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5.1. SR 05-07-2007 REQUEST FOR ACTION To Citv Council Agenda Section Administration Item Description Resolution Awarding the Sale of the City's $300,500 General Obligation Equipment Certificate, series 2007B; Fixing its Form and Specifications; Directing its Execution and Delivery; and Providin for its Pa ment. Meeting Date Ma 7,2007 Item Number 5.l. Prepared by Tim Simon, Finance Director Reviewed by Lori ohnson, Ci Administrator Reviewed by Action Requested The City Council is asked to approve the resolution awarding the sale of the City's $300,500 general obligation equipmenr certificate, series 2007B; fixing irs form and specifications; directing its execution and delivery; and providing for its payment. Background/Discussion The 2007 budget includes expenditures of $300,500 for police and fire equipment to be financed through equipment certificates. The tax levy for taxes payable in 2007 includes a levy of$120,000 for the first year's principal and interest on the equipment certificate. The Bank of Elk River is purchasing the certificate for a three-year term at an interest rate of 5.20 percent per annum. The interest rate is slighrly higher this year due to the fact that the city intends to issue more than $10,000,000 in calendar year 2007, mainly due to the YMCA. As a result, the bonds will not be bank qualified which means they carry a higher interest rate and will be taxable to the bank. The purchases authorized with equipment certificate proceeds include three police cars and a tanker truck for the fire department. Financial Impact Issuance of the certificate requires annual tax levies in an amount sufficient to pay the principal and interes t on the certificate. Attachments . Resolution awarding the sale of the city's $300,500 general obligation equipment certificate series 2007B; fixiug its form and specifications; directing its execution and delivery; and providing for its payment. Action Motion by_ Second by _ Vote Follow Up s: \Council\Finance \2007BEquipmentCertificates.doc EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ELK RIVER, MINNESOTA HELD: MAY 7, 2007 Pursuant to due call and notice thereof, a regular or special meeting ofthe City Council of the City of Elk River, Sherburne County, Minnesota, was duly held at the City Hall on May 7, 2007, at 7:30 P.M., for the purpose, in part, of awarding the sale ofa $300,500 General Obligation Equipment Certificate, Series 2007B. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. 07- RESOLUTION A WARDING THE SALE OF A $300,500 GENERAL OBLIGATION EQUIPMENT CERTIFICATE, SERIES 2007B; FIXING ITS FORM AND SPECIFICATIONS; DIRECTING ITS EXECUTION AND DELIVERY; AND PROVIDING FOR ITS PAYMENT BE IT RESOLVED by the City Council (the "Council") of the City of Elk River, Minnesota (the "City"), as follows: I. It is hereby determined: (a) It is necessary and expedient to issue a $300,500 General Obligation Equipment Certificate, Series 2007B (the "Certificate") pursuant to Minnesota Statutes, Section 412.301, to finance the costs of the acquisition of certain items of capital (the "Equipment"); (b) the Equipment has an expected useful life at least as long as the final maturity of the Certificate, and the $300,500 amount ofthe Certificate does not exceed 0.25% of the market value of the taxable property in the City ($1,786,411,900 x 0.25% is $4,466,030); and (c) the City is authorized to issue the Certificates pursuant to Minnesota Statutes, Section 475.60, Subdivision 2(1), in such manner and on such terms and conditions as determined by the City Council. 2. The City shall forthwith issue and sell the Certificate which shall be issued as a single, fully registered obligation without interest coupons, shall mature, bear interest and be subject to redemption as provided in the form of the Certificate. 2014559vl 3. The offer of The Bank of Elk River, in Elk River, Minnesota (the "Purchaser"), to purchase the Certificate is hereby accepted, such offer being to purchase the Certificate at a price of par ($300,500), the Certificate to be subject to the terms and conditions provided herein. 4. Principal and interest shall be payable by the Finance Director. 