04-02-2007 CC MIN
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MEETING OF THE ELK RIVER CITV COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, APRIL 2, 2007
Members Present:
Mayor Klinzing, Councilmembers Zerwas, Farber, Gumphrey, and Motin
Members Absent:
None
Staff Present:
City Engineer Terry Maurer, Finance Director Tim Simon, Fire Chief Bruce
West, Ice Arena Manager Rich Czech, Police Chief Jeff Beahen, City Clerk
Tina Allard, and Deputy ClerkJessica Miller
1. Call Meetinf To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Klinzing.
2. Consider 04/02/2007 Agenda
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE AGENDA. MOTION
CARRIED 5-0.
3.
Consider Consent Agenda
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE FOLLOWING CONSENT
AGENDA:
3.1. COUNCIL MINUTES
. 02/20/07
. 03/12/07
. 03/19/07
3.2. CHECK REGISTER
3.3. MASSAGE THERAPIST LICENSE TO MELISSA WALLIN TO WORK
AT SALINA SALON AND DAY SPA
3.4. SPEND $5,344 FROM FORFEITURE FUNDS TO ISSUE NEW BADGES
3.5. GENERAL PLANNING PERMIT TO HOME DEPOT FOR A GARDEN
CENTER WITH THE FOLLOWING CONDITIONS:
1. NO ELECTRICAL SERVICES SHALL BE ACROSS ANY DRIVE OR
WALKING SURFACE.
2. ALL MERCHANDISE SHALL BE INSIDE THE GREENHOUSE
UNRELATED ITEMS SHALL NOT BE DISPLAYED IN THIS
AREA.
3. IF TRAFFIC BECOMES A PROBLEM AROUND THE TEMPORARY
SITE AS DETERMINED BY THE CITY, THE SALES AREA SHALL
BE DELINEATED WITH A BARRIER TO RESTRICT TRAFFIC.
4. THE GREENHOUSE/GARDEN CENTER BE MAINTAINED
FREE OF DEBRIS AND KEPT IN AN ORDERLY CONDITION.
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5, THE LOCATION OF THE GREENHOUSE IS CONSISTENT WITH
THE SUBMITTED SITE PLAN.
6. THE GREENHOUSE AND DISPLAY AREA BE REMOVED BY
JULY 22, 2007 (WITHIN ONE WEEK OF THE END OF THE SALES
PERIOD) AND THE SITE BE RETURNED TO ITS PREVIOUS
CONDITION.
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MOTION CARRIED 5-0.
4. Open Mike
Noone appeared for Open Mike.
5.1. Pavement Manag-ement Prog;am 2007. Public Hearing: IJrvinf Avenue)
Mr. Maurer reviewed the Irving Avenue Street Rehabilitation project. He stated the property
owners have a right to appeal their assessment but must submit a written objection at or
prior to tbis assessment hearing in order to preserve their right to appeal the assessment
with the District Court. He stated simply voicing an objection does not protect their appeal
right.
Mr. Maurer reviewed the bids and noted that Redstone Construction Co. was the lowest
responsible bidder at $1,952,815.
Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor
Klinzing closed the public heating.
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lMr. Maurer noted a written objection was received and requested the Council act on the
objection.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER FARBER TO DENY THE WRITTEN OBJECTION OF
RICHARD CAMPBELL, 614 5TH STREET, PID # 75-412-0160 BASED ON THE
FINDING THAT THE BENEFIT TO THE PROPERTY WILL EXCEED THE
AMOUNT OF THE ASSESSMENT. MOTION CARRIED 5-0.
Mayor Klinzing explained to Mr. Campbell the appeal process and Mr. Campbell indicated
that he understood.
A. Resolution Adopting Final Assessment Roll
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER ZERWAS TO ADOPT RESOLUTION 07-41 ADOPTING
FINAL ASSESSMENT ROLL IN THE MATTER OF THE IRVING AVENUE
AREA STREET REHABILITATION IMPROVEMENT OF 2007. MOTION
CARRIED 5-0. ($6,500 for property owners that are part of the street reconstruction and
$1,950 for property owners being assessed for the overlay.)
B. Resolution Acc<;ptinf Bid and Authorizing: Execution of Contract
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 07-42 ACCEPTING
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BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER
OF THE IRVING AVENUE STREET REHABILITATION IMPROVEMENT
OF 2007. MOTION CARRIED 5-0.
c.
