6.7. SR 11-20-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Communi Develo ment November 20,2006
Item Description
Request by William Matthews for Conditional Use Permit for
Used Auto Sales and Classic Car Restoration,
Public Hearin -Case No. CU 06-28
Item Number
6.7.
Prepared by
Chris Leeseber , Park Planner
Reviewed by
Jeremy Barnhart, Planning Manager
Location
13342 Highway 10
Introduction
The proposed location will be the permanent business location for Matthews Auto Sales, for the sales of
late model used cars, trucks and classic cars as well as classic car restoration.
Attachments
.
Request for Action
Location Map
City Engineers Memo
Applicant's Narrative
Building Plan
Proposed Signage
Site Drawings (four total)
Staff Exhibit A
.
.
.
.
.
.
.
Action Requested
Staff and the Planning Commission recommend the City Council approve the request with the conditions
as outlined.
Council Action
Motion by _
Second by _
Vote
Follow Up
Case File: CU 06-28
Page 2
location: 13342 Highway 10
Zoning:
Adjacent
Zoning:
C-3
N - PUD
land Use:
Adjacent
land Use:
E - Open Sapce
S - Public/Semi-Public
W-CC
CC - Community Comm
N - Urban Residential
E - R1--c
S-BP
W-C3
Site Area: 1.3 acres
Floor Area: Building = 8,777 sqft
Parking
Req'd :
landscape
Req'd:
Conforms:
Required: 20 stalls
Proposed: 30 stalls
Required: 12 overs tory; 6 ornamental; 6 deciduous
Proposed: 9 overs tory; 6 ornamental; 3 deciduous
Land Use Plan - Yes
Zoning Code - Yes
Subdivision Code - Yes
60 Day Rule: Action must be taken on this request by November 22,2006
Overview
The proposed location will be the permanent business location for Matthews Auto Sales, for the
sales of late model used cars, trucks and classic cars. Also being requested is a classic car restoration
facility, both of which are allowed as Conditional Uses in the C-3 zoning district.
As the City Council may recall, the applicant received an Interim Use Permit to sell cars at a location
approximately a quarter mile west of the subject property. If granted approval for a Conditional
Use Permit at the subject site, the applicant will voluntarily request that the Interim Use Permit at
13479 Business Center Drive be revoked six weeks after a Certificate of Occupancy is issued at the
new site.
The applicant is not proposing any building modifications at this time other than general cleaning
and maintenance. It appears that a portion of the roof has been painted, and staff recommends that
the remainder of the roof and building be painted.
The applicant is proposing outdoor storage for trailers and equipment in the proposed
privacy / security fencing on the south side of the building. The C-3 zoning district does not allow
outdoor storage.
S:\PLANNING\Case Files\2006\CUP\CU 06-28 Matthews\CU 06-28_CC.doc
Case File: CU 06-28
Page 3
Five (5) signs are being proposed: three (3) business wall signs, one on the north, south, and east
sides of the building and two (2) freestanding signs placed at the north and east entrances. This is
consistent with the ordinance.
The hours of operation will be 9 a.m. to 5 p.m. Monday through Friday and Saturdays by
appointment only. The number of employees is anticipated to be two employees.
Staff is recommending that advertising on the vehicles shall be limited to one sign per vehicle not
exceeding 94 square inches. No signage and/ or decorations of any type, such as but not limited to,
banners, pennants, festoons, painted windows and balloons shall be allowed on the vehicles.
Parking and Circulation
The proposed circulation consists of a one-way drive lane around the north and east sides of the
existing building. The site is being improved with paving and concrete curb and gutter. One-way
directional signage is being proposed.
The parking stalls along the north and east property lines will be dedicated to for-sale vehicles. The
four stalls on the west side of the building are for customer parking. The proposed plan meets the
requirements for parking.
The for-sale vehicles will be delivered to the site under their own power and will not be brought in
on a tractor trailer semi.
Per the City ordinance, all vehicles shall be parked on an approved surface (not landscaped areas)
within the property per setback requirements. No vehicles shall be parked in the public right-of-way
or on sidewalks.
Landscaping
The landscape plan indicates 18 trees: 9 overstory, 6 ornamental, 3 conifers which does not meet the
required amount of trees for the site. A total of 24 trees are required, and staff recommends that
that the over story trees be located along the eastern property line. This will help screen the building
from the park yet still provide visibility to the vehicles under the canopy. Staff would also
recommend that the six conifers be located along the southern property line. See Staff Exhibit "A".
The landscape plan does not indicate what the "yard" areas are to be, staff recommends that turf be
established and be irrigated as required by ordinance.
Grading. Drainage and Utilities
Grading, Drainage and Utilities are addressed in the City Engineer's memo.
Standards for Issuance of a Conditional Use Permit (Section 30-654)
The issuance of a Conditional Use Permit can be ordered only if the use at the proposed location:
S:\PLANNING\Case Files\2006\CUP\CU 06-28 Matthews\CU 06-28_CC.doc
Case File: CU 06-28
Page 4
1. Will not endanger, i/!Jure or detrimentallY tiffect the use and e'!iqyment if other property in the immediate
viciniry or the public health, sqfery, morals, comfort, convenience or general we(fare if the neighborhood or the
ciry.
