2.0. SR 06-13-1994
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~lk River
MEMORANDUM
TO:
MAYOR & CITY COUNCIL
FROM:
PAT KLAERS, CITY ADMINISTRATOR
DATE:
JUNE 9, 1994
SUBJECT: FIRE CHIEF JOB DESCRIPTION AND
ADVERTISEMENT FOR POSITION
A special City Council meeting has been scheduled for Monday, June 13,
1994, at 6:15 p.m. at the Elk River City Hall to review the Fire Chief job
description and the advertisement for this position. Representative Klinzing
could not make it to this meeting and is scheduled to come to the City
Council meeting on 6/27/94. Representatives of the Fire Department are
aware of this 6/13 special meeting and some members may attend as
individual firefighters or as representatives of the Department to provide
input to the Council on the Fire Chief job description.
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ATTACHMENTS:
. Fire Chief job description - approved 2/4/91
. Assistant Chief Nystrom's feedback on the 2/4/91 Fire Chief job
description.
. May 9, 1994, City Council/Fire Department work session minutes.
. Handouts distributed at the 5/9 work session regarding the Fire
Chiefs duties and daily time sheet information
. June 22, 1989, City Council/Fire Department meeting minutes
regarding the establishment of the Selection Committee.
. March 20, 1989 City Council minutes and background material
regarding the establishment of the full time Fire Chief position and
the duties of the Chief.
. Sample advertisements for Fire Chief positions in suburban
communities.
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The point of reference for this meeting and discussion on the job description
should be the approved 2/4/91 job description. Some of the background
material from 1989 from the 5/9/94 joint meeting may assist us in finding the
right terminology to add a duty or responsibility to the existing job
description. The current job description is still valid and is a very general job
description that could be appropriate for many suburban communities. I
believe that Assistant Chief Nystrom's comments are very good and should be
incorporated into the updated job description. Additionally, the City may
P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
.
want to specifically add a statement regarding adoption of an inspections
code and implementation of an inspection program.
It should be noted that the position title is Fire Chief/Fire Marshal. It seems
appropriate to keep this position title the same, and once a new Chief is
hired, let that individual make a recommendation to the City Council on the
Fire Marshal title and job.
As you can see from the last attachment, there have been a number of Fire
Chief positions that have recently been advertised in the Minneapolis paper.
It seems like the Woodbury Fire Chief position and description is most
similar to what we are looking at in Elk River. Some of the terms in the
Coon Rapids and St. Louis Park advertisement may also be relevant to
include in our advertisement.
Mayor Duitsman requested that Item 4.1., Request for bi-monthly cleaning
services for the Fire Station, be briefly discussed at this meeting.
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Adopted Date: FEE 4 1991
Revised Date:
Position Title -- Fire Chief/Fire Marshal
Deoartment -- Fire Department
FLSA Status -- [x] Exempt
[ ] Non-Exempt
Summary Description
Coordinate administration and activities of the Fire Department
for fire protection, suppression, and prevention in the City of
Elk River and other jurisdictions that have contracted with the
City of Elk River. Train and supervise firefighters to ensure
efficient force. Survey building, grounds and equipment to
determine departmental needs. Investigate cause of fires.
Duties/Responsibilities
.
1.) Administration -- Coordinate volunteer fire fighter
program. Create and manage Department budget and review
with City Administrator for approval by City Council. Plan
the staffing, organization, and function of the volunteer
personnel in order to ensure an efficient and effective
program for fire prevention and protection. Evaluate the
Volunteer Fire Department training program. Establish and
maintain Mutual Aid Agreements with neighboring Fire
Departments for response to emergencies as needed.
2.) Fire Suppression -- Maintain Department in a continual
state of readiness in order to deal with emergency
situations effectively. Direct firefighters at scene of
fires and emergencies. Evaluate fire prevention and
control policies by keeping abreast of new methods and
incorporate appropriate new methods in Department's
operation. Maintain appropriate records on fire
occurrences, equipment, personnel, training, and all items
relating to the Volunteer Fire Department. Investigate
fire code complaints and issue corrective orders when
appropriate.
3.) Codes and Ordinances Coordinate with the City Building
and Zoning Department the enforcement of State and local
fire codes when building permits are issued. Conduct
periodic code enforcement and maintenance inspections of
buildings and fire protection systems. Review plats prior
to approval of the plat by City Council. Inspect
residential buildings and properties.
This Job Description Does Not Constitute a Contract of Employment.
.
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4.) Emergencv Preparedness Plan -- Serve as the City's
Emergency Preparedness Director. Establish procedures to
respond to hazardous material emergencies. Coordinate
duties, responsibilities with the City Administrator in
order to effectively respond to an emergency situation.
Maintain and monitor the emergency warning sirens to ensure
adequate coverage in case of an emergency.
5.) Budget -- Compile, prepare, and recommend overall budget
for the fire department. Monitor and control overall
departmental expenditures.
6.) Other -- The duties and responsibilities enumerated above
are not intended to be all inclusive and may be expanded to
include other duties or responsibilities that the City may
deem necessary from time to time.
Oualifications
1.) Education -- High school education or equivalent. (4-year
college degree desired).
