6.0. SR 09-06-1994
fill
MEMORANDUM
River
TO:
MAYOR & CITY COUNCIL
FROM:
PAT KLAERS, CITY ADMINISTRtOR
SEPTEMBER 1, 1994 '~--
SUBJECT: 1995 BUDGET
DATE:
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The City Council met on 8/29 and 8/30 to review the 1995 proposed budget
expenditures and revenues and to discuss other City fmancial issues. At
these worksessions, the City Council added $80,000 to the General Fund for
new employees in 1995. The City Council also authorized bids to be obtained
for the repair of the fire station roof which will be fmanced out of the 1994
City Council Contingency Fund. The City Council also authorized an
engineering study for the east Highway 169 frontage road system. This
study will have to be financed from the City Capital Projects reserve. The
City Council also indicated its support of a ("3 mill") levy for surface water
management.
At this point going into the 9/6 City Council budget worksession, we are
looking at a General Fund budget gap of $339,000. We are also looking at a
tax levy increase of $478,500 which includes additional General Fund tax
revenues and tax revenues for the Surface Water Management Program.
Our main point of discussion on 9/6 will relate to the $339,000 General Fund
budget gap. The tax levy issue can be further discussed at the anticipated
9/12 budget worksession and later at the Truth in Taxation hearing. The tax
levy can always be reduced at these Truth in Taxation hearings but cannot
be increased. Regarding the budget gap, the City Council has most of its
influence in the personnel and capital improvements areas.
.
At our recent worksessions, the City Council made some funding available for
new personnel in 1995. Attached for your review is a revised list of possible
new personnel. Also attached is some additional information from the City
Clerk regarding some of the details of her work assignments and the overall
need for more clerical support in the administration areas. The City Council
can make final decisions on which personnel to add at a later date, but some
general decisions regarding personnel can be made now which will affect the
budget gap. All of the personnel expenses...wages for new employees, mid
year comparable worth adjustments, and wage increases for 1995...are
P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
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included within the City Council Contingency Fund. Some September
personnel decisions may reduce the proposed 1995 Contingency budget. If we
do not hire a new police officer in 1995 (excluding the "mall cop"), it is
believed that most of the employees listed can be hired within the $80,000
framework. The salary resolution will be considered by the City Council at a
future meeting.
To begin reducing the $339,000 budget gap, we should look at the capital
outlay items. The attached 1995 capital outlay list includes all of the items
within the proposed 1995 General Fund. This list is the same as what was
distributed to the City Council during the worksessions with the addition of
the administration computer. In reducing capital outlay expenditures, we
also need to review the status of our City equipment reserves. Options for
reducing the capital outlay expenditures in the General Fund include:
financing some expenditures with the reserves; doing some purchases now
within the 1994 budget; and cutting some expenditures.
Regarding the list of capital outlay expenditures, we have $30,500 worth of
items scheduled to refinance with equipment reserve transfers into the
General Fund revenues. It is suggested that this amount be for the following
items:
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. Field groomer - $10,500 - Parks equipment reserves
· Flail mower - $5,000 - Parks equipment reserves
. Back blade - $2,600 - Parks equipment reserves
. Hoist - $3,000 - Street equipment reserves
. Firetruck radios - $2,100 - Fire Dept equipment reserves
. Administration computer - $3,000 - Undesignated equipment
reserves
. Streets computer - $2,000 - Street equipment reserves
. Police Reserves radios - $2,300 - Undesignated equipment reserves
The designation of these expenditures does not reduce the budget gap. One
item to reduce the budget gap which relates to the use of equipment reserves,
is the purchase of the Building and Zoning truck out of undesignated
equipment reserves in 1994. This truck could be a lease purchase if desired
by the City Council. Nonetheless, this truck being obtained in 1994 will
reduce the budget gap bv $17.000.
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. If the equipment transfers are used as outlined above, and the truck is
purchased now, the City reserves from a general and conservative point of
view would look like the following:
Before budget $70,000/undesignated
$55,000/streets (minus any additional street loader
expenses)
$35,000/parks
$ 4,100/fire
Expenditures $22,300/undesignated
$ 5,000/streets
$18,100/parks
$ 2, 100lfire
"New" Balance $47,700/undesignated
$50,000/streets
$16,900/parks
$ 2,000/fire
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Two additional "cuts" in the capital outlay list include purchasing the $2,000
worth of administration equipment now out of the 1994 budget and
purchasing the $10,000 police copy machine now out of the 1994 City Council
Contingency budget. This copy machine may end up being a leaselpurchase
item. This will further reduce the budget gap bv $12.000.
A big capital outlay item that needs to be reviewed is the $70,000 fire
department equipment reserve request. It is suggested that this amount be
reduced by $60,000 and $10,000 remain in this line item. This will reduce
the budget gap bv $60.000. We can begin a fire department equipment
reserve with this $10,000 plus using some of the remaining funds generated
from the sale of the old City Hall site to UP A. We can begin the fire
department equipment reserve with $30,000 from this reserve and then add
$10,000 from the 1995 General Fund. (The remaining money from the UPA
sale, approximately $25,000, has been placed in the major equipment repair
reserve.)
One final capital outlay item that can be deleted to reduce the budget gap bv
$6.000 relates to the building and zoning computers. We should cut these
items and use the $6,000 that is in the 1994 data processing budget for this
expenditure.
