8.6. SR 05-02-1994
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AGENDA ITEM 8.6
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CONSULTING ENGINEERS April 27, 1994
File: 230-212-10
CIVil ENGINEERING:
ENVIRONMENTAl
MUNICIPAl
PlANNING
STRUCTURAl
_ SURVEYING
TRAFFIC
TRANSPORTATION
1326 Energy Park Drive
St. Paul, MN 55108
612-64H389
Fax: 612-644-9446
_9800 Shelard Parkway
Minneapolis, MN 55441
612.546-0432
Fax: 612.544.6398
Mr. Pat Klaers
City Administrator
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: CONCORD STREET RECONSTRUCTION
FEASIBILITY STUDY
Dear Mr. Klaers:
As directed by the City Council we have prepared the attached feasibility study for the
reconstruction of Concord Street. Concord Street is a private road south of County Road 33
and west of Greenhead Acres First Addition. Earlier this year the abutting property owners
to Concord Street requested information on the cost of upgrading their street city standards
with the idea that the City would take over ownership and maintenance after that point. In
February an informational meeting was held with the property owners and four options were
discussed. Based on this information, the property owners submitted a petition to the City
requesting a bituminous upgrading of their road with the City taking over maintenance after
completion. The attached feasibility study discusses this proposed improvement.
In order to proceed with this project the City Council would need to consider the attached
resolution which accepts the feasibility study and orders the public hearing. We have
tentatively scheduled the public hearing for the June 6, 1994 City Council meeting. Since
this project requires each of the property owners to dedicate right-of-way to the City before
proceeding, it may be appropriate to require all of the affected property owners to sign a
letter of understanding indicating that they will sign the appropriate easement documents
dedicating the right-of-way to the City at no cost once the project proceeds. The City may
want to consider sending such a letter with an explanation, along with the public hearing
notice.
If you have any questions, regarding this information, please call.
Sincerely,
MSA, CONSULTING ENGINEERS
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Terry J. Maurer, P. E.
212-2703.apr
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RESOLUTION 94 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION RECEIVING THE FEASIBILITY REPORT
AND ORDERING A PUBLIC HEARING ON THE
IMPROVEMENT IN THE MATTER OF THE CONCORD STREET
IMPROVEMENT OF 1994
WHEREAS the Feasibility Report ordered by the Council in Resolution 94-25 has been
prepared with reference to the Concord Street improvement and was received by
the City on May 2, 1994; and
WHEREAS the Feasibility Report recommends that the proposed improvement is feasible;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
1.
The City Council will consider the Concord Street improvement as described in the
Feasibility Report and the assessment of the property abutting this proposed improvement
for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Section
429 at an estimated total cost for the improvement of $116,600.
2. A public hearing shall be held before the City Council on the proposed improvement on
the 6th day of June, 1994, at 7:00 o'clock p.m. at Elk River City Hall.
3. The City Administrator shall provide two published notices (one week apart) in the official
newspaper with at least three days between the last publication date and the hearing, and
mailed notice ten days prior to the hearing as required by law.
Passed and adopted this 2nd day of May, 1994.
Henry A. Duitsman, Mayor
ATTEST:
Sandra A. Thackeray, City Clerk
219-2703.apr
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FEASffiILITY STUDY
FOR
CONCORD STREET CONSTRUCTION
IN THE
CITY OF ELK RIVER
APRIL 1994
I hereby certify that this Feasibility Study was written by me or under my direct supervision
and that I am a duly registered Professional Engineer under the laws of the State of Minnesota.
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M~QJl/<<<<-{(-<. ;
Terry J. Maur ~ P.E.
Reg. No. 15315
PreparrA by: Ill' Ii
FEAS-230.212
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INTRODUCTION
This feasibility study was initiated by a petition from the property owners on Concord Street, and
was authorized by Resolution 94-25, which was adopted by the Elk River City Council on March
21, 1994. The petition calls for public street and drainage improvements on Concord Street. This
area is currently a private road located south of County Road 33 and west of Greenhead Acres 2nd
Addition as shown on Exhibit 1. The property owners are asking that the city assume ownership
of the street, improve the existing street to city standards, and assess the property owners the costs
of the improvements
The purpose of this study is to analyze the existing conditions, the feasibility of a new bituminous
road along Concord street, and estimated project costs.
