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3.1. SR 09-06-1994 I ~\.( ( if !Ii{ River ITEM 3. 1. MEMORANDUM TO: MAYOR & CITY COUNCIL FROM: PAT KLAERS, CITY ADMINISTRATOR ]?lZK- DATE: SEPTEMBER 2, 1994 SUBJECT: SANDPIPER ESTATES RECOMMENDATION: Staff supports Option #2 as outlined by Councilmember Dietz in his 8/29/94 memo to the Mayor & City Council. This option calls for the extension of the trunk line through Sandpiper Estates (via 183rd Avenue) to the County property with no Sandpiper trunk assessments and no lateral extensions into Sandpiper. This option is the easiest and the one most requested to the staff by the citizens and property owners in this vicinity. This proposal retains all of the City's and homeowner's options for the future. It is also the most economical proposal from a City financial point of view. . The original plan for the extension of utilities through Sandpiper goes back a few years. This plan was for a complete installation of trunk, laterals, new streets, and storm sewer. It is obvious that this original concept is not acceptable to the property owners or to the City Council and, therefore, something less than this full public improvement project needs to be considered. With each new compromise and option that is discussed by citizens, property owners, and Councilmembers, it seems that more and more City funds are put into this proposed project by way of subsidizing the improvements. The City cannot afford some of these more expensive options. Additionally, a precedent may be established with this project that could force the City's hand from a financial perspective when it comes to future public improvement projects. If the City Council decides to assess some improvements to the Sandpiper area (either trunk or lateral or street improvements), it is recommended that these improvements not take place until 1995. In this manner the assessments can be levied at the October 3 assessment public hearing and we can determine how many of the property owners appeal their assessment. Over the winter months, these appeals will go through the process and we . will find out how many are successful. If a large number of appeals are P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425 . successful, the Council can then reevaluate whether or not the improvements should actually be installed. It is highly unlikely that there will be unanimous agreement from the Sandpiper property owners for any option that is considered. In a similar manner, it may be difficult for a unanimous vote from the City Council on any particular option. When considering all the issues related to this project, staff feels that John Dietz' Option #2 is in the best interest of the property owners and the City. . . M~ . OONSUL'l'INGENGINEERS August 31, 1994 File: 230-223-20 O'll! ENG'NEERiNG ENV,r,~ONA.jfNTAi MUNiCiPAl PiANr-,','NG S,rpuCTU,~Al .SURVUiNG TRAme TRANSpmTATlON 1326 Energy Park Drive St. Paul, MN 55108 612-644-4389 Fax: 612-644-9446 . 9800 Shelard Parkway Minneapolis, MN 55441 612-546-0432 Fax: 612-544-6398 Honorable Mayor and City Council City of Elk River 13065 Orono Parkway P.O. Box 490 Elk River, MN 55330 RE: WESTERN AREA PHASE II IMPROVEMENTS Dear Council Members: As I understand, it is the City Council's intention to further discuss the issue of Sandpiper Estates at Tuesday evening's meeting. I also understand that the options put forth by Council member Dietz will be discussed in detail and residents of Sandpiper Estates will have an opportunity to give their input to the issue. As you are aware, we will be opening bids and presenting them at Tuesday evening's meeting. I would strongly encourage the City Council to make a decision on the status of Sandpiper Estates prior to considering award of the construction bids. The decision that should be made prior to considering award of the bids is whether the Sandpiper Estates lateral utilities and streets are in or out. If they are to be included in the project, it is not critical that the funding or assessment of that portion of the construction be determined. It is, however, somewhat important that a change order be written prior to awarding the contract if some portion of the project is to be deleted. I will be in attendance at Tuesday evening's meeting if you have any questions regarding this issue. Sincerely, MSA, CONSULTING ENGINEERS ~~ Terry 1. Maurer, P.E. TJM:tw 223-3104.aug PLEASE EXCUSE THE ERRORS MY NEW WORD PROCESSOR WILL SOME DAY DO AS I REQUEST. .....OF COURSE NOT MINE ANN OSTER . AUGUST 25, 1994 SANDPIPER ESTATES AND MAIN STREET/ORONO DRIVE TO: DON HEINZMAN AND THE ELK RIVER CITY COUNCIL AGAIN THE CITY COUNCIL IS NOT LISTENING TO THE PROBLEMS OF THE MIDDLE CLASS TAXPAYERS OF SHERBURNE COUNTY. ALL THE LETTERS WRITTEN FOR THE