5.5. SR 02-05-2007
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Administration Februa 5,2007
Item Description
Authorization to Award Bid for Fire De artment Tanker
Item Number
5.5.
Prepared by
Bruce A. West, Fire Chief
Reviewed by
Lori ohnson, Ci Administrator
Introduction
On January 2,2007, the City Council authorized the fire department to advertise for bids for replacement
of the 2000 gallon tanker truck. The new purchase will be a 2000 gallon tanker which will include a 500
gallon per minute pump, ladders, dump tank, and many other National Fire Protection Association
(NFP A) required fIre department tanker items. Delivery of the new tanker is anticipated for mid to late
summer 2007 and is included as part of our 20-year Capital Improvement Plan as a replacement of tanker
1 (1987 Ford). This tanker purchase is also included in the 2007 budget.
Discussion
The bid opening for the fIre department tanker was Friday, February 2,2007 at 10:00 a.m. at Elk River
City Hall. Two bids were received. The bid results are as follows:
Clarey's Safety Equipment $162,307
Midwest Fire Equipment $178,156
The Fire Department Truck Committee has reviewed the two bids received to assure adherence to the
published truck specifIcations. The Truck Committee compared the bid proposals versus the published
specifIcations page by page for any discrepancies. The bid proposal from Clarey's Safety had numerous
discrepancies that included: no hose reel, omitted hose crosslay, no electric dump tank compartment,
incorrect instrument package, wheelbase length exceeded specifIcation and others. One area of discussion
the truck committee had related to pre-emission versus post-emission truck chassis 2007 EP A standards.
The Midwest Fire bid proposal included a 2008 post-emission truck chassis, which in turn increased the
cost approximately $8,000.00. The Clarey's Safety bid was for a 2006 pre-emission truck chassis. The
truck committee is concerned about possible emission upgrade costs on any pre-emission chassis over the
20 year life of the tanker. The truck committee is in favor of the post-emission chassis to alleviate any
future upgrade concerns. After completion of the bid review process, the Fire Department Truck
Committee voted unanimously to recommend acceptance of the bid from Midwest Fire in the amount of
$178,156. The Midwest Fire bid allowed for a deduction of ($975.00) for pick-up of the tanker truck at
the factory. It is the recommendation of the truck committee to take the deduction since representatives
of the fire department truck committee will be at the factory in Luverne Minnesota to inspect and accept
the fInal product. The net price of the Midwest bid proposal with acceptance of the deduction will be
$177,181.
If you have any questions prior to the meeting, please contact me at the Elk River Fire Department at
763.635.1105.
s: \ Council\Bruce \2007\A ward Bids.doc
Financial Impact
Financing for the 2000 gallon tanker has been discussed with Finance Director Tim Simon and City
Administrator Lori Johnson. Funds are budgeted in the 2007 equipment certificates. Supplemental
fmancing options were included in both bid proposals and were forwarded to Finance Director Tim
Simon for his review.
Attachments
None
Action Requested
The Mayor and City Council are asked to award the bid for the 2,000 gallon fire department tanker to
Midwest Fire in the amount of $177,181.00.
Council Action Motion by _ Second by _ Vote
Follow Up
s: \ Council\Bruce \2007\A ward Bids.doc