2.) Soecific Skills -- Ability to prepare and implement
operating and capital improvement budgets. Ability to
effectively communicate with the public, departmental
personnel, city staff, City Council, and other governmental
agencies. Ability to prepare technical reports and' present
reports to the City Staff and City Council. Ability to
maintain discipline and promote morale among the Volunteer
Firefighters. Ability to develop cooperative relations
with the public. Knowledge of fire fighting equipment
practices, principles, methods, and techniques. Knowledge
of fire codes and fire prevention laws and regulations.
3.) Experience ~- Ten years training and experience in
Volunteer Fire Department desired.
SK!1:EZ4s
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JUN- 6-94 MON 9:36
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CRETEX
FAX NO. 6124417626
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~utlf~ THE CRETEX COMPANIES, INC.
~lll ~ 311 LOWELL AVENUE, ELK RIVER, MINN. 55330 (612) 441-2121
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JUN- 6-94 MON 9:37
P. 02
CRETEX
FAX NO. 6124417626
Adopted Date: FEE 4 1991
Revised Date:
Position Title -- Fire Chief/Fire Marshal
De9artment -- Fire Department
P~SA Status -- [x] Exempt
[ ] Non-Exempt
Summary Descri9tion
Coordinate administration and activities of the Fire Department
for fire protection, suppression, and prevention in the City of
Elk River and other jurisdictions that have contracted with the
City of Elk River. Train and supervise firefighters to ensure
efficient force. Survey building, grounds and equipment to
determine departmental needs. Investigate cause of fires.
Duties/ResponSibilities
.'
1.) Administration -- Coordinate volunteer fire fighter
program. Create and manage Department budget and review
with City Administrator for approval by City Council. Plan
}:he staffing, orqanization, and functi~.!:l_..~f-_E,b:~ vo~~~~r
personnel in order to ensure an efficient and effective
pro.2:a.IE_,~~r_.,;.ir...!-..E.~evention and protecti,?!}. -'Evaluate-'the
vOlunteer Fire Department training program. Establish and
.maintain Mutual Aid Agreements with neighboring Fire
Departments for response to emerg~ncies as needed.
2.} Fi~e Suppression -- Maintain'Department in a continual
state of readiness in order to dealw1tE-"emerqency~'-
s~tuations-effectivery~--oTrec~ire!Iqnters at scene of
rires and emergencies. Evaluate fire prevention and
control policies by keeping abreast of new methods and
incorporate appropriate new methods in Department's
operation. Maintain appropriate records on fire
occurrences, equipment, personnel, training, and all items
relating to the Volunteer Fire Department. Investigate
fire code complaints and issue corrective orders when
appropriate.
3.) Codes and Ordinances -- Coordinate with the City Building
and Zoning Department the enforcement of State and local
fire codes when building permits are issued. Conduct
periodic code enforcement and maintenance inspections of
buildings ~nd fire protection systems. Review plats prior
to approval of the plat by City Council. Inspect
residential buildings and properties.
This Job Description Does Not Constitute a Contract of Employment.
JUN- 6-94 MON 9:38
CRETEX
FAX NO, 6124417626
p, 03
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. 4.)
~merqencv Prep~redness Plan -- Serve as the City's
Emergency Preparedness Director. Establish procedures to
respond to hazardous material emergencies. Coordinate
duties, responsibilities with the City Administrator in
order to effectively respond to an emergency situation.
Maintain and monitor the emergency warning sirens to ensure
adequate coverage in case of an emergency.
5.) Budget -- Compile, prepare, and recommend overall budget
for the fire department. Monitor and control overall
departmental ex~enditures.
,
6.) Other -- The duties and responsibilities enumerated above
are not intended to be all inclusive and may be expanded to
include other duties or responsibilities that the City may
deem necessary from time to time. '
Oua';fic~tjons
1.) Education -- High school education or equivalent. {4-year
college degree desi~d}.
2.} Specific Skills -- Ability to prepare and implement
operating and capital improvement budgets. Ability to
effectively communicate with the public, departmental
personnel, city staff, City Council, and other governmental
agencies. )~ility to prepare technical reports and" pres~nt
reports to the City Staff and City Council. ~ility to
maiR~aiR Gi~sipliBg and promote morale among the Volunteer
l:'.l.refl.gnters. Ab.1..ll. ty to develop cooperatl.ve relations
with the public. ~nowledge of fire fighting equipment
p_~~ct~~~~-ErinciE~es, methods, and techniques. Knowledge
t of Rret,..codes and fire prevention laws and regulations.
3.} Expe~;ence ~- Ten years training and experience in
Volunteer Fire Department desired.
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ELK RIVER CITY COUNCIUFIRE DEPARTMENT WORK SESSION
HELD AT THE ELK RIVER FIRE STATION
MONDAY, MAY 9, 1994
Councilmembers Present:
Mayor Duitsman, Council members Dietz, Scheel. Farber
and Holmgren
Fire Department members Present: Eighteen Fire Department members including Chief
Anderson, Assistant Chiefs Nystrom, Trunnell, and
McCartney
Staff Present: Pat Klaers, City Administrator
1. Call Meetina To Order
Pursuant to due call and notice thereof. the work session of the Elk River City
Council and Rre Department was called to order at 5:30 p.m. by Mayor Duitsman.
2. Work Session Discussion
Assistant Chief Jim Nystrom started the meeting with introductions of all the
members present.
