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INFORMATION 03-05-2007 INFORMA TION Minutes Elk River Library Board Meeting February 27, 2007 Ann called the meeting to order at 6:30 p.m. Ann Schroeder, Mick Stoffers, Karen Stelk, John Dietz and Nick Zerwas city council liaison were present. Quorum was established. Mick passed out an updated Board member list. John made a motion to accept the agenda and Ann seconded. John made a motion to accept the Secretary's report, Ann seconded. John made a motion to accept the Treasurer's Report, Ann seconded. No suggestion box. Librarian's Report- Mick requested a raise in pay for the Story Time Leader's. A raise has not been given in 7 years. John made a motion we give them an additional $10 per session, Karen seconded. Building Update- *For the furniture and fixtures they are going to review an approved list to match needs for Government pricing. *Joan from GRRL and Mick will be meeting with the Automation and Collection Development Teams. The collection development will do a thorough "weed" so we don't move any unnecessary items and those needing to be mended will be pulled and addressed. *As this point construction is 6 weeks behind due to the delivery delay of structural steel. *It was recommended that Mick ask Lori from the City where the approximate $200,000 (from the sale of lot and house) will be placed. *At the March meeting we would like KKE to come with an update and a revised construction schedule. John made a motion we adjourn at 6:50pm, Ann seconded. Next meeting: March 27th. ELK RIVER MUNICIPAL UTILITIES REGULAR MEETING OF THE UTILITIES COMMISSION February 20, 2007 Members Present: Jerry Takle, President; Jerry Gumphrey, Trustee Member Absent: James Tralle, Trustee Staff Present: Bryan Adams, General Manager; Glenn Sundeen, Line Superintendent; David Berg, Water Superintendent; Theresa Slominski, Finance Director/Office Manager; Troy Adams, Engineering Manager; Judy McSpadden, Recording Clerk Others Present: Lori Johnson, City Administrator; Tim Simon, City Finance Director; Peter Beck, City Attorney I. Call meetinl!: to order February 20. 2007 President Jerry Takle called the February 20,2007, meeting to order. 2. Consider Utilities Al!:enda Jerry Gumphrey moved to approve the February 20,2007, Utilities Agenda. Jerry Takle seconded the motion. Motion carried 2-0. 2a. Election of Officers for 2007 Jerry Gumphrey moved to re-appoint Jerry Takle, President; Jerry Takle moved to appoint Jerry Gumphrey, Vice Chair and be added to the financial signature card. Jerry Gumphrey seconded the motion. Motion carried 2-0. 3. Consider Consent Al!:enda After a few questions regarding the check register, Jerry Gumphrey moved to approve the Consent Agenda as follows: January Check Register January 9, 2006, Minutes Financial Reports Jerry Takle seconded the motion. Motion carried 2-0. 5.1 Staff Un-dates Bryan Adams reported that Northstar Access has installed a wireless internet modem at James Tralle's residence as part of their study to verify the technology and how applicable it is for northern Elk River. The City is planning two street reconstruction projects this year which will affect the utilities, however, the final drawing has not been completed as to the scope of the Utility impact. Connexus sent out a newsletter in January 2007 informing the customers that there would not be a rate change in 2007, however, we will watch to see if and how the PCA will come in to play. Page 2 Regular meeting of the Elk River Municipal Utilities Commission February 20, 2007 Glenn Sundeen gave an update on current projects, Otsego work has been completed except for the removal of poles which will be done after frost. Asplundh continues to do a good job tree trimming. The new Feeder 97 is now energized to support western Elk River. Troy Adams informed the commission the map books were completed and printed for both electric and water. Staff will start working with coordinating the GPS system, along with replacing the old style meters to radio read. The fuse coordination study is still in progress. The Security System sales for the month of January were 15. Sales have been on the rise due to word of mouth, and homeowners existing contracts with