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01-02-2007 CC MIN . . . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 2, 2007 Members Present: Mayor Klinzing, Councilmembers Zerwas, Farber, Gumphrey, and Motin Members Absent: None Staff Present: City Administrator Lori Johnson, Police Chief Jeff Beahen, Fire Chief Bruce West, Street Superintendent Phil Hals, Liquor Operations Manager Dave Potvin, and City Clerk Tina Allard 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor Klinzing. 4. Consider 01/02/2007 Agenda MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA. MOTION CARRIED 4-0. 2. Councilmember Dietz Recognition MOVED BY COUNOLMEMBER GUMPHREYAND SECONDED BY COUNCILMEMBER FARBER TO APPROVE THE PROCLAMATION IN RECOGNITION OF SERVICE TO THE CITY OF ELK RIVER BY COUNCILMEMBERJOHN DIETZ. MOTION CARRIED 4-0. Mayor Klinzing read the proclamation and thanked Councilmember Dietz for his service to the city. Councilmember Dietz gave a speech regarding the accomplishments and growth of the city during his 16 years serving on the City Council. 3. Oath of Office Ms. Allard swore in Mayor Klinzing and Councilmembers Zerwas and Motin. 5. Consider Consent Agenda MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER FARBER TO APPROVE THE FOLLOWING CONSENT AGENDA: 5.1. 5.2. CHECK REGISTER RESOLUTION 07-01 DESIGNATING DEPOSITORIES OF CITY FUNDS City Council Minutes January 2, 2007 Page 2 5.3. DESIGNATE THE STAR NEWS AS THE OFFICIAL NEWSPAPER FOR THE CITY 5.4. RESOLUTION 07-02 AUTHORIZING THE USE OF A SAFETY DEPOSIT BOX 5.5. RESOLUTION 07-03 APPOINTING ASSISTANT WEED INSPECTOR 5.6. AUTHORIZATION TO ADVERTISE FOR THE FOLLOWING POSITIONS A. PART TIME RECREATION ASSISTANT B. PART TIME OFFICE ASSISTANT FOR BUILDING MAINTENANCE/FIRE DEPARTMENT C. STREET LABOROR D. BUILDING MAINTENANCE LABORER 5.7. A QUOROM OF THE CITY COUNCIL WILL BE ATTENDING A CONFERENCE BUT NO CITY BUSINESS WILL BE DISCUSSED OR CONDUCTED 5.8. KENNEDY AND GRAVEN TO DRAFT A LEASE BETWEEN THE CITY OF ELK RIVER, THE ELK RIVER ECONOMIC DEVELOPMENT AUTHORITY, AND THE YMCA 5.9. MASSAGE THERAPIST LICENSE TO DARCY BENTLEY TO WORK AT JOHN JOSEPH SALON MOTION CARRIED 5-0. . 6. Open Mike Noone appeared for Open Mike. . 7.1. Appointment of Acting Mayor MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER MOTIN TO APPOINT COUNCILMEMBER GUMPHREY AS ACTING MAYOR. MOTION CARRIED 5-0. 7.2. Appointment of Council Laisons to Advisoty Boards/Commissions 7.3. Appointment of Council Representative to Utilities Commission Ms. Allard stated Council liaison appointments need to be considered for certain boards and COffim1SS10ns. Discussion was held on which boards the Councilmembers would like to serve upon. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE FOLLOWING APPOINTMENTS: . . . . City Council Minutes ] anuary 2, 2007 Page 3 Expiration of terms Zerwas Farber Morin Gumphrey Heritage Preservation Commission Liaison Library Board Liaison Parks and Recreation Commission Liaison Planning Commission Liaison Economic Development Authority Member Utilities Commission Member 12/31/08 12/31/08 12/31/08 12/31/08 12/31/10 2/28/07-fmish unexpired term of Councilmember Dietz 2/28/10-new 3 year term MOTION CARRIED 5-0. 7.4. Authorization to Fill Executive Secretary /Deputy Clerk Position Ms. Allard stated staff would like to promote Jessica Miller to the Executive Secretary/Deputy Clerk vacancy. She reviewed Ms. Miller's work history and performance. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER FARBER TO PROMOTE JESSICA MILLER TO EXECUTIVE SECRETARY/DEPUTY CLERK STARTING AT PAY GRADE 6, STEP C ($21.81 PER HOUR) EFFECTIVE JANUARY 3,2007. MOTION CARRIED 5-0. 