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Jim stated that the Fire Department has started work on the selection of a new
Fire Chief and offered some background information on the responsibilities of the
Chief's position. Jim distributed some handouts related to the duties of the Fire
Chief. a sample Fire Chief job description, and some chain of command and.
assignment options for the Fire Department as it relates to the Fire Chief position
and the implementation of a fire inspections program. Jim also reviewed the
tentative timetable for the Fire Department to offer recommendations to the City
Council on the priorities of the Department relative to the Chief's position and an
inspection program.
Mayor Duitsman indicated that no decisions have been made at this time by the
Council and that they are open to looking at all options to fulfill the needs of the
Department and to fulfill the needs for an inspections program. The Mayor
indicated that in his mind the number one responsibility of the Fire Chief is to be
the leader at the fire scene and the number two responsibility is the inspections
program, and all other duties fall behind these top two assignments.
Discussion took place regarding whether or not the Fire Department could
function with a volunteer Chief and a full time Fire Marshal to do inspections. It
was noted that if the Department goes to a volunteer Chief position, then more
responsibility would fall on the Assistant Chiefs and some minor financial
compensation would have to be made for this additional responsibility.
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Discussion took place regarding the chain of command sheets that were
distributed and the fact that the Fire Marshal would report to the Fire Chief
regardless if the Chief is a full time or volunteer position. It was acknowledged
that if the Chief is a volunteer position and the Fire Marshal position is established,
City CouncilfFire Department Work Session
May 9, 1994
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Page 2
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then this Fire Marshal position could help in the administrative responsibilities of
the Fire Department.
Fire Chief Russ Anderson expressed his feelings that the City was ready for a full
time Fire Chief and a full time Marshal and that the work load merits these two
positions. Russ also indicated that, from his point of view, the number one
inspection priority is the apartment complexes.
The Fire Department as a group was adamant that the Chief has responsibility for
all things related to the fire inspection program and that the Marshal should
report directly to that position. Also, the Department was adamant that the Fire
Chief position, whether a volunteer position or a full time position, should be filled
from within the Department.
Discussion took place regarding whether or not a full time Chief vacant position
must be advertised and, regardless of whether the position is advertised, how the
City responds if it receives applications for the position from outside the Elk River
Fire Department (Le., Fire Department employees from suburban communities).
Assistant Chief Nystrom indicated that the Department would be ready to make
a recommendation to the Council in June on their desires for the Fire Chief
position and the inspections program and on the goals of the Fire Department for
the next few years.
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The Council indicated its desire to have some priorities on the options presented
by the Department as it may not be possible to meet all of the goals of the Rre
Department at the present time. The prioritizing of the options will help the
Council understand what are the ultimate goals and how it can move forward to
achieve those goals.
At this time (6:50 p.m.), the City Council recessed and indicated that it would
reconvene at the Elk River City Hall to do a few brief "Other Business" items.
At 7:05 p.m. the City Council meeting reconvened at Elk River City Hall.
3. Other Business
The City Administrator requested permiSSion from the City Council to hire a
Receptionist intern, Kristy Mansfield, who currently attends Elk River Senior High
and a local Junior College. The Administrator indicated he would like to pay
Kristy the minimum wage and, when appropriate, adjust this pay to $6.00 per hour
based on her work performance.
COUNC/LMEMBER HOLMGREN MOVED TO AUTHORIZE HIRING KRISTY MANSFIELD
STARTING AT MINIMUM WAGE. COUNC/LMEMBER SCHEEL SECONDED THE MOTION.
THE MOTION CARRIED 5-0.
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The City Administrator provided a handout to the Council on the results of the
Wage Incentive Plan (WIP) tests. According to the memo from the Chief of
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ADMJNISTRATIVE
BUDGET
CITY MEETINGS
NON-CTIY :MEETINGS
OSHA
EQUJPMENT MAINTENANCE
PUBLIC EDUCATION
CODE ENFORCEMENTIUPDATE
DEPT. SUPERVISION
COMPLETION OF REPORTS
PAYROLL
PUBLIC RELATIONS
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INTERNAL OPERATION
DEVELOP FIRE TACTICS SOP
TRAJNING
CIVIL DEFENSE
E:MERGENCY PREPAREDNESS HAZ. MATERIAL
CTIY MEETING
NON-CTIY :MEETING
SIREN MAINTENANCE/PROGRAM
MARSHALLlINSPECTOR
REVIEW PLANS/PRINTS
CODE ENFORCEMENT
INSPECTION OF OLD &NEW
SYSTEMS TESTING EX-SPRINKLER/ALARMS
INVESTIGATION COMPLAINTS/FIRES .
CITY MEETINGS .
NON-CITY :MEETINGS - FIRE INVEST. & INSURANCE
COMPLETION OF FIRE REPORTS
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FIRE CHIEF
PRIMARY OBJECTIVE OF POSITION
The primary duties and responsibilities of this position include administration of the fire
department, supervision of the full and part-time employees of the department and in the
planning, organizing, and directing of the volunteer fire department activities in the fields
of Fire Training, Fire Investigation, Fire Prevention, Fire Suppression, Rescue, First Aid
and Public Relations. Also responsible for all Emergency Preparedness plans and
guidelines.