other monitoring companies expiring so they renew with us instead due to lower monitoring fees. Because we have over 500 accounts with Wright Hennepin International Response Center, the monthly fee per account has been reduced. David Berg said there are two filter plants needing maintenance, the others are completed. Currently the pump for Well #5 is in for repair. Theresa Slominski said the new employee, Peggy Ferguson, that was hired to fill the vacant position is doing a good job. Majority of focus has been in finalizing 2006 for the auditors that will be here the beginning of March. Staffhas been looking into an alternative payment processing procedure. Jerry Gumphrey questioned why we do not take credit card payments. Staff responded there are fees involved. 5.2 Review GRE / ERMU Waco Substation Al!reement Great River Energy finalized the land purchase for the new Waco Substation. This new substation will serve, in part, the United Health Group data center. Great River Energy (GRE) purchased approximately five acres ofland of which the Elk River Municipal Utilities will utilize approximately one acre. GRE is asking for a one time payment of $I.OO/sq. ft. or $43,560 for one acre ofland. GRE's policy addressing shared facilities was reviewed. Staff recommends approval of this agreement. Motion by Jerry Gumphrey to approve GRE'sjoint use of the new Waco Substation Site policy. Jerry Takle seconded the motion. Motion carried 2-0. 5.3 Review MMUA Position PaDers MMUA held its Winter / Legislative Conference in St. Paul on February 14-16,2007. Discussion followed regarding the position papers presented at the conference. 5,4 Review MMTG Al!reement & Bond Resolution The CapX 2020 initiative is a group of electric utilities joining together to identifY and construct necessary generation and transmission facilities to meet Minnesota's needs for the year 2020. In short, 6300MW of new generation capacity and 3300 miles of additional transmission facilities will be required. Transmission costs alone are estimated to be $2.7 Page 3 Regular meeting of the Elk River Municipal Utilities Commission February 20, 2007 billion. Generation and transmission rates will rise to pay for these additional facilities. Elk River Municipal Utilities' charge is to keep our rates as low as possible for our customers. Municipal utilities in general own very little transmission and tend to rent their transmission needs and therefore are very susceptible to transmission rate increases. This is Elk River's case. One way to reduce transmission costs is to own versus rent. In May 2006, the Elk River Municipal Utilities Commission authorized joining Midwest Municipal Transmission Group (MMTG) as a vehicle to explore the potential to buy into the transmission system. Due to the successful negotiating efforts of MMTG, we now have the opportunity of buying into the transmission system. The first transmission project is a 345 KV line from Brookings, North Dakota to the Twin Cities at a cost of approximately $600 million. Elk River's load share is approximately $2 million. CapX 2020 participants include Wisconsin Public Power Inc. (WPPI), Central Minnesota Municipal Power Agency (CMMP A), Missouri River Energy Services (MRES), Minnesota Power (MP), Otter Tail Power (OTP), Xcel Energy (Xcel), Great River Energy (GRE), Dairyland Power Cooperative (DPC), the City of Rochester (RPU), Southern Minnesota Municipal Power Agency (SMMP A), and Missouri Basin Municipal Power Agency (MBMP A). CMMP A will be executing the agreement on behalf of MMTG and CMMP A members that are participating in the development of the CapX 2020 Brookings-Twin Cities Project. Elk River Municipal Utilities will be part of the MMTG group associated with CMMP A. At the November 21, 2006, Elk River Municipal Utilities special commission meeting, authorization was given for Elk River Municipal Utilities to proceed with MMTG / CMMP A initiative with a cap of $2,000,000. Peter Beck has been working on the details of this agreement along with Lori Johnson, and have concluded that Elk River Municipal Utilities (ERMU) can enter into this development agreement alone instead of the City of Elk River doing it for ERMU. This pre- development agreement with CMMP A allows the ERMU to participate in this project and enter into future agreements that will establish ownership, operation, maintenance, and revenue stream. This agreement addresses the permitting and engineering phases only. Motion by Jerry Gumphrey to proceed with the CapX 2020 project and to adopt the attached resolution. Jerry Takle seconded the motion. Motion carried 2-0. 