5.1. SR 12-04-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Truth in Taxation December 4, 2006
Item Description
Bud et Amendment to Fund Part Time Recreation Assistant
Item Number
5.l.
Prepared by
Bill Maertz, Parks and Recreation Director
Reviewed by
Lori ohnson, Ci Administrator
Introduction
On September 11, 2006 the City Council approved the creation of a parks and recreation administrative
coordinator position. Responsibilities of this position include Pinewood finances, Recreation Division
fInances, grant writing, recreation programming and assisting the Director with project management.
This position was filled internally by promoting one of the two part time recreation assistants. This has
caused a 24 hour per week deficit at the recreation assistant position. The recreation assistants are the
primary customer service people and serve as front desk receptionist at Lions Park Center, answer
phones and handle the majority of registrations. Unlike City Hall, Lions Park Center does not have any
back up clerical staff.
Upon review of the staff report requesting this position, it has become apparent that staff did not
adequately communicate that the creation of a full time position, along with the internal hire, would
require a replacement for the part time recreation assistant position.
Discussion
Staff has prepared four different options with varying degrees of budget impact. Options two, three and
four will have impact on customer service.
Options
1. Replace part time 24 hours per week Recreation Assistant.
2. Hire 12 hour per week Recreation Assistant to give phone and front desk coverage to 2:30 PM each
day and have professional staff cover phones and front desk from 2:30 to 4:30 each day.
3. Budget funds to have the existing 20 hour per week recreation assistant to work an additional 5 hours
per week in order to work till 1 :00 PM each day.
4. Do not replace recreation assistant and have the marketing coordinator, recreation coordinator and
administrative coordinator cover phones and the front desk 24 hours per week.
Financial Impact
2007 Budget Impact
Options
1 $21,000
2. $11,000
3. $5,000
4.0
C: \Documents and Settings \ tallard\Local Settings \ Temporary Internet Files \ OLKF\Rec Assistant.doc
Attachments
Recreation Assistant position description
Action Requested
Provide direction to staff regarding budget amendment
Council Action
Motion by _
Second by _
Vote
Follow Up
C: \Documents and Settings \ tallard\Local Settings \ Temporary Internet Files \ OLKF\Rec Assistant.doc
City of Elk River
Recreation Assistant
Position Description
Department/Division:
Park and Recreation/Recreation
Pay Grade: FLSA Status:
5 Non-Exem
Immediate Supervisor:
Recreation Mana er
Last Updated: (date)
3/2006
Positions Supervised:
N/A
Position Summary
The Recreation Assistant performs a variety of duties including, but not limited to, answering
phones and welcoming visitors to the facility. Also performs cash receipts activities and clerical
duties as assigned.
Essential Functions
1. Performs receptionist duties.
A. Receives incoming calls to Parks and Recreation Department.
B. Answers routine questions.
C. Greets the public.
D. Explains departmental services, programs and procedures.
2. Performs clerical support duties.
A. Sorts and/or delivers mail.
B. Accepts program registrations and facility use applications.
C. Orders, inventories, and maintains program and office supplies.
D. Performs general filing.
E. Types memos using word processing software.
F. Proofreads and types marketing materials.
G. Submits marketing materials to newspapers.
3. Performs registration duties.
A. Processes class and facility registration.
B. Processes cash and check deposits, credit card transactions, and refunds.
C. Assigns account codes to invoices.
D. Maintains petty cash.
E. Runs registration deposit reports as needed.
4. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in safety training.
Page 1
Required Knowledge, Skills, and Abilities
o Skilled in proofreading written material for proper grammar and punctuation usage.
o Skilled in interpersonal and public relation skills.
o Skilled in organization and maintaining order of supplies.
o Skilled in paying attention to detail.
o Ability to work as a team member.
o Ability to accurately type 45 WPM.
o Ability to adapt to and introduce change.
o Ability to be creative.
o Ability to present a positive and professional image of the City to the public.
o Ability to read, write, and comprehend basic instruction.
o Ability to work independently.
Minimum Qualifications
o High school diploma or equivalent.
o One year experience with Microsoft Office, specifically Excel, Outlook, Word, and
Publisher.
o Valid driver's license.
Preferred Qualifications
o Receptionist experience.
o General accounting experience or education.
o Recreational experience or education.
Page 2
Recreation Assistant