DUTIES AND RESPONSIBILITIES
1. Be responsible for the administration of the Fire Department
a. Prepare all department correspondence
b. Prepare reports and summaries (city and state)
c. Prepare payrolls
d. Prepare, present and administer department budgets
e. Determine resource needs
e f Approve purchases and authorize payment of fees and bills
g. Establish and supervise cost reduction programs
h. Utilize past records to develop trends and to forecast future requirements
1. Prepare operational plans (S.O.P.'s)
J. Make speeches and presentations as part of the public relations program
k. Prepare and present briefings to city council
1. Conduct all vendor relations
m Purchase or requisition all equipment, services and supplies
n. Prepare department inventories and maintain accountability of all
equipment
o. Attend meetings, classes, seminars, Mutual Aid, township meetings etc.
2. Supervise the Fire Prevention Bureau and Fire Inspection programs
a. Be familiar with all applicable codes and regulations
b. Supervise administration of Fire Prevention Bureau
c. Must be able to understand blueprints and building plans
d. Develop and monitor inspections plans and procedures
e. Investigate fires and monitor follow-up procedures
f Monitor and supervise all Fire Prevention Bureau activities
g. Work with building officials on blueprints and building plans
e 3. Plan for and be familiar with hazardous materials in area and hazmat procedures
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4.
5.
6.
7.
8.
9.
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10.
II.
12.
.
Supervise all training activities of the department
a. Review all training activities of the department
c. Monitor instructor performance
d. Supervise training records and reports
b. Develop long range training objectives
e. Analyze and select training programs for the department
f Keep current with changes in doctrine, methods and procedures
g. Monitor training evaluations
h. Coordinate training with local educational institutions and with state
licensing or certification procedures
I. Develop plans and procedures for hazardous material spills
Maintain vehicles, equipment and physical plants.
Supervise all dispatching activities.
Evaluate effectiveness of organizations, services, programs.
Serve as part of management team in labor negotiations.
Determine computer requirements, programs, procedures and software
requirements.
supervise fire suppression and rescue activities.
Responsible for work of Fire Marsha~ Driver/dispatchers and firefighters.
Emergency Preparedness Director
a. Prepare plans an guidelines (in writing) for emergency situations
b. Prepare budgets
c. Analyze locations of sirens throughout city
d. Purchase and supervise installation of sirens
e. Assign duties and responsibilities to city departments and staff
f Prepare and determine resource needs
g. Coordinate all emergency activities with county director
h. Keep current with changes in doctrine, methods and procedures with
county, state and federal levels
13. Work with ambulance coordinator on needs and prioritize medical transportation
needs
a.
S.O.P.'s on Blood Pathogen Compliance manual
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PERCENT OF TIME SPENT IN 1992 DAILY TIME SHEET
Administration (52%)
-Budgets
-Annual Reports
-Written reports to State Fire Marshall Office (Mandatory) on
emergency responses (290 in 1993)
-Payroll, training and fire suppression records
-Fire and medical protection planning (I.S.O. underwriters,
hazard material planning, researching future needs of
equipment and capital expenses)
-Staffing, organization and functions of department
-Fire contracts with Otsego, Burns, and Big Lake Township
-Mutual aid contracts - 25 fire departments
-Counselor (Department personnel, mothers with kids playing
with fire, concerned citizens
-Telephone operator (insurance agents, job applications, etc.)
-Maintain records, equipment, personnel, etc.)
-Tours of station, kindergarten, pre-school, scouts, day-care,
etc.
-Establish written policies and procedures (S.O.P.) for all
aspects of firefighting
Inspections (3.5%) (7.5% for 1993)
-Handle complaints, renters, neighbors, and concerned citizens
on fire code violations
-Review plans on new buildings with building inspector
(sprinkler systems, exitways, alarm systems, access roads and
water supply) daily contact
-Accompany State Fire Marshalls on inspections (when
possible); mainly motels, nursing homes, day-care facilities
Emerqency Preparedness (5.5%)
-City's Emergency Plan, written procedure and policies
-Hazard-Material Plan, written procedures and policies
-Bloodborne-Exposure Plan, written procedures
-Purchasing ~nd location of sirens
-Maintenance of sirens
-Conferences with County (Dave Anderson, Emergency Director)
.. &!,., -.j.
~ Fire Suppression (14%)
-Charge of all emergency activities
-Investigate cause and origin of fires, if unable, call in
State inspectors (3-6 hours, digging things apart)
-Work with insurance adjustors and investigators
Equipment Maintenance (5.5%)
-Overseeing that all equipment is working
-Organizing work details on repairs
-Overseeing youth programsr summer programs, Sherburne and
Northern Wright County Special Education Cooperative, Mid
State Probation Department
-Working on trucks and equipment
Building and Maintenance (5.5%)
-Custodian of building and grounds
-Overseeing youths on building and grounds doing community
services hours and summer youth program
4It Meetinq and Traininq (14%)
-Conduct regular monthly meetings
-City staff meetings
-Mutual Aid meetings, North Suburban Mutual Aid and Sherburne
County fire departments
-Metro Chief's monthly meetings
-Relief Association meetings
-Officer's meetings (try to meet once a month)
-Concept Review meetings
-Establish training program with training officer - monthly
-Oversees training exercises
-Supervise non-emergency activities, county fair, open house,
social activities
Submitted by Russell Anderson, Fire Chief
May 3, 1993
Updated December 29, 1993
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JOINT MEETING OF THE ELK RIVER CITY COUNCIL AND FIRE DEPARTMENT
HELD AT THE ELK RIVE IRE STATION
HURSDAY. JUNE 22. 1989
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Council Present: Mayor Tralle. Councilmembers Kropuenske and Holmgren
Councilmember Schuldt arrived at 7:15 p.m. and
Councilmember Dobel at 7:35 p.m.