5.5 Review Water Rule Chanl!:es At the January 2007 commission meeting, a number of changes were adopted to our Water Rules. In the process of making these changes, staff found other areas that also needed to be updated. The updates include; utility personnel will be inspecting and sealing all water meters; 2" water meters will require a by-pass loop; Section 103, second paragraph shall read: Water Page 4 Regular meeting of the Elk River Municipal Utilities Commission February 20, 2007 service repairs or renewals that become necessary will be made by a licensed plwnber at the expense of the property owner. Utility staff may provide property owner a list of licensed plwnbers who do emergency repairs. If owner can not make repairs, water may be shut-off or Water Utility may make the necessary repairs and the charge for such work will be made under a special assessment against the property concerned. Such assessment, including interest at the legal rate for local improvements, shall be certified to the County Auditor and collected and remitted to the City in the same manner as assessments for local improvements. The rights of the Elk River Municipal Utilities/City under this paragraph shall be in addition to other remedial or enforcement rights provided by the City Code of Ordinances or other applicable law. Motion by Jerry Gwnphrey to approve the revised water rules as presented. Jerry Takle seconded the motion. Motion carried 2-0. 6.1 Review Territory Acquisition The 2007 budget contains a $260,000 line item to purchase service territory from Connexus. The $260,000 is an estimated amount for area 17 and the actual cost will vary depending upon nwnerous factors with Connexus. The service territory agreement expires in February 2011. Elk River Municipal Utilities plans to purchase area 18 in 2008, and area 22 in 2009 or 2010 depending upon finances. In order to acquire area 17 this year and area 18 next year, a new feeder from the North Substation will be required. The 2007 budget contains a $225,000 item to construct this feeder. Staff recommends authorization be given to acquire area 17 and construct the necessary feeder from the North Substation. Motion by Jerry Gwnphrey to authorize acquisition of area 17 and proceed with constructing the necessary feeder from the North Substation. Seconded by Jerry Takle. Motion carried 2-0. 6.2 Review 2007 Vehicle Purchase The 2007 budget contains line items to replace three pick-up trucks and add one pick-up truck for the additional water operator. From experience, the utilities try to replace pick-ups on a ten year or 100,000 miles basis. In an effort to get as much life out of our vehicles, the vehicles from higher mileage jobs are transferred to lower mileage jobs as they get older. This year staff is proposing to retire three ten year old pick-ups with mileage ranging from 95,000 to 105,000 miles. Elk River Ford has the State bid on Ford and Dodge 'l2 ton 4x4 trucks. This year we recommend the 'l2 ton 4x4 for work crews. The Jeep Compass 4x4 gets far better gas mileage than pick-ups and is recommended for the General Manager. Staff Page 5 Regular meeting of the Elk River Municipal Utilities Commission February 20, 2007 recommends authorization be given to sell three 1997 pick-ups and purchase three Ford FI50 4x4's and one Jeep Compass 4x4. Motion by Jerry Gumphrey to authorize the sale of three 1997 pick-ups and to purchase three Ford F150 4x4's and one Jeep Compass 4x4. Jerry Takle seconded the motion. Motion carried 2-0. 