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The City Council certainly will have other ideas on the use of the City
equipment reserve transfers, the amount of these transfers, items that can be
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purchased now, and items that should be cut. The above list is just some
suggestions and is not all inclusive. However, the above CIP discussed items
will reduce the budget gap by $95,000 and will leave us with a $244,000
budget gap.
One of the first cuts in expenditures can be a $10.000 reduction in the City
Council Contingency fund. This would bring the gap down to $234,000.
Please see the following paragraphs on the City Council Contingency fund for
an outline as to why the $10,000 can be reduced from this category.
Two hundred twenty thousand dollars ($220,000) is in the City Council
Contingency fund. From this amount, $80,000 must be removed for
new employees and another $80,000 for employee wage adjustments
and comparable worth adjustments in 1995. This leaves a $60,000
City Council Contingency fund balance. Ten thousand dollars needs to
be cut from this amount, leaving the City Council with $50,000 to work
with in 1995. This is a similar amount as to what the Council had in
1994. In 1994, the budget was $70,000, but $19,000 of this amount
was designated for the Fire Relief Association.
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Some anticipated uses of this $50,000 balance in the City Council
Contingency Fund include...City Council wage adjustments, part time
fire inspection work, other wage increases, and Theater contributions.
(It is assumed the $6,000 Arts request will be reduced to $5,000 and
$1,000 of that request will go to the Theater. If additional Theater
contributions are appropriate, then it would have to come out of the
Council Contingency fund.) With all of these possible expenditures
taking place, the City Council would have about $30,000 left in its
Contingency fund. This is not very much, but slightly more may be
available if some of the expenditures listed above do not take place.
With the above changes the gap is now $234,000 and to further reduce this
budget gap, staff feels that we need to increase revenues. Overall, we can
add about $30.000. This increase is spread out in the following categories:
building permits, plumbing and heating permits, planning and zoning fees,
plan check fees, administrative project fees, and police relief funds.
Additionally, we must consider adding about $60.000 in additional transfers.
Regrettably, this will have to come from a combination of liquor store
transfers and use of the City cash flow funds. It is suggested the amount be
$40,000 from the Liquor Store and $20,000 from the City cash flow fund.
(The use of cash flow reserves to balance the budget on an annual basis is a
concern; but $20,000 is less than what was used last year.) These revenue
increases of $90,000 would leave us with a General Fund gap of $144,000.
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Regarding potential cuts, the following items are suggested:
. $ 8,000 - transferring of expenses to the EDA fund (personnel,
video taping expenses, and Elk River pins)
. $12,000 - delay hiring some of the $80,000 worth of new 1995
employees
· $15,000 - small cuts throughout most of the City departments
. $ 5,000 - by either purchasing now, cutting, or using undesignated
reserves for the police vehicle VCR capital outlay request
The above items equal $40.000 and further reduces the budget gap to
$104,000. If the EDA transfer is to take place, this should be reviewed and
accepted by the EDA at its 9/12/94 meeting.
Other potential cuts include the following:
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. $10,600 by reducing 1995 employee wage increases...another City
Council Contingency cut
. $ 5,000 from the ice arena contribution request
. $ 1,500 from the Fire Department retirement fund contribution (no
contribution for the Chief)
These cuts of $17.100 will leave the City with a budget gap of $86,900.
It seems apparent that the City must generate more revenues. One
important source is from the Utilities department in order to help offset
general City expenses associated with our growth and development. Our
City growth and development provides more revenues for the Utilities and we
need more funds to manage our development. The Utilities contribution to
the City General Fund in the amount of $72,000 has not changed for eight
years (since the 1988 budget). A "round" number to look at for an increase
would be about $36,000. This should be requested from the Utilities and we
may also need to combine this increased contribution request with
establishing a percentage contribution from the Utilities based on gross
revenues. Until this request is authorized by the Council and accepted by the
Utilities, this $36,000 reduction in the General Fund gap should be placed in
the City cash flow reserve transfers (new total of $56,000). Please note that
this $36,000 should not be in the cash flow amount in the fmal budget and, if
additional revenues are not received from the Utilities, then additional cuts
in this amount need to be considered. If this additional revenue is obtained
from the Utilities, the new budget gap would become $50,900.
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. At this point I will end the list of suggested changes in the budget to reduce
the budget gap and request City Council input on these and other possible
adjustments. Some items that come to mind include:
. Further reductions in wage increases for employees in 1995
· A further reduction in the ice arena contribution in 1995
· A further reduction in the $10,000 Fire Department reserve for
equipment
. A reduction in the sealcoating program ($10,000?)
· Reductions in the capital outlay purchases
. Reductions in the new employees to be hired in 1995
. Additional cuts in expenditures within individual departments
. Additional revenue increases throughout the budget
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I am sure all of the above listed items to reduce the budget gap to $50,900
will not meet with unanimous Council approval or even majority Council
approval. The above items are only suggested for City Council discussion and
are offered as a starting point in order to get the budget gap under control. I
am sure that individual City Council members have other ideas on how to
reduce expenditures and add revenues. The above narrative should give us a
good starting point for our 9/6/94 worksession and should allow us to get
closer to a balanced budget for the 9112/94 budget worksession.