Staff Present:
Lori Johnson. Finance Director; Russ Anderson. Fire Chief
Others Present:
Members of the Elk River Volunteer Fire Department
Mayor Tralle opened the meeting and gave a brief outline of the topics to be
discussed during the meeting as outlined in the June 16. 1989. memo from the
City Administrator.
The first item discussed was the payment to fire fighters for training. Russ
Anderson had distributed information regarding payment of training and rates
in other cities. The Council discussed the rate per hour and decided that
staying consistent with the rate of pay for fire Calls would be
appropriate. In addition. fire fighters should be paid only for actual
training hours or credit hours received for weekend seminars.
COUNCILMEMBER HOLMGREN MOVED TO CONSIDER INCLUDING TRAINING AND DRILL PAYMENT
TO THE FIRE FIGHTERS IN THE 1990 BUDGET NOT TO EXCEED $18.000. COUNCILMEMBER
KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5'""'"0.
.)
The City Council then discussed the 50% local match to state monies for the
Fire Relief Fund. Finance Director. Lori Johnson. provided history
information regarding the State Aid funds received and the City contribution
to the Fire Relief Association. The Council discussed their reluctance to tie
the City contribution to a percentage of the State money.
It was Council consensus
Council requested Staff and
versus annual payouts for
Relief Association.
to table this issue and study the request. The
City Auditor. Gary Groen. to investigate monthly
fire fighters retirement benefits from the Fire
The Fire Department financial issues as discussed during the 1988 Audit
presentation will be taken care of administratively between the Finance
Director and the Fire Chief. In addition there were discussions concerning
the ambulance service; an agreement will be drafted between the Elk River
Ambulance and the City of Elk River regarding the ambulance's relationship to
the City. It was also agreed that the ambulance fund will be audited annually
by the City's Auditor.
The Paid Fire Fighter Full Time Position Selection Committee was then
discussed with input from the volunteer fire fighters. The fire fighters were
concerned over their input to the selection of any full time position in the
fire department and discussed their relationship as volunteers.
e
COUNCILMEMBER HOLMGREN MOVED TO HAVE A FOUR MEMBER PAID FIRE FIGHTER FULL TIME
POSITION SELECTION COMMITTEE CONSISTING OF THE MAYOR AND VICE MAYOR FROM THE
COUNCIL AND TWO FIRE FIGHTERS TO BE SELECTED ANNUALLY BY THE VOLUNTEER FIRE
DEPARTMENT. THE COMMITTEE WILL DRAFT THE JOB DESCRIPTION. INTERVIEW AND
SELECT ONE CANDIDATE TO BE RECOMMENDED BY MAJORITY DECISION TO THE CITY
COUNCIL. COUNCILMEMBER KROPUENSKED SECONDED THE MOTION. THE MOTION CARRIED
5-0.
e
.
e
,
9.
Fire Chief Job Description
The City Administrator indicated to the Council that he had prepared. as
per their request. a proposed Fire Chief job description. a memo
discussing the allocation of time for the Fire Chief. a memo discussing
the 1989-90 goals for the Fire Chief. a memo on the selection of a future
Fire Chief after Russ Anderson and a memo on the wages for a full time
Fire Chief.
~
The Council discussed the job description presented for a Fire Chief/Fire
Marshal. A concern the Council had was regarding minimum qualifications
and experience. It was the consensus that five years training and
experience in a volunteer fire department was not sufficient as a minimum
qualification. The volunteer description should be moved under
desireable qualifications and further that the five years be changed to
ten years experience in a Fire Department.
The Council discussed the Fire Chief allocation of time which was
submitted by the City Administrator. Mayor Tralle questioned whether the
Captains in the Fire Department would be given more responsibility. Fire
Chief. Russ Anderson. indicated that he felt the firemen were working at
capacity now as they are volunteer and they spend many hours at the Fire
Station and on duty.
Page 9
Elk River City Council Minutes //
March 20. 1989
Councilmember Kropuenske stated that he would like to see less time in
the maintenance of vehicle and station area and more time put in by the
Fire Chief in building inspections.
Discussion was held by the Council regarding the Fire Chief's salary and
the full time position and whether he would receive extra pay for
attending fires. The consensus of the Council and Fire Chief was that he
would receive no additional pay.
The Council discussed the fact that making the Fire Chief position a full
time position would result in recommended modifications to the applicable
bylaws and ordinances.
COUNCILMEMBER DOBEL MOVED TO APPROVE THE JOB DESCRIPTION FOR FIRE
CHIEF /FlRE MARSHAL AS SUBMITTED BY THE CITY ADMINI STRATOR WITH THE CHANGE
UNDER MINIMUM QUALIFICATIONS. AND EXPERIENCE. COUNCIL MEMBER HOLMGREN
SECONDED THE MOTION. . THE MOTION CARRIED 5-0.
It was the consensus of the City Council to accept the estimated
percentage of time for duties and responsibilities as submitted by the
City Administrator and further that these duties be monitored and the
progress of the goals be monitored so as to see if a change will be
required in these estimated percentages.
