3.6. SR 03-05-2007
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Consent March 5, 2007
Item Number
3.6.
Prepared by
Lauren Wipper, Human Resource
Re resentative
Reviewed by
Lori Johnson, City Administrator
Item Description
Consider Amendment to CDL Drug and Alcohol Testing
A eement
Introduction
The City contracts with Minnesota Counties Insurance Trust (MCIT) to provide random selection and
testing coordination for its CDL (Commercial Drivers License) Drug and Alcohol Testing Program. The
Federal Transit Administration and the Federal Motor Carrier Safety Administration evaluated required
mminium testing rates and have decided that the random pool drug testing rate should be reduced from
50 percent to 25 percent. Tbc random alcohol testing rate will remain at 10 percent.
Discussion
City of Elk River drivers of CDL vehicles are included in a pool of drivers from other municipalities.
Each quarter a percentage of the total pool of drivers are randomly selected to undergo drug or drug and
alcohol testing. In 2006, the City's CDL drivers were randomly selected for 13 tests; 9 drug and 4 drug
and alcohol. The City currendy has 25 employees that are required to hold a commercial drivers license
and are in this testing pool.
The attached amendment to our contract with MCIT eliminates percentage rates for random testing and
states that the "testing will be done at the annual percentage rate specified in regulations" therefore
eliminating the need for future amendments for this purpose.
Financial Impact
As the drug testing rate will be reduced from 50 to 25 percent; it stands to reason that the number of City
employees selected for testing will be reduced as well. However, since this is a random process, there is
no way to be certain. The cost for each random drug test is $39.00 so any financial impact to the City will
be mminial.
Attachments
. 2007 Amendment to MCIT Drug and Alcohol Testing Program Participation Agreement
Action Requested
The City Council is asked to approve the attached amendment.
Council Action
Motion by_
Second by ~
Vote
Follow Up
S:\Council\Lauren\2007 drug test % council memo,doc
J
2007 AMENDMENT TO MCIT
DRUG AND ALCOHOL TESTING PROGRAM
PARTICIPATION AGREEMENT
This Agrcement is made and entered into bctwccn Minnesota Counties Insurance Trust
("MelT"), a Minnesota joint owers. organization, located at 100 Empire Drive, St. Paul, MN
55103-1885, and' ~ IVGV' (county, city, township or other cntity) thc
undersigned Participant i the Drug and Alcohol Testing Program. The parties previously
entered into an Agreement for participation in a drug and alcohol testing program that MCIT
administers through a contract with FirstLab.
The parties desire to amend the Participation Agreement as follows:
Paragraph II. E. Random Testing shall be amended as follows:
II. SCOPE OF SERVICES - Drug and Alcohol Testing
E. FirstLab will provide participating entities with names of employees to be tested
on a random basis in compliance with the annual rates of testing required by the
Federal Motor Carrier Safety Administration ("FMCSA") and the Federal Transit
Administration ("FTA") ofthe Department of Transportation. Two separate
MCIT random tcsting "pools" shall be established by FirstLab:
. One for drivers subject to FMCSA standards and
. One for drivers subject to FT A standards.
The annual random selcction percentages shall be applied to the total number of
driver positions in each "pool".
. Random drug testing will be done at the annual percentage rate specified
in regulations of the average number of driver positions for both the
FMCSA and FTA.
. Random alcohol testing will be done at the annual pcrcentage rate
specified in regulations ofthc average number of driver positions for both
the FMCSA and FT A.
. Random tests shall be reasonably spread throughout the calendar year.
This change shall be effective January 1,2007.
All other terms and conditions of the Participation Agreement shall remain in full force and
effcct.
IN WITNESS WHEREOF, MCIT and Participant have caused this Agreement to be executed by
the person authorized to act in their respective names on the date shown below.
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MINNESOTA COUNTIES INSURANCE
TRUST
PARTICIPANT
County: Board Chair/Admin/Coordinator
City: Mayor or Administrator
Town: Board Chair
Other: Board Chair
Approved as to form and execution:
Attest:
{~el
Clerk to Board or Councilor Other
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