Regarding the overall City tax rate and growth in the net tax capacity, please
see the revised sheets from Finance Director Lori Johnson. The net tax
capacity growth sheet includes figures for growth up to 15 percent in 1995.
This would significantly offset the effect of the tax levy increase as discussed
by the City Council during the 8/29-30 worksessions. The Council should
note that the City is only 20 percent of the total property tax so if our City
taxes go up and other taxes from the County and School District remain the
same, then the net impact on the taxpayer will be small. The City has had a
very reasonable tax rate over the past few years and with an increase in the
net tax capacity anticipated, it seems that it is appropriate to now consider
additional expenditures to meet our growing needs. If the growth in the net
tax capacity does take place, the effect on the taxpayers will be relatively
minor.
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The City must certify its maximum tax levy and budget to the County by
9/15. Action is required by the City Council either on 9/6 or 9/12 on a number
of City tax levy issues. Please see the attached tax levy resolutions for the
General Fund, EDA, and HRA as prepared by the Finance Director. The
Finance Director will also be asking for the Council to approve motions on
the budget, setting the Truth in Taxation public hearing (see attachment),
and adjusting some of the debt levies.
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1995 PERSONAL SERVICE ADDITIONS
Position
Hourlv Rate
Total Pay & Benefits
Accountant/AA
Administration Secretary/Clerk/Receptionist
Administration Executive Sec
Administrative Sergeant & Related Promotions
Laborer
Mechanic
Patrol Officer
Planner
Police Executive Secretary
Police Secretary
16.83-19,71
8.00
0.00
0.00
7.50
0.00
0.00
11.00
1.30
8.00
13,750
23,215
o
10,000
21,989
o
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15,285
3,000
9,808
97,047
TOTAL
All pay rates are based on 1994 pay ranges.
Planner is the continuation of the current planning intern or a Planner 1 position.
The Administrative Executive Secretilry will be addressed during compo worth adjustments.
Per Council discussion, the Mechanic (40,379) ilnd Piltrol Officer (37,629) have been deleted.
Accountant/Administrative Assistant is an increase in the pay range due to the combination of finance
and human resource duties. Most of this expense is included in the proposed 1995 budget.
If approved by the Council, Council pay increilse ilnd the ilddition of iI Fire Inspector would come
out of the Council Contingency.
1995 savings can be realized by delilying the promotions ilnd hiring of
the positions listed.
9/1/943:10 PM
95NEWORS.XLS
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MEMORANDUM
TO:
Pat Klaers, City Administrator
FROM:
Sandy Thackeray, City Clerk
DATE:
August 31, 1994
SUBJECT: Employee Job Duties
This memo will attempt to clarify the job duties performed by the City Clerk,
Administrative Secretary, Receptionist, and Intern Receptionist.
CITY CLERK
.
Before I begin to list the major job duties performed by the City Clerk, I
would like to clarify the fact that it would be impossible to list all of the daily
functions of this position.
PUBLIC ASSISTANCE
Many times the City Clerk spends a major portion of the day answering
questions and assisting both the public and the City Staff in various
functions. For example, many phone calls are received from the public
requesting information about past and upcoming Council meetings. The City
Clerk assists the public in searching for records, especially past city council
action. This also includes arranging for the public to listen to Council tapes
when requested or to look through the records.
MISCELLANEOUS DUTIES
The City Clerk is often requested to complete miscellaneous jobs. Many of
these tasks come from the City Administrator's office. In fact, the Clerk also
acts as an Assistant to the City Administrator. Listed below are listed some
of the miscellaneous tasks that have been completed by the City Clerk:
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. Arrange and coordinate computer training
. Coordinate Furniture, Fixtures and Equipment purchase for new City
Hall
. Major equipment purchases., i.e. copy machines, fax machines, office
furniture
. Open House Ceremony
P.O. Box 490. 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
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. Bridge Opening Ceremony
. File Conversion Project
. Comp Worth Committee
. Retirement Party for Fire Chief
. 1990 Census
. Redistrictng
. ADA
. City Flag Contest
. Coordinate MNDOT Luncheon
. City Pins
. Cable TV
The attached list titled "City Clerk" which was taken from the 1993
Administrative Annual Report, will give you a general idea of "regular" tasks
that are performed on a daily basis.
The following could be added to this list:
.
. General Correspondence for Board and Commission appointments and
interviews and for Employment interviews
. Microfilm Records
. Index City Council Minutes
. Assist in process for hiring of employees
. City Newsletter
ADMINISTRATIVE SECRETARY
The Administrative Secretary at this point is considered officer manager and
Secretary to most departments of the City. The list oftasks performed by the
Administrative Secretary is attached. The Administrative Secretary receives
tasks from most departments of the City, but mostly from the City
Administrator and the City Clerk. Her main duty is to type all council
packet information and assemble council packets. She also assembles EDA
and Park and Recreation Commission packets.
RECEPTIONIST
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Without the assistance of the Intern Receptionist, a full time receptionist has
very little time to assist administration department with wordprocessing or
other small projects. A majority ofthe receptionist's time is taken by the
phone and the public. The receptionist also spends much time in processing
burning permits, park reservations, dog licenses, parking stickers, etc. This
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is shown in more detail in the attached pages which are taken from the 1993
Administration Annual Report.