Resolution Designating Maximwn Household Income Level for Deferral of Special
Assessments for 2007
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 07-43
DESIGNATING THE MAXIMUM HOUSEHOLD INCOME LEVEL FOR
QUALIFICATION FOR DEFERAL OF SPECIAL ASSESSMENTS BASED ON
HARDSHIP. MOTION CARRIED 5-0.
5.2. Consider Purchase of Lift for Ice Arena and Discussion on Safety Grant
Chief West stated the Safety Conunittee and Ice Arena are requesting an electric scissors lift
for a total purchase price of $12,460.11 less $6,230 from a safety grant. He stated the city
would need to pay $6,230.11 from the Insurance Reserve Fund.
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE PURCHASE OF THE
ELECTRIC SCISSORS LIFT WITH $6,230.11 FROM THE INSURANCE
RESERVE FUND. MOTION CARRIED 5-0.
5.3.
Resolution Transferring 2006 General Fund Balance
Mr. Simon stated the city's Financial Management Plan requires the fund balance in the
General Fund in excess of 40% be allocated to other purposes at the discretion of the
Council. He recommended transferring the excess funds of $424,674 to the Capital Outlay
Reserve Fund for 2008 capital outlay and equipment purchases.
The Council concurred with keeping the unreserved fund balance for the 2006 general fund
at 41.5 percent of next year's budgeted expenditures.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER FARBER TO ADOPT RESOLUTION 07-44
AUTHORIZING A TRANSFER FROM THE GENERAL FUND TO THE
CAPITAL OUTLAY RESERVE FUND. MOTION CARRIED 5-0.
5.4. Discuss Council Worksession Ag-endas
Councihnember Farber requested a discussion on a public works director be added to the
April 9 worksession agenda.
The Council adjourned their regular meeting and went into a worksession meeting at 6:50
p.m.
6. WORKSESSION
6.3. Consider Board and Conunission Appointments
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April 2, 2007
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The Council interviewed and appointed applicants for open seats on boards and
comrmSSlon.
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Planning Commission
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER FARBER TO MAKE THE FOLLOWING
APPOINTMENTS TO THE PLANNING COMMISSION:
NAME TERM
RYAN AUSTAD 2/28/10
CHAD STAUL 2/28/10
MATTHEW WESTGAARD 2/28/10
MOTION CARRIED 5-0.
Parks & Recreation Commission
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER MOTIN TO MAKE THE FOLLOWING APPOINTMENTS
TO THE PARKS AND RECREATION COMMISSION:
NAME TERM
STEVE BOESE 2/28/10
AMANDA LARSON 2/28/10
CHARLES SCHULDT 2/28/10
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MOTION CARRIED 5-0.
Heritage Preservation Commission
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER ZERWAS TO MAKE THE FOLLOWING
APPOINTMENTS TO THE HERITAGE PRESERVATION COMMISSION:
NAME
MATTHEW CHRISTIAANSEN
KURT KRAGNESS
TERM
2/28/10
2/28/10
MOTION CARRIED 5-0.
Enew City Commission
The Council held off appointing a Sherburne County representative to the Energy City
Commission. The County has appointed two representatives but according to city
ordinance, only one Sherhurne County representative can have voting rights and that person
must be designated by the County. Both commissioners are welcome to attend the meetings
but Sherburne County will need to designate one representative to represent them on the
Energy City Commission.
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MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER ZERWAS TO MAKE THE FOLLOWING
APPOINTMENTS TO THE ENERGY CITY COMMISSION:
NAME
VANCE ZEHRINGER
BRIAN BURANDT
GREG PADDEN
ED STOUTENBURG
TODD BERREMAN
DENNIS CHUBA
TERM
2/28/10
2/28/10
2/28/10
2/28/10
2/28/09
2/28/09
MOTION CARRIED 5-0,
Ice Arena Commission
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER GUMPHREY TO MAKE THE FOLLOWING
APPOINTMENTS TO THE ICE ARENA COMMISSION:
NAME
JOHN BARTH
MARK MALZAHN
LARRY FARBER
TERM
2/28/10
2/28/10
2/28/10
MOTION CARRIED 5-0.
7.
Other Business
Councilmember Gumphrey stated he would like a berm ordinance discussion added to the
May workses,ion agenda.
8. Council Updates
None
9. Staff Updates
None
10. Adjournment
There being no further business, Mayor Klinzing adjourned the meeting of the Elk River
City Council at 9:00 p.m.
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Tina Allard
City Clerk