EDITORIAL PAGE HAVE BEEN EXCELLENT. PLEASE, PLEASE LISTEN. IN ANSWER TO DON HEINZMAN'S REMARK "OWNERS IN THAT DEVELOPMENT HAD TO HAVE KNOWN SEWER AND WATER WAS COMING". THE CITY COUNCIL AND SHERBURNE COUNTY MUST HAVE KNOWN THEY CHOSE BUILDING SITES THAT WERE NOT ON WATER AND SEWER .....THEY FIND IT EASY TO SPEND TAX DOLLARS THAT TAXPAYERS HAVE WORKED SOH A R D FOR. THE CITY HALL ALSO DID THE TAXPAYERS OF ELK RIVER A DISSERVICE BY TURNING HIGH TAX REVENUE INTO ZERO TAX. ASSESSMENTS RANGING FROM $13,000 TO $21,000 BECOME IMPOSSIBLE TO PAY - - DOES ANY MEMBER OF THE CITY COUNCIL LIVE ON EITHER OF THE PROJECT AREAS???? I DOUBT ANYONE HAS THE $13,000 OR $21,000 TO PAY OUTRIGHT AND SAVE THE INTEREST - A $20,000 DOUBLES OVER A 10 - 15 YR. PERIOD. MRS.HASS,NON-RESIDENT OF SANDPIPER ESTATES,BROUGHT UP EXCELLENT POINTS: "PROPERTY OWNERS ARE BEING HELD HOSTAGE; UNABLE TO SELL OR EVEN COVER AN ADDITIONAL $100 OR $200 A MONTH OVER MANY YEARS: AND FOR THOSE PLANNING FOR YEARS TO USE THEIR HOMES AS RETIREMENT FUNDS CAN NOW FORGET THAT. . THE CITY COUNCIL MUST BE ABLE TO FIGURE OUT A BETTER WAY TO PAY FOR THEIR PUBLIC BUILDINGS AND THE UTILITIES REQUIRED FOR THE LOCATION THEY BOTH CHOSE!!!! THE ONLY REASON FOR THESE NEW ROADS AND WATER AND SEWER IS ABSOLUTELY DUE TO THE TO BUILDINGS LOCATED IN POOR LOCATIONS. THEY ALSO FORCED MANY OF THE MERCHANTS IN THE "DOWNTOWN" PORTION OF ELK RIVER TO CLOSE UP. IT HAS ALWAYS BEEN MY UNDERSTANDING THAT THESE TWO LEVELS OF GOVERNMENT WORKED "FOR THE PEOPLE" I SURE FOUND OUT THAT I HAVE BEEN WRONG. THE LARGE PERCENTAGE OF TAX FOR THE SCHOOLS IS SPREAD OVER THE ENTIRE COUNTY EVEN IF A PROPERTY OWNER DOES NOT USE THE SCHOOLS. WHY NOT SPREAD THE ASSESSMENT FOR THE CITY HALL TO ALL ELK RIVER RESIDENTS AND THE ASSESSMENT FOR THE GOVERNMENT CENTER TO ALL OF SHERBURNE COUNTY. THESE WERE BOTH BUILT TO SERVE THE ENTIRE CITY OF ELK RIVER AND THE GOVERNMENT CENTER SERVES BOTH COUNTY AND CITY. I AM ASKING TO HAVE THIS ON THE EDITORIAL PAGE OF THE PAPER AND ALSO READ AT THE NEXT MEETING SET UP TO DISCUSS AND VOTE ON THE SANDPIPER PROJECT. . ANN OSTER - NON RESIDENT OF SANDPIPER ESTATES BUT TAXPAYERS IN THE ORONO-MAIN STREET PROJECT 1921 MAIN STREET ELK RIVER MINN 55330 441-3358 ~ (91it4 M~ OONSrL'l'ING ENGINEERS CIVil ENGiNEERING ENVIROt','MENTAt hIUN.lOPAI PlANNING STRUCTURAl . SURVEYING TRAFFIC TRANSPORTATION 1326 Energy Park Dr;ve Sl. Paul, MN 55108 612-644-4389 Fax: 612-644-9446 . 9800 Shelard Parkway Minneapolis, MN 55441 612-546-0432 Fax: 612-544-6398 ITEM 3.2. September 1, 1994 File: 230-223-20 Honorable Mayor and City Council City of Elk River 13065 Orono Parkway P.O. Box 490 Elk River, MN 55330 RE: WESTERN AREA PHASE II CONSTRUCTION BIDS Dear Council Members: We have tabulated the construction bids for the Western Area Phase II bids opened on Wednesday, August 31, 1994, at 10:00 a.m. There were a total of 11 bids received. The following table provides a list of the bidders and their total bids: Barbarossa & Sons Arcon Construction Company, Inc. S. J. Louis Construction Latour Construction, Inc. Kenko, Inc. Landwehr Construction Northdale Construction A-I Excavating, Inc. S. R. Weidema, Inc. Duininck Brothers PCI $1,958,884.47 1,964,118.71 1,999,453.35 2,048,316.67 2,081,013.39 2,095,238.70 2,114,249.06 2,160,349.45 2,179,926.79 2,225,722.58 2,239,602.98 The feasibility study for these improvements estimated the total construction cost at $2,150,000. The low bid received from Barbarossa & Sons is approximately 9% below this estimated cost. Barbarossa & Sons have previously completed similar projects satisfactorily, and they were the contractor who completed the 1983 Lions Park, Elk River Mall Sewer, Water, and Storm Sewer improvements. This is the project that constructed the large storm sewer outletting to the Mississippi River by Old City Hall. Based on their low bid and previous work on similar projects, we would recommend award to them as the lowest responsible bidder. . Honorable Mayor and City Council September 1, 1994 Page Two Prior to awarding this project to Barbarossa & Sons, the City Council should make a determination on whether the lateral utilities and street improvements for the Sandpiper Estates area are to be included in the project. If, in fact, they are determined to be eliminated from the project, the award should be contingent upon Change Order No.1 being approved by the Contractor making this adjustment to the scope of the total project. Attached for the City Council's consideration is a draft resolution which authorizes award of the project to Barbarossa & Sons. I will be in attendance at your September 6, 1994, City Council meeting should you have any questions regarding this issue. Sincerely, MSA, CONSULTING ENGINEERS T~~ . TJM:tw . Attachment 223.j)114.aep .