The Receptionist's duties are included in the attached pages from the 1993
annual report. The following can be added to that list.
· Assist with miscellaneous projects from Economic Development
Coordinator
. Steering Committee minutes
. EDA minutes
. Miscellaneous projects from other departments within the City
(Please note that the receptionist is able to perform these extra duties
becuase of the assistance from the intern receptionist.
INTERN RECEPTIONIST
At the present time the intern receptionist is working 20 hours per week, or
(4 hours per day). She relieves the receptionist for an hour during lunch
break. During the other three hours she assists with miscellaneous clerical
duties as listed:
. . Keying in addresses for mailing of economic development mailings
. Laminating Maps
. Running copies
. Stuffing envelopes for public hearing notices
. Stuffing envelopes for economic development projects
. Attaching labels for economic development newsletters
. Assisting the receptionist with the mail
If the Council authorized another part time position...
This would allow for two part time receptionists to job share the position.
Debbie would be able to move to an office cubical which would allow her to be
more effective for the Administrative Department. Debbie would relieve the
Administrative Secretary of some duties and would be able to assist the Clerk
in other projects. Listed below are some of the duties that would be assigned
to Debbie.
.
. Order Office Supplies
. Filing
. Assist with transcription typing
. Miscellaneous projects such as City Directory, Annual Reports, etc.
. Organize Records Room
. Assist with Council, EDA and Park and Recreation Commission packet
preparation
.
The administrative secretary will then be able to assist with other
and to be more effective.
The Administrative Secretary handles a large amount of work. She would be
able to delegate some of the smaller projects to Debbie. Listed below are
some projects that need to be completed. With Alice shifting some of the
work to Debbie, she will have time to complete some ofthe larger projects
that have been put on hold.
. City Code
. Records Retention Plan
. Will be able to accomplish more typing
g:\jobduty
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The following pages are taken from the -l9~3 A~nistrative
Annual Report.- They have been include~ w1th th1s memo to
give the Council an idea of the job dut1es performed by the
Admnistrative personnel.
The Administration department serves the Mayor, the City Council, the
City Administrator, all departments within the City, and most
importantly, the public. This department is called upon daily to deliver
service or information. This annual report will explain those services
provided by the Administration Department.
CITY ADMINISTRATION
SUPPORT STAFF:
In 1993, the administrative support staff underwent several changes....
Brenda Ebner....who shared the administrative secretarial and receptionist
position with Alice Heinecke, began working for the Finance Department in
. April of 1993.
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Debbie Kleckner.... was hired as the City's receptionist relieving Alice
Heinecke of most receptionist duties except for filling in during absences.
Although Debbie handles various tasks, her main duty as receptionist is
devoted to assisting the public in a friendly, courteous and efficient manner.
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Job duties handled by the receptionist are listed below.
. Phones and customer service
. Assists with word processing projects
· Records minutes for EDA meetings
· Records minutes for City Council meetings during absence of City Clerk
· Processes incoming and outgoing mail
. Dog license sales
· Burning permits
· Parking sticker sales
· Operates fax machine
· Park reservations
· Gopher bounty
Geryl Rogers....was hired as a part-time Clerk-Typist II. Geryl was hired
for back-up clerical assistance to the receptionist, administrative secretary,
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and to the building and zoning secretary. When she is not assisting as back-
up during either lunch or absences, she is stationed in the building and
zoning department assisting the building and zoning secretary.
Alice Heinecke....is the administrative secretary for the city administration
department. She handles secretarial tasks for most departments in the City.
The secretarial tasks consist of transcription, typing, and reproduction of
documents. One of the administrative secretary's main duties is the
assembly of packets for Council, EDA, BRA and Park and Recreation
Commission meetings.
The departments which are supported by the Administrative Secretary are as
follows:
· Mayor and City Council
· Administration
· Economic Development
. Fire
· Finance
. Street
· Liquor
· Wastewater Treatment
· Boards and Commissions of the City
Besides secretarial support for all departments, the AdmiJ?-istrative Secretary
also handles the following tasks:
· Back-up to receptionist during absences
· Filing
· Ordering of office supplies
. Assist City Clerk during elections
· Notary public
· Schedules conference room
(2)
CITY CLERK
.
The role of a City Clerk in city government consists of a wide variety of duties
and responsibilities, many of which are dictated by Statute. Listed below are
some responsibilities of the Elk River City Clerk.
· Supervise the daily operations of the administrative clerical staff.
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· Executive Secretary for Council...
· Keep records of all Council proceedings, including preparing
minutes of city council meetings
· Maintains ordinances; ensures that all ordinance amendments are
published
· Maintains resolutions.
· Prepares agendas and assists and supervises preparation of Council
agenda packets
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Elections...Organizes and supervises all details oflocal, state and
national elections in Elk River.
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Executes official papers...Joins with the Mayor in signing all legal
papers on behalf of the City.
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Recordkeeper of City Records...Maintains records retention plan for the
City
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· Administers Oaths of office
. Liquor
. Cigarette
. Kennel
. Mechanical amusement
. Billiards
. Dog
. Gambling
. Burning permits
. Gopher bounty
. Parking
. Bowling Alley
. . Therapeutic massage
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· Issues licenses and permits consisting of the following:
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Notary public
Improvement projects...Coordinates projects; publish public hearing
notices; notify residents of projects .
