL YEARS Ei'tUED IN 1991
.
e)
_.H
Minnesota
Al bert Lea
Anoka
.A.noka County
Austin
Blaine
Bloomington
Blue Earth County
Breckenridge
Brooklyn Center
Brooklyn Park
Champlin
Chaska
Columbia Heights
Coon Rapids
Conage Grove
Dakota County
Detroit Lakes
Duluth
Eagan
Eden Prairie
'. Elk River
_Fairmom
--Falcon Heights
Faribault
Fergus Falls
i
I
I
I
/
I
I
,
Fridley
Golden Valley
Goodvicw
Hennepin County
Hopkins
lnver Grove Heights
Lakeville
Mahtomedi
Mankato
Maple Grove
Maplewood
Metropolitan Council of the Twin
Cities Area
Metropolitan Transit Commission
Metropolitan Waste Comrol Com-
mission
Minneupolis
Minneapolis Employees Retirement
Fund
Minneapolis Fire Deparnnent Relief
Association
Minneapolis Library Board
Minneapolis-Saim Paul Metropolitan
AirportS Commission
Minnesota Public Employees Retire-
mem Association
Minnetonka
Moorhead
Mora
Morris
Mound
Mounds View
New Brighton
New Hope
North Mankato
North Saint Paul
o akd ale
Olmsted County
Orono
Plymouth
Ramsey County
Rice County
Richfield
Robbinsdale
Rochester
Roseville
Saint Cloud
Saint Louis County
Saint Louis Park
Saint Paul
Saint Paul Housing and Redevelop-
ment Authority
Shakopee
Shoreview
State of Minnesota
Steams County
Stillwater
Suburban Hennepin Regional Park
District
8
\Vadena
Wascca
Washington County
Wayzata
Wcst Saint Paul
Westcm Lake Superior Sanitary
Disuict
While Bear Lake
\Villemie
Winona
Worthington
CertifICates Awarded
For Reporting Entity FLSCal Years Ended in 1991
and Processed by GFOA in CaJendar Year 1992
e) Colleges
School Council of and
Municipal Countv District Enterprises Government State PERS Other Univ. Total
Alabama 10 11
Alaska 5 6 4 15
American Samoa 1 1
Arizona 21 3 34 2 62
Arkansas 5 5
California 135 14 1 9 1 12 172
Colorado 36 14 18 ,., 2 6 79
:>
Connecticut 28 1 1 1 2 ,.,,.,
:>:>
Delaware 2 1 3
Dist of Columbia - 1 1 2
Florida 108 28 2 7 1 7 153
Georgia 32 14 3 '" 1 1 54
:>
Hawaii 1 2 1 5
Idaho 3 2 1 1 7
illinois 77 10 9 5 13 15 2 132
Indiana 10 2 1 5 1 2 21
Iowa 18 2 3 23
Kansas 12 4 1 2 1 20
Kentucky 7 1 1 1 1 1 12
Louisiana 5 3 13 1 1 1 1 25
Maine 1 1
Maryland 11 9 2 1 4 1 1 29
jassachusettS 1 1 2
chigan "'? 13 1 1 3 50
:>-
Minnesota 64 10 4 1 1 3 3 86
Mississippi 2 1 1 4
Missouri 32 5 " 2 1 2 45
:>
Montana 3 3 1 1 8
Nebraska 4 1 6
Nevada 7 2 1 2 1 1 7 21
New Hampshire 2 1 3
New Jersey 1 1
New Mexico 2 1 3
New York 19 7 4 1 1 5 38
North Carolina 38 30 12 1 82
North Dakota 3 1 4
Ohio 74 29 23 " 1 1 6 5 142
:>
Oklahoma 8 1 9
Oregon 28 9 20 2 2 1 7 69
Pennsylvania 11 9 6 3 1 2 1 "'"
:>:>
Rhode Island 7 7
South Carolina 21 9 5 2 1 1 39
South Dakota 3 3
Tennessee 13 " 2 1 1 20
:>
Texas 127 28 35 8 7 1 4 13 223
Utah 13 2 6 1 1 23
Vermont
_ginia 29 14 12 1 '" 61
:>
. shington 21 9 3 8 1 2 45
West Virginia 2 2
Wisconsin 8 7 1 18
Wyoming -5. -3. - ~ - - - - - -2
- - - - - -
TOTAL ~ ~ f.U 9, -16 24 .-Mi --8.2 --..5. ~
31
Statement of Operations
Reports Submitted and Certificates Awarded
For Fiscal Years Ended in 1991, 1990, 1989, and 1988
.
FY 91 Reports FY 90 Reports FY 89 Reports FY 88 Reports
BJ T)'pe of Processed in 1992 Processed in 1991 Processed in 1990 Processed in 1989
Government Submissions A wa rds ' Submission.. A wards Submissions A ward:; Submissions A wards
Municipal 1173 1105 1090 1017 984 908 916 810
County 322 308 303 283 275 263 239 217
School District 227 215 190 177 170 155 131 124
Enterprise 98 93 86 85 84 80 64 60
Council of Govts. 16 16 14 14 13 12 12 12
State 26 24 24 22 20 18 16 15
PERS 67 66 59 59 53 50 44 38
Universities 6 5
Other -26 -8.2 J.a ---Rl -66 -62 -6.3. -51.