It was the consensus of the City Council to act on the bylaw changes in
May in order to give the Fire Chief time to present these changes to the
Fire Department.
COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE SALARY OF THE FULL TIME
FIRE CHIEF. RUSS ANDERSON. AT $37.000 PER YEAR STARTING APRIL 1. 1989.
WITH A 9 MONTH PROBATION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
THE MOTION CARRIED 5-0.
-)
.
.
-~,
THE CITY OF ELK RIVER, MINNESOTA
FIRE CHIEF/FIRE MARSHAL
SALARY
Up to $
experience.
per month, depending upon qualifications and
SCOPE OF JOB
Plans and coordinates the administration of an effective and
efficient Fire Department for the fire protection, fire
suppression, and fire prevention of the property and residents in
the City of Elk River and other areas contracted with the City of
Elk River.
PERFORMANCE RESPONSIBILITIES
Administration Plans the staffing, organization, and function
of the volunteer personnel in order to ensure an efficient and
effective program for fire prevention and protection.
Administration Coordinates development of Fire Department
budget. Reviews budget proposal with City Administrator for
submission to City Council. Implements City Council approved
operating budget and capital improvement budget.
Administration - Establishes and maintains Mutual Aid Agreements
with neighboring Fire Departments for response to emergencies as
needed.
Administration Reviews and evaluates all phases of the
Volunteer Fire Department operation and training programs.
Fire Suppression
emergencies.
Directs firefighters at scene of fires and
Fire Suppression - Maintains department in a continual state of
readiness in order to deal with emergency situations effectively.
Fire Suppression - Attends conferences and schools in order to be
informed of improved methods of fire prevention and suppression
and to incorporate those new methods into the operation of the
Department for its improved efficiency.
Fire Suppression Maintains appropriate records on fire
occurances, equipment, personnel, training, and all items
relating to the Volunteer Fire Department.
Fire Suppression Investigates complaints of fire regulations
and issues corrective orders for violations when appropriate.
Page 2
Job Description
Fire Chief/Fire Marshal
e)
Fire Suppression
investigations.
Coordinates
and
assists
in
arson
Codes and Ordinances - Works with the City Building Inspections
Department to coordinate the enforcement of the State and local
fire codes during the issuing of building permits.
Codes and Ordinances Conducts periodic code efforcement and
maintenance inspections of bUildings and fire protection systems.
Codes and Ordinances Assists and reviews plats during the
concept review process, prior to the issuance of building permits
and prior to the approval of the plat by the City Council.
Codes and Ordinances Inspects residential buildings and
properties as the situation dictates.
Emgergency Prepardness Plan - Serves as the Emergency Prepardness
Director for the City of Elk River.
Emergency Prepardness Plan - Establishes guidelines and plans to
respond to hazardous material emergencies.
-
Emergency Prepardness Plan Coordinates
responsibilities with the City Administrator
effectively respond to an emergency situation.
duties and
in order to
Emergency Prepardness Plan - Maintains and monitors the emergency
warning sirens to ensure adequate coverage in case of an
emergency.
DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES
Ability to prepare and
improvement budgets.
implement
operating
and
capital
Ability to
personnel,
agencies.
effectively communicate with the public departmental
city staff, City Council, and other governmental
Ability to prepare technical reports and present reports to the
City Staff and City Council.
Ability to maintain discipline and promote morale among the
Volunteer Firefighters.
Ability to develop cooperative relations with the
public.
.
Knowledge of fire fighting equipment practices, principles,
methods, and techniques.
Knowledge of fire codes and fire prevention laws and regulations.
e)
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~
Job Description
Fire Chief/Fire Marshal
Page 3
MINIMUM QUALIFICATIONS AND EXPERIENCE
High School education or equivalent.
Five years
Department,
leadership.
training
including
and experience in a Volunteer Fire
responsible administrative experience and
Desirable qualifications include a four college degree.
.
.
.
TO:
MAYOR & CITY COUNCIL
FROM: PAT KLAERS, CITY ADMINISTRATOR
DATE: MARCH 16, 1989
SUBJECT: FIRE CHIEF ALLOCATION OF TIME
It has previously been discussed by the City Council that during
the 1989 and 1990 work year the Fire Chief will be working on
large non annual projects. A large percentage of the Fire
Chief's time prior to 1991 will be devoted to the completion of
an Emergency Preparedness Plan, the construction of a building
expansion at the Fire Hall and the obtaining of an aerial
platform ladder truck plus the associated training of the
firefighters for working with this vehicle.
In spite
projects
year for
allocated
of the work effort needed for the three large scale
listed above, it is estimated that an "average" work
the Fire Chief in Elk River would have his time
in the following manner:
ESTIMATED PERCENTAGE OF TIME FOR
DUTIES AND RESPONSIBILITIES
Administration 35%
Fire Codes and Ordinances 20%
Training and Meetings 10%
Finances 5%
Maintenance-Vehicle & Station 15%
Emergency Preparedness 15%
The list of duties and percentages of time do not include any of
the larger projects that we know will be happening in the near
future. There may be other large projects in 1991 or beyond that
do not allow this estimated percentage of time to be realized.
We will have to keep close track as to how Russ will be spending
his time in the next few years so that we can better understand
which projects and work areas are receiving Russ' attention.