City Code...Keeps code current
Index Council and EDA minutes for reference
Newsletter - Edits and coordinates "The Current" 09 a monthly basis.
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Office equipment...Evaluates the need and purchase~ office furniture
and equipment
Research/InformationlFiles...Research records and flIes; gather and
prepare data as requested by citizens or staff '
(4)
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STATISTICS:
120
100
RESOLUTIONS/ORDINANCEf
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. RESOLUTIONS
1lI0RDINANCES
140
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1993 1992 93
92 91
90 89
88
87
86
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Y.EAB
1993
1992
1991
1990
1989
1988
1987
1986
RESOLUTIONS
83
123
76
79
73
101
84
91
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21
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CITY COUNCIL MEETINGS
1993 39 31 70 115 433
1992 35 16 51 1~6 366
1991 39 26 65 1~9 352
1990 42 10 52 115 370
1989 38 8 46 1~4 345
1988 35 20 55 1~9 370
1987 37 15 52 1~0 363
1986 46 3 49 lq5 357
*Special Meetings - Joint Meetings, CIP, Executive Sessi ns, Neighborhood
Meetings
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EDA MEETINGS
1993 18 17.75 58
1992 14 14 46
1991 11 19 45
1990 18 32 63
1989 19 26 52
1988 6 NIA 20
PARKING STICKERS
1993
1992
1991
1990
1989
1988
$ 8 .00
$12q.00
$14i.00
$18 .00
$19 ,.00
$12lOO
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Parking stickers are available to downtown business own~'rs and employees
for parking in either of two parking lots located along the. urlington
Northern Railroad. If a car is parked in either lot withou a sticker, the 3
and 4 hour time limits are enforced by the Police Department.
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GOPHER BOUNTY
Paid to residents living in Elk River - $.75 per gopher
1993
1992
1991
1990
1989
1988
1987
1986
1985
1984
236
337
169
418
389
261
307
278
537
612
$1~. 0.25
4.25
li~:;~
7.25
5.25
1 3.50
139.00
2ati8.00
3 6.00
The City pays $.75 per gopher and recaptures $.50 per g .pher from the
County.
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Gopher Bounty increased to $1.00 per gopher in October,. 1993.
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600
500
400
300
200
100
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BURNING PERMITS
1988
1989
1990
1991
1992
1993
250
391
550
434
584
554
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DOG LICENSE
12/31/93
12/31/92
12/31/91
12/31/90
12/31/89
12/31/88
12/31/87
169
200
175
174
117
45
39
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Dog license fees are $5.00 each for all dogs.
KENNEL LICENSE
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1993 3 $225
1992 3 22$
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1991 3 22ffi
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1990 3 22f
1989 3 22
( 1988 2 15
$ 845
11,000
875
568
420
139
115
A kennel license is required for three or more dogs over months of age.
The annual license fee is $75.00.
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(18)
.
Deoartment
Admin./Finance
Building & Zoning
Planning
Police
Police Reserve
.
Fire
Streets
Parks
Recreation
1995 CAPITAL OUTLAY
Item Amount Source
Copy Machine LesselPurchsse 7,000 GF
2 Typewriters & Dictaphone 1.500 GF-Purchas in 94 from General Fund
Computer 3,000 GF-Undesig sted Equipment Reserve"
Overhead Projector 500 GF-Purchas in 94 from General Fund
Truck & Radio 17 ,000 GF- Purchas in 94 fom Undes. Equip. Res.
Computers & Software 13,000 GF
2 Personal Computers 6.000 GF-Purchas in 94 from Data Processing
Motorola Radio System 22,000 GF
2 Mobile Radios 4.000 GF
Patrol Car Video Camera 5,000 GF
2 Portable Radios 3,000 GF
Personal Com pute 2,000 GF
Laser Jet Printer 1,500 GF
Copy Machine 10,000 GF- Purcha in 94 from Council Contintency
Radios & Chargers 2,300 GF- Undesi nated Equipment Reserve'"
4 Pistols & Holsters 2,000 GF
Equipment Truck Payment 13,000 GF
SCBA 24,000 GF
Radios 2,100 OF- Fire Eq ipment Reserve'"
Reserve for Pumper Purchase 70,000 GF
Personal Computer 2,000 GF-Undesig sted Equipment Reserve'"
Hoist 3,000 GF-Street E uipment Reserve"
Reserve for Future 3,000 GF
Back Blade 2,600 GF-Park Eq ipment Reserve"
Flail Mower 5,000 GF-Park Eq ipment Reserve"
Field Groomer 10,500 OF.Perk Eq ipment Reserve"
Ice Arena 15.000 GF
Totel 250.000
"'These items are included in the 1995 projected revenues as part of the $30,500
Equipment Reserve Transfer In.
.
9/1/94 4:23 PM
95NEWCO.XLS
.
.
.