6.3 Review & Consider 2007 Electric Revenue Bonds The 2007 budget makes provisions to construct a Waco Substation and underground feeder to support the United Health Group data center facility, along with other customers, with bonds. The materials for the substation and underground feeders are already on order. Also, if we proceed with buying into the transmission system with MMTG/CMMP A group, we will need to free up another $300,000 to be spent over three to five years to complete the necessary agreements. Staff is proposing the following bond amount. Waco Substation UHG Underground Feeder Feeder on County Road I $1,200,000 $1,000,000 $ 300,000 $2,500,000 + Issuance and Coverage costs The total bond amount would be $2,875,000 per Ehlers and Associates analysis. We are proposing a 12 year term with interest payments only for the first two years. This will allow UHG load to ramp up to the estimated levels so sufficient revenues are available to pay the bonds. Motion by Jerry Gumphrey to authorize $2,875,000 of electric revenue bonds. Jerry Takle seconded the motion. Motion carried 2-0. 6.4 Review Request for Street Lililit A petition was reviewed for request to install a street light on County Road 33 by the entrance of AME Ready Mix, Plaisted Companies, and Aggregate Industries. There are numerous poles with overhead lines available in this area to attach street lights. Motion by Jerry Gumphrey to approve the installation of one street light. Jerry Takle seconded the motion. Motion carried 2-0. Page 6 Regular meeting of the Elk River Municipal Utilities Commission February 20, 2007 6.5 Review Safety Prol!:ram MMUA provides safety training along with OSHA and DOT safety compliance programs. On an annual basis, our safety coordinator evaluates our safety program and involvement. The evaluation for 2006 was reviewed. Jerry Takle commended the staff on their diligence on continuing the safety programs and expects further enthusiastic participation. 6.6 Review Proposed Well Location Due to the continued increase in water usage in Elk River, the 2007 budget contains a $400,000 line item to construct an additional well. This well should be operational by the sununer of2008. An annual load profile of water demands was reviewed and because ofthe large disparity between summer and the other season's usage, a peaking well with minimal treatment is desirable. This well would only be used in the summer during periods of heavy lawn sprinkling. The preferred well site is at the Johnson Street Water Tower location. A test well was constructed at this site and reflected great water quantity, but the water quality would require an approximate $1,500,000 treatment plant. The well site in Twin Lakes Estates has good water quality and quantity but will require a small (10' x 15') building to inject fluoride and chlorine. A building may be objectionable to the neighbors. The other option is the River Park development, and the School District will allow us to sample their test well. This will be revisited at a future meeting as test results become available. Other Business There was no other business. The next regularly scheduled meeting of the Elk River Municipal Utilities Commission will be Tuesday, March 20, 2007. President Jerry Takle adjourned the regular meeting of the Elk River Municipal Utilities Commission at 5:20 p.m. Respectfully submitted, Judy McSpadden Recording Clerk RESOLUTION 07-_ A RESOLUTION OF THE CITY OF ELK RIVER MUNICIPAL UTILITIES COMMISSION A RESOLUTION APPROVING THE CENTRAL MINNESOTA MUNICIPAL POWER AGENCY BROOKINGS-TWIN CITIES PROJECT DEVELOPMENT AGREEMENT WHEREAS, the City of Elk River MumcIpal Utilities Commission (ER.1v1U) has determined thM it is. in the best interest o( the ERMU and Us rate: payers to utilize the I"csources and :'lcrvices of the Ccutr~l Minnesota Murucipal Power Agenc.:y (CMMPA) (0 particIpate in the development and investment in the <lcqUlsition, constructlon, ownership, and Opct.-uon of high voltage trao5mission of e1ccttic~tl energy and capacity, negotiation of contracts, planning, including transrrUsslOn needs studie:s. transmission arrangements, engineermg, and technical assistance; and WHEREAS, the ERMU now wishes to formalize its relationship with CMMPA and authorize the ERMU's par;ticipation in the Brookings.~l~win Cities High Voltage Transmission Line Project (project). NOW, THEREFORE, BE IT RESOLVEO, 1) That ER1\1U docs hereby approve the participation in the Project and the financing thereof. 2) The CMMPA BroQkings~TwU1 Clcies Project Development Agreement is therefote approved generally tn the form presented at this meeting. 