8.1. SR 10-02-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
StaffU dates October 2, 2006
Item Description
YMCA U date
Item Number
8.1.
Prepared by
Lori ohnson, Ci Administrator
Reviewed by
Introduction
This is an update on the YMCA (city recreational facility to be leased to the YMCA) project. Council
input on how to proceed with selecting an architect is requested.
Discussion
I have been working with Anita Lancello Bydlon of the YMCA of Metropolitan of Minneapolis to put
together a schedule for the YMCA project. She informed me on September 22 that the Board of the
YMCA of Metropolitan of Minneapolis met and requested that, if possible, the opening be set for March
2008. I subsequendy received an email from Ms. Lancello Bydlon stating that they were "FINE with an
early September" 2008 opening. Their estimated time from building design to opening ranged from 17 to
22 months, which is likely why they adjusted their targeted opening date.
In addition to the design and construction schedule, the City needs to handle planning, bonding, and
administrative items, such as selection and approval of an architect and the lease. These need to be added
to the schedule; however, I don't expect that they will add much time since many of them can run
concurrendy with building design.
Currendy, staff is gathering information and beginning to gear-up for this project. Peter Beck is working
on the Memo of Understanding received from the YMCA and the lease that needs to be drafted between
the YMCA and the city. I have initiated discussions with bond counsel so the bond issue can proceed. A
public hearing needs to be held in order to issue the bonds; however, that does not need to take place
immediately. Community Development Director Scott Clark is working on identifying any planning
issues and approvals that need to be completed, and Parks and Recreation Director Bill Maertz is
determining if there are any park issues related to Orono Park that need review. As soon as I get that
information, we will put together a project schedule including the steps the Council needs to take and the
timeframe in which they need to be completed.
Finally, staff would like direction on how the Council would like to proceed in selecting an architect for
this project. The Council could request proposals with staff and/or Council conducting interviews and
making a recommendation to Council for fInal approval. This process could take several months.
Alternately, the YMCA has offered to interview architects and recommend up to three architectural fIrms
for Council consideration. This option may speed up the process. According to the YMCA's estimated
schedule, building design needs to start in November to meet the YMCA's targeted opening date.
Financial Impact
None
S:\Council\Lori\2006\ YMCA 100206.doc
Attachments
None
Action Requested
. Direction on selecting an architect for the city recreational facility to be leased to the YMCA.
Council Action
Motion by _
Second by _
Vote
Follow Up
S,\Council\Lori\2006\YMCA lO0206.doc