Levy Year
Tax Payable Year
CITY OF ELK RIVER
PRELIMINARY 1995 TAX RATE INFORMATION
1994
1995
1993
1994
1992
1993
1991
1992
1990
1991
2.068.852
Total Levy
HACA & Equalization Aid
Net Levy
Market Velue
Net Tax Capacity
TIF Tax Capacity
Total Tax Capacity
Tax Rates
CITY'
Urban
Rural
TOTAL
Urban
CITY' SHARE OF TOTAL TAX RATE
Urban
2.837,744
614,397
2.223.347
2,359,297
614,399
1. 744,898
2,217,797
6 0,427
1 ,5! 7,370
2,134,349
592,775
1,541,574
511,677
1.557.175
418.748,955
401.1C 0,782 381,819,248 354,456,943
8,051,412
621,742
8.673,154
21.902
19.769
108.217 ..
20.24% .......
"'City rate does not include HRA and EDA Special Taxing District Levies.
. "'1994 Total Tax Rates do not include School Excess Levy Referendum tax rate;
actual pay 1994 rate will be higher.
.. *The City percentage will decrease when excess School Levy is added.
Finance Dept.
7,9 8,363
6(0,641
8,5 9,004
0.560
13.122
1 3.025
1 .98%
7,961,315
596,612
8,657,927
19.472
17.102
104.612
18.61%
7,663,019
662,270
8,215,289
20.890
18.276
94.846
21.81%
11 :44 AM 9/1/94
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.
RESOLUTION 94 -
A RESOLUTION FOR THE CITY OF ELJ RIVER
A RESOLUTION AUTHORIZING THE PROPOSE) TAX LEVY FOR
CALENDAR YEAR 1995
WHEREAS, the Elk River City Council has reviewed the City's
anticipated expenditures for all funds in 1995; and,
WHEREAS, the Elk River City Council has considered projected revenues
for all funds in 1995; and,
WHEREAS, revenues from sources other than prope. y taxes are not
sufficient to meet anticipated expenditu es of all funds.
NOW, THEREFORE, BE IT RESOLVED by the City ouncil ofthe City of
Elk River that the proposed General Fu d Budget in the
amount of $3,807,700 is hereby adopted.
.
BE IT FURTHER RESOLVED by the City Council ofth.e City of Elk River
that the following amounts be levied as roperty taxes
payable in 1995.
General Fund
Library
Dam Loan
1977 G.O. Refunding
Surface Water Management
City Special Assessments
1989 Fire Equipment
1991 Certificate of Indebtedness
1992 Certificate of Indebtedness
1993 Certificate of Indebtedness
1994 Certificate of Indebtedness
1995 Certificate of Indebtedness
TOTAL
Gross Levy
$2,256,082
50,600
32,572
29,300
240,000
38,331
69,747
18,822
23,437
24,853
25,000
29,000
$2,837,744
RACA R duction
h87,379
10,955
7,052
6,344
51,962
8,299
15,101
5,158
5,074
5,381
5,413
6,279
$614,397
Net LeVY
$1,763,703
39,645
25,520
22,956
188,038
30,032
54,646
18,664
18,363
19,472
19,587
22,721
$2,223,347
Passed and adopted by the City Council of the City of EI River this _ day
of September, 1994.
.
Henry A. r: uitsman, Mayor
.
ATTEST:
Sandra A. Thackeray, City Clerk
.
.
.
RESOLUTION 94-
A RESOLUTION FOR THE CITY OF EL '( RIVER
A RESOLUTION APPROVING THE HOD! ING AND
REDEVELOPMENT AUTHORITY 1995 T!\x LEVY
WHEREAS, the Housing and Redevelopment Authority in and for the City of
Elk River has passed Resolution 94-1 autholoizing a levy of
.0131% of the taxable market value of the (ity for various
redevelopment activities; and,
.
WHEREAS, the City Council of the City of Elk River ha consented to this
levy.
NOW, THEREFORE, BE IT RESOLVED by the City touncil of the City of
Elk River that the Housing and Redevelopn ent Authority in
and for the City of Elk River certify a levy 0" .0131% of the
taxable market less Homestead and Agricultural Aids of 5605.00
to the County Auditor,
Passed and adopted by the City Council of the City of EU River, Minnesota
this _ day of September, 1994.
Henry A. D~itsman, Mayor
ATTEST:
Sandra A. Thackeray, City Clerk
.
.
RESOLUTION 94 -
A RESOLUTION FOR THE CITY OF ELI RIVER
A RESOLUTION APPROVING THE 1995 T.A: LEVY FOR
ECONOMIC DEVELOPMENT PURPOSES FOR HE ELK RIVER
ECONOMIC DEVELOPMENT AUTHC RITY
WHEREAS, the City Council of the City of Elk River has received a request
from the Economic development Authority t levy a tax for the
benefit of the Authority in the amount of.O 813% of taxable
market value of taxable property in the Cit} for the year of
1995.
.
NOW, THEREFORE, BE IT RESOLVED by the City ( ouncil ofthe City of
Elk River as follows: The City Council of th City of Elk River
proposes that a tax in the amount of .01813 0 of the taxable
market value in the City less Homestead anfl Agricultural
Credit Aids of 12061.00 be levied in the yea 1995 for the benefit
of the City of Elk River Economic Developm nt Authority to be
used for Economic Development Authority p llrposes as provided
under Minnesota Statute 469.090 et. sea.
Passed and adopted by the City Council of the City of Ell River, Minnesota _
this _ day of September, 1994. '
Henry A. D itsman, Mayor
ATTEST:
Sandra A. Thackeray, City Clerk
.