3) The ER!\.1U Chair and General Manager a.re hereby authorized and dtrected to finalLze the PI:OJcct Development Agreement and to execute such Project Development Agreement for and on behalf of the ERMU. Passed and adopted by the Elk River Mun,iclpal Urilirjes Comm,ission this 20'1. day of Febluary 2007. ATTEST; S'\Re$olut'Ol\~\2007 Resolul:lon~\Un;tppfOvcd\(MMP^. ER.NU Resolu!:1on doc MEETING OF THE ELK RIVER PARKS AND RECREATION COMMISSION HELD AT CITY HALL WEDNESDAY, DECEMBER 13,2006 1vlcmbers Present: Chair Polston-Hark) Commissioners Anderson, Kuester, Nystrom, Niziolek and Peterson Members Absent: Commissioner Paige Staff Present: Bill Maertz, Parks and Recreation Director; Chris Lceseberg, Planner/Park Planner; Tanya Love, Recording Secretary 1. Call Mcetinf To Order Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation Commission was called to order at 6:30 p.m. by Chair Polston-Hork. 2. Consider December 13 2006 Parks & Recreation Commission Afenda MOVED BY COMMISSIONER ANDERSON AND SECONDED BY COMMISSIONER KUESTER TO APPROVE THE DECEMBER 13, 2006 PARKS & RECREATION COMMISSION AGENDA WITH CHANGES. MOTION CARRIED 6-0. 3. Consider Minutes of November 8. 2006 Parks & Recreation Commission Meetinf MOVED BY COMMISSIONER PETERSON AND SECONDED BY COMMISSIONER NIZIOLEK TO APPROVE THE NOVEMBER 8, 2006 PARKS AND RECREATION COMMISSION MEETING MINUTES. MOTION CARRIED 6-0. 4. Parks & Recreation Commissioner to Attend Tanua'Y 8. 2006 Ci1;V Council Meeting and T anuaJ;y 9 2006 Planning Commission Meetinfs 4.1. Janua'Y 8 2006 Ci1;y Council Meeting Director of Parks and Recreation, Bill Maertz will attend the January 8, 2006 City Council Meeting. 4.2. .T anua'Y 9 2006 Planninf Commission Meeting Director of Parks and Recreation, Bill Maertz will attend the January 9, 2006 Planning Commission Meeting. 5. Open Mike-None 6. Recreation Manafe!', Report - Michele Bergh Parks & Recreation Commission Minutes ).J ovember 8, 2006 Page 2 Director of Parks and Recreation, Bill Maertz reported that requests for proposals were sent out to sell the 5'h Street property, Staff is continuing to look for staff for adult fitness and teen programs. Mr. Maertz shared that staff is creating a DVD with the help from our Cable Department to use for marketing purposes. It will feature highlights from our programs set to music. Mr. Maertz reported that the Senior Center will be hosting several local tours in December and January. 7. Director's Report - Bill Maertz Director of Parks and Recreation, Bill Maertz reported that the City Council approved the YMCA Memorandum of Understanding on Monday, December 11. Under the terms the City will receive 24 hours of gym time. Staff is pursuing an 8,000 square foot gym while staj~ng within the $12 million budget versus the proposed half size. Mr. Maertz shared an update regarding the construction of the new Library, River's Edge Commons Downtown Park and the current park dedication balance. Mr. Maertz shared that Pinewood Golf Course would host a Minnesota PGA Junior Golf i\SSOelation 2007 Tour Event. Commissioner Kuester asked what ages and if they rotate to different courses. Mr. Maertz stated that the ages for the Minnesota PGA Junior Golf tournament would be for ten and under and is considered a transition tour for junior golfers. 8.1. Community Events - None 8.2.A. Land Use Cases Request by United Health Inc. for an Administrative Subdivision in the Elk Path Business Center Addition Chris Leeseberg, Planner/Park Planner presented information on United Health Inc. request for an administrative subdivision. Located on the southeast corner of Waco Street and Business Center Drive which will consist of a single 20.6 acres lot with approximately 189,000 square foot data center. Mr. Lceseberg stated that staff recommends that park dedication be paid in the form of cash, at the rate applicable at the time of fmal plat approval, for 20.6 acres. Commissioner Kuester asked if the grove of trees that are in the vicinity of this development would be impacted by this project. Mr. Leeseberg shared that the grove of trees will not be impacted by this project. MOVED BY COMMISSIONER NYSTROM AND SECONDED BY COMMISSIONER