TOTAL REPORTS 2031 J.2.ll ~ llili 1665 1548 ~ 1.ill.
By Fiscal Year End
January 0 0
February 8 8 8 8 8 8 7 6
March 12 9 10 9 9 7 7 4
April 79 74 70 67 63 61 60 55
May 8 7 8 7 5 4 5 4
June 9~") 882 842 776 739 675 644 567
.....
.UIY 5 5 5 4 6 3 4 2
~ugust 52 49 48 45 42 39 34 31
September 360 345 344 327 323 302 297 277
October 4 4 1 1 1 1
November 7 7 7 7 6 6 5 5
December ~ ..ill. ..2ll ~ 46'1 44? 422 3E2.
--'-'-'"
TOTAL REPORTS 2ml .lm ~ ~ ~ ~ ~ n'",
.
32
.
Total Governmental Units and Submitters
Total cities and counties per 1987 census of governments*
Total submissions by cities and counties for fiscal years ended in 1991
Percentage of total cities and counties submitting
Cities
Population Units Submit Percent
1 - 9.999 32.514 189 0.58%
10,000 - 24,999 2.008 355 17.68%
25.000 - 49,999 791 279 35.27%
50.000 - 99.999 353 208 58.92%
100.000 - 249,999 148 96 64.86%
250.000 or more ~ -ll 67.11 %
Total 35,890 1.178 3.28%
% of an cities over 250.000 67.11 %
% of all cities over 100.000 65.63"%
% of all cities over 50.000 61.53%
% of all cities over 25,000 46.35%
% of all cities over 10.000 29.30%
. % of all cities 3.28%
"'The term "cities" includes cities, municipalities, villages and townships.
.
33
Counties
38,932
1,501
3.86%
Units
Submit
Percent
698 2
943 13
615 28
387 67
230 97
It)9 -1J..Q
3.042 323
% of all counties over 250,000
% of all counties over 100.000
% of all counties over 50,000
% of all counties over 25.000
% of all counties over 10.000
% of all counti es
0.29%
1.38%
4.55%
17.31 %
42.17%
68.64%
10.62%
68.64%
53.38%
35.62%
21.98%
13.69%
10.62%
Cit~. and County Reports Submitted (including ineligible reports) for Fiscal \ears Ended in 1991
Compared to Total Cities and Counties
Cities Counties
. % %
Units* Submitters Submit Units* Submitters Submit
Alabama 436 11 2.52 67 0 0
Alaska 149 5 3.36 9 6 66.67
Arizona 81 23 28.40 ]5 3 20.00
Arkansas 483 5 1.04 75 0 0
California 442 ]49 33.71 57 ]6 28.07
Colorado 266 38 14.29 62 14 22.58
Connecticut 180 28 15.56 0 0 0
Delaware 57 2 3.51 " 1 33.33
;)
Borida 390 109 27.95 66 30 45.45
GeC\rgia 532 35 6.58 158 15 9.49
Hawaii 1 1 100.00 3 2 66.67
Idaho 198 4 2.02 44 2 4.55
Illinois 2713 81 2.99 102 10 9.80
Indiana 1575 10 .63 91 2 2.20
Iowa 955 19 1.99 99 2 2.02
Kansas 1987 13 .65 105 4 3.81
Kentucky 437 10 2.29 119 1 .84
Louisiana 301 6 1.99 61 3 4.92
Maine 493 3 .61 16 0 0
Maryland 155 12 7.74 23 9 39.13
Massachusetts 351 2 .57 12 0 0
Michigan 1776 34 1.91 83 13 15.66
.. Minnesota 2653 65 2.45 87 10 11.49
. Mississippi 293 3 1.02 82 0 0
Missouri 1255 33 2.63 114 5 4.39
Montana 128 " .02 54 3 5.56
;)
Nebraska 988 4 .40 93 0 0
Nevada 18 7 38.89 16 2 12.50
New Hampshire 234 3 1.28 10 0 0
New Jersey 567 1 .18 21 0 0
New Mexico 98 2 2.04 33 1 3.03
New York 1547 22 1.42 57 9 15.79
North Carolina 495 41 8.28 100 30 30.00
North Dakota 1721 4 .23 53 0 0
Ohio 2258 74 3.28 88 29 32.95
Oklahoma 591 8 1.35 77 1 1.30
Oregon 240 28 11.67 36 9 25.00
Pennsylvania 2570 15 .58 66 11 16.67
Rhode Island 39 8 20.51 0 0 0
Soutt, Carolina 269 22 8.18 46 10 21.74
South Dakota 1293 3 .23 64 0 0
Tennessee 334 15 4.49 94 3 3.19
Texas 1156 134 11.59 254 31 12.20
Utah 225 14 6.22 29 2 6.90
Vermont 292 0 0 14 0 0
Virginia 229 32 13.97 95 14 14.74
Washington 266 23 8.65 39 9 23.08
West Virginia 230 0 0 55 0 0
. Wisconsin ]848 9 .49 72 8 11.11
Wyoming ~ ---5: 5.26 ?" --3 13.04
----..:2.
TOTAL 35.890 1178 3.28 3,042 323 10.62
*Source: 1987 Census a/Governments
Cities include cities. municipalities. villages and townships. 34