2. Will be consistent with the comprehensive plan.
3. Will not impede the normal and orderlY development and improvement if sUfTounding vacant property.
4. Will be served adequatelY ry and will not adverselY tiffect essential public facilities and services including
streets, police and fire protection, drainage, refuse disposal, water and sewer !)Istems, parks and schools; and
will not, in particular, create trqfjic congestion or inteiference with trqfjic on acfjacent and neighboringpublic
thoroughfares.
5. Will not involve uses, activities, processes, materials, equipment and conditions if operation that will be
detrimental to a'!Y persons or property because if excessive trqfjic, noise, smoke, fumes, glare, odors, dust or
vibrations.
6. Will not result in the destruction, loss or damage if a natural, scenic or historic feature if mqjor importance.
7. Will fullY complY with all other requirements if this Code, including a'!Y applicable requirements and
standards for the issuance if a license or permit to establish and operate the proposed use in the ciry.
If denial of such a permit should occur, it shall accompany recommendations or determinations by
findings or a report stating how the proposed use does not comply with the standards set forth in
Section 30-654.
Planning Commission
The meaning of outdoor storage was the key issue discussed at the meeting. The applicant is
proposing an area of privacy fencing for the secured temporary outdoor parking of customer's
classic cars. Staff had indicated at a staff meeting with the applicant that this would be considered
outdoor storage and staff would recommend that it not be allowed. The Planning Commission
discussed the meaning of outdoor storage but made no motion regarding it.
Noone spoke at the public hearing.
The Planning Commission recommended approval of the request.
Recommendation
Staff and the Planning Commission recommend the City Council approve the request with the
following conditions:
1. All comments of the City Engineer shall be addressed.
2. The building shall meet all applicable building codes.
3. The building shall meet all applicable fire codes.
4. All vehicles shall be parked on an approved surface (not landscaped areas) within the
property per setback requirements.
5. No vehicles shall be parked in the public right-of-way or on sidewalks.
6. No outdoor storage shall be allowed.
7. All vehicle maintenance and/or restoration shall occur within the building.
8. Trees shall be planted on the property, as indicated on Staff Exhibit "A".
9. All sign permits shall be obtained prior to any signage being installed.
S:\pLANNING\Case Files\2006\CUP\CU 06-28 Matthews\CU 06-28_CC.doc
Case File: CU 06-28
Page 5
10. Advertising on the vehicles shall be limited to one sign per vehicle not exceeding 94
square inches.
11. No signage and/or decorations of any type, such as but not limited to, banners,
pennants, festoons, painted windows and balloons shall be allowed on the vehicles.
12. All for-sale vehicles shall be delivered to the site under their own power.
13. One-way traffic internal to the site will need to be signed accordingly.
14. The remainder of the roof and building shall be painted.
15. The Interim Use Permit at 13479 Business Center Drive shall be revoked six weeks
after a Certificate of Occupancy is issued for the subject property.
16. Site turf shall be established with appropriate irrigation.
S:\pLANNING\Case Files\2006\CUP\CU 06-28 Matthews\CU 06-28_CC.doc
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Case Number: CU 06-28 WILLIAM MATTHEWS
MEMORANDUM
TO: Chris Leeseberg, Park Planner/Planner
FROM: Terry Maurer, City Engineer
DATE: November 9,2006
SUBJECT: Matthews Auto Body Site Plan
File # 226-155P
As requested, we have reviewed the revised submittal from Bogart, Pederson & Associates
for the Matthews Auto Body site. The plan set we reviewed had a revision date of October
27, 2006. Based on our review, we would offer the following comments:
1. The internal layout of the diagonal parking and driving aisle has been modified to
provide the necessary 20-foot clearance between the building and parking stalls for
emergency vehicle access.
2. Although dimensions are not detailed on the site plan drawing, it appears that additional
street easement for Hudson Street can be provided and still meet the required setbacks
for parking on the site. The drawing should detail these dimensions and an easement for
street, utility and drainage purposes over the area provided for Hudson Street paving,
and 10 - 15 feet outside of the paved area for snow storage and small utilities should be
provided.
3 . We have received storm drainage calculations and they appear to adequate.
4. We have received a report indicating that the existing septic system on the site is
adequate.
5. It appears from the site plan that less that one acre will be disturbed; therefore, the site
will not be required to obtain a NPDES permit. However, the site should still be
required to follow the City's standard Storm Water Pollution Prevention Plan (SWPPP)
requirements. Silt fence is shown around the perimeter of the majority of the work area.
There are two openings in the silt fence; one up near the frontage road and one near
Hudson Street. Only one construction access should be provided. One of these
openings needs to be closed or if two are necessary for logistics of the construction
operation, then an additional rock driveway needs to be provided.
In the southwest comer of the site there is storm drainage off the lot from the proposed
pond to the existing storm sewer system, and there is grading contour shown off the site.
These are outside of the silt fence area. These need to be enclosed with silt fence for
. .
erOSIOn protectIon.