PETERSON TO RECOMMEND TO COUNCIL TO ACCEPT PARK DEDICATION IN THE FORM OF CASH AT THE RATE APPLICABLE AT THE TIME OF FINAL PLAT AFPROV AL. MOTION CARRIED 6-0. Parks & Recreation Commission :Nlinutes November 8, 2006 Page 3 8.2.B. Land Use Cases - Liberty Heights Estates Discussion Chris Leeseberg, Planner/Park Planner shared that the developer of Liberty Heights Estates is proposing a triangular smaller sized park than what was recommended. Staff believes this to be an inappropriate use of land for the following reasons: a, length of county road adjacent to proposed park with no controlled intersection b. unusable portion of property for park uses c. not on subject property Director of Parks and Recreation, Bill Maertz reminded the commissioners that the subject park being discussed was the smaller 1-2 acre park on the south end of Liberty Heights Estates. Mr. Leeseberg stated that staff will continue to pursue maintaining a 1-2 acre park along wetland on the southern end of the development. MOVED BY COMMISSIONER NIZIOLEK AND SECONDED BY COMMISSIONER KUESTER TO RECOMMEND STAFF CONTINUE TO PURSUE A 1-2 ACRE PARK NEXT TO THE WETLAND. MOTION CARRIED 6-0. 8,3.A. 2007 Parks Capital Budget - Moved to workshop SA.A. Discussion Items -None 9,1.A. Land Use Cases ~ None 9.2.A. Park/Trail Developments - Great Northern Trail Tunnel Director of Parks and Recreation, Bill Maenz shared that the runnel was complete and fencing will be put in to prevent ATV and snowmobile use. This tunnel will help to be able to complete the trail to Zinunerman. 9.2.B. Park/Trail Developments - DNR Grants Director of Parks and Recreation, Bill Maertz shared that the DNR Grant was not granted to improve Hillside Park Staff is now working on another DNR Grant for a trail downtown 1O,lA Update November 13 2006 City Council Meeting There was no update presented. 10.1.B. Update November 14 2006 Plannin~ Commission Meetin~ There was no update presented. 11. Other Business 12. Adjournment Parks & Recreation Commission :rv1inutes November 8, 2006 Page 4 There being no further business, the meeting adjourned at 6:55pm. Respectfully submitted, ~~ Tonya Love Recording Secretary NOTICE IS HEREBY GIVEN that the Elk River City Council and Housing and Redevelopment Authority will be attending a Downtown Revitalization Tour (of the Bluff building and The Bank of Elk River building) on March 5, 2007, at 4:30 p.m., at the Flannery Construction Office, 633 Main Street, Elk River, Minnesota. A quorum of the Elk River City Council and Housing and Redevelopment Authority members may attend the tour; however, they will not convene any meeting, and no action will be taken by the City Council or Housing and Redevelopment Authority during the tour. Dated: February 28, 2007 By: Tina Allatd Its: City Clerk S:\Council\Fonns\Meeting Notices\Tour.doc MEMORANDUM TO: City Council and Housing and Redevelopment Authority FROM: Tina Allard, City Clerk DATE: March 5, 2007 SUBJECT: Downtown Revitalization Tour The downtown revitalization tour will begin at 4:30 p.m. from the Flannery Construction office located on the west end of the Bluff building (near McCoys Pub). 4:30 p.m. . Bluff Building Tour 5:00 p.m. . The Bank of Elk River Tour 5:30 p.m. · HRA Meeting Begins at City Hall Dress appropriately for walking around a construction site. Factor in possible mud and snow around the sites. Hard hats will be provided. If you have any questions, please contact staff at 763.635.1000. S:\Council\Downtown Tour Info.doc March 2007 I 2 3 Feb 2007 Apr2007 4:30 PM S M T W T F S S M T W T F S NCDA @ 1 2 3 1 2 3 4 567 Anoka County 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 1213 14151617 15 16 17 18192021 18 19 20 21 222324 22 23 24 25 26 27 28 25 26 27 28 2930 4 5 15:30 PM HRA 1 6:30 PM City Council 6 16:30 PM HPC 1 7 8 9 10 I I 12 15:30 PM EDA 1 6:30 PM City Council Worksession 13 14 IS 16 17 Daylight Savings Time begins 6:30 PM Planning Commission 6:30 PM Park & Rec Commission 7:00 PM School Board \8 19 20 21 22 23 24 6:30 PM City 4:00 PM 1:30 PM Council Utilities Energy City Commission Commission 'r -) 26 27 28 29 30 3\ 6:30 PM Planning Commission Wrkshp 6:30 PM City Council Annual Report Presentation 7:00 PM School Board 6:30 PM Library Board