5. The Certificate shall be substantially the following form: UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF SHERBURNE CITY OF ELK RIVER No. R-1 $300,500 GENERAL OBLIGATION EQUIPMENT CERTIFICATE, SERIES 2007B THE CITY OF ELK RIVER, SHERBURNE COUNTY, MINNESOTA (the "City"), acknowledges itself to be indebted and, for value received, hereby promises to pay to The Bank of Elk Ri ver, or its registered assigns (the "Registered Owner"), the Principal Sum of THREE HUNDRED THOUSAND FIVE HUNDRED DOLLARS ($300,500) on February 1 in the years and principal amounts, respectively, as follows: Year Principal Amount 2008 $100,166.67 2009 100,166.67 2010 100,166.67 or on any earlier date on which the principal amounts of this Certificate may be and shall have been duly called for prepayment, and to pay interest to the Registered Owner from the date hereof on the principal amounts hereof until the same are paid at the rate of five and twenty hundredths percent (5.20%) per annum, interest to maturity being payable on February 1, 2008, and on each February 1 and August 1 thereafter (the "Interest Payment Dates"). Interest shall be calculated on the basis of a 360-day year consisting of twelve months of thirty days each. The Finance Director will pay the interest due on this Certificate on each Interest Payment Date by mailing or delivering a check or draft made payable to the person that was the Registered Owner at the end of the day preceding such Interest Payment Date. Both principal of and interest on this Certificate are payable in any coin or currency of the United States of America which on the date of payment is legal tender for public and private debts. At the time of final payment of all principal of and interest on this Certificate, the Registered Owner shall surrender this Certificate to the Finance Director. This Certificate is subject to prepayment at the option of the City at any time, in whole or in part, at par plus accrued interest to the date of prepayment, upon prior written notice to the Registered Owner. 2014559v1 2 This Certificate is issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota for the purpose of providing funds to finance costs of acquiring certain items of capital equipment of the City. This Certificate constitutes a general obligation of the City, and to provide moneys for the prompt and full payment of the principal hereof and the interest thereon, as the same become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. This Certificate may be assigned but upon such assignment the assignor shall promptly give written notice thereof to the City at the office of the Finance Director, and the assignee shall surrender this Certificate to the Finance Director either in exchange for a new fully registered Certificate or for transfer of this Certificate on the registration records. Each such assignee shall take this Certificate subject to this condition. The City shall treat the Registered Owner as the absolute owner of this Certificate for purposes of paying the principal of and interest on this Certificate and for all other purposes whatsoever. This Certificate has not been designated by the City as a "qualified tax-exempt obligation" for purposes of Section 265(b )(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Constitution and laws of the State of Minnesota to be done, to have happened, and to be performed precedent to and in the issuance of this Certificate have been done, have happened, and have been performed in regular and due form, time, and manner as required by law; and that this Certificate, together with all other indebtedness of the City outstanding on the date hereof, does not cause the indebtedness of the City to exceed any constitutional or statutory limitation thereon. IN WITNESS WHEREOF, the City of Elk River, Sherburne County, Minnesota, by its City Council, has caused this Certificate to be executed by the manual signatures of its Mayor and Administrator; has caused the official seal ofthe City to be impressed upon this Certificate; and has caused this Certificate to be dated June 1,2007. Administrator Mayor (SEAL) 2014559vl 3 CERTIFICATE OF REGISTRATION It is hereby certified that the foregoing Certificate was as of the latest date specified below registered in the name of the last Registered Owner noted below and that, at the request of said Registered Owner of this Certificate, the undersigned Finance Director has as of said applicable date registered the Certificate as to principal and interest in the name of such Registered Owner, as indicated in the registration blank below, on the books kept by the undersigned for such purposes. NAME OF REGISTERED OWNER DATE OF REGISTRATION SIGNATURE OF FINANCE DIRECTOR The Bank of Elk River June 1. 2007 2014559v1 4 REGISTER OF PARTIAL PAYMENTS The installment of principal amount of the attached Certificate has been prepaid on the dates and in the amounts noted below: DATE AMOUNT SIGNATURE OF REGISTERED OWNER SIGNATURE OF FINANCE DIRECTOR If a notation is made on this register, such notation has the effect stated in the attached Certificate. Partial payments do not require the presentation of the attached Certificate to the Finance Director and a Registered Owner could fail to note the partial payment here. 2014559vl 5 6. The Finance Director shall obtain a copy of the proposed approving legal opinion ofbond counsel for the Certificate, Briggs and Morgan, Professional Association, St. Paul, Minnesota, and shall cause such opinion to be filed in the offices of the City. 7. The Certificate shall be executed on behalf of the City by the manual signatures of the Mayor and the Administrator and shall be duly registered by the manual signature of the Finance Director as Registrar. The official seal of the City shall be impressed upon the Certificate. The Certificate, when fully executed and sealed, shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price thereof, and the Purchaser shall not be obligated to see to the proper application thereof. 