There is a note on the plan sheet that indicates all exposed soils area to be seeded,
mulched and fertilized within seven days. The pond area needs to be stabilized using a
seeding blanket, given the slopes of the area. This note should be shown on the plans
with delineation of the area to be blanketed.
If you have any questions regarding these comments, please contact me.
S:\PLANNING\Case Files\2006\CUP\CU 06-28 Matthews\ll 09 06 Engr's memo.doc
Page 2
Narrative Conditional Use application
William Matthews, Matthews Auto Sales Inc.
I am requesting a conditional use permit for used car retail and classic car restoration
shop at 13342 Highway 10. This property is Zoned C3 and the request is a permitted use
for this location according to city zoning laws. Included in the request and with the
approval of this request I am also requesting the revocation of the temporary use permit
granted to me for used car sales at the Elk River Tower Crossings Center.
Included in this request is a site plan which I will outline here. I am requesting a
minimum of 25 retail spaces for late model and classic used cars as well as the required
amount of parking for customer, employee, and handicapped according to the city
statues. All parking lot area will be compliant with the cities standards of pavement, curb
and gutter.
I am also including the plan for full landscaping complicit with the cities requirements.
The proposed screening will consist of the required amount of shrubs, conifers and over
story trees. I have also made provision for water drainage and a storage pond area. Our
goal is to bring the appearance ofthe property up to an acceptable level that will change
the perception of the property from that of an eyesore to that of a prosperous thriving
business. We desire it to be a good representation of us as well as our growing city. At
this time we aren't proposing any outside changes to the building other than clean up,
painting, repair of broken window panes, patching holes in outside walls and installation
of the requested wall signs.
I am not requesting any outdoor storage as this zoning doesn't allow that, however I have
included an area of privacy fencing for the secured temporary outdoor parking of
customer's classic cars. This area is necessary for the classic car restoration shop
because of the nature of the business. There are times when a vehicle is waiting for parts
to complete and therefore it is better to utilize indoor space for other productive work and
not used for stationary vehicles. Our timeline on stationary vehicles typically isn't any
longer than a few weeks. The secure fence helps our property look nicer and also helps
in "security". We do have an off site parking location for long term project parking;
however, it is in another city so it's unpractical to be used for the temporary purpose I am
proposing in this fence. This on site fenced area will not be used for long term parking.
According to the Floor plan diagram the front portion of the building will be used for the
car sales business as well as the outdoor retail spaces. The middle and back of the
building will be used for the classic car restoration shop. Since we are a family owned
and run business there is only one employee. Our hours of operation for the auto sales
and classic car restoration shop will be the standard 9:00 a.m. to 5:00 p.m. Monday
through Friday. With auto sales by appointment only on Sat.
I am excited to be working with the city on this project and to be able to find an actual
long term location for my growing business. I am also excited to be able to be a part in
the transformation of this once drab commercial location to a showplace that we all can
be proud of and help bring more business and customers to this end ofHwy 10 and the
other local businesses.
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PROPOSED PARKING LOT
MATTHEWS AUTO BODY
ELK RIVER, MN
SITE & DIMENSION PLAN
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:;tly tk~~s~jp7~~~s~ioann~ ~n~n~e~~nlJder DESIGN BY: JEN
thfl lows of the Stote of Minnesota. DRAWN BY JEN
CHECKED BY: ceo JEN
DWG FILE: BASE
FilE NO.: 06 0181.00 .
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CHRIS PHER C, OTTERNESS
Date: /U-l7---c.d.> Reg. NO.41961
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PROPOSED PARKING LOT
MATTHEWS AUTO BODY
ELK RIVER, MN
DEMO PLAN
1 hereby certify that this pion, speciflcQUon,
or report was preporEld by me or under
my dirocl si.lpervision and thot I om CI
duly Li~ens(:cl Professional E.:nqineer under
the lows of Ihe State of MinnesotQ
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S;gned, a- tl~'
CHRISTOPHER c. OTTER~JESS
Dote: {:"-t7~"'" Reg. No.41961
DATE: 9/29/06
DESIGN BY: JEN
DRAWN BY: JEN
CHECKED BY: ceo JEN
DWG FILE: BASE
FILE NO.: 06--0181.00
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10 27 .06 REVISIONS PER CITY COMMENTS
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DWG FILE: BASE
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CH S PHER C. OTTERNESS
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I hereby certify thol this pion, specifkotion
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duly Licensee Professional Englnee!" under
the laws of th<:l StQle l;if Minl'ltlsl;ilo,
Signed; .
CHRISTOPHER c. OTTERNESS
Date: Reg. No.41961
DATE, 9/29/06
DESIGN BY: .JEN
DRAWN BY: ,IEN
CHECKED BY: ~N
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STAFF EXHIBIT "A"
CD 06-28 MATTHEWS
13342 HIGHWAY 10
DATE:
11/14/2006
DRAWN BY:
CML
SHEET
1
SCALE:
NOT TO SCALE
S:\PLANNING\Case Files\2006\CUP\CU 06-28 Matthews\Exhibil A.dwg, 1119/2006 2:37:36 PM, R1CQH ArICio 2090 Pel 6