7.5. Authorization for Council to Send a Letter to Legjslators Regarding Wine-in-Grocery Stores Mr. Potvin asked Council to send a letter to Minnesota Legislators expressing their opposition to the Wine-in-Grocery Stores legislation. Councilmember Morin suggested the following language addition to the letter: "Elk River has two municipal liquor stores as permitted by long-standing legislation and the city has invested significantly to build those stores." MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER ZERWAS TO AUTHORIZE STAFF TO SEND A LETTER FROM THE CITY COUNCIL TO MINNESOTA LEGISLATORS OPPOSING THE WINE-IN-GROCERY LEGISLATION WITH THE ADDITION NOTED BY COUNCILMEMBER MOTIN. MOTION CARRIED 5-0. 7.6. Authorization to Purchase Outdoor Warning Siren Chief West stated an outdoor warning siren at Mississippi Road and Rawlins Street needs to be replaced. He stated the cost of the siren is $11,972.85. City Council Minutes January 2, 2007 Page 4 MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER FARBER TO APPROVE THE PURCHASE OF AN OUTDOOR WARNING SIREN. MOTION CARRIED 5-0. . 7.7. Authorization to Advertise for Bids for Fire Department 2.000 Gallon Tanker Chief West stated the Fire Department would like to purchase a 2,000 gallon tanker and is requesting authorization to advertise for bids. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO AUTHORIZE THE ADVERTISEMENT FOR BIDS FOR A 2,000 GALLON TANKER. MOTION CARRIED 5-0. 7.8. Authorization to Advertise for Bids for Street Department Used Motor Grader Mr. Hals stated the Street Department would like authorization to advertise for bids to purchase a used motor grader in an amount of $100,000 from equipment certificates, plus the trade-in value of the current motor grader. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO AUTHORIZE ADVERTISEMENT FOR BIDS FOR A NEW MOTOR GRADER. MOTION CARRIED 5-0. 7.9. Review and Approve Elected Official Travel Policy Ms. Allard stated that according to state statute the Elected Official Out-of-State Travel Policy must be reviewed by Council on an annual basis. She asked the Council if they had any changes to the policy. . MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE ELECTED OFFICIAL OUT -OF-STATE TRAVEL POLICY WITH NO CHANGES. MOTION CARRIED 5-0. 7.10. Discuss City Council Worksession Agendas It was the consensus of the Council to set the following worksession agendas: January 8 · Executive Session for Union Negotiations · Discussion with Legislators · Northstar Commuter Rail Project · Dulak Proposal · Streets/Parks Uniform Policy February 12 · Discuss Overlay/Zoning Designation · Public Works Site Improvement · Discuss Zoning and Land Use for 18 Acre Parcel North of Sandpiper · Discussion with Community Development Director Scott Clark . . . . City Council Minutes January 2, 2007 Page 5 8. Other Business Councilmember Gumphrey stated the severance package for Prosecuting Attorney Chris Johnson and Legal Secretary Jennifer Johnson should be discussed by Council. Ms. Johnson stated the Prosecuting Attorney Interview Committee has discussed this and suggested paying Chris Johnson until March 31, 2007, with an additional three months of insurance beyond his termination date. She stated there is a vacancy for the Secretary position in the Administration Department that Jennifer Johnson could fill but staff would like to keep her in the Legal Department until legal services are transferred to the Hawkins law firm. She stated the contract with the Hawkins f11:m would begin April 2, 2007. The Council requested that the Hawkins f11:m be able to start earlier in order to work with Chris Johnson toward a smooth transition. The Council directed staff to put together information on how the transition for the new firm is to be handled and the severance package for Chris Johnson. 9. Council Updates There were no Council updates. 10. Staff Updates Ms. Johnson provided an update of board and commission vacancies. 11. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 7:10 J L- Tina Allard City Clerk