The estimated percentage of time for duties and responsibilities
is listed in this memo rather than within the job description.
This memo is anticipated to be included within the personnel file
so that there is a clear understanding of how the City Council
and myself, as City Administrator, anticipate that the Fire Chief
would function for the City of Elk River in an average or typical
year.
."f'
. ,.'
.
.
TO:
MAYOR & CITY COUNCIL
FROM:
PAT KLAERS, CITY
ADMINI~'fJATOR
/rPK/
/~
DATE:
MARCH 15, 1989
FIRE CHIEF GOALS
SUBJECT:
The City Council requested that the Fire Chief provide them with
a list of goals for 1989 and 1990. This list of goals will not
be attached to the job description but is desired by the City
Council to provide additional information on how the Fire Chief
plans to spend his time in the next two years and what the Fire
Chief hopes to accomplish. The following list was submitted by
the Fire Chief and includes:
1. Establishing a City Emergency Preparedness Plan.
2. Coordinating the addition to the fire station.
3. Coordinating the purchase of an Aerial Ladder Platform
Truck and the training of the firefighters on this new
vehicle.
4.
Coordinating
wide outdoor
system.
the purchase and installation of the City
emergency preparedness warning siren
5.
Working with the City Administrator
Council in the establishment of a
Capital Improvement Program.
and the City
Fire Department
6. Setting up pre-planning guidelines for fire suppression
attacks.
7. Work with the Building Inspections Department on
establishing inspection guidelines for existing
buildings and their compliance to the fire code.
8. Adoption of a City Fire Code Ordinance.
9. Researching the possibility of a Fire Department
physical fitness program and the establishment of
volunteer firefighter physical requirements.
FIRE CHIEF
The City of Wooabury Is ac-
ceoting aoplications lor Ine
poslllon of Fire Chief. TI'1e de-
partmenl has 66 paid on-call
members, 1 full time fire mar-
shall. and part time clerical
support. The Fire Chief is re-
sponsible for management of
fire supression & prevention.
inspection. educalion and
S activities. Wooabury is a
Pidly developing, 36 square
ile suburb of St. Paul wllh
approx. 22.000 residents. Ap-
plicants must have exlensive
responsible fire management,
administrative and superviso-
ry experience, preferably wiln
a volunteer. paid on-call fire
department. A d!lQree In Fire
Administration. Fire Science.
Management or related fiald Is
preferred. Equivalent work ex-
perience witn special Iraining
and education WIll be consid-
ered. Starting salary from
$43.000 to S50.000. Deadline
for accepting applicalions is
Sept 11. 1992. For an applica-
tion and more informalion.
please contact Susan Vander- ;
Heyden. Assistant Cily Admin-
ISlralor. City of WOOdbury.
8301 Valley Creek Rd. Wood-
bury. MN 55125. Phone:
612-739-5972. EOE/AA. ,
~,...,-""",....""?,,,,,...,,.,,_"._....,....-c-,.-)
. . '. FIRE MARSHAL.
The City' of Woodbury Is s~~k.-
Ing. applicants for the pOSItion
of Fire Marshal. Position Is re-
sponsible for lire code enforc.e-
ment and Inspections. coordi-
nates publiC ~oucatlon, lire
prevention an fire dep~r~-
ment training Dro~rams.. Mlnt-
. mum Requaremen s: valid MN
'drivers license, 3 years ex~erl-
.ea.c.e In fire code Inspe~tlonl
enforcement and experience
as a firefighter, successful
com on r-
on lnve ..Q>e and
I Icatlonas a tralntng In-
ucfOr. 5alary Hange
6 500 - $44,000. Applica-
tion' packets can be obtained
from the. City of Woodbury,
8301 Valley Creek Road,
Woodbury;MN 55125.' (612)
739-5972. A completed City
application MUST be submit-
ted by 4:30pm, February 7,
1994. EOE/AA' '
'....{E~:;;:-~.=.:
CITY OF FARMINGTON
Employment Opportunity
. FIRE MARSHAll
: BUILDING INSPECTOR
The City of Farmington Is
taking applications lor a Fire
Marshal. The Fire Marshal
performs Inspecllons of build-
Ing and property to assure the
salety 01 the public Is maIn-
tained and to review plans and
soeclflcatlons relating to the
construction and use of build-
Ings to ensure compliance
wllh local. state, and federal
laws. Minimum requirements
Include a valid MN drivers
license. two (2) years of mun-
clpal experIence In Uniform
Fire Code Inspection/enforce-
ment. Five (5) years experi-
ence as a full-time or volun-
teer/paId firefighter,
completion 01 Fire Inspector I
course or equIvalent. Knowl-
edQ.e of Minnesota Uniform
BUilding Code. An application
;>acket can be obtaIned at: City
01 Farmington, 325 Oak Street.
Farmlnglon, MN 55024 or calf
463-7111. Applications must
be receIved by 4:30 p.m.
March 25. 1994. The City 01
Farmlnglon does not diSCrimi-
nate on the basIs 01 race, color.
national origin'. sex. religion.
age or dlsablllty In the admis-
sion or access to. or treatment
or employment In' Its pro-
grams. activities, or services.
