3.3. SR 12-18-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Consent December 18, 2006
Item Description
Pa Estimates
Administrator
Introduction
Below is a list of pay estimates submitted for approval. Each pay estimate has been reviewed and
approved by the city engineer, architect, or department head in charge of the project.
Financial Impact
Project
Rivers Edge Commons
Public Works Paving
Pay Est.
No.
3
F
Contractor
American Liberty Const. Inc.
Hardrives & Western Surety
Amount
$ 70,790.17
64,104.85
Attachments
Pay estimates for the above projects.
Action Requested
The City Council is asked to approve the pay estimates as stated above.
Council Action
Motion by _
Second by _
Vote
Follow Up
C: \Documents and Settings\jrniller\Local Settings \ Temporary Internet Files\ OLK3E\Pay Estimates.doc
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13065 Orono Parkway
Elk River, MN 55330
December 1, 2006
Ms. Lori Johnson
City Administrator
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: PUBLIC WORKS SITE PAVING PROJECT
Dear Ms. Johnson:
Work has now been completed on the Public Works paving project. As you are aware, Phil
Hals and Mark Thompson have coordinated this project, but the Engineering Department
was involved in the competitive bidding of the work. The original contractor for the project
was Universal Enterprises of Mid-MN. They ceased operations in early 2006. The bonding
company became involved in the project and hired Hardrives, Inc. to complete the work.
Attached is the final invoice from Hardrives, Inc. in the amount of $61,890.50. Since
Hardrives unit prices for completing the work are slightly higher than the contract unit
prices submitted by Universal Enterprises, I have communicated with CNA Surety, the
bonding company, on the method of finaling the project. They have agreed that we should
pay Hardrives in full, utilizing the retainage we are holding from previous work done by
Universal Enterprises to make up the difference between the original bid prices and the
Hardrives unit prices. Attached is an email from Mr. Douglas Mraz of CNA Surety,
concurring with this method of finaling the project. Even after paying Hardrives in full, we
will have $2,214.35 of retainage remaining. That sum should be paid toWestem Surety
Company with a reference to Claim 9A713427 on the check as noted in Mr. Mraz's email.
The original bid was in the amount of $227,480. The final estimate converting all costs to
the original contract unit prices is $235,264.17. This represents approximately a 3.5%
overrun on the original contract price. This over run is due to substantially more bituminous
wear course being placed in areas not originally planned to be paved, offset by a substantial
under run in the amount of gravel base used.
Phone: 763.635.1000
Fax: 763.635.1090
www.cLelk-river.mn.us
We would recommend final payment to Hardrives, Inc. with the remaining retainage
returned to the bonding company.
If you have any questions regarding this issue, please call.
Sincerely,
~rr~
Terry. J. Maurer
City Engineer
S:\EngineerImprovProj\200S Improvement Projects\Public Works\pay estimates\Final Pay Est 12-1-06.doc
Remit To: Hardrives Inc
14475 Quiram Drive
Rogers MN 55374
763-428-8886
763-428-8868 fax
City of Elk River
Terry Maurer
13066 Orono Parkway
Elk River MN 55330
26210- Elk River Public Works
1 Milling SY
2 Bit Wear MVWE45035B TON
TERMS - PAYMENT DUE UPON RECEIPT
THANK YOU
100.00 SY
1,639.80 TON
$3.98
$37.50
Amount Due
INVOICE
$398.00
$61,492.50
$61,890.50