8. The proceeds of the Certificate shall be deposited in and expended from a separate capital account or subaccount of the City to provide financing for the Equipment. The Finance Director shall establish and maintain a separate debt service account or subaccount (the "Debt Service Account") for the payment of the Certificate. The Debt Service Account shall be maintained to pay the debt service on the Certificate and any additional obligations of the City which may hereafter be made payable therefrom. 9. The Debt Service Account shall be held in trust by the City for the benefit ofthe Registered Owner from time to time ofthe Certificate, as hereinafter provided. Until the principal of and interest on the Certificate are paid, or until the Certificate is otherwise discharged as hereinafter provided, there shall be credited to and maintained in the Debt Service Account: (a) the proceeds of the general ad valorem taxes levied by the City for the purpose of paying the principal of and interest on the Certificate, including the taxes levied in 2006 for collection in 2007, in anticipation of the issuance of the Certificate; and (b) any other funds which are properly available and are appropriated by the Council to the Debt Service Account. The aforesaid funds, when deposited in the Debt Service Account, shall be used only and exclusively for, and are hereby pledged to, the payment of the principal of and interest on the Certificate, when due, and such other obligations of the City as may be made payable therefrom. If any payment of principal or interest shall become due when there are not sufficient funds in the Debt Service Account to pay the same, the Finance Director shall pay such principal or interest from the general fund or other available fund ofthe City, and such fund shall be reimbursed for such advances from the proceeds of the ad valorem taxes levied for such purpose, when collected. 10. The full faith and credit and taxing powers of the City are hereby pledged to the payment of the principal of and interest on the Certificate, and in the event of any current or anticipated deficiency of funds in the Debt Service Account of amounts needed to make any such payment, when due, the City Council shall levy ad valorem taxes on all taxable property in the City in the amount of such deficiency. II. To provide moneys for payment of the principal of and interest on the Certificate there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: 2014559vl 6 Year of Tax Levy Year of Tax Collection Amount 2007 2008 2008 2009 $116,113 110,644 The foregoing tax levies shall be irrepealable so long as the Certificate is outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. In addition, the City has heretofore levied in the year 2006 for collection in the year 2007, a direct ad valorem tax in the amount of $120,000, which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City. 12. It is hereby determined that the funds available to the Debt Service Account pursuant to this Resolution (including from the ad valorem tax levies herein and heretofore made and other funds appropriated by the council for payment of debt service on the Certificate) will be in amounts not less than five percent in excess of the amount needed to meet, when due, the principal of and interest on the Certificate. 13. The Finance Director is directed to file a certified copy of this Resolution with the County Auditor of Sherburne County, Minnesota, together with such other information as the County Auditor shall require, and to obtain the County Auditor's Certificate that the Bonds have been entered in the County Auditor's Bond Register and the tax levy required by law has been made. 14. The officers of the City are hereby authorized and directed to prepare and furnish upon request to the Purchaser and to the attorneys approving the Certificate, certified copies of proceedings and records of the City relating to the Certificate and to the financial condition and affairs of the City, and to furnish such other certificates, affidavits, and transcripts as may be required to show facts within their knowledge or as shown by the books and records in their custody and under their control relating to the validity and marketability of the Certificate, and such instruments, including any heretofore furnished, shall be deemed representations of the City as to the facts stated therein. 