FIRE CHIEF
The City of SI. Louis Park. MN
(POP. 43,787). a lully devel-
oped, diverse suburban com-
munity adjacent to Minneapo-
lis. seeks an experiended fire
manager to lead 27 member
fullllme department with a S2
million dollar budget. Poslllon
appointed by and responsible
to the City Manager. Civil Ser- i
vice recruitmenl and evalua-
tion process requires Asso-
clales Degree or equivalent
(90 .colleoe credits) In lire ad-
ministration, fire sciences or a
related field and the equivalent
olatleast ten years fulltlme ex-
perience In lire work of whicn at
least five years (lull time equiv-
alent) are In positions of man-
agement, supervision or high
level staff services. Bachelor
Degree a Plus. Starting salary
range $51.000 - S56,OOO. For
I application c8'l1 612/924-
2527. or available at Person-
nel Office, 5005 Minnetonka
Blvd.. SI. Louis Park. MN
55416. Applications must be
received by May 6, 1992 at
4:30 p.m. The City of St. Louis
Park supports workplace di-
versity and encourages quali-
fied women. minorities and the
disabled to apply.
Equal Opportunity Employer
-.----:~-,--
Ul
FIRE CHIEF
CITY OF COON RAPIDS
Suburban community (POpu-
lation 58.000) seeks IndIvidual
lor highly responSible man-
agement position In dlrecllng
the fire prevention and fire-
flghllng activities 01 the Fire
Oepartment. Reports to City
manager. (Deparlment budget
S1.8 M; 25 lull-time, 20 volun-
teer firefighters.) Duties In-
clude: Planning, organizing
and dlrecllng fire prevenllon.
suppreSSion. Invesllgatlon
and emergency medical ser-
vice. Desire strong experience
In personnel. budgeting. labor
relallons and community rela-
tions. Proven leadership. com-
munication skills and techni-
cal knowledge are essential.
Succasslul candidate will pos-
sess upper midwest cold
weather Ilrellghtlng experJ-
ence and will have a combIna-
tion 01 education and experi-
ence In supervision.
,. admlnlstrallon. training and
fI:e opera lions In a similar size
department. Salary Range:
$47,457 - sn fillf Expected
Hlrlng'Range: 47,457-
$60,069 DOa. Submit resume
and City application form to:
Personnel Ollice, City 01 Coon
Rapids. 1313 Coon Rapids
Blvd.. Coon Rapids. MN 55433
(612-780-6456) no later than'
F'rlday.AprIl29,1994.
EOE/AAlADA . r
c~ FlRE-C~E~ City of Plymouth is
seeking a full-time Fire Chieffor its 6O-membcr
paid-on-call department The Fire Chief reports to
the Public Safety Director. The Fire Chief is
responsible for management of both fire
suppression and prevention, illSpCction and
education activities. There are two full-time
inspectors and fuIl-time clerical support.
Plymouth is a developing 36 square mile suburb
of Minneapolis with approximately 52,000
residents. There is a strong mix of residential.
commercial and industrial development. The
community has excellent prospects for
continuing community growth. Successful
candidates will have ten years of fire department
experience, five as a command officer, preferably
in a "paid-on-caW' department and a combination
of training. education and experience equivalent
to a bachelor's degree. Starting sallJ)' from:
S42,265-S52,506. Deadline for accepting
applications is August 17, 1992. For an
application and a job description, please contact
City of Plymouth, 3400 Plymouth Blvd.,
Plymouth, MN 55447, or call 5SO-5012.An
Equal Opportunity Employ~~c
FIRE CHIEF/EMS DIRECTOR
The Village of Shorewood Hills
is accepting resumes through
February 25, 1994for the posi-
tion 01 Fcre Chief/EMS Director.
Person is responsible for the
administration and manage-
ment 01 the volunteer lire and
emergency medical services
and paid dispatChers. A partial
list 01 duties Includes recruit-
Ing 'andtraining of members,
maintaining adequate slall-
ing, Inspecting buildings and
enlorclng lire codes, reviewing
building plans, maintaining
emergency vehicles. and de-
veloping annual budgets.
Qualllied candidates will have
fire service and EMS training
and experelnce Including ex-
perience in a supervisory role.
Incumbent must live within a
few minutes of the Village. Sal-
ary range $32,000 to $35,000,
rp1uS' genE!r~:)U.~e.l)~!.r!~~_~~?mt .'
. resume to:.-'...;. .;...._--~---:. ,.
,'. . Village Clerk - FC
" Village of Shorewood Hills '
, .. 1008 Shorewood Boulevard
. Madison, WI 53705
Equal Opportunity Empl M/F
c' - - FIRE CIDEFJbe City of Rochester
(population70.000) is seeking a fue chief
to administer a full-time department (ISO
rated Class 3) with 95 officers. fIrst class
equipment, and a $6.8 million budget.
Requirements include an Associate Arts
degree or its equivalent in fue science or
related field; BA degree in public
administration. fue science, or related
fIeld; a minimum of fIve years as an
administrator. department head, or
command experience in a fue department
of 50 or more paid staff. Progressively
responsible supervisory experience and
experience in fire suppression and
prevention highly desired. Combination of
education and equivalent experience may
be considered. Excellent benefit package
and salary will commensurate with
education and experience. Submit resume
by 5:00 p.m.. March 26, 1993 to City of
Rochester. Personnel Department. City
Hall. Room 107,224 First Avenue S.W.
Rochester. MN 55902. (507) 285-8074.
EEO/AAE