PROJECT HISTORY
The residents from Concord Street contacted the city regarding upgrading and public take over
of their street. A study of the street was undertaken followed by an informational meeting in
February with residents to discuss four options for public take over. The four options were:
Option 1: A 26-foot wide bituminous roadway with 3-foot aggregate shoulders.
Option 2: A 32-foot wide gravel base roadway.
Option 3: A 22-foot wide bituminous roadway with 2-foot aggregate shoulders.
Option 3: A 26-foot wide gravel base roadway.
After the informational hearing, the property owners presented a petition to the City, containing
nine signatures of effected property owners. The petition requests improvement of Concord
Street using the design outlined in option 3, which is a bituminous roadway 22 feet wide with 2-
foot gravel shoulders. The petition also requests a 15 year assesment at the current interest rate,
at which the owners beleive to be 6 %. The petition contains nine signatures of effected property
owners, there are an additional three property owners who would be assessed for improvements,
who are not included on the petition. According to written comments attached to the petition,
these unsigned property owners are in the process of selling their property and do not feel that
they would benefit from the proposed improvements.
FEAS-230.212
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EXISTING CONDITIONS
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Currently Concord street is a private, narrow gravel road approximately 3100 feet in length. The
existing road is filled with ruts, holes and a uneven driving surface. In the past the road has
required much maintenance with little improvement to the overall condition of the road.
PROPOSED IMPROVEMENTS
The proposed improvements consist of constructing a new bituminous surfaced road 22 feet
wide with 2 foot aggregate shoulders as shown in Exhibit #2. Constructing this new road will
involve excavating the existing road, placing a 5 inch aggregate base under a 2.5 inch bituminous
driving surface with 16 foot driveway aprons to each property. The improvements will also
include new driveway culverts, ditch cleaning work to improve drainage, and the construction of
a cul-de-sac at the end of the street. The city of Elk River would assume the existing 66 foot
roadway easement and maintenance of the new road.
EASEMENT AQUISITION
e Before Concord Street can become a public street, the city will have to assume a 66-foot easment
along the property. Research of the Sherburne County records indictes there currently exists a
66 foot easement which allows each property owner to use their neighbor's portion of the existing
roadway. This easment is described on each of the property owner's titles. If Concord Street is
to become a public street, each property owner must be willing to dedicate their portion of this
66 foot easement to the city at no charge.
COST
The following table outlines the cost of the proposed improvements. The city's assessment
manual has established the estimated overhead to be 28 % of the total construction costs. This
covers items such as fiscal, engineering, legal, and city administration costs.
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FEAS-230.212
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Table 1.
Estimated Project Cost
Estimated Construction Costs
Engineering, Administration
Fiscal and Legal (28 % )
$ 91,100.00
$ 2" ,'m'i 00
$116,600.00
TOTAL ESTIMATED PROJECT COST $116,600.00
FINANCING
The property owners who have signed the petition for local improvements, have asked that the
cost be divided equally among each of the property owners. There are 12 properties along
Concord Street that would benefit from the proposed improvements. Each of these properties
would be assessed $ 9,725.
PROJECT SCHEDULE
ITEM
DATR
Receive Feasibility Study
Hold Public Hearing
Order Project and Plans
Approve Plans and Specifications
Receive Bids / Set Assessment Hearing
Hold Assessment Hearing / A ward Contract
Begin Construction
Complete Project
First Payment on Real Estate Taxes
May 2, 1994
June 6, 1994
June 6, 1994
June 20, 1994
July 18, 1994
August 1, 1994
August 1994
September 1994
1995
CONCLUSION
The proposed improvements would convert Concord Street from a private gravel road, to a paved
city street. The estimated cost of this project is $116,600.00, fmanced by assessment to each of
the benefitting properties in the amount of $9,725. From an engineering perspective the project
is feasible and will benefit the propeties proposed to be assessed.
FEAS-230.212
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CONSULTlJG INCINlIRS
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EXHIBIT 1
CONCORD STREET
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CONSULTING lNGImRS
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26'
22'
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2.00% _
~ 1" BITUMINOUS WEAR (2331) TYPE. 41 A
1 1/2" BITUMINOUS BASE (2331) TYPE 31 B
5" CLASS 5 AGGREGATE
2' AGGREGATE SHOULDER
EXHIBIT 2
STREET SECTION