15. The City covenants and agrees with the Registered Owner from time to time of the Certificate that the City will not take or permit to be taken by any of its officers, employees, or agents any action which would cause the interest on the Certificate to become generally subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code"), and regulations issued thereunder, as now existing or as hereafter amended or proposed and in effect at the time of such action, and that the City will take, or it will cause to be taken, all affirmative actions within its power which may be necessary to insure that such interest will not become subject to income taxation under the Code. Without limitation of the foregoing, the City shall not enter into any lease, use agreement, management or operation contract or other agreement respecting the Equipment or any portion thereof which would adversely affect the exemption from federal income tax of the interest on 2014559v1 7 the Certificate, taking into account and observing the requirements of Revenue Procedure 97-13 of the Internal Revenue Service and any similar or other applicable revenue procedures or guidelines relating to leases, management contracts and service contracts involving facilities financed with tax-exempt obligations. 16. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code ofthe interest on the Certificate, including without limitation: (a) requirements relating to temporary periods for investments, (b) limitations on amounts invested at a yield greater than the yield on the Certificate, and ( c) the rebate of excess investment earnings to the United States. The City expects to satisfy the six-month expenditure exemption for gross proceeds of the Certificate as provided in Section 1.148-7(c) of the Regulations. The Mayor and or Administrator are hereby authorized and directed to make such elections as to arbitrage and rebate matters relating to the Certificate as they deem necessary, appropriate or desirable in connection with the Certificate, and all such elections shall be, and shall be deemed and treated as, elections of the City. 17. The City does not designate the Certificate as a "qualified tax-exempt obligation" within the meaning of Section 265(b)(3) of the Code. 18. When the Certificate has been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this Resolution to the registered owner of the Certificate (with respect to the obligation thereof so defeased) shall, to the extent permitted by law, cease. The City may at any time discharge any or all of such obligation(s) with respect to the Certificate, subject to the provisions of law now or hereafter authorizing or regulating such action, by depositing irrevocably in escrow, with a suitable institution qualified by law as an escrow agent for this purpose, cash or securities which are backed by the full faith and credit of the United States of America, bearing interest payable at such times and at such rates and maturing on such dates and in such amounts as shall be required and sufficient, subject to sale and/or reinvestment in like securities, to pay said obligation(s), which may include any interest payment on such Certificate and/or principal amount due thereon at a stated maturity (or if irrevocable provision shall have been made for permitted prior redemption of such principal amount, at such earlier redemption date). 19. With respect to the Equipment, the City has complied and will continue to comply with the "Reimbursement Regulations" provided in United States Treasury Regulations Section 1.150-2. In particular, except where the following may not be required by said Regulations (e.g., with respect to certain "preliminary expenditures"), to the extent that any of the proceeds ofthe Certificate will be used to reimburse the City for a cost of the Equipment theretofore paid and temporarily fmanced by the City out of other City funds, prior to the initial payment thereof (or within applicable time limits thereafter) the City has made or will have made a duly qualifying statement of its official intent to bond for such costs; otherwise, the proceeds of the Certificate are to be used for initial payment, and not for such reimbursement, of costs of the Equipment. 20. The Council hereby finds that the Certificate is exempt from continuing disclosure requirements of Rule l5c2-12 of the Securities and Exchange Commission because the Certificate is issued in the aggregate principal amount ofless than $1,000,000. Consequently, the City is not covenanting to provide and will not provide annual financial 2014559vl 8 information, notices of certain material events or any other disclosure or information which would otherwise be required by that Rule. 21. If any section, paragraph Of provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 2014559vl 9 STATE OF MINNESOTA COUNTY OF SHERBURNE CITY OF ELK RIVER I, the undersigned, being the duly qualified and acting Clerk of the City of Elk River, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to awarding the sale of $300,500 General Obligation Equipment Certificate, Series 2007B. WITNESS my hand on May -,2007. Clerk 2014559v1 10