.
.
.
August 19, 1994
To: City Clerks and Administrators
From: Ramona Doebler
AUG 2 2 199'
"7
Sherburne County
AUDITOR
RAMONA DOEBLER
Re: Dates for Hearing and Continuation 0 Hearing
and Proposed 1995 Tax Levies
Enclosed is a listing of the dates and loca ions where the
School Districts will be holding the Truth in Taxation Hear-
ings and continuations, if necessary. Also enclosed is the
Truth in Taxation calendar for your use.
The County hearing and continuation dates are set by statute
for December 13 and December 20, 1994. Plea e set your
hearinq and continuation for anvtime between November 29 and
December ~ except for December 13, and exc pt for the dates
set by the School District in your City, and certify them to
the County Auditor by September 15 along wit your Proposed
1995 Property Tax Levy.
Please remember. vou must wait at least five
but no ~ than fourteen business davs betw
hearinq and the second hearinq. So, please
dates with this is mind.
If you have any questions, please call and w
answer them.
Enc.
business davs.
en the first
chedule the two
will try to
13880 Highway 10
P.O. Box 320
Elk River, MN 55330
241-286101-800- 38-05760 Fax:241-2875
1995 TAXES
TRUTH IN TAXATION HEARINGS AND
~ DISTRICT DATE TIME LOCATION
herburne County Dee 13, 1994 (Tue) 7:00 P.M. issioner's Room
ernment Center
Continuation: 80 Hwy 10 NW
Dee 20, 1994 (Tue) 7:00 P.M. River, MN 55330
SD #726 Dee 12, 1994 (Mon) 8:00 P.M. ker H.S. AUditorium
00 Hancock St
Continuation: ker, MN 55308
Dee 19, 1994 (Mon) 8:00 P.M. ker H.S. AUditorium
SD #727 Dee 12, 1994 (Mon) 7:00 P.M. Bo rd Room
, Bi Lake High School
Continuation: 50 Minn Ave, Big Lake
Dee 19, 1994 (Mon) 7:00 P.M. Bo rd Room
SD #728 Nov 29, 1994 (Tue) 7:00 P.M. Co unity Ed Center
Continuation: 12 o School St NW,
Dee 6, 1994 (Tue) 7:00 P.M. Co unity Ed Center
SD #742 Dee 8, 1994 (Thur) 6:00 P.M. Bo rd Room, Dist Admin
62 Roosevelt Rd,
Continuation: St. Cloud, MN 56301
Dee 15, 1994 (Thur) 6:00 P.M. Bo rd Room, Dist Admin
3.477 Nov 29, 1994 (Tue) 7:00 P.M. Mi dIe School Media
Continuation: Center, Princeton
Dee 6, 1994 (Tue) 7:00 P.M. Mi dIe School Media
Center, Princeton
3D #882 Dee 5, 1994 (Mon) 7:00 P.M. Bo rd Meeting Room
,
High School
302 Washington St
Continuation: Monticello, MN 55362
Dee 12, 1994 (Mon). 7:00 P.M. Bo rd Meeting Room
High School
:;n #51 Dee 12, 1994 (Mon) 8:00 P.M. Int rmediate School
Med'a Center,
Continuation: Fol y, MN 56329
Dee 19, 1994 (Mon) 8:00 P.M. Int rmediate School
Med'a Center,
Fol y, MN 56329
.
, "
,
,;" .'-,
CALENDAR FOR PROPOSED PROPERTY TAXES, PUBL C HEARINGS AND
FINAL PROPERTY TAXES FOR PAYABLE t 995
ON OR BEFORE JULY 25, 1994
ON OR BEFORE AUGUST 10, t 994
The metropolitan pecial taxing districts shall
certify to the Ra~ sey County Auditor their
mutually acceptabl dates for their joint public
hearing and for any continuation of that
hearing.
Each school boad certifies to the county
auditors of the Ct unties in which the school
district is located the dates thilt it has selected
for its public hearing and for the continuation
of its hearing, if a continuation of its hearing
becomes necessal'J. If not certified by this'
date, the county a ditor will assign the hearing
dates. The dates fo the school district hearings
must not conflict with the hearing dates
selected for the c unties in which the school
district is located, or with the joint hearing
dates selected fo the metropolitan special
iaxing districts. N I) school district may select
De"..mber t 3. or December 20 1994 since
these are the date set aside for county initial
hearings and conti uation hearings.
,
.
ON OR BEFORE AUGUST 20, 1994
(EFFECTIVELY ON OR BEFORE '
AUGUST 22, 1994)
The county auditt r notifies the clerk of each
city within the cOllnty of the dates on which
the school distrit s and metropolitan special
taxing districts \I iii be holding their public
hearings or contin ations of their hearings.
ON OR BEFORE SEPTEMBER t 5, 1994
Each city certifies to the county auditor the
dates that it has s lected for its public hearing
and for the con inuation of its hearing, if
necessary. If not certified by this date, the
county auditor w II assign the hearing dates.
The date for thE city's hearing or for the
continuation of i. hearing must not conflict
with the hearing t ates of the county or school
district in which t e city is located, or with the
joint hearing dues selected for the
metropolitan sp ciill taxing districts, as
explained above. 0\11 cities, regardless of their
population, must old public hearings on their
proposed propert) taxes.
.
~'
.
ON OR BEFORE SEPTEMBER 15, 1994
ON OR BEFORE SEPTEMBER 20, 1994
.
AFTER NOVEMBER 10, 1994 AND ON
OR BEFORE NOVEMBER 24, 1994
.
\
'\
Each "UJdng ;autho cy" other th;an ;a school
district ;adopu ;a pr posed budget for t 995.
Each "uxIng ;auth ricy" Including ;a school
district certifies it's proposed (or, In the ase
of ;a township, iu n;a\) property taX levy for
p;ayable t 995 to t county auditor. "Tuing
authoricy" includes all counties, all school
districts, all citi s regardless of their
population, all to ns and all special taxing
districts. No local uniu of government ;are
exempt from this equirement. The DroDosed
pavable vear 1995.
In the case of a sch 01 district, cicy or a special
Uxing district loca ed in two or more counties,
the home councy auditor must certify the
proposed levy and the proposed local tax rate
to the other coun auditor(s).
The councy audit r prepares and the county
treasurer delivers a parcel specific notice of
proposed prope taXes by first class mail to
each property ower at the address listed on
the county's ilSS ssment roll for the taXes
payable year 199 . The date, time, and place
for the schedul d public hearing. for. the
county, school istrict, metropolitan special
taxing districts, nd city (if the property is
located within a c ty) will be shown along with
other information The Department of Revenue
is to prescribe th form of the parcel specific
notice to be used
}
~"
"\
NOT LESS THAN TWO BUSINESS DAYS
NOR MORE THAN SIX BUSINESS DAYS
PRIOR TO THE PUBLIC HEARING
.
NOVEMBER 29 THROUGH DECEMBER .
20, t 994
.
(AT LEAST FIVE BUSINESS DAYS BUT
'NO MORE THAN 14 BUSINESS DAYS
,AFTER THE PUBLIC HEARING
.
.
Counties, school istricts and cities over 1,000
in population a ertise their public hearing In
an official news aper of general circulation
within the taxi g authority. Metropolitan
special taxing districts must use the
MInneapolis Star 8l Tribune and the St. Paul
Pioneer Press for publication of their notices.
Cities of 1,000 pulation or less must post
their notice in t e three most public places
within the 'ng authority. Both the
publishing and he posting procedures are
subject to specifi requirements as to content,
presentation an newspaper selection (or
posting place). e advertisement must give
notice of the xing authority's intent to
discuss its prop ed payable t 995 property
.tax (and, in the case of a county, city, or
metropolitan s cial taxing district its
proposed payable 1995 budget) at the public
hearing. Towns and other special taxing
districts are exe pt from this publication or
posting require ent. The Department of
Revenue is to rescribe the fonn of the
published (or pos ed) notice.
Counties, scho I districts, cities, and
metropolitan spec al taxing districts hold their
.public hearings n their proposed budgets
(current budget i the case of school distiicts)
and proposed pro erty tax levies for the taxes
payable 1995. II counties are required to
hold their public ruth in Taxation hearings on
December 13 in 1 95 and may hold additional
hearings on other dates before December 20.
Metropolitan sp cial taxing districts are
required to hol a joint public. Truth in
Taxiltion heilring.
If the public hear ng is not completed on it's
scheduled date, he taxing authority must
announce prior t adjournment of the public
hearing, the dat, time and place for the
continuation of the public hearing.. The
continuation hea ng must be held not less
than 5 business ays and no more than 14
business days aft r the initial public hearing,
but in no case lat r than December 19, 1994,
except for counti s. The continuation hearing
for a county mus be held on December 20,
1994.
3
~,
~~ .
~NE OR MORE DAYS AFTER THE PUBLIC
HEARING (OR AFTER THE CONTINUATION
HEARING IF ONE IS HELD) BUT NO
LATER THAN DECEMBER 28, t 994.
ON OR BEFORE 5 BUSINESS DAYS
AFTER DECEMBER 20, 1994
(ON OR BEFORE DECEMBER
28,1994). .
.-i :~~,
.
.
;
."
. ~
Counties, sch 01 districu, cities and
metropolitan s ecial taxing districu must
adopt their fina payable t 995 property tax
levies and (exc pt for school districu) their
payable t 99S budgets, at a subsequent
hearing. The d te, time, and place of the
subsequent heari g must be announced at the
conclusion of th initial public hearing (or at
the conclusion f the continuation hearing if
one is held).
Counties, school districu, cities, metropolitan
special taxing dis ricu, and other special tiIxlng
districu certify their final adopted payable
t 995 property x levy to the county auditor
(Towns certify heir final property taxes by
September t 5, t 994.). The final property tax
certified by a unty, school district, city, or .
metropolitan s cial taxing district cannot
exceed its prop sed property tax except for
several exempt ons authorized for events
occurring after t e proposed tax was certified.
If a town bo rd modifies the town's final
property tilx at a special town meeting after
September t 5, e town board must recertify
its modified pr perty tilx at this time. If a
county, school istrict, city, town, or special
taxing district has not certified its final
property tax b this time, its property tax
shall be the a ount levied by it in the
preceding year. The final DrODertv tilx levv
. .
4